HomeMy WebLinkAboutItem 4.03 Speed Feedback DemoG~~,~ OF Dp~lr~
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i9`~-;~~z S1'AFF REPORT C I T Y C L E R~
~c~,,,.~~ ~ DUBLIN CITY CC~Uh1CIL F11e # ^oaa-0~
DATE: March 1, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJE : Award of Bid - Contract No.'11-01, Speed Feedback Demonstration Project
(CIP No. 960024) ~
Prepared By: Jaimee Bourgeois, Senior Civil Engineer (Traffic)
EXECUTIVE SUMMARY:
The Speed Feedback Demonstration Project (CIP No. 960024) will procure six speed feedback
signs and associated data collection software for installation throughout the City at locations
approved by the City Council on December 21, 2010. ~
FINANCIAL IMPACT:
The adopted Fiscal Year 2010-2011 Budget includes $57,600 in funding for the Speed
Feedback Demonstration Project (CIP No. 960024). The total project funding includes $6,600
for project design, inspection and administration, and $51,000 for improvements including the
procurement and installation of six speed feedback signs. Based on the lowest qualifying bid
including a 10% contingency, the cost of improvements is less than the amount budgeted.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution awarding Contract No. 11-01,
Speed F edback Demon~tration Project, to Western Pacific Signal, LLC.
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Submitted By Reviewed By Re ' ed By
Public Works Director Administrative Services Director Assistant City Manager
Page 1 of 2 I~~~ ~O. ~~~ `~' ~~~
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D~SCRIPTIOiV:
On December 15, 2009, the Dublin City Council reviewed the current process which staff
undergoes to respond to residents' requests regarding traffic safety and compared it to the
processes employed-at various neigk~boring agencies. It was decided that staff would continue
with the current process. A specific enhancement to the existing program identified by staff was
the im"plementation of a speed feedback sign pilot program that would test the effectiveness of
speed feedback signs as a means of reducing vehicle speeds. The City Council supported
staff's recommendation and directed staff to create a new CIP project. On June 22, 2010, the
City Council approved the Five-Year Capital Improvement Program (CIP) for Fiscal Years 2010-
2015, which included the Speed Feedback Demonstration Project (CIP No. 960024). On
December 21, 2010, the City Council approved the locations for installation of six signs
(Attachment 1). The locations include:
o Westbound Amador Valley Boulevard, east of Brighton Drive
o Westbound South Dublin Ranch Drive, east of Woodshire Lane
o Westbound Antone Way, east of Grafton Drive
• Westbound Central Parkway, east of Aspen Street
o Eastbound Dublin Boulevard, west of Brigadoon Way
• Southbound Vomac Road, north of Millbrook Avenue
A total of four (4) bids were received by the bid opening on January 27, 2011. Three of the bids
were non-responsive to the specifications in the bid solicitation materials. The remaining,
lowest responsive bid of $42,070.41, was submitted by Western Pacific Signal, LLC, for the
SpeedCheck product. Staff has reviewed the bid results, compared the four submitted product
specifications against the published specifications required by the City, checked references,
and recommends that the City Council adopt the Resolution (Attachment 3) awarding Contract
No. 11-01, Speed Feedback Demonstration Project, to Western Pacific Signal, LLC, as the
lowest responsive bidder.
Staff expects the project to be completed by July, including the collection of "before and after"
speed data.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Following detailed field review and prior to installation, staff will mail notices to adjacent
residents for each location. Furthermore, information about the project will be disseminated to
the general public by way of the City website and/or other communication resources. Copies of
this staff report have also been provided to each of the bidders.
ATTACHMENTS: 1. Location Map -
2. Resolution Awarding Contract 11-01, Speed Feedback
Demonstration Project, to Western Pacific Signal, LLC
G:\CIP\Speed Feedback Signs\Staff Report Award of Bid - Speed Feedback Signs.doc
Page2of2
I'roposed Speed Feedb~ck Sign Loc~tions
: Speed Feedback Sign - Proposed Sign Location Facing Stated Direction of Travel
School
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Street
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Note: Locations shown are approximate
pending review of field conditions
and utility conflicts.
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Vomac
IAmador Vallev Blvdl
South Dublin Ranch
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Antone
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ATTACHME T I
Dublin Blvd
December ZO l 0
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RESOLUTIOf~ ~10. - 11
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_.: .A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLII~]
*********
AWARDING CONTRACT NO. 11-01,
SPEED FEEDBACK D~~MONSTRATION PROJECT TO
WESTERN PACIFIC SIGNAL, LLC
WHEREAS, the City of Dublin did on January 27, 2011, publicly open, examine, and
declare all sealed bids for doing the work described in the Technical Specifications for Contract
No. 11-01, Speed Feedback Demonstration Project, which Technical Specifications are hereby
expcessly referred to for a description of said work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has reviewed
the bids to determine the lowest bid which was responsive to the requirements of the bid
documents;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 11-01, Speed Feedback Demonstration Project, to the lowest
responsible bidder therefore, to wit, Western Pacific Signal, LLC, with a bid amount of Forty-
Two Thousand, Seventy Dollars, and Forty-One Cents ($42,070.41), the particulars of which bid
are on file in the office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 1St day of March, 2011, by the following
vote
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
G:\CIP\Speed Feedback Signs\Reso Award of Bid - Speed Feedback Signs.DOC
Mayor
ATTACHMENT ~.