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STAFFREPORT CITY CLERK
DU~LIN CITY COUNCIL File # ^~]~~-~[]
DATE: February 15, 2011
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
I
SUBJEC . Authorization to Prepare Erigineer's Reports: Citywide Street Lighting
Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance
Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting
Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping
and Lighting Maintenance Assessment District 97-1 (Santa Rita Area); Street
Lighting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067)
Prepared By: Erin Stetfen, Administrative Analyst~Q
~-O
EXECUTIVE SUMMARY:
This action authorizes City Staff to prepare the Engineer's Reports for the Fiscal Year 2011-
2012 assessments. Citywide Street Lighting Maintenance~District 83-1 pays the cost of energy
and maintenance for the City's street light system, except for the lights included in Street
Lighting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067). Landscaping
and Lighting Maintenance Assessment District~83-2 (Stagecoach Road) pays the cost of utilities
and maintenance for landscaping improvements along Stagecoach Road and on the interior
slopes of the Dublin Hills Estates development. Landscaping and Lighting Maintenance
Assessment District No. 86-1 (Villages at ~Willow Creek) pays the cost of utilities and
maintenance for certain landscaping improvements associated with the Villages at Willow Creek
development. Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita
Area) pays the cost of utilities and maintenance for certain landscaping improvements within the
Santa Rita development area. Public hearings will be held prior to the levy of assessments.
FINANCIAL IMPACT:
The cost of preparing the Engineer's Reports is budgeted in the Fiscal Year 2010-2011 budget '
and is paid by each respective Assessment District.
RECOMMENDATION:
Staff recommends that the City Council adopt the resolutions directing preparation of the
Annual Engineer's Reports for: Citywide Street Lighting Maintenance Assessment District 83-1;
Landscaping . and Lighting Maintenance Assessment District 83-2 (Stagecoach Road);
Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at Willow
Creek); Landscaping and Lighting Maintenance Assessment District 97-1 (Santa Rita Area);
and Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067).
Page 1 of 3 ITE11~ IVO. ~°~
.~
/~~ubmitted By
Public Works Director
DESCRIPTION:
Revie By
Assistant City Manager
The procedure for establishing annual maintenance assessments requires that the City Councii
first authorize preparation of the Engineer's Reports. The preliminary repo~ts are then brought
back to the City Council for approval later in the year, once the District budgets have been
formulated. Following the City Council's approval of the preliminary reports, public hearings will
be scheduled as required.
The proposed resolutions (Attachments 1-5) authorize the Public Works Director/Assistant City
Engineer to begin preparation of the required Erigineer's Reports for the two street ligfiting
maintenance assessment districts and the three landscaping and lighting maintenance
assessment districts described below for Fiscal Year 2011-2012.
Citywide Street Liqhtinq Maintenance Assessment District 83-1
This assessment district was established to replace the County Service Area, which had paid
maintenance and energy costs for public street lights within the City of Dublin. The boundary of
this assessment district encompasses the entire City, with the exception of Dublin Ranch and
Tract 7067, the Clifden Parc development in the western hills. The City Council approved
formation of this District on August 2, 1983; with the initial assessment in the 1984-1985 tax
year.
Landscapinq and Lighting Maintenance Assessment District 83-2 lStaqecoach Road)
As part of the review and approval of the 150-unit single-family Dublin Hills Estates
development and the Amador Lakes development, certain landscaping maintenance was made
a condition of approval. This maintenance assessment district provides the funds for this work.
The District's boundaries include all of Tract 4719. The District maintains all of the Stagecoach
Road landscaping and the interior slope landscaping within Tract 4719. The City Council
approved formation of this District on January 23, 1984, with the initial assessment in the
1985-1986 tax year.
Landscapinq and Liqhtinq Maintenance Assessment District No. 86-1 (Villaqes at VVillow Creek)
This assessment district maintains roadside and median landscaping associated with the
Villages at Willow Creek development off Dougherty Road. As part of the review and approval
of the 145-unit single family development (Ridgecreek) and the other multi-family Villages,
certain landscaping maintenance was conditioned upon the development. In lieu of forming a
homeowners' association to perform landscape maintenance, the developer requested
formation of this assessment district. Activities include litter pickup, maintenance of soundwalls,
and landscaping along Dougherty Road between Amador Valley Boulevard and Fall Creek
Road; along Amadoc Valley Boulevard between Dougherty Road and Wildwood Road; and
along Wildwood Road, Fall Creek Road, Shady Creek Drive and Willow Creek Drive. The City
Council approved formation of this District on November 10, 1986, with the initial assessment in
the 1987-1988 tax year.
Page 2 of 3
Landscapinq and Liqhtinq Maintenance Assessment District 97-1 (Santa Rita Area)
This assessment district funds street landscape maintenance and utility costs for the Santa Rita
development area. The area is bounded by Arnold Road on the west, Gleason Drive on the
north, Tassajara Road on the east, and Interstate 580 on the south. The scope of work
includes maintenance of roadside landscaping for Dublin Boulevard, Hacienda Drive, Central
Parkway, a portion of Arnold Road, Tassajara Road (westerly portion), and a portion of Gleason
Drive, plus the maintenance of the trail and landscaping along the Tassajara Creek channel.
No median landscape maintenance is included in~ this District. The City Council approved
formation of this District on July 23, 1996 at the request of the Alameda County Surplus
Property Authority, which was the only property owner in the District at that time. The initial
assessment was levied in Fiscal Year 1997-1998.
Street Liqhting Maintenance Assessment District 99-1 (Dublin Ranch and Tract 7067)
Assessment District 99-1 funds the electric energy, maintenance, and repair costs associated
with the decorative street lighting that has been installed in the Dublin Ranch development and
also in Tract 7067 (Clifden Parc) off.Mountain Rise Place. The City Council approved formation
of this District on June 1, 1999 at the request of the developers in Dublin Ranch, which were the
only property owners in the District at that time. The initial assessment was levied in Fiscal
Year 1999-2000. Dublin Ranch Areas A and G were annexed into the District during Fiscal
Year 2001-2002.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Following the City Council's approval of the preliminary reports, a public hearing for each street
~ lighting maintenance assessment district and landscaping and lighting maintenance
assessment district will be scheduled as required. It is anticipated that the hearings will be held
in June 2011.
ATTACHIV~ENTS: 1. Resolution Directing Preparation of Annual Engineer's Reports
for Citywide Street Lighting Maintenance Assessment District
83-1
2. Resolution Directing Preparation of Annual Engineer's Reports
for Landscaping and Lighting Maintenance Assessment District
83-2 (Stagecoach Road)
3. Resolution Directing Preparation of Annual Engineer's Reports
for Landscaping and Lighting Maintenance Assessment District
86-1 (Villages at Willow Creek)
4. Resolution Directing Preparation of Annual Engineer's Reports
for Landscaping and Lighting Maintenance Assessment District
97-1 (Santa Rita Area)
5. Resolution Directing Preparation of Annual Engineer's Reports
for Street , Lighting Maintenance Assessment District 99-1
(Dublin Ranch and Tract 7067)
Page3of3
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RESOLUTI01~i #O. XX - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
******.*****
DIRECTING PREPARATION OF, ANNUAL ENGINEER'S REPORT FOR
CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, on August 2, 1983, by its Resolution No. 38-83, this City Council ordered the
formation of and levied the first assessment within the City of Dublin Street Lighting
Maintenance Assessment District ("the District") pursuant to the provisions of the Landscaping
and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways
Code) (hereinafter, "the Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and ~
WHEREAS, within said District, the existing and proposed improvements, and any
substantial changes_proposed to be made to the existing improvements, are generally described
as: energy and maintenance work for and to all street lights within the City Limits of the City of
Dublin, excepting the street lighting that is maintained through Street Light Maintenance
Assessment District 99-1 (Dublin Ranch and Tract 7067);
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this.15th day of February, 2011, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
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ATTACHMENT 1
~ ~
RESOLUTION NO. XX - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2
(STAGECOACH ROAD AREA)
WHEREAS, on January 23, 1984, by its Resolution No. 11-84, this City Council initiated
proceedings, and by Resolution No. 10-84, ordered the formation of City of Dublin Landscaping
and Lighting Maintenance Assessment District No. 83-2, ("the District") pursuant to the
provisions of.the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the
California Streets and Highways Code) (hereinafter, "the Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and proposed improvements and any
substantial changes proposed to be made to the existing improvements are generally described
on Exhibit A attached hereto and hereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council tloes hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received. from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 15th day of February, 2011, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor_
ATTACHMENT 2
g
Ciry of Dublin
Landscaping and Lighting District 1983-2
Engineer's Annual Levy Report
Fiscal Year 2010/2011
APPENDIX A- DISTRICT BOUNDARY MAP
O 83-2 _
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~ City of Dublin
~ City of Dublin, Sphere of influence
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Willdan Financial Senncet
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RESOLUTION NO. XX - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1
(VILLAGES AT WILLOW CREEK)
WHEREAS, on November 10, 1986, by its Resolution No. 128-86, this City Council
initiated proceedings, and by Resolution No. 129-86, ordered the formation of City of Dublin
Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek)
("the District") pursuant to the provisions of the Landscaping and Lighting Act of 1972
(commencing at Section 22500 of tfie California Streets and Highways Code) (hereinafter, "the
Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and proposed improvements and any
substantial changes proposed to be made to the existing improvements are generally described
on Exhibit A attached hereto and hereby made a part hereof;
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public. Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation~and filing forthwith.
PASSED, APPROVED AND ADOPTED this 15th day of February, 2011, by the following
vote:
AYES:
- NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 3
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Ciry of Dublin
Landscaping and Lighting District 1986-1
Engineer's tlnnual Levy Report
Fiscal Year 2010/2011
APPENDIX A- DISTRICT BOUNDARY MAl'
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EXHIBIT
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RESOLUTION NO. XX - 11
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*******~***
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1
(SANTA RITA AREA) ~
WHEREAS, on July 23, 1996, by its Resolution No. 94-96, this City Council initiated
proceedings, and by Resolution No. 115-96, ordered the formation of City of Dublin
Landscaping and Lighting Maintenance Assessment District No. 97-1 ("the District"), pursuant to
the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of
the California Streets and Highways Code) (hereinafter, "the Act"); and ~
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and
WHEREAS, within said District, the existing and proposed improvements and any
substantial changes proposed to be made to the existing improvements are generally described
on Exhibit A attached hereto and hereby made a part hereof; '
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 15th day of February, 2011, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 4
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~ RESOLUTION NO. XX - 11
A RESOLUTION OF THE CITY COUNCIL ~
OF THE CITY OF DUBLIN
***********
DIRECTING PREPARATION OF ANNUAL ENGINEER'S REPORT FOR
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1
(DUBLIN RANCH AND TRACT 7067)
WHEREAS, on March 16, 1999, by its Resolution No. 37-99, this City Council initiated
proceedings, and on June 1, 1999, by Resolution No. 153-99, ordered the formation of City of
Dublin Street Lighting Maintenance Assessment District No. 1999-1, Dublin Ranch and Tract
7067 Clifden Parc ("the District") pursuant to the provisions of the Landscaping and Lighting Act
of 1972 (commencing at Section 22500 of the California Streets and Highways Code)
(hereinafter, "the Act"); and
WHEREAS, Sections 22620 et seq of the Act provide for the levy of annual assessments
after formation of the District; and ~
WHEREAS, within said District, the existing and proposed improvements and any ~.
substantial changes proposed to be made to the existing improvements are generally described
as energy and maintenance work for and to all street lights and acquisition of street lights within
the District boundaries;
NOW, THEREFORE, BE IT RESOLVED that the Dublin City Council does hereby
designate the Dublin Public Works Director/Assistant City Engineer as Engineer for purposes of
preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of
the Act; said Engineer is hereby directed to apportion said assessments in accordance to the
benefits received from said improvements by the lots, pieces and parcels of land within the
District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith.
PASSED, APPROVED AND ADOPTED this 15th day of February, 2011, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 5