HomeMy WebLinkAboutItem 4.03 Personnel RevisionsG~~~ OF pU~l f~
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STAFF REPORT C I T Y C L E R K
DUBLIN CITY COUNCIL File # ^~00-~.^~
DATE: May 3, 2011
TO: Honorable Mayor and City Councilmembers
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FROM: ~ Joni L. Pattillo, City Manager
SUBJECT: Revisions to the Personne! System
Report Prepared by: Julie E. Carter, Human Resources Director
EXECUTIVE SUMMARY:
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The City's Personnel System is governed by several documents. Each document addresses a
specific set of issues. The Staff Report identifies proposed changes to the City's current
Personnel System. As discussed below, these proposed adjustments are based on the need to
add, amend and delete certain job classifications. In addition, the City will adopt changes to the
Benefit Plan to provide an Internal Revenue Code (IRC) Section 125 Plan and Flexible
Spending Account (FSA) Program. The City Council will also consider adding vision plan
coverage for eligible City Staff and enrollment in the Metropolitan Transportation Commissions'
(MTC) Clipper Direct Program.
FINANCIAL IMPACT:
The proposed changes to the Personnel System, if approved by the City Couricil, will become
effective with the beginning of Fiscal Year 2011-2012. Associated costs related to personnel
classification modifications will be presented as part of the City's`~Fiscal Year 2011-2012 Budget
presentation. The cost to amend the City's Benefit Plan to single vision plan coverage is $7.91
per employee per month or approximately $8,500 annualfy. The administrative cost to
implement a FSA is approximately $2,234 the initial year and $1,734 each year thereafter.
There are no costs associated with implementing an IRC Section 125 plan and enrolling in the
MTC Clipper Direct Program.
RECOMMENDATION:
Staff recommends that the City Council review the proposed modifications to the City's
Classification, Salary, and Benefit Plans, and adopt the following resolutions: (1) Resolution
Amending the Classification Plan; (2) Resolution Amending the Salary Plan; (3) Resolution
Amending the Management Positions Exempt from Competitive Service and Prescribing Leave
Benefits for the Designated Positions; (4) Resolution Amending the Benefit Plan; (5) Resolution
Authorizing the City Manager to execute contract agreement with Vision Service Plan; (6)
Resolution Authorizing the City Manager to execute contract agreement with WageWorks; (7)
Resolution Authorizing City Manager to execute enrollment for employee transit benefit program
(Clipper Direct).
Page 1 of 4 ~TEM NO. - 9•
Submitted By
uman Resources Director
DESCRIPTION:
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Revie By
Assistant City Manager
In the coming Fiscal Year 2011-2012 the City Manager will include a proposal to add and
reallocate City resources pursuant to City Council workload priorities, organizational
improvements and demands on City services. In anticipation of these modifications, the City
Manager has asked the Personnel Officer to plan for such revisions to the City's Personnel
System to enable the City to be prepared for these developments at the beginning of the new
Fiscal Year on July 1, 2011.
CLASSIFICATION PLAN AMENDMENT
Pursuant to the City's Personnel System Rules, a job description must be adopted for each
classification in the organization. The job description typically includes key elements,
knowledge, skills, abilities and requirements of the position. The job descriptions make up the
City's Classification Plan.
A recent appraisal of City services surrounding the City's development process recommended
that the City provide additional technical support in the area of transportation. To address this
finding, the City Manager proposes that the existing Public Works Technician I/II classification
be amended to include technical support in the areas of traffic design, permitting, inspection,
capital projects, development review, and other areas as needed. The position remains
consistent with its original technical support function.
Additionally, the City Manager is recommending the position of Assistant to the City Manager be
modified to provide greater flexibility in staffing within the classification. This recommendation is
due to the need to broaden the scope to include specialized program areas within the City
Manager's Office such as budget and environmental services. The requirement of high-level
program management and analytical work has grown within the City Manager's Office over the
past two years. Attached to the Resolution (Attachment 1) is Exhibit A and B, which are the
revised job description for the Public Works Technician t/II and Assistant to the City Manager
classifications.
The City Manager also requested that the Personnel Officer develop, modify and/or enhance
classifications with duties that reflect current roles and responsibilities and other changes in
scope of duties for a number of existing employees. There are two new classifications
proposed (Accountant and Plan Check Engineer) for Fiscal Year 2011-2012.
Attached to the Resolution (Attachment 1) is Exhibit C through I, which are classification
descriptions for the positions of: Accountant, City Clerk/Records Manager, Economic
Development Director/Public Information Officer (PIO), Environmental Coordinator, Permit
Coordinator, Plan Check Engineer, and Public Works Transportation and Operations Manager.
Page2of4
Lastly, the City's Preschool Instructor, a classification developed in 1987, is outdated and no
longer required by the City. The supervision of the City's Preschool Program is performed by a
different classification that reflects current roles and responsibilities. The recommended deletion
of the Instructor classification does not impact the City's ability to employ part-time Preschool
Teachers and Aides.
SALARY PLAN AMENDMEIdT
Included in the City's personnel system are Resolutions that address salary ranges for part-time
and full-time personnel. The attached Resolution is a proposed amendment to the O~ity's Salary
Plan (Attachment 2) for full-time personnel effective July 1, 2011. Once a job de;scription is
developed, the City's Human Resources Director takes the positions to market for development
of the appropriate salary range and alignment within the City's existing Salary Plan. The
Resolution also identifies positions that are non-exempt and exempt from the Federal Labor
Standards Act (FLSA) overtime provision. The Salary Plan Resolution (Attachment 2)
establishes monthly salary ranges effective July 1, 2011. ,
MANAGEMENT POSITIONS EXEMPT FROM COMPETITIVE SERVICE AMENDMENT
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The positions of Accountant, City Clerk/Records Manager, Economic Development
Director/Public Information Officer (PIO), Plan Check Engineer and Pu~lic Works
Transportation and Operations Manager will be designated as management and eXempt from
the City's competitive service system. In order to identify these positions as management and
exempt a separate Resolution must be adopted that establishes the benefit$ for such
management positions. Additionally, the Economic Development Director/Public pnformation
Officer (PIO) and Public Works Operations Manager will receive a car allowance. The
Resolution amending the management positions exempt from competitive service (Attachment
3) designates the positions as exempt and defines specific benefits. I
AMENDMENT TO THE BENEFIT PLAN ~
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Vision Plan: The City desires to provide Visions Services Plan (VSP) Choice Plan B!single only
coverage for eligible employees. The cost to add VSP is $7.91 per. enrollee ~Iper month
(approximately $8,500 annually). Employees will have the option to purchase additional family
coverage. !,
Cafeteria Plan: A Cafeteria Plan is an employee benefits program designed to takel advantage
of IRC Section 125. A Cafeteria Plan allows employees to pay certain qualified expe'~nses (such
as health insurance premiums) on a pre-tax basis, thereby reducing their total taxable income
and increasing their spendable/take-home income. The establishment of an IRC Se~tion 125 is
cost neutral to the City. !
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Flexible Spending Account (FSA): As proposed the City would convert an exisxing benefit
into employee FSA accounts. In an FSA, employees may also set aside a pre-established
amount of money per plan year on a pre-tax basis. The employee can access their funds in
FSA accounts to pay for eligible medical, dependent care, or transportation expenses. Funds
set aside in Flexible Spending Accounts (FSAs) are not subject to federal, state'~, or Social
Security taxes. First year third party FSA administrator costs are approximately $2,234 and
reduced to $1,734 each year thereafter. As proposed, the City Manager would execute a
contract with WageWorks to provide these services. ~~
Page 3 of 4
Transit Benefit Program: Clipper Direct is a transit benefit program offered excl~asively by
MTC through its Clipper Program. Clipper Direct allows employers to enroll and provide
participating employees with pre-tax transit benefits. The Clipper Card is a reloadable card and
accepted by BART, Muni, AC Transit, MTA, SamTrans; Caltrain, Dumbarton Expres:~, Golden
Gate Transit and Ferry. Clipper Direct is a self-paid employee transit benefit program.
To establish the above benefit a Resolution (Attachment 4) must be adopted to amend the
City's Benefit Plan for Fiscal Year 2011-2012.
The City Council is also being asked to adopt the following resolutions:
Resolution authorizes the City Manager to execute a contract agreement with Vision
Services Plan (Attachment 5)
• Resolution authorizes the City Manager to execute contract agreement with W~~geWorks
(Attachment 6).
• Resolution authorizes the City Manager to execute enrollment for employee transit
benefit program (Clipper Direct) (Attachment 7).
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Not Applicable
ATTACHMENTS:
1. Resolution Amending the Classification Plan ~EXn~b~ts ~~ tnrougn i~
2. Resolution Amending the Salary Plan
3. Resolution Amending the Management Positions Ex~:mpt
from Competitive Service and Prescribing Leave Ben~efits for
the Designated Positions Resolution
4. Resolution Amending the Benefit Plan
5. Resolution Authorizing the City Manager to execute c;ontract
agreement with Vision Service Plan
6. Resolution Authorizing the City Manager to execute c;ontract
agreement with WageWorks
7. Resolution Authorizing City Manager to execute enrollment for
employee transit benefit program (Clipper Direct)
Page 4 of 4
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RESOLUTION NO, XX-11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Coiancil adopted
Resolution No. 30-84 and subsequent Resolutions which comprise the Classification Pfan; and
WHEREAS, it is necessary to periodically add, amend and delete classification ~~escriptions in
the Classification Plan.
NOW, THERE~ORE, BE IT RESOLVED that Resolution No. 30-84 and subseq~uent
Resolutions shall be further amended to include the following revised classification des;criptions:
Assistant to the City Manager (Exhibit A)
Public Works Technician I/II (Exhibit B)
BE IT FURTHER RESOLVED that Resolution No. 30-84 and subsequent Resolutions shall be
further amended to include the following new classification descriptions:
Accountant (Exhibit C) -
City Clerk/Records Manager (Exhibit D)
Economic Development Director/Public Information Officer (PIO) (Exhibit E)
Environmental Coordinator (Exhibit F)
Permit Coordinator (Exhibit G)
Plan Check Engineer (Exhibit H) ~
Public Works Transportation and Operations Manager (Exhibit I)
BE IT FURTHER RESOLIVED that Resolution No. 30-84 and subsequent Resalutions shall
be further amended to delete the following classification description:
Preschool I nstructor
BE IT FURTHER RESOLVED that these documents shall become a part of the official Classification
Plan for the City of Dublin; and that the changes contained herein shall be effective July 1, 2011.
PASSED, APPROVED AND ADOPTED this 3~d day of May, 2011.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Attachment 1
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Date Adopted: July 21, 1998
Date Revised: November 4, 2008, May 3, 2011
Title:
FLSA:
Generat Purpose:
Assistant to the City Manager
Exempt/At-WilUDesignated Management
E~;hibit A
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Under administrative direction, performs complex administrative, programs and analysis work in sup~port of
activities and functions within the City Manager's Office. Incumbents manage, plan and coordinate the
operations and activities of assigned program areas such as, contact administration, disaster preparedness,
waste management, leg-islative analysis, budget, fiscal analysis, animal control and environmental se~rvices.
Provide highly complex staff assistance to the City Manager and/or Assistant City Manager.
Distinguishing Characteristics:
This classi~cation is distinguished from other City job classifications in that incumbents work as a
member of the City Manager's Staff, performing complex and sensitive administrative (and conficlential)
work on programs with citywide implications. Incumbents assigned to a particular program area have.
considerable latitude for program administration, policy and procedure development and e:Kercise
independent judgment, particularly when representing the City with other agencies, boards and
commissions, and community groups. Persons appointed to the Assistant to the City Manager
classification are At-Will positions that are exempt from the overtime provisions of the Fair Labor
Standards Act (FLSA), exempt from the City's Personnel System Rules and are Designated Management
positions.
Supervision Received and Exercised:
Supervision is provided by the Assistant City Manager.
Receives administrative direction from the City Manager.
Exercises direct supervision over assigned professional, technical, clerical and contract personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related or a logical assignment to this
class.
As assigned to program area, responsible for the design, implementation, administration, monitoring and
evaluation of various City programs in the areas of contract administration, contact administration, disaster
preparedness, waste management, legislative analysis, budget, fiscal analysis, animal contr~l and
environmental services.
E ~xhibit A
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Undertake studies to determine the financial and operational feasibility and desirability of providing
municipal services and programs ~
Develop and implement divisional goals, objectives, policies and procedures.
Direct, oversee and participate in the development of Program and/or Division wark plan; assigi work
activities, projects and programs; monitor wark flow; review and evaluate work products, metho'ds and
procedures. ~
Prepare the Program and/or Division budgets; assist in budget implementation; participate in the forecast of
additional funds needed for staffing, equipment, materials and supplies; administer the approved liudget;
may prepare Capital Improvement Project/Program budgets as related to areas of assignment. ~
Represent the City in a variety of community outreach activities and public education programs including
participating as a contributing member of designated community organizations, committees/project teams
and work groups.
Represent the Program and/or Division to outside agencies and organizations; participate in outside
community and professional groups and committees; provide technical assistance as necessary. ~
Research and prepare technical and administrative reports; prepare written correspondence.
Develop and conduct studies, needs assessment, research and financial analyses; research and ~nalyze
contracts and program of assigned area.
Create, coordinate and/ar contribute to a variety of written publications such as the City Newsletter,
Department brochures, fact sheets and other publications. '
Maintain assigned program content on City's website.
Coordinate design and implement marketing campaigns to promote assigned programs and City. services,
activities, and assigned special events. I
Advise City Manager, City Council and management staff on development within assigned pi`ogram
areas. ~
Prepare grant applications; write articles and deve}op other methods for the City to receive regional, State
and national recognition for assigned programs and service areas.
Serve as City's Emergency Operations Center (EOC) Manager and/or official during eme'rgency
operations. '
Represent the Program and/or Division to outside agencies and organizations; participate in outside
community and professional groups and committees; provide technical assistance as necessary. '
Direct, oversee and coordinate multiple projects and meet critical deadlines.
Build and maintain positive working relationships with co-warkers, other City employees and the! public
using principles of good customer service.
Perform related duties as assigned.
° . EX.hibit A
Minimum Qualifications: ~y ~ 5 ~
Knowled~e of: ~
Modern public administration and management principles, practices and procedures.
Principles, practices and techniques for design and implementation of public information and community
programs.
Statistical methodology, research techniques and procedures.
Principles and practices of budgetary and financial record keeping.
Fiscal Analysis.
Effective techniques and methods of leadership and supervision.
Methods of technical and analytical report preparation and presentation
Effective public speaking techniques.
Modern communication and marketing concepts, techniques and procedures.
The organization and functions of local government.
Pertinent local, State and Federal rules, regulations and laws.
Modern office procedures and computer equipment.
Budgeting procedures and techniques.
Principles and practices of supervision, training and personnel management.
Abilitv To:
Organize and direct assigned program areas and/or Divisions of the City Manager's Office.
Perform complex work related to assigned program areas and activities.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement
recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City policies, ordinances, laws, procedures, rules and regulations as related to assigned
program areas.
Deal effectively with City staff and representatives of various public and private agencies;
Prepare written material regarding local government activities and assigned programs and make public
presentation of materials.
E~ibit A
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Write with sufficient ~clarity to produce clear, concise and readable reports on a wide variety of topics.
Prepare and administer a municipal budget.
Supervise, train and evaluate personnel, as appropriate.
Effectively use a personal computer to produce a wide variety of written and graphic material and
information for external and internal distribution.
Work a flexible schedule including evening and weekend hours.
Handle pressure of deadlines and work on several projects or processes at the same time.
Communicate clearly and concisely, both orally and in writing.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate standard office equipment; hand writing
and use of keyboard to communicate; see small text and numbers; intermittently move equipment and/or
supplies weighing 20 pounds or less. The employee is frequently required to, bend and twist to reach
files, walk and stand. While performing duties, the employee is.regularly required to use written and oral
communication skills; observe and interpret people and situations; learn and apply new information or
skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work
under intensive and constantly changing deadlines and interact with those encountered in the course of
wark; read and interpret complex data, information and documents; analyze and solve problems; interact
with City management, other governmental officials, contractors, vendors, media personnel, employees
and the general public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required laiowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with major
course work in public or business administration, urban planning, finance, communications, or a closely
related field. A Master's degree is preferred.
Experience: Four years of increasingly responsible full-time professional experience in an
administrative management andlor operations capacity for a local government agency which included
project administration and/or experience in assigned program area. Lead or supervisory experience
desirable. A Master's degree may be substituted for one year of the required experience.
Training: Any recent training, such as academic courses and certification programs, which are
relevant to this job classification and/or assigned program area.
Exhibit A ~ ~ ~ ~
Licenses; Certificates; Special Requirements: Possession of a valid California Class C Driver's
License and Certificate of Automobile Insurance for Personal Liability.
Special Requirement: Must have the willingness and ability to: work the hours necessary to accomplish
the assigned duties, including evening and week-end hours; attend evening meetings; travel out of town
and attend workshops, conferences, seminars during work and non-work hours.
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Exhibit B
Date Adopted: December 19, 2006
Date Revised: May 3, 2011
Title: Public Works Technician I/II
FLSA: Non-Exempt
, General Purpose:
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To perform a variety of tasks in the office and field, both technical and administrative, within the .
Public Works Department. The position may be assigned duties related to traffic design, traffic
engineering, permitting, inspection, capital projects, land development, development review, or
other assigned areas as needed.
Supervision Received and Exercised
Receives supervision from management or supervisory personnel.
Distinguishing Characteristics:
Public Works Technician I:
The Public Works Technician I is an entry level technical position. This class is distinguished
from the Public Works Technician II by the performance of the more routine tasks and duties
assigned to positions within this series. Employees at this level are not expected to perform with
the same independence of direction and judgment on matters related to established procedures
and guidelines as are positions a}located to Public Works Technician II. Employees work under
immediate supervision while learning job tasks. Under supervision from the Public Works
Transportation and Operations Manager, and/or other staff, the Public Works Technician I assist
in with various traffic engineering duties, land development duties and other assigned tasks.
Position may be assigned both office and field duties as needed.
Public Works Technician II
The Public Works Technician II is the fu11 }ourney level class within the Public Works
Technician series. This class is distinguished from the Public Works Technician I by the
assignment of the full range of duties assigned. Employees at this level receive only occasional
instruction or assistance as new or unusual situations arise and they are fully aware of the
operating procedures and policies within the work unit. Positions in this class are flexibly staffed
and are normally filled by advancement from the Public Works Technician I level. In addition to
the above duties, under .general supervision from the Public Works Transportation and
Operations Manager and/or other staff, the Public Works Technician II assists in the
development and construction of capital improvement projects, traf~c and transportation
engineering related work tasks, performs plan review and other duties related to land
development, review of private development construction plans, issues encroachment pertnits
and other permits, including fee calculations and follow up inspections.
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Essential Duties and Responsibilaties:
Exhibit B
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The omission of speci~c statements of duties does not exclude them from the position if the work
is similar, related or a logical assignment to this class.
Public Works Technician I: The Public Works Technician I duties may include, but are not
limited to the following: ~ ~
Prepares graphs, charts and exhibits for presentation.
Processes applications for over limit truck permits, encroachment permits and certificates.
Copies plans and blueprints.
Performs technical drafting tasks; make routine tracings and drawings.
Assists with the maintenance and updating of standard specifications/details; prepares associated
illustrations as needed.
Replies ta inquiries and requests for information.
Maintains engineering records.
Management of the City's striping contract (preparation of work orders, inspection of work,` and
processing of vendor payments). .
Prepare work orders for sign installations and inspection of work.
Conduct miscellaneous ~eld observations and data collection and other miscellaneous traffic-
relate.d assignments.
Operate a handheld or backpack Global Positioning System (GPS) data collection device(s} in
order to collect field data; organizes and maintains files, records, update base maps and City
maps related to traffic.
Assist the public by phone or at the front counter.
Collect traffic data throughout the City using specialized equipment.
Take measurements, take photographs, and record observations on roadways, sidewalks, and
bikeways throughout the City. ~
Perform routine maintenance of computerized collision records program.
Assist with the preparation of work requests for installation of signs, and other traffic control
devices.
Public Works Technician II: In addition to the above duties, the Public Works Technician II
duties rnay include, but are not limited to the following:
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~ Exhibit B
Collects, summarizes, and presents traffic data; conducts traffic surveys conducts studies to ~~~/ I
determine the need far traffic controls; prepares signing and marking plans and traffic signal
designs; reviews construction zone traffic control plans; reviews traffic accident reports and
prepares collision diagrams; meets with the public and other City department to receive requests
and explain City policies and traffic engineering procedures.
Uses drafting techniques and procedures to draw complex engineering drawings; prepares
graphs, charts, and exhibits for presentation; prepared project design, specifications, and cost
estimates for City projects such as streets and traffic signals.
Coordinates engineering and design efforts with contractors; inspects sites and checks designs
and plans for compliance with existing codes and engineering and traffic safety principles;
participates in reconstruction review meetings and coordinates proposed and existing grades and
traverses; participates in final project inspections.
Reviews development plans far conformance with engineering requirements; calculates
development fees and monitors trust accounts; updates City maps; and evaluates applications and
issues encroachment permits.
Coordinates the administration of the City's Average Daily Traffic Program (ADT), including
scheduling traffic counts (by contract) and update of the ADT map.
Interface with traffic-signal controllers in the field (upload/download controller database and
firmware updates).
Assist the Public Works Department Capital Projects Section with minor capital repair projects
including ~eld review and measurement of pavement, sidewalk, striping and markings, or other
items, and inspection of work by contractors; prepares quantity and cost estimates.
Responds to concerns by residents regarding tripping hazards or accessible access on City
sidewalks, maintaining files of locations needing repair, and assisting with development of the
annual sidewalk repair and curb ramp projects. •
Prepares and issues encroachment permits, wide-load ar overweight permits, or other permits for
work in City right-of-way, including fee calculation and followup inspections.
Review various aspects of private developments plans to ensure conformance with City
requirements and standards.
Operates large format copy machine and various other office machines; operates a personal
computer to perform Computer Aided Drafting (CAD), word processing and spreadsheet
functions; organizes and maintains files, records, and base maps; assists contractors and the
public in interpreting and complying with construction requirements; prepares monthly progress
payment records; investigates and assists in resolving citizen concerns regarding construction
work of City facilities; and enforces safety regulations.
Assist in conducting project field reviews.
Participate in the review and recommendation process for permits such as encroachments and
grading. _
Exhibit B I b ~ I
Respond to customer requests far information either over the telephone, email or at the Public ~
Works Deparhnent counter.
Coordinates project requirements with appropriate City Deparhnents and outside agencies.
Minimum Qualifications:
Knowledge of•
PubCic Works Technician I
Modern office practices, procedures, methods and equipment, including commonly used word
processing and spreadsheet computer programs.
Customer service skills, including the ability to work with both the public, other agencies and
other staff in difficult or tense situations, to remain focused on the working through problems,
and to develop solutions that best meet the concerns of all parties while adhering to established
City standards and requirements, and to take the extra step as needed.
Mathematics including survey techniques and practices utilizing algebra, geometry, and
trigonometry.
Public Works Technician II: (In addition to the above)
Principles and practices related to design, construction, and maintenance of street, sidewalks,
drainage, traffic control, and related public works improvements.
Principles and practices of traffic engineering, with emphasis on Irnowledge of Caltrans standard
striping and marking details, and the ability to perform and interpret traffic volume and turning
movement counts.
Knowledge of Computer Aided Drafting (CAD) ar Geographic Information Systems (GIS)
drafting or mapping software will be useful but not required.
Technical report writing
Working knowledge of the principtes, functions, and applications of engineering mathematics
including algebra, geometry and trigonometry.
AbilitV To: (Applies to Either Classification)
Read, evaluate and interpret, and explain complex construction drawings, specification, permits,
change arders, survey data and technical reports.
Become familiar with the City's Average Daily Traffic Program (ADT) and other traffic
engineering activities and manage portions of these programs under general supervision.
Prepare and maintain required records and correspondence.
Interpret appropriate rules, regulations, contracts, laws and ordinances.
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Exhibit B I ~ ~ ~ I
Assist in the inspection of public works projects for compliance with standards and
specifications.
Perform field reviews of traffic markings and stripings, sidewalk, pavement, or other
improvements; accurately record condition, location and layout, or quantity of improvements as
needed.
Utilize personal computers and computer software to generate letters, reports, spreadsheets, and
other documents.
Learn the use of GPS data collection equipment and download data to the City's GIS system.
Prepare simple, legible drawings or exhibits by hand and/ or computer to accompany field
inspections, work arders, staff reports, traffic studies, or other documents as needed.
Establish and maintain effective working relationships with those contacted in the course of
work.
Communicate effective both orally and in writing.
Prepare clear and concise reports.
Work independently and prioritize multiple assignments.
Physical Standards: (Applies to either classification)
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; .intermittently stand, walk,
bend, and twist to reach equipment around desk; drive a motor vehicle; move across rough or
hilly terrain or through construction zones including trenches and excavations; climb seve~al
flights of stairs or a ladder up to 10 ft. in height; access and inspect ponds, swales, inlets, and
other stormwater facilities, access and inspect signs, markings, and other traffic control
measures; keep acceptable records of field inspections using notes, forms, digital photos or
sketches; use drafting instruments, read fine print on prints and Video Display Terminals (VDT);
converse in person, over the telephone, _ two-way radio, and around the noise of heavy
construction equipment, write and use a keyboard to communicate; operate a calculator;
intermittently lift and carry files and maps weighing up to 30 pounds; carry and use Global
Positioning System (GPS) data collection equipment weighing up to 15 pounds for extended
periods.
Read and interpret complex data, information and documents; analyze and solve problems;
interact with City management, other governmental officials, contractors, vendors, employees
and the public.
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Education, Experience, and Training:
E~chibit B
~a~5 ~
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Public Works Technician I
Education: High school graduation or equivalent, supplemented by course work in
engineering, construction, public administration, environmental scierice, or other
fields relevant to this position.
Experience: Some experience in sub-professional work that includes civil, municipal,
environmental, or traffic engineering, OR experience with a public agency or
private firm that includes engineering, construction, or public administration, OR
other relevant experience.
Public Works Technician II
Education: Completion of a minimum of two years of college course work in engineering,
construction, public administration, environmental science, or other fields
relevant to this position:
Experience: Two to three years experience in professional or sub-professional work that
includes civil, municipal, environmental, or traffic engineering, OR experience
with a public agency or private firm that includes engineering, construction, or
public administration, OR other relevant experience.
Trainin~: Any recent training such as, academic courses and certification programs, which
are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability.
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E~ibit C
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Date Adopted: May 3, 2011
Title: Accountant
FLSA: Exempt
General Purpose:
Under general supervision performs professional accounting duties in the development and maintenance
of financial records, fund accounting, revenue and investments and/or budget; may perform or coordinate
City payroll functions, provides information to City staff regarding accounting practices and procedures,;
trains and provides technical direction to lower-level finance technician personnel, and performs related
work as reyuired.
Distinguishing Characteristics:
The Accountant class is a journey level professional accountant assigned to the Finance Division of the
Administrative Services Department. The incumbent works with a high degree of independence and
confidentiality in performing payroll, accounting, ,and financial activities for the City. Successful
performance of the wark requires knowledge of fund accounting practices and procedures, and fiscal
management. Responsibilities include direct contact with all City Department Directars, Division
Managers and other staff regarding, assigned ~nancial activities. The class is distinguished from the
lower level class of Finance Technician series; which are technical support classifications not requiring
the equivalent of a four-year professional degree and has responsibilities of a technical processing nature.
Supervision Received and Exercised:
Receives general supervision from the Finance Manager; the Directar of Administrative Services may
also make assignments.
May exercise functional supervision over assigned technical and clerical accounting staff including
temporary employees. ,
Essential Duties and Responsibilities:
The following duties are normal far this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related or a logical assignment to this
class.
Provides responsible professional and technical assistance in the administration and implementation of
the City's financial, auditing, and accounting programs.
Exhibit C
~~~~I
Oversees the accounting of revenue received including: determining the appropriate period to post
revenue in accordance with accounting principles, allocating revenue between funds, reviewing posting
to general ledger to ensure proper coding, and ensuring accounts receivable subsidiary ledgers balance to
general ledger. ~
Performs daily cash management; monitors cash flow; records investment transactions; assists with the
initiation of wire transfers; and maintains investment activity in portfolio management software.
Perform and/or coordinate payroll preparation and reporting which must be completed on schedule,
accurately, and in accordance with Federal, State, and City payroll reporting requirements and labar
regulations; coordinates with Human Resources implementation of bene~t changes.
Oversees the City's revenue and billing function to ensure proper and timely recording of funds; updates
the City's Cost Allocation Plans as well as other revenue enhancement programs; monitars the City's
revenue including federal, state and county apportionments; may be assigned primary accounting
responsibility for Developer Deposits, Project Accounting, and reconciliation of other subsidiary ledgers.
Review financial entries priar to posting for proper coding, document processing and other accounting
related activities. Researches and analyzes accounting records to determine variances/anomalies and
initiate corrective action. Prepares journal entries and reconciles general ledger and subsidiary accounts;
prepares monthly financial statements, prepares month-end and year-end closing entries.
Prepares audit schedules far external auditors.
Participates in the preparation of annual financial statements and notes, such as the preparation and
submittal of the Comprehensive Annual Financial Report (CAFR) as well as the State Controller's
Report, and other specialized governmental reporting. '
May monitor grant revenues and expenditures, ensuring data is recorded in the City's financial
accounting system, and in compliance with reporting requirements of various Federal, State and private
agencies.
Using City software system assists with the development, monitoring and adjustment of City operating
and capital budgets including salary and benefit projections.
Interpret, explain and apply general and governmental accounting/auditing principles and procedures,
laws and regulations affecting the financial operations of municipal government, to ensure compliance is
maintained.
As assigned may develop or modify policies and procedures as required. Research and interpret tax,
grant, and other regulations.
Prepares technical and administrative reports and written correspondence.
May oversee the maintenance and periodic physical inventory of the City inventory of fixed assets.
Reviews fixed asset entries in financial records and reconciles accounts.
Provides training to lower-level technical, clerical and new City staff as required.
Exhibit C
15~5-
Operates standard accounting office equipment, including job-related computer hardware and software
applications.
Builds and maintains positive working relationships _with co-workers, other City employees, and the
public.
Represents the Division in relationships with agencies, arganizations, and committees.
Minimum Qualifcations:
Knowledge of:
Modern principles, practices, and methods of public and governmental accounting including: general
ledger, payroll, accounts payable and receivable, grants, budgeting, cost accounting, and auditing and
their application to municipal operations.
Principles and practices of information technology and software and their application to accounting and
municipal operations.
Principles of business letter writing and report preparation.
Basic and advanced arithmetic and statistical tecliniques.
Pertinent local, State and Federal rules, regulations and laws.
Computer applications related to the work, including word processing, spreadsheet applications, and
payroll.
Recordkeeping principles and procedures.
English usage, grammar, spelling, vocabulary, and punctuation.
Techniques for providing a high level of customer service to public and City staff, in person and over the
telephone.
Abilitv To•
Perform advanced journey level governmental accounting work.
Learn and apply the City's rules, regulations, ordinances, codes, procedures, and practices; and learn
specialized computer software programs for use on the job.
Research and compile technical and financial information.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
3
Physical Standards:
E~ibit C
~~~~I
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with
hands and arms. The employee is frequently required to, bend and twist to reach files, walk and stand,
and occasionally lift up to 20 pounds. While perfortning duties, the employee is regularly required to use
written and oral communication skills; read and interpret complex data, read fine print and computer
monitors; converse over the telephone and in person; operate a computer and 10-key calculator by touch;
analyze and solve problems; interact with City management, other governmental officials, contractors,
vendors, employees and the public.
Education, Experience, and Training:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the lrnowledge and abilities would be:
Education: Equivalent to a Bachelar's degree from an accredited college ar university with major
course work in accounting, business or public administration, or a related field. Possession
of an advanced business or public administration degree is desirable.
Experience: Three years of increasingly responsible fund accounting experience. Public agency payroll
experience is highly desirable. Supervisory and/or lead experience is desirable.
Trainin~: Any recent training, such as academic courses and certification programs, which are
relevant to this }ob classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Driver's License and Certificate of Automobile Insurance for
Personal Liability.
4
E~ibit D
ti~~\
~~(~~1~~
''\V~
Date Adopted: March 12, 1990
Date Revised: April 5, 2005, May 3, 2011
Title: City Clerk/Records Manager
FLSA: At-WilUExempt/Designated Management
General Purpose:
~ ~~
~
To serve as City Clerk/Records Manager, to organize, plan and direct all activities of the City Clerk's
Office. The work involves administering a complete and accurate legal/historical record of City Council
proceedings; direct citywide Records Management Program and Agenda Management process; conduct
municipal elections; manage City's compliance with Political Reform Act, Brown Act, Public Records
Act and Conflict of Interest Codes; manage support functions of the City Manager and City Clerk's
Of~ce; manage high-level administrative, secretarial and clerical support to the Mayor, City. Council and
City Manager; and provide prompt and courteous service to citizen, press and public requests for
assistance and information.
Distinguishing Characteristics:
The City Clerk/Records Manager exercises full management responsibility far all functions and
operations of the City Clerk's Office including citywide records assessment, management and retention
program, production and publication of agendas and minutes for the City Council and related public
meetings. Incumbents in this classification have a broad range of independence within policy and
procedural limitations and work under minimal supervision, providing highly responsible and complex
staff assistance to the City Manager. While the general parameters of the job are defined, the employee is
expected to select and put into effect work procedures and practices which will lead to the effective and
efficient accomplishment of Deparhnent/Division goals. Recommendations on the improvement of
Division activities are expected. The City Clerk/Records Manager is a an At-Will position that is exempt
from the overtime provisions of the Fair Labor Standards Act (FLSA), exempt from the City's Personnel
System Rules and is a Designated Management position. ~
The City Clerk/Records Manager is responsible for enforcement of laws and regulations pertaining to
elections and campaign financing, public records, meeting notices and the conflict of interest code.
Supervision Received/Exercised:
Receives administrative direction from the City Manager or designee.
Exercises direct supervision over assigned supervisory, professional, technical and clerical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
Develop and implement divisional goals, objectives, policies and procedures.
Exhibit D ~ ~ ~ I
Plan, organize and direct the City Clerk's Division activities including performance of statutory duties and ~
the preparation, posting and maintenance of agendas, minutes and records for the City Council as proscribed
by statutes; conducts municipal elections and ensures compliance with conflict of interest laws and FPPC
regulations; coordinates ~civic activities with other City officials, deparhnents, outside agencies,
organizations and the public; provides responsible and complex staff support to the City Council and City
Manager. ~
Direct, oversee and participate in the development of the City Clerk's Division work plan; assign work
activities, projects and programs; monitor work flow; review and evaluate work products, methods and
procedures.
Direct, oversee and participate in the preparation and legal posting of City Council Agendas and ancillary
reports and exhibits including administration Agenda Management Software Process.
Direct, oversee and participate in the preparation and legal posting of official Minutes in an accurate and
timely manner and communicate official City Council actions to appropriate/interested parties.
Direct, oversee and ensure that City documents are properly executed and comply with applicable
local/state/federal regulations.
Review, notarize and prepare specific City related documents for recordation (deeds, easements,
development agreements, certificates of project completion, etc.); Attest Mayor's and/or City Manager's
signature on legal City documents.
Maintain custody of official City records, documents and City Seal.
Receive subpoenas for records and lawsuits filed on the City.
Respond in a timely manner to requests for public information, ensuring compliance with the Public
Records Act.
Ensure the City's compliance with provisions of the Brown Act.
Perform duties of Elections Official, Filing Officer duties required by the Political Reform Act for campaign
disclosure statements for candidates and officeholders; Administer Oath Of Office to newly
electedlappointed officials; Administer provisions of the City's Conflict of Interest Code.
Direct, oversee and coordinate the appointments to City Commissions, Committees, and Task Forces.
Direct, oversee, administer and foresee trends in the City's Recards Assessment Implementation and
Records Management Programs and implement upgrades to City systems.
Maintain Legislative History Index of City documents (Minutes, Contracts, Agreements, Resolutions, and
Ordinances) and City's Law Library including updates to the Dublin Municipal Code (paper and
electronically).
Recommend the appointment of Division personnel; provide or coordinate staff .training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and high
standards necessary for the efficient and professional operation of the City Clerk's Office.
Receive and publicly open bids for City contracts.
Successfully develop, control and administer budgets and expenditures.
Exhibit D
Analyze problems; identify alternative and innovative solutions; project consequences of proposed ~~ l~ 5I
actions and implement recommendations in support of goals. ' U
Establish and maintain effective working relationships with those contacted in the course of the work.
Direct and coardinate recognition of Citizen, Organization and Youth Citizen of the Year.
Attend City Council Meetings.
Obtain and maintain commission as a California Notary Public.
Minimum Qualifications:
KnowtedEe of:
Municipal government operations.
Federal, state and local laws, codes and regulations applicable to City. government operations,
procedures, elections, and assigned areas of responsibility.
Municipal Codes and laws such as the Brown Act, Political Reform Act, Public Records Act and
Election Code.
Principles and practices of organizational analysis and management.
Basic budgeting principals and statistical analysis.
Electronic records management and document imaging practices.
Use of proper business English, grammar, spelling and proofreading.
Modern office practices, methods and computer equipment.
Principles and practices of leadership, motivation, team building and conflict resolution.
Principles and practices of supervision, training and personnel management.
Customer service techniques.
Abilitv To:
Perform complex wark of the Division; Work independently with minimal direction.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement
recommendations in support of goals.
Provide information and organize material in compliance with laws, regulations and policies.
Research and interpret City rules/regulations/laws/ordinances related to: the Brown Act, California
Conflict of Interest Code, Dublin Municipal Code, Elections Code, Government Code, Political Reform
Act, Public Records Act, Records Retention Schedule and other applicable laws.
Communicate clearly and concisely, both orally and in writing.
Exhibit D
Effectively work with a variety of people at varying levels in the organization, as well as the public and
members of the City Council. ~~~ ~I
Support and promote the City Manager and City Council's policies, goals and vision.
Prepare and administer multiple budgets.
Supervise, train and evaluate personnel.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and
by telephone; use hands and fingers to handle, feel or operate st~ndard office equipment such as VDTs,
computer, telephone, 10-key calculator; and reach with hands and arms. The employee is frequently
required to, bend and twist to reach files, walk and stand. While performing duties, the employee is
regularly required to use written and oral communication skills; listen, read and interpret complex data,
information and documents; analyze and solve problems; interact with City management, other
governmental officials, contractars, vendors, employees and the public.
In addition, the City Clerk must be willing and able to attend and take Minutes at lengthy evening and weekend
meetings:
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. A
typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelar's degree from an accredited college ar university with major
course work in public administration, public policy, social science or a related field. A
Master's degree is desirable.
Exnerience: Four years of management or administrative experience, preferably in a City Clerk's
Office, of which at least two years has included administering local elections,
supervision of staff, recards management, completion of complex analytical studies and
the interpretation of laws and ordinances.
Licenses; Certi~cates; Special Requirements:
Certification as a Municipal Clerk (CMC) by the International Institute of Municipal Clerks is required.
Current California Notary Public Commission is required, or must be obtained within first six months of
employment:
Possession of a valid California Class C Drivers' License and Certificate of Automobile Insurance for Personal
Liability are required.
Special Requirement: Must have the willingness and ability to: work the hours necessary to accomplish
the assigned duties, including evening and week-end hours; attend evening meetings; travel out of town
and attend workshops, conferences, seminars during work and non-work hours.
• Exhibit E
~~ OF Dp~l f ~, ( ~~ ~
~
~-~~,az
~I~
~ ~ ~
/l
~~LIFOR~l~
Date Adopted: June 16, 1998
Date Revised: June 20, 2006; May 3, 2011
Title: Economic Development Director/Public Information Officer
FLSA: Exempt/At-Wi1UDesignated Management
General Purpose:
To plan, organize, direct and coordinate the activities of the Economic Development and Public
Information Divisions within the City Manager's Office. Directs the creation, development, production
and distribution of public information and government affairs materials using all forms of
communication and media. Demonstrates a full understanding of all applicable policies, procedures, laws
and work methods associated with assigned duties. Act as the City's representative to internal and
external groups and advisory bodies related to areas of responsibility. Provides highly complex staff
assistance to the City Manager or designee.
Distinguishing Characteristics:
This is a Department Head classification reporting directly to the City Manager or designee. The
Economic Development Director/Public Information Officer is responsible for the planning,
administration, and operation of the Economic Development and Public Information Divisions within the
City Manager's Office. Employees at this level receive administrative direction from the City Manager,
or designee, in terms of goals and are reviewed in terms of results. A person appointed to the Economic
Development Director/Public Information Officer classification is an At-Will Employee.
Supervision Received and Exercised:
Receives administrative direction from the City Manager or designee.
Exercises direct ar indirect supervision over management, supervisory, professional, technical and
clerical personnel as appropriate.
Essential Duties and Responsibilities:
The following duties are normal for this classi~cation. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related or a logical assignment. to this
class.
Develop and implement divisional goals, objectives, policies and procedures.
Plan, organize and direct economic development and business activities including development and
implementation of strategies and programs to encourage business retention and attraction.
Exhibit E
Direct, oversee and participate in the development of the Economic Development Division work plan; ~~/ I
assign work activities, projects and programs; monitor work flow; review and evaluate work products,
methods and procedures. ~
Prepare the Economic Development Division budget; assist in budget implementation; participate in the
forecast of additional funds needed for staffing, equipment, materials and supplies; administer the
approved budget.
Develop and conduct economic studies, needs assessment, research and financial analyses; research and
analyze business and community demographics; establish, compile and update an economic development
database that includes a real estate inventory, land costs and lease rates, and related records related to
private sector business operations.
Develop and implement techniques, strategies, programs and promotional materials to stimulate
commercial, industrial and related business activity; develop financial incentives and resources thorough
coordination with State and Federal government, the business community, and other groups.
Represent the Division and City Manager's Office to outside agencies and organizations; participate in
outside community and professional groups and committees; provide technical assistance as necessary.
Advise City Manager, City Council and Management staff on effective public information methods and
procedures; develop training programs for staff on effective media relations. ~
Coordinate public information program with all City Deparhnents.
Create, coordinate andlor contribute to a variety of written publications such as the City Newsletter,
Department brochures, fact sheets and other publications.
Assist Departments with the material content associated with the City's website.
Prepare media releases covering City programs and projects, governmental activities and matters of
general interest to the community.
Write, coardinate and/or contribute articles and develop other methods far the City to receive regional,
State and national recognition for local programs and services.
Establish schedules and methods for community and public relations; develop and implement public
relations and social media policies and procedures.
Design and implement marketing campaigns to promote City services, activities, programs and special
events:
Work directly with members of the local media as the media liaison on specific issues, when appropriate,
and deliver communications designed to control local issues identified in the medialcommunity relations
program.
Organize special events relating to areas of responsibility.
Research and prepare technical and administrative reports; prepare written correspondence.
Exhibit E
Represent the City in a variety of community outreach activities and public education programs including ~~~ I
participating as a contributing member of designated community organizations, committees/project teams
and work groups.
Prepare speeches and presentation for the Mayor and City Council.
Serve as public information officer during emergency operations.
May recommend the appointment of personnel; provide or coordinate staff training; conduct performance
evaluations; implement discipline procedures as required; maintain discipline and high standards
necessary for the efficient and professional operation of the Economic Development and Public
Information Divisions.
Establish positive working relationships with representatives of community organizations, State/local
agencies and associations, City management, City staff, news medial and the public.
Perform other related duties as required.
Minimum Qualifications:
Knowledge of•
Principles and practices of economic development including business recruitment and attraction, real
estate, land development and related financing alternatives.
Principals, practices and techniques for design and implementation of public affairs, public information
and community program.
Practices and techniques used in disseminating information to the public through various media channels.
Methods and techniques for creating effective media and public relations materials.
Pnnciples and practices of leadership, motivation, team building and conflict resolution.
Budgeting procedures and techniques.
Principles and practices of supervision, training and personnel management.
Modern communication and marketing concepts, techniques and procedures.
Operations and functioning of local media such as newspapers, radio and television.
Applicable Federal, State and local laws, rules and regulations.
Modern office practices, procedures, methods and equipment.
Customer service skills.
Abilitv To:
Organize and direct the operations of Economic Development and Public Information Divisions.
E~ibit E
Perform complex wark related to economic development, business development, redevelopment public ~~~~'
information activities.
Analyze administrative, operational and arganizational problems, evaluate alternatives and reach sound
conclusions.
Interpret and apply City policies, procedures, rules and regulations as related to economic development
and public information activities.
Prepare and administer a budget.
Supervise, train and evaluate personnel, as appropriate.
Establish and maintain effective working relationships with those contacted in the course of work; Gain
cooperation through discussion and persuasion.
Prepare written material regarding local government activities and programs.
Maintain effective working relationships with the media.
Coordinate the public information program with other City Departments to present a clear and concise
description of activities, programs and events.
Train, educate and advise City Staff and Elected Officials in effective ways to make public presentations
and develop and implement constructive media relations.
Handle pressure of deadlines and work on several projects or processes at the same time.
Write with sufficient clarity to produce clear, concise and readable copy on a wide variety of topics.
Communicate clearly and concisely, both orally and in writing.
Effectively use a personal computer to produce a wide variety of written and graphic material and
information for external and internal distribution.
Work a flexible schedule including evening and weekend hours.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions. ~ ~
An employee is regularly required to sit for long periods of time; intermittently stand, walk, bend, and
twist to reach equipment around desk; perform simple grasping and fine manipulation; use telephone,
hand writing and use of keyboard to communicate; see small text and numbers; intermittently move
equipment weighing 10 pounds or less.
Use written and oral communications skills; read and interpret complex data, information and documents;
analyze and solve problems; observe and interpret people and situations; learn and apply new information
ar skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work
~ Exhibit E
under intensive and constantly changing deadlines and interact with those encountered in the course of a5~s~
work. ~
Education, Experience, and Training:
Any ~ combination of education and experience equivalent to the following is likely to provide the
required knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with major
course work in business or public administration, economics, public relations,
communications, journalism, or a closely related field: A Master's degree is desirable.
Experience: Five years of progressive experience working for a government agency in economic or
business development involving program development; developing and implementing
public information programs such as business attraction, retention and marketing and two
years of administrative and/or lead supervisory experience.
Training: Any recent training, such as academic courses and certification programs, which are
relevant to this job classification.
Licenses, Certificates, Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile Insurance for
Personal Liability.
Special Requirements: Must have the willingness and ability to: work the hours necessary to accomplish
the assigned duties, including evening and week-end hours; attend evening meetings; travel out of town
and attend workshops, conferences, seminars during work and non-work hours.
~
E~ibit F
~~~~
~~~
~~i
Date Adopted: May 3, 2011
Title: Environmental Coordinator
FLSA: Exempt
General Purpose:
Under general supervision, provides technical and management level advice to City staff on
environmental, technical regulatory and policy issues. The Environmental Coordinator oversees
environmental, technical, regulatory, and pollution prevention work performed by ~various City
operations. The incumbent serves as the central source of environmental information and
assistance to City departments to ensure compliance with federal, state and local regulations
governing planning and the environment; exercise considerable judgment and initiative when
independent action is required.
Distinguishing Characteristics:
The Environmental Coordinator is distinguished from the Environmental Specialist in that the
incumbent in this position is assigned to administer moderate scale programs with citywide
impact and participate in the development and administration of a large scale program.
Assignments require considerable lrnowledge of environmental protection laws and regulations
relevant to the City. This classification involves signi~cant decision-making responsibilities.
Supervision Received and Exercised
Receives general supervision from management or supervisory personnel.
May exercises supervision over technical and clerical personnel as appropriate including
temporary and/or contract employees.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to.this class.
Briefs the City Manager's Office on environmental concerns and provides information required
for decision making.
Works with City departments to develop and implement programs far environmental compliance,
remediation and pollution prevention.
a~~51
Monitors existing City programs far compliance and environmental rules and procedures.
~ Exhibit F
a~~5~
Represents the City to federal, state, and local agencies, and the community on environmental
issues.
Plans, coordinates, and reviews the work of a professional and technical staff and/or consultants
conducting environmental studies of considerable complexity.
Manages environmental planning, research and analysis of development projects, including the
planning, design, and construction phases of capital projects, maintenance and operation of
facilities, and issuance of permits.
Analyzes and evaluates the impact of proposed development projects and plans, and provides
technical input to project design to mitigate adverse environmental effects and ensure compliance
with environmental laws and regulations.
Coordinates, prepares, and processes ,environmental documents, monitoring and reporting plans,
technical reports and responses for transportation projects and plans.
Oversees the development and implementation of educational programs to promote sustainable
practices and implement initiatives in support of the City environmental programs.
Prepares scopes of work, schedules, and budgets for program activities, and negotiates consultant
contracts for services.
Prepares necessa .ry applications and acquires permits from regulatory government agencies in
compliance with environmental regulations.
Coordinates, organizes, and presents environmental matters before the City Council, Planning
Commission and at interagency and other public meetings.
Manages the status of ~nancial expenditures and account balances.
Develops rationale for legally defensible nexus between development mitigation and project
impacts.
Reviews public and private land development referrals (General and Specific Plans, EIR, Notice
of Preparation and Project Applications for Site Development, Planning Development,
Subdivision, Zoning Changes).
Develops cooperative arrangements and agreements between public and private sectors for
development projects that impact neighborhoods, communities and/or City facilities.
Performs related duties as required.
Minimum Qualifcations:
Knowledge of:
Principles and practices of environmental science, hydrogeology, engineering, and chemistry as
elated to environmental quality.
Exhibit F
~~,5(
Environmental quality regulatory programs; CEQA and NEPA and their implementation.
Methods of environmental assessment and mitigation.
Principles of biology, botany, zoology, and other natural sciences as they pertain to
environmental analysis.
Sustainable business practices.
Environmental education.
Familiarity with land development regulations and procedures.
Methods of collabarative problem solving.
Technical programs, research, trends in the practice of environmental investigation, pollution
control, and remediation.
Operation of common office equipment including personal computers and common software
applications. ,
Ability To:
Manage, plan, organize and direct projects and programs; manage filed environmental
monitoring, investigation, and remediation activities.
Communicate effectively both verbally and in writing.
Analyze regulations and define impact on neighborhoods and City facilities; organize and
conduct research studies. -
Interpret maps, engineering drawings, and technical reports in a variety of specialized fields.
Develop and manage priorities, standards, and schedules; prepare and review reports.
Develop and maintain effective working relationships with those contacted in the course of work
including City staff and the general public.
Plan, organize, and direct moderately sized developer projects and programs.
Negotiate terms, conditions and mitigation measures.
Prepare a budget for portions of programs and projects.
Physical Standards:
The physical standard described is representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Exhibit F
~.q~ ~51
An employee is regularly required to sit for long periods of time; talk or hear, in person, m
meetings and by telephone; use hands and fingers ~ to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk and stand, and occasionally lift up to 20 pounds. While performing
duties, the employee is regularly required to use written and oral communication skills; read and
interpret complex data, information and documents; analyze and solve problems; interact with
City management, other governmental officials, contractars, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the lrnowledge and abilities would be:
Education: Equivalent to a Bachelor's Degree from an accredited college or university with
major course wark in environmental studies, transportation or urban planning,
natural or physical science, sustainability, or a related field. A Master's degree in
environmental studies, transportation, urban planning or closely related field is
desirable and may be substituted for one year of required experience.
Experience: Three years of progressively responsible experience in a public agency with
direct project experience managing moderate to complex environmental
programs and policies. Experience in compliance or monitoring of
environmental issues is preferred. (A Masters Degree in environmental studies,
transportation, or urban planning or related discipline may be substituted for one
year of the required experience).
Training: Any recent training, such as academic courses and certification programs, which
are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance
for Personal Liability. ~ ~
Special Requirement: Must have the willingness and ability to: work the hours necessary to
accomplish the assigned duties, including evening and week-end hours; attend evening meetings;
travel out of town and attend workshops, special events, conferences, seminars during work and
non-work hours.
E~ibit G
3a~j~ ~ ~
~~~~
~~(~~1,~
'r,\V~
Date Adopted: May 3, 2011
Title: Permit Coordinator
FLSA: Exempt
General Purpose:
Under general supervision, the Permit Coordinator performs technical duties in the operation of the plan
check and permits process in the Building Division of the Community Development Department;
coardinates the application process of the public counter including plan reviewing and the issuance of
permits, and recording of fees; provides technical information regarding routine building code
requirements and ordinances; performs other related work as required.
Distinguishing Characteristics:
This classification is distinguished from the Permit Technician classification in that the incumbent in the
position performs a full range of advanced journey level duties and responsibilities exercising
considerable judgment and discretion through the specialized type of work performed which requires
prior experience in the processing and issuance of building permits. This classification has considerable
latitude in the application of Departmental policy within general guidelines and professional standards.
The Permit Coordinator is distinguished from the Plan Check Engineer and Building Official
classifications in that the latter is responsible for the administration and supervision of the entire
Building Division operation, including building inspection, plan checking and plan check engineering
functions. The Plan Check Engineer is a professional level management classification performing the full
scope of plan review providing highly complex staff assistance to the City's Building Official or
designee. ~ ~ ~
Supervision Received and Exercised
Receives general supervision from management or supervisory personnel.
May exercise supervision over technical and clerical personnel as appropriate including temporary and/or
contract employees.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related or a logical assignment to this
class.
Provide direct oversight for all permit functions including proper coordination of all applications
received.
Exhibit G
3~~51
Administer and coordinate processing with applicable staff and applicants; provides applicants with the
date of completion.
Oversee inquiries from builders, engineers, contractors, architects, and the public concerning submittal
requirements, building codes and permit regulations at the counter and over the telephone; coordinates
special plan check services including express plan checks, overtime plan checks, and plan checks by
appointment.
Verify that permit application and plans meet the minimum requirement or all applicable Codes, State
and local regulations.
As necessary, perform elementary plan checking duties at the public counter, reviewing for completeness .
and for conformance to building and other appropriate policies and procedures as assigned.
Oversee the City's automated building permit system; monitors the maintenance of a variety of Building
Safety or Planning Division permit tracking reports, including conditional use and occupancy permits;
ensures proper input and maintenance of all statistical permit processing data.
Ensure that . permits and associated fees are calculated and processed in a timely manner and in
accordance with established procedures and in compliance with the uniform codes, state and local laws,
and ordinances governing land use development.
Establish and maintain positive working relationships with the community, developers, architects, state
and local agencies, City staff, and the general public.
Attend training courses to expand lrnowledge of local/state and federal codes, ordinances, and regulations
Perfoi-ms other permit related duties as may be assigned.
Minimum Quali~cations:
Knowledge of: .
Application and enforcement of building and construction codes and regulations.
Existing building, housing and associated codes, statues and regulation and the processes and
consideration involved in prosecution of violations of such codes and regulations.
Proper English usage, spelling, and grammar.
Basic mathematics to consistently and accurately calculate building and applicable fees.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Customer service techniques.
E~ibit G
Abilitv To•
3a~5~
Interpret and apply policies, procedures, rules and regulations governing code compliance and
construction in California; read and interpret building plans, designs, and blueprints.
Exercise sourid judgment in the interpretation and enforcement of building, housing and associated
construction-related codes.
Take the initiative to keep important work progressing to completion within prescribed time limits.
Establish and maintain effective, tactful, and courteous relations with the general public, homeowners,
and contractors; relate effectively co-workers.
Perform and supervise the calculation of building areas and apply fee formulas to specific buildings or
proj ects.
Work on multiple projects and effectively set priorities.
Communicate effectively orally and in writing.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk and hear, in person, in meetings
and by telephone; use hands and fingers to handle, feel and operate standard office equipment; and reach
with hands and arms. The employee is frequently required to, bend and twist to reach files, walk and
stand. While performing duties, the employee is regularly required to use written and oral communication
skills; read and interpret complex data, see well enough to read ~ne print, blueprints and information,
documents and plans; analyze and solve problems; interact with City management, other governmental
officials, contractors, vendors, employees and the public. The employee must be able to safely lift and
carry plans weighing up to 30 pounds.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be: ,
Education: Equivalent to the completion of the 12"' grade. Equivalent to possession of an Associate
of Arts or Associate of Science Degree in civil engineering, structural engineering,
building inspection technology or a related field is preferred. Applicable experience may
substitute for the education on a year-for-year basis.
Experience: Four years responsible technical and administrative experience in plan review and permit
processing; progressively responsible in building code regulations, supervision, office
management or an equivalent combination of training experience. Lead or supervisory
experience is preferred.
Exhibit G
33~5I
Training: Any recent training such as academic courses and/or certifications programs which are
relevant to this job classification.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers' license and Certificate of Automobile Insurance for
Personal Liability.
Possession and maintenance of International Code Council (ICC) Certified Building Inspectar is
required. Possession of plumbing, electrical, mechanical and green building inspection certification is
highly desired. Possession and maintenance of a Plans Examiner certification is highly desired.
Special Requirements: Willingness and ability to work scheduled and emergency overtime; and attend
meetings, workshops and seminars during work and non-work hours.
4
Exhibit H
.
~~,
~; ~
~~~
Date Adopted: May 3, 20ll
Title: Plan Check Engineer
FLSA: Exempt/At-Wi1UDesignated Management
General Purpose:
. ~~51
Under the direction of the City's Building Official, performs a full range of plans examination duties to
ensure projects and structures are in compliance with laws, ordinances, codes and regulations before
permits are issued as well as during construction when changes are made or modifications are desired;
performs a full range of customer service duties including assisting, providing information to and
answering questions from architects, engineers, builders, and~owner; and serves as a resource far the
City's building inspection staf£ Demonstrates a full understanding of all applicable policies, procedures,
laws and work methods associated with assigned duties. Act as the City's representative to internal and
external groups and advisory bodies related to areas of responsibility. Provides highly complex staff
assistance to the City's Building Official or designee.
Distinguishing Characteristics:
The Plan Check Engineer is responsible for directing, supervising and participating in the activities of the
Building Division within the Community Development Department. Incumbents in this classification
provide highly responsible and complex staff assistance to the City's Building Official and have a broad
range of independence within policy and procedural limitations and work under minimal supervision.
The Plan Check Engineer is a professional level in which incumbents are expected to perform the full
scope of plan review and customer service. Incumbents perform plan review, technical fieldwark and
investigation in the enforcement of broad range of building and related codes. The work requires
independence and discretion in both field inspections and plans examinations. The incumbent is
accountable to the Building Official or designee for the effective supervision of personnel and the quality
and efficiency of services directed. While the general parameters of the job are defined, the employee is
expected to select and put into effect work procedures and practices which will lead to the effective and
ef~cient accomplishment of Department and Division goals. Recommendations on the improvement of
Division activities are expected. Persons appointed to this classification are At-Will and exempt from the
overtime provisions of the Fair Labar Standards Act (FLSA), exempt from the City's Personnel System
Rules and is a Designated Management position.
Supervision Received and Exercised:
Receives administrative direction from the City's Building Of.ficial or designee.
Exercises direct or indirect supervision over supervisory, professional, technical and clerical personnel as
appropriate.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties
does not exclude them from the position if the work is similar, related or a logical assignment to this
class.
E~ibit H
Checks plans, specifications, and calculations on building plans submitted by arcliitects, enginee s, ~~ (
contractors, and owners far compliance with structural design, life safety design, grading, soil reports,
energy standards, disabled access, and general conformity to applicable ordinances, laws and State
building codes.
Checks plans for accuracy of design and completeness; checks complex plans .and calculations to
determine loading on roofs, walls, and floors, size and spacing of beams, rafters, and joists, amount and
size of reinfarcing in concrete members, type of structural connections and adequacy of design to meet
earthquake, wind load, and material stress and Title 24 requirements.
Makes independent analysis, when required, to justify the adequacy and safety of questionable designs.
Answers questions and gives instructions to architects, engineers, contractors, and owners regarding
building requirements to achieve compliance standards; seeks to solve engineering problems as
necessary.
Calculates and collects building, and related fees.
Keeps abreast of new building construction methods and materials.
Oversee the issuance of permits after plan review approval.
Makes feld inspections as required or assigned.
Coordinates and participates in the City's plan review process; coordinates with other staff to determine
which projects to review in-house and which to have reviewed by outside consultants and contract review
services.
Performs a full range of plan review related duties; reviews engineering reports, drawings, specifications
and calculations for buildings to ensure compliance with codes, regulations, and ordinances; interprets
codes and regulations in the performance of plan check activities.
~
Consults and provides support to engineers, arcnitects, contractors, designers and others regarding
matters such as design, engineering and regulations governing building plans; analyzes building designs
to ensure basic engineering principles have been achieved.
Coordiriates the plan review process of a submitted building permit for complex construction projects
with other City staff, outside agencies and professional consultants.
Provides technical information and compliance methods concerning building codes and other health and
safety codes to the public and customers.
Reviews and analyzes commercial, industrial and complex residential building plans, sh-uctural
calculations, specifications and reports for conformance with applicable codes, ordinances and accepted
design and construction practices.
Checks specifications for buildings and other structures involving installation, repair, replacement, and
alteration for compliance with applicable:codes and regulations.
Provides a full range of customer service; responds to complex and difficult inquires and requests for
information; responds to public and agency technical and non-technical inquiries by phone, e-mail, fax,
and at the counter; explains requirements of various laws, codes, ordinances, and regulations.
Exhibit H ~ / ~~ ~
Assists and works cooperatively with property owners; contractors, developers, architects, engineers, and ~~
their representatives in submitting plans and other documents, applying for permits, and on other matters
relating to building permits.
May perform field inspections and advises/assists Contract Building Inspectars regarding structural and
other problems arising in the field.
Provides technical and professional assistance/advice to the City's Building Official; participates in
policy development.
Recommend the appointment of Division personnel; provide or coordinate staff training; conduct
performance evaluations; implement discipline procedures as required; maintain discipline and high
standards necessary for the ef~cient and professional operation of the assigned unit.
Provides, technical and functional direction for assigned staff; prepares written performance evaluations;
prioritizes and assigns tasks and projects; instructs employees as required.
Performs required duties under the City's Emergency Operations Center (EOC} and disaster response.
Maintains records and prepares a variety of correspondence and documentation related to plan review
and permit matters.
Maintains current lrnowledge of all applicable codes, ordinances and regulations and of approved
methods, materials and equipment pertaining to building and construction; attends meetings and
conferences of inspection officials.
Ensures that plan checks are processed in an accurate and timely manner.
Assists in the preparation and administration of the Division's budget.
May assume the responsibility for supervision for all Division functions in the absence of the Building
Official. ,
Perform other duties as assigned.
Minimum Quali~cations:
Knowledge of:
Principles, practices and methods of municipal civil or structural engineering including building codes
and standards pertaining to construction and development policies, engineering mathematics, surveying
practices and sources of engineering information;
Pertinent Federal, State and local rules, regulations, and ordinances including applicable State laws,
ordinances, and codes related to building construction. ~
Principles and practices of supervision, training and personnel management.
Modern methods and materials of construction.
Principles of engineering design and mathematics.
Investigative principles and practices.
Public relations techniques and procedures.
Occupational hazards and standard safety procedures.
Exhibit H
~~ ~ S~
Office procedures, methods, and equipment including computers and applicable software applications
such as word processing, spreadsheets, and databases.
Principles of budget monitoring.
Ability To•
Interpret, apply, explain and ensure project compliance with pertinent State; Federal, and local rules,.
laws, a~d regulations.
Use and apply engineering principles, practices, methods techniques and economics of applied civil and
structural engineering to solve complex problems.
Analyze complex building issues, evaluate alternatives, and reach sound conclusions.
Read and interpret complex blueprints, plans and specifications.
Plan, coordinate, and supervise the work of others.
Interpret and explain codes, policies, and other regulations to a wide variety of people.
Exercise sound independent judgment.
Safely and effectively operate tools and equipment used in building inspection and the building trades.
Operate modern office equipment and computers including specialized computer applications.
Maintain reports and records; prepare data and information far specifications and reports.
Effectively resolve customer concerns or complaints.
Organize and manage multiple tasks concurrer~tly. ' .
Monitor an assigned budget.
Establish and maintain a positive customer service attitude and effective working relationship with those
contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.
Work independently.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
An employee is required to work regularly in a standard office environment and periodically in a field
environment involving body movement, dexterity and agility for balance and coordination while visiting
Exhibit H
construction sites; see well enough to read fine print; blueprints and VDTs; operate a computer keyboard; ~~~ (
drive a vehicle; and hear and speak well enough to converse on the telephone ar in person over noise.
An employee is regularly required to sit and/or stand or long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle; feel or operate standard office equipment;
and reach with hands and arms. The employee is frequently required to, bend and twist to reach files,
walk and stand. The ability to lift frequently up to 30 pounds and infrequently up to 50 pounds. While
performing duties, the employee is regularly required to use written and oral communication skills; read
and interpret plans, drawings and complex data, information and documents; analyze and solve problems;
interact with City management, other governmental officials, contractors, vendors, employees and the
public. Ability to climb ladders; walk over uneven ground, bend and stoop to negotiate tight areas, ability
to work in all weather conditions and to hear while in the vicinity of construction equipment.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required knowledge and
abilities. A typical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with major
course work in engineering, architecture or closely related field.
Experience: Four years of experience performing plan check reviews; structural engineering design
work, or architectural design work and two years of administrative and/or lead
supervisory experience performing inspection work related to building code compliance.
Related experience working for a City, County or State is high desirable. A Master's
Degree in engineering, architecture, public administration or closely related field, may e
substituted for two years of experience.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile Insurance for
Personal Liability.
Possession of I.C.C. (International Code Council) Plans Examiner Certification is required within six-
months of appointment.
Registration as a Professional Engineer or structural Engineer in the State of California or California
Licensed Architect is highly desirable.
Exhibit I
~~51
~i~~
~~~
~~~
Date Adopted: May 3, 2011
Title: Public Works Transportation and Operations Manager
FLSA: At-Will/Exempt/Designated Management
General Purpose:
Under administrative direction the Public Works Transportation and Operations Manager
oversees specialized and highly technical projects related to transportation planning, traffic
operations management, maintenance services and building management. The Public Works
Transportation Operations Manager is responsible for planning, managing and coordinating.the
activities of the City's Traffic Operations Center (TOC), City's transportation system, with
specific emphasis on traffic signal design, maintenance and operation; and traffic signal systems
design, implementation and communications. Makes recommendations and provides assistance
to the Public Works Director; provides expert professional assistance to City Staff, performs
related work as required.
Distinguishing Characteristics:
The Public Works Transportation and Operations Manager is a management position responsible
for directing, supervising and participating in assigned activities of the Public Works Department
including formulating policy, developing goals and objectives, and developing and administering
budget of assigned program areas. Incumbents provide highly responsible and complex staff
assistance to the Public Works Director and have a liroad range of independence within policy
and procedural limitations and work under minimal supervision. While the general parameters of
the job are defined, the employee is expected to select and put into effect work procedures and
practices which will lead to the effective and efficient accomplishment of Department/Division
goals. The incumbent is accountable far the effective supervision of personnel and the quality
and efficiency of services directed. Recommendations on the improvement of assigned program
areas are expected. The Public Works Transportation and Operations Manager is a an At-Will
position that is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA),
exempt from the City's Personnel System Rules and is a Designated Management position.
The Public Works Transportation and Operations Manager is distinguished from the position of
Public .Works Manager and Senior Civil Engineer in that the former has management
responsibility for all aspects of assigned program areas within the Department. It is further
distinguished from the Public Works Director in that the Director has overall management
responsibility for all areas of the Department which include Engineering, Public Works
Inspection, General and Traffic Engineering Services, Capital Project Design and
Implementation, Street Sweeping, Traf~c Signal and Street Lighting Maintenance, Public Works
Maintenance Services and Building Management.
Supervision Received and Exercised:
Exhibit I
~~ 51
~
Receives administrative direction from the Director of Public Works/Assistant City Engineer.
Exercises direct supervision and supervision through secondary supervisors to assigned,
professional, technical and clerical personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Administer, manage and maintain City's Traffic Operations Center (TOC).
Administer, manage and maintain signal systems (equipment and communication lines) Traffic
studies not related to development (e.g., safety assessments, stop sign studies, crossing guard
evaluation).
Manage the preparation of Downtown Traffic Impact Fee (TIF) Update.
Manage General Plan Circulation Element Update.
Reviews and responds to citizens' complaints and works with homeowner's associations and
neighborhood groups to resolve traffic and safety concerns.
Performs and reviews transportation-related studies to ensure compliance with adopted
transportation safety and level of service standard.
Represent the City on various broads, committees and associations in matters relating to
transportation, traffic safety and other assigned areas.
Administers and manages annual maintenance program budgets using appropriate Federal, State
and local guidelines.
Plan work activities, establishing daily, weekly, monthly and annual work programs and
schedules.
Manages reviews and recommends changes and modifies exiting maintenance activities and
programs to improve effectiveness and productivity.
Directs and monitars the City's street signing, striping maintenance and replacement program
ensuring the City roadways are properly signed and marked (e.g., faded signs and markings or
obsolete signs).
Prepare signal timing plans for new or modified signals.
Assumes management responsibility on majar transportation and research studies and projects.
E~chibit I
_ '~i ~51
Assists in the development and implementation of goals, objectives, policies, procedures, work
standards, and the annual budget far the Department in assigned areas of responsibility.
Assists in the development of the City's Capital Improvement Plan.
Establishes systems to ensure consistency within the Division.
Reviews and approves engineering plans, specifications and contract documents.
Selects assigned personnel and provides for their training and professional development;
interprets City policies and procedures to employees; is responsible for morale and productivity
of assigned Staff.
Minimum Qualifications:
Knowledge of:
Theories, principles, and practices of transportation planning and land use, business and public
administration.
Principles, practices and techniques of civil engineering as applied to municipal engineering
projects.
Applicable local, state and federal laws, rules and regulations governing transportation policies
and funding sources for a public agency. •
Organization and processes of local, regional state and federal governmerit, including legislative
and funding processes and policies. ~
Financial, analytical statistical and mathematical methods and procedures.
Civil engineering, practices and procedures.
Knowledge of techniques and materials commonly used in the construction and maintenance of
public projects.
Public administration principles as related to the activities and functions of a municipal
government.
Current developments and sources of information regarding public works engineering projects.
Principles and practices of budget preparation, budget administration, goals and objectives
development and work planning.
Methods and practices of community organization and citizen participation.
Supervisory principles and practices including training and evaluation.
Customer service techniques.
Abilitv To:
Exhibit I
~0~~ ~ I
Learn, interpret, and apply City, department and division rules, regulations, policies and
practices.
Analyze complex operational and adininistrative problems, evaluate alternatives and recommend
or adopt effective courses of action.
Perform engineering work expected of a registered Civil Engineer.
Develop and implement goals, objectives, policies, procedures, wark standards and management
controls, including the application of project management techniques.
Review and analyze engineering and capital improvement projects and programs.
Prepare and review department budgets, contracts, reports and related engineering documents.
Negotiate project conditions of approval.
Work well under the urgency of deadlines.
Present clear and concise verbal and written reports.
Deal effectively with representatives from public and private agencies and with the general
public in coordinating activities and resolving problems.
Plan, organize, assign, review and evaluate the work of assigned staff.
Exercise sound, fair and consistent independent judgment; provide technical assistance and staff
leadership to various boards and commissions.
Exemplify and foster an enthusiastic, resourceful and effective service attitude with the public
and all who are contacted in the course of the work. .
Participate, foster and encourage all members of the work unit to work as members of a team.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk ar hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, benc3 and
twist to reach files, walk and stand and safely lift and/or maneuver office supplies and
construction .plans weighing up to 20 pounds. While performing duties, the employee is regularly
required to use written and oral communication skills; read and interpret complex data,
Exhibit I
~3 51
information and documents• anal ze and solve roblems• interact with Ci mana ement other ~
, Y P ~ tY g ,
governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
lrnowledge and abilities. A typical way to obtain the lrnowledge and abilities would be:
Education: Bachelor's degree from an accredited college or university in Civil
Engineering or related field. Master's degree in an applicable field is
desirable.
Experience: Five years experience perforining progressively responsible professional
civil engineering work with registration and one year experience in
supervising engineering staff engaged in a variety of public works
projects.
Trainin~: Any recent training classes, such as academic courses and certification
programs, which are relevant to this job classification.
Licenses; Certificates; Special Requirements:
Requires Professional Engineer License in the State of California. Possession of a Traffic
Engineering license is highly desirable.
Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability.
Special Requirements: Must have the willingness and ability to: work the hours necessary to
accomplish the assigned duties, including evening and week-end hours; attend evening meetings;
travel out of town and attend workshops, conferences, seminars during work and non-work
hours.
RESOLUTION NO. XX-11 ~~~ ~JI
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
RESOLUTION AMENDING THE SALARY PLAN FOR POSITIONS EXEMPT FROM FAIR
LABOR STANDARDS ACT (FLSA) OVERTIME PROVISIONS
WHEREAS, in accordance with the City's Personnel System Rules, the City Council
adopted Resolution No.105-08 and subsequent Resolutions which establish a Salary Plan for
full-time and management positions exempt from FLSA and positions exempt from competitive
service in accordance with the City's Personnel System Rul~es.
NOW, THEREFORE, BE IT RESOLVED that the following positions be added and
covered under Article I, Section A of the Salary Plan; and
BE IT FURTHER RESOLVED that the following positions shall be paid a monthly salary
within the following range with the exclusion of any PerFormance Pay Adjustment granted in
accordance with the adopted City Budget and Personnel System Rules:
Accountant $6,128- $7,660
City Clerk/Records Manager: $7,917- $9,884
Economic Development Director/P10: $8,661- $10,826
Environmental Coordinator: $5,866- $7,333
Permit Coordinator: $6,291- $7,864
Plan Check Engineer: $7,917- $9,884
Public Works Operations Manager: $8,123- $10,154
BE IT FURTHER RESOLVED that this document shall become a part of the official
Salary Plan for the City of Dublin; and that the changes contained herein shall be effective July
1, 2011.
PASSED, APPROVED AND ADOPTED this 3rd day of May, 2011.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
Attachment 2
RESOLUTION NO. XX-11
A RESOLUTION OF THE CITY COUNCIL ~"~" ~
OF THE CITY OF DUBLIN
*******
AMENDING THE MANAGEMENT POSITIONS EXEMPT FROM
COMPETITIVE SERVICE RESOLUTION AND PRESCRIBING LEAVE BENEFITS FOR THE
DESIGNATED POSITIONS
WHEREAS, the City Council has adopted a Personnel Ordinance in which Section 2.20.040 E
of the Ordinance exempts Department Heads and other Management Positions from Competitive
Service; and
WHEREAS, in accordance with the City's Personnel Ordinance, the City Council adopted
Resolution No. 202-08 which establishes Management Positions and defines benefits for those
positions; and
WHEREAS, it is necessary to periodically update the Resolution to reflect new classifications.
NOW, THEREFORE, BE IT RESOLVED that the following positions shall be designated as a
Management Position under the City's Personnel Ordinance and shall be granted benefits in
accordance with City Resolution 202-08:
City Clerk/Records Manager
Economic Development Director/Public Information Officer
Plan Check Engineer
Public Works Operations Manager
BE IT FURTHER RESOLVED that the positions of Economic Development Director/Public
Information Officer and Public Works Operations Manager shall be added to the list of Management
Positions eligible for car allowance .and monthly reimbursement as provided in Resolution 202-08,
Section 12 as follows:
Section 12. Car Allowance and Mileaqe Reimbursement:
The following position shall be eligible to receive the designated monthly allowance. The
receipt of the car allowance pursuant to this section shall be full compensation for all opeFating
costs excluding tolls, parking fees and out of area travel.
a. Manaqement Position Receivinq Monthly Allowance
Eliqible Positions Monthly Allowance
Economic Development Director/Public Information Officer $190
Public Works Transportation and Operations Manager $190
BE IT FURTHER RESOLVED that the changes contained herein shall be effective July 1,
2011
Attachment 3
PASSED, APPROVED AND ADOPTED this 3rd day of May, 2011.
AYES: ~~~ " ~
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Attachment 3
RESOLUTION NO. XX-11 ~~~ ~I
~
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
********.
AMENDING THE BENEFIT PLAN
WHEREAS, Dublin City Employees requested through the City Manager that the Dublin
City Council consider providing modification to the City's Benefit Plan; and
WHEREAS the Personnel System Rules requires the City Council to adopt a Benefit
Plan; and
WHEREAS, the Benefit Plan prescribes the current benefits provided to employees by
the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby amends Resolution 109-91 and subsequent amendments to include the following:
Section 4: Vision Insurance: The City will contribute on behalf of each
employee schedule to regularly work at least 2Q hours per week, a
maximum of the "employee only premium" per month to a vision insurance
plan selected by the City.
Section 5. Trust Fund:
a. Plan Limits: On July 1, 2011, through December 31,
2011, employees shall have $450 limit for eligible
reimbursements. The "Plan Year" will reset beginning on
January 1, in which full-time employees shall have a limit of
$900 per plan year for eligible reimbursements. Employees
regularly scheduled to work between 20 and 40 hours per
week shall have a pro-rated share based on hours regularly
schedu~ed. ~
b. Plan Year: The initial "Plan Year" shall cover
reimbursements for eligible expenses incurred July 1, 2011
through December 31, 2011. Beginning on January 1, 2012
the "Plan Year" shall is defined begin January 1 and end
December 31 of the each calendar year.
c. Third Party Administrator (TPA)/Eliqible Claims:
Employees eligible for this benefit may request
reimbursement through the third party administrator selected
by the City.
Attachment 4
~~ ~5 I
d. Administrative Rules: The reimbursement of any
expenses pursuant to this section shall be contingent upon
the fulfillment of requirements pursuant to provision of the
Internal Revenue Code and the City's selected third party
administrator.
Section 6. Flexible Spendinq Account: Beginning July 1, 2011, the City
will provide a Flexible Spending Account (FSA) program (tax deferred
employee contribution) that can be applied to specific expenses such as
health (medial) premiums, and supplemental vision expenses not covered
by the City. The Flexible Spending Account is offered pursuant to
provision of Section 125 of the Internal Revenue Code. Administrative
costs associated with the employee enrollment and management of the
FSA account will be paid by the City.
Section 13. Employee Commute Alternative Rroqram/Clipper Card: The
City established an Employee Commute Alternative Program to help ease
traffic congestion, improve air quality in the Bay Area and work to achieve
less stressful commutes. The City supports this program by encouraging
City Employees to register with the 511 Regional Rideshare Program
through www.511.orq and by participating in the Alameda County
Congestion Management Agency - Guaranteed Ride Home program. In
October of 2006 the City will provide a$2.00 per day commute alternative
cash incentive to all eligible employees pursuant to providing proper
commute verification information. Beginning July 1, 2011, the City will
enhance the Employee Commute Alternative Program by offering a transit
benefit program through Metropolitan Transportation Commission (MTC)
and the Clipper Program entitled Clipper Direct. The Clipper Direct
program shall provide participating employees with pre-tax transit benefits.
PASSED, APPROVED AND ADOPTED this 3`d day of May, 2011.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
Attachment 4
RESOLUTION NO. XX -11 ~~ b~5 !
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT WITH VISION SERVICE PLAN
TO PROVIDE A GROUP VISION CARE PLAN FOR ELIGIBLE CITY EMPLOYEES
WHEREAS, Dublin City Employees requested through the City Manager that the Dublin
City Council consider providing a Group Vision Care Plan; and
WHEREAS, the City of Dublin desires to provide a Group Vision Plan for eligible City
employees; and
WHEREAS, the City has evaluated several proposals as presented by its insurance
broker to provide a Group Vision Care Plan.
NOW, THEREFORE, BE IT RESOLVED that . the City Council of the City of Dublin
hereby authorizes the City Manager to execute a contract agreement with Vision Services Plan
for a Group Vision Care Plan for the period of July 1, 2011 through June 30, 2013.
PASSED, APPROVED AND ADOPTED this 3~d day of May, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
Attachment 5
RESOLUTION NO. XX -11 ~o ~'
~
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
AUTHORIZING CITY MANAGER TO EXECUTE CONTRACT WITH WAGEWORKS TO
PROVIDE THIRD PARTY ADMINISTRATOR SERVICES FOR FLEXIBLE SPENDING
ACCOUNT BENEFIT
WHEREAS, Dublin City Employees requested through the City Manager that the Dublin
City Council consider providing a Flexible Spending Account; and
WHEREAS, the City of Dublin desires to provide a Flexible Spending Account Benefit for
eligible City employees; and
WHEREAS, the City of Dublin has determined the need to contract with a third party
administrator for the administrator services of a Flexible Spending Account; and
WHEREAS, the City has evaluated several proposals as presented by its insurance
broker to provide third party administrator services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby authorizes the City Manager to execute a contract agreement with WageWorks for Third
Party Administrator Services period of July 1, 2011 through June 30, 2013.
PASSED, APPROVED AND ADOPTED this 3~d day of May, 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
Attachment 6
RESOLUTION NO. XX -11 ~ I ~ I
A RESOLUTION OF THE CITY COUNCIL ~
OF THE CITY OF DUBLIN
*~***********
AUTHORIZING CITY MANAGER TO EXECUTE ENROLLMENT FOR EMPLOYEE TRANSIT
BENEFIT PROGRAM (CLIPPER DIRECT)
WHEREAS, Dublin City Employees requested through the City Manager that the Dublin
City Council consider providing an Employee Transit Benefit Program; and
WHEREAS, the City Employees request includes maintaining the City's exiting
Community Alternative Program and adding an employee paid commuter transit card that
increases City Employees' options for alternate commute modes; and
WHEREAS, the Metropolitan Transportation Commission (MTC) through its various
services and programs offers a Clipper Program which is an all-in-one transit program; and
WHEREAS, the City does not currently provide a transit benefit program for Dublin City
Employees and the City desires to formally provide for such a practice.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin her.eby
authorizes the City Manager to initiate enrollment in the Clipper Direct Program through the
Metropolitan Transportation Commission to provide a transit benefit program for Dublin City
Employees.
PASSED, APPROVED AND ADOPTED this 3rd day of May 2011, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
Attachment 7