HomeMy WebLinkAboutItem 4.03 CivicPlus Amend AgmtG~~~ OF DU~~2
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STAFF REPORT C I T Y C L E R K
DUBLIN CITY COUNCIL File # ^~^0 ~-~~D
DATE: October 19, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJECT: Approve an Amendment to the Agreement with CivicPlus for the Development,
Design, Hosting, Support and Maintenance of the City's Website
Prepared By: Linda Maurer, Economic Development Director
EXECUTIVE SUMMARY:
Staff is seeking an amendment to the current agreement with CivicPlus in order to provide
additional service options that have been identified through the implementation process of the
new website.
FINANCIAL IMPACT:
As part of the current Fiscal Year budget, a line item in the Economic Development budget in
the amount of $5,320 was set aside for the possible addition of other technologies to improve
communication. Staff does not anticipate using the balance of this line item to fund additional
services, but would like to reserve the option to do so with CivicPlus, should it be necessary.
RECOMMENDATION:
Staff recommends that the City Council adopt a Resolution approving an Amendment to the
Agreement with CivicPlus for the Development, Design, Hosting, Support and Maintenance of
the City's Website to allow for the inclusion of additional service ~ptions.
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-- Submitted By Revie ed By
Economic Development Director Assistant Cit , anager
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DESCRIPTION:
In March 2010, the Dublin City Council approved an agreement with CivicPlus for the design,
development, maintenance and hosting of a new website for the City.
In September 2010, the City launched a new website - www.dublin.ca.qov. During the
development process, Staff identified a few additional services that would be necessary in order
to enhance the website, or to improve communication options for the residents and businesses
, in Dublin. Examples include the possibility of CivicPlus hosting several domain names currently
held by the City so that they can be easily directed to pages on the new website, additional user
licenses required for the customer response system, as well as the option for additional graphic
design or programming services, should it be necessary.
In Fiscal Year 2010-2011, a line item totaling $5,320 was set aside in the Economic
Development budget to account for the possible need of additional technologies, such as those
identified above, in order to continue to improve communications with the residents and
businesses in Dublin.
Staff is recommending that an amendment to the current Agreement be approved to allow these
optional services to be handled at the Staff level with CivicPlus, provided that these
improvements do not exceed the $5,320 budgeted this Fiscal Year. Optional services that
require ongoing funding will be included in future budget years.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS: 1. Resolution Approving a First Amendment to Consultant Services
Agreement Between the City of Dublin and CivicPlus for Website
Design Development and Annual Hosting, Support, and Maintenance
(with Amendment to the Agreement attached as Exhibit A to the
Resolution)
Page 2 of 2
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RESOLUTION NO. XX- 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING A FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND CIVICPLUS FOR WEBSITE DESIGN
DEVELOPMENT AND ANNUAL HOSTING, SUPPORT, AND MAINTENANCE
WHEREAS, on March 2, 2010, the City of Dublin (hereinafter referred to as "City")
and Icon Enterprises, Inc., d/b/a CivicPlus (hereinafter referred to as "Consultant"), entered into
a Consultant Services Agreement Between the City of Dublin and CivicPlus For Website Design
Development and Annual Hosting, Support, and Maintenance (hereinafter referred to as the
"Agreement"); and
WHEREAS, City and Consultant wish to amend the Agreement to allow the City
flexibility to obtain additional services not provided for under the Agreement.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Dublin
does hereby approve the Amendment to the Agreement, attached hereto as Attachment A, and
authorizes the City Manager to execute said Amendment.
PASSED, APPROVED AND ADOPTED this 19th day of October 2010 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
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FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND CIVICPLUS FOR WEBSITE DESIGN
DEVELOPMENT AND ANNUAL HOSTING, SUPPORT, AND MAINTENANCE
WHEREAS, on March 2, 2010, the City of Dublin (hereinafter referred to as "City")
and Icon Enterprises, Inc., d/b/a CivicPlus (hereinafter referred to as "Consultant"), entered into
a Consultant Services Agreement Between the City of Dublin and CivicPlus For Website Design
Development and Annual Hosting, Support, and Maintenance (hereinafter referred to as the
"Agreement"); and
WHEREAS, City and Consultant wish to amend the Agreement to allow the City
flexibility to obtain additional services not provided for under the Agreement.
NOW, THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, City and Consultant hereby agree to amend the Agreement as follows:
Section 1. The first paragraph of Section 2 of the Agreement, relating to "Compensation," is
hereby amended to read as follows:
Subject to the provisions of Section 2.8, City hereby agrees to pay Consultant an annual
fee of $19,291 for three years, with a sum not to exceed $57,873 during that period,
notwithstanding any contrary indications that may be contained in Consultant's proposal,
for services to be performed and reimbursable costs incurred under this Agreement. In
the event of a conflict between this Agreement and Consultant's proposal, attached as
Exhibit A, regarding the amount of compensation, the Agreement shall prevail. In
addition to the foregoing, City may request that Consultant perform any of the additional
services described in Exhibit B to this Agreement, provided that such request shall be
made in writing by the Contract Administrator. The cost for any such additional services
shall be determined based on the prices contained in Exhibit B. City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the
manner set forth herein. The payments specified below shall be the only payments from
City to Consultant for services rendered pursuant to this Agreement. Consultant shall
submit all invoices to City in the manner specified herein. Except as specifically
authorized by City, Consultant shall not bill City for duplicate services perFormed by more
than one person.
Section 2. Exhibit 1 to this Amendment is hereby attached to the Agreement as Exhibit B of
the Agreement.
Section 3. In the event of a conflict between the Agreement and this Amendment, this
Amendment will control. Except to the extent inconsistent with this Amendment, the Parties
ratify and confirm all of the terms and conditions of the Agreement.
EXHIBIT A
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of
the date and year first above written.
CITY OF DUBLIN
Dated:
Attest:
By:
Caroline Soto
City Clerk
CONSULTANT
Dated:
By:
Joni L. Pattillo
City Manager
APPROVED AS TO FORM:
By:
By:
John D. Bakker
City Attorney
S. Ward Morgan, President
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Exhibit B: Project Enhancement Options
Prices valid through October 31, 2011; quotes must be agreed to in writing by both parties.
Consulting/Training Options One-Time Monthiy
Post-Training Option: Three Day Annual Refresher One day of consultation,
two days refresher/advanced training. Quote includes trave/ expenses.
optional
n/a
Functionality Options One-Time Monthly
Dynamic Page setup $250 $0
DNS Hosting (per domain) ~p
$15
Emergency Alert -(Site-Wide Push) Posts at the top of each page of your website $400 n/a
Forms - custom developed to clienYs specification $375/ea n/a
Live redundant site at remote host location $2,000 Varies
Remote hosting at client location $750 Varies
LDAP Integration $2,700 n/a
Language Translation (hand translation, priced per single language) $125/page or
$1,000/10 pgs n/a
Logo Development $5,000 n/a
Logo Development with Branding & Graphics Development $7,000 n/a
Sub-Site - Basic $2,500 $60
Sub-Site - Advanced $6,500 $135
Module Upgrades One-Time Monthly
Facilities & Reservations - Upgrade increment unlimited $0 $100
Real Estate Locator- Upgrade increment 2-5 properties $0 $100
Request Tracker- Upgrade increment 5 users $0 $50
Online Job Application - Custom job application form $4,400 n/a
Button Revision $80 n/a
Button New 300 n/a
Banner Revision $375 n/a
Banner New $1,200 n/a
Favicon Client Design $195 n/a
Favicon CP Design $395
Content Development - 50 pages $1,450
Notify Me HTML Newsletter Design $500
Service Rates
Programming
Graphic Design
Logo Development only
Content Development
Content Writing
_
Project Management
Hourly Discounted
$150 _ __ __
$125
_
$150
_. $145
$150
_ $145
$95
_ _
$81
$135
_ $125 _
_
$170 $145
Exhibit 1 to the First Amendment To Consultant Services Agreement Between The City Of Dublin And
CivicPlus For Website Design Development And Annual Hosting, Support, And Maintenance