HomeMy WebLinkAboutItem 4.04 Janitorial Svcs One SourceG~~~ O~' Dp~fJ_
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i9'~;~`~ STAFF REPORT C I T Y C L E R K
``~,C~~ ~ DUBLIN CITY COUNCIL File # ^~~~^-,3^[~'°
DATE: August 17, 2010
TO: Honorable Mayor and City Councilmembers
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FROM: ~ Joni Pattillo, City Manager
SUBJE : Second Amendment to Agreement with OneSource Building Services for Janitorial
Services
Prepared By: Nicole Gonzales, Administrative Ana/yst
EXECUTIVE SUMMARY:
The City entered into a five-year contract with OneSource Building Services, Inc. on June 19,
2007. Since the contract was approved, OneSource Building Services, Inc. has changed
ownership to ABM Industries, Inc. Due to budgetary constraints, the City Council approved the
reduction of operational hours at the Dublin Library for Fiscal Year 2010-2011, which will reduce
the need for janitorial Services. This will also reduce the amount budgeted for these services.
A second adjustment is needed to accommodate a decision by the Dublin Unified School
District (DUSD) to assume responsibility for janitorial services of the Stager Community Gym.
These DUSD services will result in increased costs and will require a budget change.
FINANCIAL IMPACT:
These services are funded through the City`s General Fund. A reduction of janitorial services at
the Dublin Library will result in a savings of $1,972 for Fisca~ Year 2010-2011. The Fiscal Year
2010-2011 budget included $11,470 for contract janitorial services at the Stager Community
Gym. This included $3,556 which was the School District share of expenses, and was
budgeted as revenue. The estimated cost for janitorial services under the new arrangement
with Dublin Unified School District providing janitorial service is $32,436. The City's share of the
janitorial services cost is $22,381 (69% of the costs). A budget change of $10,911 will be
necessary to cover the additional DUSD costs. In addition, the Budget Change will reduce the
reimbursement revenue by $3,556.
RECOMMENDATION:
Adopt the Resolution Approving Second Amendment To Janitorial Services Agreement
Betwee~he City~ of Duglin and OneSource Building Services, Inc.; and approve the Budget
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Submi ed By
ublic Works Director
G:\MAINTENANCE\Buildings\Janitoria
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Reviewed By evie e By
Administrative Services Director Assistant City Manager
Page 1 of 3 ITEM NO. ~' ~
Services~Amendment to ABM\STAFF REPORT Amendment to ABM Revised.doc
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DESCRIPTION:
The current Agreement was approved by the City Council on June 19, 2007, and is effective for
a five-year term, expiring on June 30, 2012 (Attachment 1). In response to the opening of the
Shannon Community Center, the City amended the Agreement on March 17, 2009 to include
the facility in the list of buildings serviced by ABM Industries, Inc. (Attachment 2).
In response to fiscal year 2010-2011 budgetary constraints, a reduction in Dublin Library
operational hours was approved by the City Council at the City's Budget Hearing held on June
22, 2010. The reduction in operational hours results in the reduction of building service on
Fridays. The reduced expenditure for this component totals $1,972. This has been
incorporated in the proposed Amendment to the Agreement and the Budget Change
(Attachment 5).
Dublin Unified School District has requested to assume janitorial responsibilities for the Stager
Community Gym, which is a facility included in the current City Agreement with OneSource
Building Services, Inc. In accordance with an agreement between the City and the School
District (Attachment 3), the costs of maintenance are shared between the finro agencies (City
69% and DUSD 31 %). The Agreement also has a provision which allows the School District to
assume the maintenance responsibility.
The current Fiscal Year 2010-2011 budget for janitorial services at the Stager Community Gym
is $11,470. Under the new agreement the estimated cost for janitorial services once transferred
to the Dublin Unified School District is $32,436. The prorated City's share of the janitorial
services cost is $22,381 or 69% of the total contract amount. A Budget Change (Attachment 5)
increasing the City appropriations by $10,911 will be necessary to cover the additional costs.
OneSource Building Services, Inc. is in the fourth year of the current Agreement. The proposed
Amendment will amend the Title of the Agreement to reflect the change in ownership to read as
follows:
JANITORIAL SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ABM
INDUSTIRES, INC.
All reference in the Agreement to "OneSource Building Services, Inc." will be amended to refer
to "ABM Industries, Inc.
The proposed Amendment will also reduce the scope of services for the remainder of the five-
year term as follows:
1. Janitorial services at the Dublin Library (cleaning of Lobby, Community Room, City
office space, and Restrooms) will be decreased from 7 days/week to 6 days/week
effective September 1, 2010, with an estimated annual reduction of $1,972.20.
2. Janitorial services at the Stager Community Gym wi~l be eliminated as a facility from
the current Agreement with ABM Janitorial Services effective July 1, 2010, with an
estimated annual reduction of $12,016.
Page 2 of 3
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
No public notification required.
ATTACHMENTS: 1. Current Agreement dated July 1, 2007
2. First Amendment to Janitorial Agreement Between the City of
Dublin and OneSource Building Services, Inc. together with
Exhibit "A" and Exhibit "B," Amendment
3. Agreement Between City of Dublin and Dublin Unified School
District Regarding Joint Funding of Community Use Gymnasium
and Repealing January 28, 1991 and October 24, 1995
Agreements
4. Resolution Approving Second Amendment to Janitorial
Services Agreement Befinreen the City of Dublin and
OneSource Building Services, Inc. together with Exhibit "A,"
Amendment.
5. Budget Change.
Page 3 of 3
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JANITORIAL SERVICES AGREEMENT BETWEEN
THE CiTY OF DUBLIN AND ONE50URCE BUILDING SERVICES, INC.
THIS AGREEMENT for consulting services is made by and between the CiTY OF DUBLIN ("City")
antl QneSource Building Services, Inc, ("Contractor") as of July 9, 2007.
Section 1. SERVICES. Subject to fhe terms and condi6ons set forth in this Agreement, Contractor
shall provide to City the services described in the Scope of Services attached as Exhi6it A at the iime and
place and in the manner specified therein. In the event of a conflick in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.9 Te~m of Services. The term of this Agreement shall begin on July 1, 2007 and shall end
on June 30, 2012, the date of comple#ion specifed in Exhibit A, and Contractor shall
complete the seroices described in Exhibif A and its Attachments 1 through 9 prior ta that
date, unless the term of the Agreement is otherwise terminated or extended, as provided
for in Secfion 8. The time provided to Contractor to complete the services required by
this Agreement shall not aifect the City's right to terminate the Agreement, as provided for
in Sec#ion 8.
1.2 Standard of Performance. Contractor shall perform all services required pursuant to
this Agreement in the manner and accortling to the stantlar~s abserved by a competenf
practifioner of the prafession in which Gontracfor is engaged in fhe geographical area in
which Contractor practices its profession. Contractor shall prepare all work protlucts
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Con#ractor's profession.
1.3 Assignment of Personnel. Contractor shall assign only cornpetent personnel to per~orm
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time tluririg the term of this Agreement, desires the reassignment of any such persons,
Cantractor shall, immediately upon receiving natioe from City of such desire of City,
reassign such person or persons provided, however, that if the effecfuating of such
discharge or transfer is lirnited by the contract between Contractor and the employee's
union, Contractor agrees to use its best effo~ts wi#hin the limits of such union contract to
effectuate such reassignment as pramptiy as possible.
1.4 Time. Contractor shall devote such time to the performance of services pursuanf to this
Agreement as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Contractor's obligations hereunder,
Contractor shall not be responsibEe far delays beyond Contractor's reasonable control.
Section 2, COMPENSATION. City hereby agrees to pay ConVactor per facility, per month fees as
set forth in Exhibit B, notwiths#anding any contrary indicat~ons thaf may be cantained in Contractor's
praposaf, for services to be performed untler ~his Agreement. In the event of a conflict between this
Agreement and Contractor's proposal regarding the amount of compensation, the Agreement shal! prevail.
City shall pay Confractor for services rentlered pursuant to this Agreemenf at the time and in the manner
CansulGng Services Agreemenf between July 1, 2007
City of Dublin and OneSource Building Services, Inc. Page 1 of 13
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ATTACHMENT ~
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set forf~ herein. The payments specified below sha~ be ti~e only payments f~om City to Contractor for
services rendered pu~suant ta this Agreement. Contractor shall submif all invoices to City in the manner
specified herein, Except as specifically aut~orized by Cify, Contractor shall not bill City for duplicate
services performed by more than one person.
Contractor and City acknowledge and agree that comper~sation paid by City to Contractor under this
Agreernent is based upon Contractor's estimated costs of providing the services required hereunder,
including salaries an~ benefits of employees and subcontracto~s of Contractor. Cor~sequenlly, the parties
fu~ther agree that compensation hereunder is intended to include the costs of confributions to any pensions
and/or annuities to which Con#ractar and its employees, agents, and subeontractors may be eligible. City
therefore has no responsibility for such con~ributions beyond compensation required untler this Agreement.
2.1 Invoices. Contractor shatl submit invoices, not more often than once a month during the
term of fhis Agreement, based on the cost for services performed prior to t~e invoice date,
Invoices shall contain the following information:
• Clear numerical identification, with no duplication o# numbering;
^ The beginnirtg and ending dates of the billing period;
^ The cast per each faciliry far the specified month. If the billing is for autharized
extra work, the billing shali include the date and descript~on of the wark and shall
be subrnitte~ within 14 days of performing the work.
~ The total number of hours of work performetl under the Agreement by Cor~sultant
and each employee, agent, and subcontractor of Consultant performing services
hereunder, as wel( as a separate notice when the #otal number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary ta complete the work described in Exhibit A;
^ The Contractor's signature.
2.2 Monthlv Pavment. City shall rnake monthly paymenis, basetl on invaices received, for
services satisfactorily performed. Ciry shall have 30 days from ti~e receipt of an invoice
that camplies with all of the requirements above to pay Contractar,
2.3 Total Pavment. City shall pay for the services to be rendered by Contractor pursuant to this
Agreement. City shall not pay any additianal sum for any expense or cosf whatsoever incurred
by Contractor in renderi~g services pursuant to this Agreement.
In no event shalf Contractor submit any invoice for an amount in excess of the maximttm
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
2.4 Hourlv Fees. Fees for work performed by Contractor on an hourly basis shal! not exceed
the amounts s~own on fhe compensation schedule attached hereto as Exhibit 8.
wnsu~~mg aernces Hgreement netween July 1, 2007
City of Dublin and OneSourc;e Building Services, Jnc. Page 2 of 13
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2.5 Reimbursable Expenses. Contractor shall not be eligible for reimbursable expenses,
2.6 Payment oF Taxes, Contractor is solely respansible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes,
2.7 Pavment upon Termination. In the event that the City or Contractor terminates this
Agreement pursuant to Sec6on 8, the City shall cam~ensate the Confractor for all
outsta~ding costs and reirnbursable expenses incurred for work satisfactorily completed as
of the date of written notice of termination, Contractor shali maintain adequa#e logs and
timesheets in order to verify costs incurred to that date.
2.8 Autharization to Perform Services. The Contracfor is not authorized to perform any
~services or incur any costs whatsoever under fhe terms of this Agreement until receipt of
aufhorization from the Contract Administrator.
2.9 Rate Adiustments. Contractor will be entitled to an annual rate adjustment upan each
annual anniversary of this Agreement, the amount of said increase to be approved by the
City. The base for computing tf~e adjustment shall be the Consumer Price Index for Urban
Wage Eamers for the San ~rancisco-Oakland Bay Area published by the U.S. Deparfinent
of Labor, Bureau of ~abor Statistics (Index) which is published tor 1he year ending in
December. If the Index has increased over the Index for the prior year, the rates for the
following year shall be established by mul#iplying the rates for the current year by a
fraction, the numerator of which is the Renewal Index and the denominator of which is ~he
Index for the preceding year. In no case shall the adjusted rates be less than the initial
rates as set forth in Exhibit B. A sample calculation is set forth below. The Public Works
Director shall calculate the adjusted rate on each anniversary tlafe of this agreement and
shall provide notice to Contractor of such new rates.
SAMPLE CALCUL4TION: (Using 1°lo index increase as an example)
HOURLY CHARGE RATE $150.OOmr
INDEX INCREASE (Assuming 1°/a} 150 x,01 ~ 1.50 1.50/tir
$4 51.50Ihr
Section 3. FACILITIES AND EQUIPMENT Except as set forth herein, Contractor shall, at its so(e
cost and expense, provide a!I facilities and equipment that may be necessary to perform the services
required by this Agreement. City shalJ make available to Contractar only the facili6es and equipment listed
in this section, or as described ir~ Exhibit A attached hereto, and only under the terms and conditions set
forth herein.
City shall furnish physical facilities such as storage closets and sinks/floor sinks, as may be reasonably
necessary far Contracto~'s use, Contracfor is obligated to use and maintain fhese faciliiies in an orderiy
fashion and with reasonable care, complying with all applicable building, fire, and safety codes. Where
acfual janitQr storage closets are not available (for example, in the portab[e buildings) janitorial staff may be
required to #ra~sport cleaning equiprnent io the site as needed).
Lunsuiung ~ervices wgreement between July 1, 20Q7
City of Dublin and OneSource Buitding Services, Inc. Page 3 of 13
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Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Contractor, at its own cost and ~xpense, shall procure `occurrence coverage" insurance against claims
for injuries to persons or damages ta properfy fo the e~ent caused by performance of the woric hereunder
by the Contractor and its agents, representatives, employees, and subcontractors, Contractor shall provide
proof safisfactory to City of such insurance that meets fhe requirements of this section and under forms of
insurance satisfacfory in al! respects to fhe City. Contractar shall main#ain the insurance policies
required by this secfion which can be a combination of ~rimary and excess coverages throughout the term
of this Agreement. The cost of such insurance shall be included in the Confracto~'s bid. To the extent
required by law, any applicable deductibles or self-insured retainages are the responsibility of Contractor.
Contractor shall not allow any subcontractor to comrnence worfc on any subcon~act unfil Contractor has
obtained all insurance required herein for the subcontractor(s) and provided evidence thereof to City.
Veri~cation of the required insurance shall be submitted and made part of this Agreement prior to
execution.
4.1 Workers' Compensation. Contrac#or shall, at its sole cost and expense, maintain
Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Contractor. The Statutory Workers'
Compensation Insurance and Employer's Liability Insurance shall be provided with limits
of nof fess than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alfemative,
Contractor may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully with the prav~sions of the Califomia Labor
Code. Determination of whether a self-insurance program meeis the standards of the
Labor Cotle shall be solely in fhe discreaon of the Contract Administrator. The insurer, if
insurance is provided, or fhe Contractor, if a program of self-insurance is provided, shall
waive all righ#s of subrogation against the City antl its office~s, officiais, empioyees, and
valunteers for loss arising from work performed untler this Agreement.
An endorsement shall state that coverage shall not be canceletl except after thirty (30}
days' prior written notice has been given to the City. Contractor shall notify City within 14
days of notificatian from Confractor's insurer if sucE~ coverage is suspended, vaided or
reduced in coverage or in limits,
4.2 Commercial General and Autvmobile Liability Insurance.
4.2.1 General reQUirements, Contractor, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for tfi~e term of this
Agreement in an amount not less than ONE MILLION QOLLARS ($1,00~,OOO.DO)
per occurrence, combined single limit coverage for risks associated wit~ the woric
cantemplated by this Agreement, If a Commercial General Liabili#y Insurance or
an Automobile Liability form ar other form with a general aggregate limit is used,
either ~he general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate iimit shall be at least
twice the required occurrence limit. Such coverage shail include but shall not
be limited to, protection against claims arising from bodily and pe~sonal injury,
Consulting Services Agreement between July 1, 2007
City of Dublin and OneSource Building Services, Inc. Page 4 of 13
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including death resu[ting therefrom, and damage to properry to the extent caused
by Contractor's activities under this Agreement, including the use of owned and
non-owned au#omobiles.
4.2.2 Minimum scope ot coverage. Commercial general coverage shall be at least
as broad as insurance Services Office Commercial General Liability occurrence
form CG 0001 or Insurance Services Office form number GL O(}02 (ed. 1173)
covering comp~ehensive Genera€ Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General L~ability.
Automobile coverage shall be at ~east as broad as Insurance Services Qffice
Automobile Liability form CA 0001 Code 1(any auto) or Code 8 and 9(non-owned
if consulfant has no ownetl autamobiles). No endorsemenf shall be ai#ached
limifing the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance caverage or added as an endorsement to ihe policy;
a. City and its officers, employees, agents, and volunteers shall be cavered
as addifional insureds with respect fo each of the following: liability to the
extent caused by activities perfflrmed by or on behalf of Contractor,
including the insured's general supervision of Contracto~; products and
completed operations of Contractor; premises owned, occupied, or used
by Contractor, and automobiles owned, leased, or used by the Contractor.
~ The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers, Contracto~s naming of City's Indemnified Parties as additional
insured under its insurance policies pursuan# to this Agreement shal( in no
event be construed for any purpose so as to make Contractor or its
insurer liable for the acts or omissions of the City's lndemnified Parties.
The insurance shal! cover on an occurrence or an accident basis, and not
an a claims-rna~e basis.
c. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and thaf no ~nsurance or self-insurance maintained by the Ciiy shall be
called upon to contribute to a foss under ihe coverage.
d. Any faifure of Contractor to comply with reporting provisions of the policy
shail na# affect coverage provitled to City and its officers, employees,
agents, and volunteers.
e. An endorsement shall state that coverage shai! not be canceietl except
after thirly (30) days' prior written notice has been given ,to the City.
Contractor shal! no6fy City wi~hin 14 days of notificatian from Con#ractor's
Consulting Services Agreement between July 1, 2007
City of Dublin and OneSource Building Services, Inc. Page 5 of 13
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insurer if such coverage is suspended, voided or reduced in coverage or
in limits.
4.3 Reservetl.
4.4 AII Policies Requiremenfs.
4.4.1 Acceptability of insurers. A11 insurance required by this section is to be placed
with insurers with a Bests' rating of no less than A-Vll.
4.4.2 Verification of coveraQe. Prior to begin~ing any wo~C under this Agreement,
Contractor shall fumish City wifh certificates of insurance and with original
endorsements effecting caverage required herein. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf,
4.4.3 Subcontractors. Contractor shall include all subcontractors as insureds under its
policies or shall fiurnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all af the
requirements stated herein, provided, however, Contractor may elect to reduce or
increase a subcontractor's insurance limits commensurate with the risk associated
with such subcontractor's wark, but in no eveni shall a subcon~ractor's liability
coverage limits be less than one million dollars ($1,400,000.00).
4.4.4 Variation. The City may approve a variation in the foregoing insurance
requirements, upan a determination that the coverages, scape, limits, and #orms
of such insurance are either not commercially available, or that the City's interesfs
are otherwise fully protected.
4.4.5 Deductibles and Self•Insured Retentions. Contractor shall disclose to and
obtain the approval of City for the self-insured ~etentions and deductibles before
beginning any of the services or work called for by any term of this Agreement.
4.4.6 Notice of Reduction in Coveraae. In the event that any coverage required
by this sectian is reduced, limited, or rnateria(ly affected in any other manner,
Contractor shall provide written notice to City at Contracfor's earliest possible
opportunity and in no case later than five days afte~ Contractor is notified ot the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Contractor fails ta provide
or maintain any insurance policies or policy endorsemenis to the extent and within fhe time
herein required, City may, at its sole option exercise the following remedy, which is an
alternative to other remedies City may have and is not fhe exclusive remedy for
Contracto~s breach:
• Terminate fhis Agreement.
Consulting Services Agreement between Juiy 1, 2007
City of Dublin and OneSource Building Senrices, lnc. Page 6 of 13
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Section 5. INDEMNIFICATIQN AND CONTRACTOR`S RESPONSIBILITIES. Contractor shali
defend, indemnify and hold harmless City and its officers, officiafs, empioye~s, agents and volunteers {the
°Indemnified Pariies") from any and alf liabiiity, loss, damage, claims, expenses, attomeys fees and costs
caused either directly or indirectly by Contractor's negligent acts or omissions in the performance of
services under this Agreement. To the exteni caused by Contractor, the Contractor's indemnity obligations
hereunder exists irrespective of whether or not a third party claimant specifcafly idenfifies Contracfor in his
claim; and irrespective af whether or not such claimant actuaEly joins Contractor as a party to any litiga6on,
The Contractor must respond within 3d days to any tender ihe City may make hereunder of its defense and
indemnity, unless the time has been extended by the City. Except to the extent Contractor reasonably
believes that a potential claim does nof implicate Confractor's negligeni acts ar omissions, faifure to so
respond may subject Contractor to liability far detriment caused to the City by delay.
In the event that Contrac#or ar any employee, agent, ar subcontractor of Contractor providing services
under this Agreement is determined by a court of competent juristliction or the Califamia Public Employees
Retirernent System (PERS) to be eligible for enrollment i ~ PERS as an employee of City, Contractor shal!
indemnify, defentl, and hold harmless City for the payment of any employee and/or employer contributions
for PERS benefi#s on behalf of ConUactor or its employe~es, agents, or subcontractors, as well as for the
payment of any penalties and inte~est on such contributions, which would otherwise be the responsibility of
City.
In na event shall the Indemnified Parties or the Contractor be liable one to the other for any incidental,
exemplary, unforeseeable, indirect, foss of profits, punitive or consequential damages whether any claim is
based on contract or tart, whether the likelihood of such damages was known to the Indemnified Parfies or
Contractor, and regardless of the form of the claim or action.
Section fi. STATUS OF CONTRACTOR.
fi.1 Independent Contractor. At all times during the term of this Ayreement, Contractor
shalf be an independent contractor and shall not be an em~loyee of City, Clty shall have
the right fo control Contractor only insofar as the r~sults of Contractor's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise Ciry shall not have the right to cantro! fhe means by which Contractor
accomplishes services rendered pursuant to this Agreement. Notwithstanding any ather
City, state, or federaf policy, rule, regulation, law, or ordinance to the contrary, Contractor
and any of its employees, agents, and subcontractors providing services under this
Agreemerit shall not qualify for or become entitled to, artd hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employmen# by City, including
but not limited to eligibility to enroll in the Califomia Public Employees Retirement System
{PERS) as an employee of City and entitlement to any contribution to be paid by City far
employer contribu~ans andlor ernployee contributions for PERS benefits.
6.2 Contractor No AQent. Except as City may specify in wrif~ng, Contractor shali have no
authority, express ar implied, to act on behalf of City in any capacity whatsoever as an
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Consulting Services Agreement befween July 1, 2007
City of Dublin and OneSource Building Seroices, Inc. Page 7 of 13
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agent. Contractor shall have no authority, express or implied, pu~suant to this Agreement
to bind City to any obligaGon whatsoever.
Sectian 7. LEGAL REQUIREMENTS,
7.1 Governinq Law. The laws of the State of Califomia sha~ govem this Agreement.
7.2 Campliance witb Applicable Laws. Contractor and any subcontractors shall compfy with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations. To the exten# that this Agreement may be funded
by fiscal assistance from another govemmentaf entity, Contractor and any subcontractors
shall comply with a!I applicable ru~es and regulations to which City is bound by the terms of
such fiscal assistance pragram.
7.4 L~censes and Permits. Contracior represents and warrants to City that Confract~r and its
employees, agents, antl any subcontractors have alf licenses, permits, qualifications, and
approvals of whatsoeyer nature that are legally required ta practice their respective
professions. Coniractor represents and warrants to City that Contractor and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in
effect at al1 times during ~he term of this Agreement any licenses, permits, and approvals
that are legal}y requiretl to practice their respecfive professions. In addition to the
foregoing, Contractor and any su6contractors shall obtain and maintain during the term
of this Agreement valid Business Licenses from Ci#y.
7.5 Nondiscrimination and Eaual Opportunity. Gontractor shail not discriminate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap
or disabiiity, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Contractor under this
Agreement. Contractor shall comply with all applicable federal, state, and local laws,
~olicies, rules, and requirements related to equaf opportunity and nondiscrimination in
employment, contracting, and the provisian of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positi~e obligations required
of Contractor thereby.
Con#ractor shall include the pravisions of this Subsection in any subcontract approved by
the Cflntract Administrator or tfiis Agreement
Section 8. TERMINATION AND MODI~~CATION.
8.9 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Contractor.
Consulting Seroices Agreement between July 1, 2007
City of Dublin and OneSource Building Services, Inc. Page 8 of 13
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Contractor may cancel this Agreement upon fhirty (30) days' written notice to Ciiy and shall
include in such notice the reasons for cancellation.
In the event of termination, Contractor shail be entitled to compensation for seNices
performetl to the effective date of termination; City, however, may condition payment of
such compensation upon Contractor delivering to City any or all documents, photographs,
compufer software, video and audio tapes, and other materials provided to Contractor or
prepared by or for Contractor or the City in connection with this Agreement.
8.2 Extension. City may, in its sole and exclusive discretion, extend the end dake of this
Agreement beyontl that providetl for in Subsection 1.1. Any such extension shall require
a written amendment to this Agreement, as providetl for herein. Contractor understands
and agrees that, if City grants such an extension, it shall be subject to the City and
Contractor agreement as to compensation. Similarly, unless authorized by the Contract
Administrator, City shalf have no obligation to reimburse Contractor for any otherwise
reimbursable expenses incurred during the extension period.
8.3 Amendmenfs. The parties may amend this Agreernent only by a writing signed by ail the
parties.
8.4 Assi~nment and Subcontractin,g, City and Contractor recognize and agree that this
Agreement contemplates personal performance by Contractor antl is based upon a
determination of Contractors unique persor~al competence, experience, and specialized
persanal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was antl is the professional reputation and competence flf Contractor.
Contractor may not assign this Agreement or any interest therein without the prior written
approval of fhe Contract Atlministrator. No portion of the services provided pursuant 10
this Agreement may be subconfracted or assigned without prior approval of~ the City of
Dublin. Requests to subcontract all or any portion af services required by this Agreement
shall be submiffed to the City's Contract Administrator, ar his/her designee, at least thirty
(30) days in advance of the proposed effective date o# the subcontract. Contractor shall
include in this written request a detailed description of how the Contractor plans to oversee
!he services performed by the proposed subcontractor. Contractor shall be responsible for
services provided by any subcontractor as it Contractor were providing the services with its
own organization.
8.5 Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Confracfor shall
survive the termination of fhis Agreement.
8,6 Options upon Breach by Contractor. If Contractor materially breaches any of ~he terms
of this Agreemertt, City's remedies shall include, but not be limited to, the following:
8.6.1 ImmediaEely terminate the Agreement;
Consulting Services Agreement between July 1, 2007
City of Dtablin and OneSource Building Services, ]nc. Page 9 of 13
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8,6.2 Retain the pfans, specifications, drawings, reports, design documents, antl any
other wo~k product prepared by Contractor pursuant to this Agreement;
8.6.3 Retain a differenf Contractor to compiete the work described in Exhibit A no#
finished by Contractor; or
8.6.4 For a period of time not to exceed 90 days, charge Contractor the di#ference
between the cost to complete the work described in Exhibit A that is unfinished at
the time of breach and the amount thaf City would have paid Con#factor pursuant
to Section 2 if Contractor had comp(eted the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.t Records Created as Part of Contractor`s Performance. All reparts, data, maps,
models, char#s, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, t~at
Contractor prepares or obfains pursuanE to this Agreemenf and that relafe to the matters
covered hereunder shall be the property of the Cify. Gontractor hereby agrees to detiver
fhose docurnents fo fhe City u~on fermination of the Agreement. It is understood and
agreed #hat the documents and other materials, including but not limited to those described
above, prepa~ed pursuant to this Agreement are prepared specifically fo~ ihe Ci#y and are
not necessarily suitable for any future or other use, City and Contractor agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
Notwithstanding any provision of this Agreement, such materials shall not include matenals
developed by Contractor which are of general applica6ility in its industry nor shall it include
any pre-exis6ng information proprietary to Contractor or its consulfants, subcontractors,
agents or affiliates, together with al! developments, improvemenfs, modifications, additions
and enhancements thereto made during the term of disclosure which shall remain t~e
exclusive property of Contractor or its consultants, subcontractors, agents or affiEiates, as
applicable.
9.2 Contrac#or's Books and Recor~s. Contractor shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other recards or documenfs
evidencing or relating to charges for seroices or expendifures and tlisbursements charged
fa the City under this Agreement for a minimum of three (3) years, or for any longer periad
required by law, from the dafe of final payment to the Contractor to this Agreement.
9.3 Inspection and Audit of Records. ,4ny records or documents that Sec~ion 9.2 of t~is
Agreement requires Confractor to maintaiR shal! be made available for inspection, audit,
and/or copying at any tirne upon reasonable notice, during regular business hours, at the
location of the records apon oral or written request of ti~e City_ Under Cafifomia
Government Code Section 8546.7, ii the amount of public funds expended under this
Consulting Services Agreement between July 1, 2007
City of Dubiin and OneSource Building Services, ~nc. Page 10 of 13
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Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be
subject to the sxamination and audit of the State Auditor, at the request of City or as part
of any audit of fhe C~ty, for a period of three (3) years after frnal payment under ~he
Agreement. City's audi# rights shall not inclutle the right to autlit the makeup of fixed price
costs or fixed rates agreed upon by City.
Section 10 MfSCELLAN~OUS PROVISIONS.
10.9 Attorneys' Fees. If a party fo this Agreement brings any action, including an action for
declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing
party shal! be en6fled to reasonabfe attomeys' fees in addition ~o any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2 Venue. ln fhe event that either party brings any action against the other under this
Agreement, the parties agree that trial of such action shall be ves#ed exclusive(y in.the
state courts of Califomia in the County of Alameda or in the United Stat~s District Court
for the Northern District of Califomia.
14.3 Severabilitv. If a co~rt of competent jurisdicfion finds or n~ies fhat any provision of this
Agreement is invafid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect t~e validity of any other provision of
this Agreement.
10.4 No lmplied Waiver of Breach. The waiver of any breach of a speci~c provision of this
Agreernent does not constitute a waiver of any other breach of that term or any o#her term
af t~is Agreement.
10.5 Successors and Assigns. The provisions of this Agreement shall inure to the ~enefit of
and shall apply to and bind the successors and assigns of the parties.
1Q.6 Use of Recycled Praducts. Contractor shall prepare and submit all reports, written
studies and other printed material on recycled paper to the extent it is available a1 equa! or
less cost than virgin paper.
10.7 Conflict af Interest. Contractor may serve other clients, but none whose activities
within the corporate limits of City or whose business, regardless of location, wauld piace
Contractor in a"conflict of interest," as that term is defined in the Political Refo~rn Act,
codified at California Govemment Code Section 81000 et seq.
Contracfor shall not employ any City official in the work performed pursuant ta this
Agreement. No officer or employee of City shali have any financial interest in this
Agreement that would violate California Govemment Code Sections 1090 ef seq,
Cansulting Services Agreement between July 1, 2007
City of Dublin and OneSource Buifding Services, Inc. Page 1~ of 13
1~~~~~
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Contracior hereby warrants that it is not now, nor has it been in the previous twelve (12}
months, an employee, agent, appointee, or official of the City. If Contracfor was an
employee, agent, appoinfee, or official of the City in the previous twelve months,
Contracfor warrants that it did not participate in any manner in the fotrning of this
Agreement. Contractor understands that, if this Agreement is made in violation of
Govemment Code §1090 et.seq,, the entire Agreement is void and Contractor wfll not be
entitled to any crompensation for services performed pursuant fo this Agreement, including
reimbursemenf of expenses, and Contractor wiil be required to reimburse the City for any
sums paid to the Contractor. Contractor untlersfands that, in addition to the faregaing, it
may be subject to crirninai prosecu#ion for a viofation of Government Code § 1090 and,
if applicable, will be disqualified from holding pubEic office in the State of Califomia.
40,8 Solicitation. Contracfor agrees not to solicit business at any m~eting, focus group, or
interview related fo this Agreement, either orally or thraugh any written materials.
10.9 Contract Administrafion. This Agreement shall be atlministered by Melissa Morlon,
Rublic Works Director {"Contract Administrator°). All coRespandence shall be directed
to or through the Contract Administrator or his or her designee.
94.10 Notices.
Any written notice to Contractor shall be sent to; OneSource Management, Inc.
~ 9600 Parkwood Circle
Suite 400
Atlanta, GA 30339
ATTN: Legal Department
With a copy to: Mike McGee, Sales Director
OneSource
220 South Spr~ce Ave. Suite 200
South San Francisco, CA 94080
Any written notice to City shall be sent to: Melissa Morton
City of Dublin Public WorEcs
~ 10D Civic Plaza
Dublin, CA 94568
10.11 Professional Seal. Where applicable in the determination of the coniract adrninistrator,
tf~e first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsibie for the repo~/design preparation. The stamp/seal shall be in a block entitletl
"Seal and Signature of f~egistered Professional with reportldesign respansibility,° as in the
following exarnple.
Consulfing Services Agreement between July 1, 20Q7
City of Dublin and OneSource Building Services, Inc. Page 12 af 13
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Seal and Signature of Registered Professional with
report/design responsibility.
C
10.i2 InteQration. This Agreement, including (1) the Scope of Services a~ached hereto and
incorporated herein as Exhibit A and its Attachments 1 through 9, and (2) the
Compensation Schedule attached hereto and incorporated rein as Exhibit B, represents
the entire and integrated agreement between Ci#y and Con cto~ and supersedes alI prior
negotiations, representafions, or agreements, either wr~tte~n r orai.
Lockhart, Mayor
-~,S ~`'"~ ~
Eliza~eth Silver, City Attorney
President
wnswuny aerv~ces Hgreement between July 1, 2007
Cify of Dublin and OneSource Builtling Services, Inc. Page 13 of 13
Approved as to Form:
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EXHIBtT A
SCOPE OF SERVI~ES
In addition to fhe terms and conditions in the foregoing Agreement, fhe Contracfor sha11 comply with the following:
SECTION 1- GENERAL SERVICE f'ROVISIONS
A. Work Schedule - Janitorial services shall be provided up to seven (7) days per week at the time speafied for each
location. General cleaning shall be performed between the hours of 5:00 PM and 5:00 AM. Tfte available tlme
schedules far individual facili6es are set forth in Attad~ments 1 through 9 of this Exhibif A. The City reserves the nght,
with one (1) week's advance notice, to c~ange s~hedules. Contractor shafl prouide twenty-four (24) hour emergency
response, if requested, and shall respond to City within four (4) hours of request tor emergency services. ConUactor
shall provide a specific monthly schedule of all monthly, quarterly and semiannual services by building, giving specific
dates. The schedule for the first two (2) months shall be provided at least {5) days prior to the first day of the
Agreement terrrt as set forth in Sec~on 9,1. The schedule for the third month, and all subsequent months, shall 6e
provided with each monthly invoice, and the invoices will not be paid if not acoompanied by a deaning schedule.
Example: If ihe Agreement is awerded in May, becoming e#fective on July 1, Contractor would need to provide to t~e
City monthfy cleaning schedules for July and August no later than June 25th. As August comes to a ctose and the Cify
receives Contractors August invoice, Cantractor must aftach the cleaning schedule for September, and this process
wauld then continue for the duration of the Agreement.
Such monthly, quarterly and annual cleaning services shall be provided on the day stated on the monthly cleaning
schedule; and if such work requires more t~an one (1) day to conclude, Contractor must wmplete the work on
successive days. Contractor may request a change to this cfeaning schedule with seven (7} days' advance notice.
B, Holidavs - The following twe[ve (92) days are City holidays on which Confractor may need to provide service. All City
facifities are dynamic due ta their programmed use; and some locations will require service on holidays, as provided
below.
Independence Day New Year's Eve
Labor Day New Years Day
Veterans Day Marti~ Luiher King, Jr.'s Birthday
Thanksgiving Presidents Day
Day after 7hanksgiving Memaria! Day
Chrisfmas Eve
Christmas Day
Buildings that may require service during holidays are listed below. The Contract AdminisUator or Faality Manager will
provide a schedule of which buildings will require holiday service thirty (30) days' prior ta each holiday.
• Civic CenterlPolice Wing (Operales 24 hours/7 days per weefc)
• Public Library (Passible holiday services)
• Senior Center (Possible holiday services)
C. Supulies and Eauiament
Contractor shall furnish and keep in good working order all necessary tools, equipment and supplies,
including, but noi limited to, waxes, soaps, cleaners, mops, brooms, buffers, ladders, hoses, vacuum
cleaners, etc. The Contract Administrator, Facility Manager, or hi~Iher designee, musf approve afE supplies
andlor equipment prior to their use under this Agreement Any non-complying equipment or supplies shall be
changed out immediately ai the request of the Contract Administrator, Facility Manager or hislher designee.
Janitorial Services Agreemenf between ,~uly 1, 2007
City of Dublin and ~neSource Build9ng Senrices, Inc.-Exhibit A Page 9 of 11
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Janitoriai clasets locaied in City facilities may be used by Contractor and shall be kept dean and free of
debris and odor at all bmes. All supplies and equipment stored in any City ja~itorial cioset sha11 be stored io
a neat and orderly manner and in such a way as to prevent injury to Ciiy staff, the public, or ConUactor's
employees. Contractor's on-site supervisor shall maintain an equipment inventory, and a copy sha!! be given
to the Facility Manager's designee, upon request Unless otherwise agreed by the City in writing, cleaning
products shall meet the appropr~ate Grean Seal 5tandard for that type of producf; e.g., GS-37, GS-40, etc.
Further in(ormation regarding environmental or Green Seal products can be found at
http://www.greenseal.orgffi ndaproducf/indax.cfm.
2, The City shall provide the following products for Contractor fo use at City IocaGons: toilet paper; paper
towels; toilet seat covers; trash can liners; liquid hand soap; and feminine sanitary supplies. City shall also
provide at its expense all utilities, in~luding lights, power and wafer. Contractor shall stock and refill alf
restraom dispensers, as ouUined in the appEicable seciion(s) of t~is Exhibit A, (Janitorial Cleaning
Specificatians - Master List, #9 Restrooms, Locker Rooms, Dressing Rooms and Showers.
D, Supervision
1. Contractor shall provide a supenrisor or lead custodian who shall be present during ail scheduled cleaning
hours and special work assignments al a City facility. This individual shall speak, read, write, and
understand English ta the extent require~ tn perform the applicable job description. All direction given to
Contractor's supervisor shall be as binding as'rf given to Contractor.
2. Monthfy janiEorial supervisor's repdrfs shall be prepared and submitted to Confract Administrator, Facility
Manager, or hislher designee, noting any. building deficiencies needing correcGon.
3. While performing work under this Agreement, Contractors supervisor shall carry a cell phone and pager by
which City staff shall be able to communicate with hirrVher. Other janito~ial staff, at a minimum, should carry
pagers and may use Gity phones to respond to work-ralaied issues.
4. Contractor shall pravide a list of all Contractors' staff assigned to each work site. The 3isi shall indude name,
address, and drivePs license number and the employee's work schedule and assignment. A# Contractor's
expense, all of Contractar's employees shall have taken and sa6sfactorily passed background screening for
drug and alcohaf use.
Except as provided for in Seciion 1.D.5 of this E~ibit A, City and Contractor have agreed that the cr~minal
badcground check requirement will be sa6sfied by Contractor running a"Leve13" ~ackground check which
includes a aiminal, felony, and misdemeanor check, in an employee's CounEy of Residence and County of
last employment only, a Social Security number 6race, and a motor vehicle check 'rf the employee is required
to drive as part of the employee's job description.
5. Contracto~s emplayees, including supervisars and managers, and employees perfo~ming regular service, hE!-
in work for absences, or any subcontract staff, who enter the Police Wing of the Civic Center, 100 Civic
Plaza, shall have sa6sfactorily passed a background investigation Ihrough Dublin Police Services. The
background check includes Live Scan processing. Contractor shall be responsible for paying the
Department of Justice fee for the Live Scan processing (at this Gme, approximately $100 per person). The
City will absorb the staff time cost involved in running the Live Scan equipment. Cnntractor is responsible for
sct~eduling these background checks prior to any of its employees working in the Police Wng. The
background checks must be pertortned at least rivo weeks (14 days) prior to ihe employee entering ihe
facility.
E. Tralninp • Con6~actor shall provide ortgoing documented training programs ior alf of Contractor's staff. Trainiog
p~ograms shall indude, but are not limited to, quality standards, task defini6ons, IIPP plans (Injury and Illness
Prevention Program}, MSDS sheets (Material Safety Data Sheets), Cal-OSHA (Califomia Occupationaf Healf~ and
Safeiy~ regufations and all other applicable safety regulations. Contractor shall provide to lhe Contract Administrator,
Janitorial Services Agreement between July 1, 2007
City of Dublin and OneSource Building Services, Inc.--Exhibit A Page 2 of ~ 1
1~ ~
or hislher designee prior to beginning work, and annually thereafter (provided to City with the twelfth (12N) invoice of
each year}, a report showing the training provided for thejanitorial sfa~working in City buildings.
Employee Conduct - Employees of Contractor, while performing work under this Agreemertt, SHALL NOT:
1, Be accompanied in their wark area by acquaintances, tamily members, assistants, or any other person
unless such person is an on-duty aufhorized ConUactor employee.
2. Remove any City properly, or propert}r, equipment, mooies, farms or any ofher item befonging to an
empioyee of the City, from City facilities.
3. Engage in horsepfay or loud boisterous behavior,
4. Be under ths influance of alcohol or drugs.
5. Gamble.
6. Smoke in any building.
7. Turn on or use any electronic equipmenf (computers, typewriters, radios, etc.) other than t~ose suppfied by
Contraclor,
8. Use any Ciiy telephone excepf those designated by the Cor~tract Admin~Vator, Facility Manager, or his/her
designee, for the performance of services under this Agreement.
9. Open any desk, file cabinet or sturage cabine4
10. ~ Remove any ar~cle from desks.
11. Consume any food or beverage oEher than that brought with or purchased by the ernployee.
12. Gonsume any food or beverage in any area NOT designated as a break or lunchroom.
13. Engage in nan-work-related conversations with City employees or visitors.
14. Come to vrork Eate or leave work eady,
G. Emnlovee Removal - Contractar shall remove from seroice on City premises any employee of Cuntractor who, in the
opinion of the Contract Administrator, Facility Manager, or hislher designee, is not performing the services in a proper
manner or who is incompetent, disorderly, abusive, dan~erous, insubordinate, disruptive, who does not comply wiih
rules and regulations of ttte Ciry, or is otherwise ~bjectionable; provided, however, that if the effectuating of suoh
discharge or trartsfer is limited by the contract between Contractor and the empfoyee's union, Cantracfor agrees 1o use
its best efforts within the limits of such union coniract to effectuate such reassignment as prampt(y as possible.
Cflntractor shall in no way interpret such remoaal to require dismissal of or olher disciplinary action against the
employee; and such removal shall not be the 6asis of any daim for compensation or damages against the Clty or any
of its officers, employees or agents as to the performance of ihe work.
H. Emplovee Appearance and Identification- Contractors personnel sha11 present a neat appearance and be easily
recognized as Contractor emplayees, Contractor shall provide each employee wit~ an identification badge and
uniform. The badge shall include the employee's photograph and name, an empfoyee number and Contractor's name.
The idenfifica6on badge shall be displayed on ~he front of the employee's uniform at all times. Contractor accepfs and
understands that any employee who faiis to meet this requirement may be asked to leave City property. Should this
occur, the City will not compensate the Contractor or Contracior's emp(oyees for lost tlme, !t is expressly understood
that Contractor is responsible for ensur+ng that all of its employees possess and carry valid photo-identification at all
times on City property. Contractors employees shall be wearing their uniforms and idenGfication badge5 prior to
entering any City buildi~g, and uniforms and badges shafl be wam at all times w~ile working in a City facility. The
uniform, at a minimum, shall be a uniform shirt to which Contractor's business name and/or logo have been affixed.
. Emoloyee Qual(fications Contractor's employees shall be at least eighteen {98) years of age and thoraughly trained
and qualified in the work assigned to them. ConVacto~s employees shall be able to follow directions and shall be
physically ca~able of performing the duties assigned to fhem, including lifting/moving heavy items, dimbing ladders,
etc.
J. Re~o~#ing and Inspectlons
Building Controf Lag: Contractors supervisor or lead custodian shall be responsible for maintaining building
control logs. Contractor's employees shall be responsible for signing in and out daily on the log. Further,
Janitorial Services Agreement between Juiy 1, 2007
City of Dublin and OneSource Building Services, Inc.-Exhibit A Page 3 of 11
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Contracfors employees who provide special deaning seNices are also required to sign in and out for
services provided. The building control logs shall be the focai point for, oommunication between the
Contractor and t~e City and for shanng work-related comments and issues.
2. Status Reports: If and when unusaal circumstances arise, a report shall be given #o ihe Confract
AdminisVator, Facifity Manager, ar hislher designee, the day of the occurrence. Examples of unusua!
circumstances include, but are not limited to, the observance of suspicious persons around a Cify facility and
the discovery of inoperable fighting in a Ciry facility.
3. Regular Inspections: Contractor's account manager and supervisor shall meet wifh Facility Management
reprasentaGves quarteriy to ensure compliance with contract speciica~ons and shafl ini6ate meetings, as
needed, to review work sites and resolve problems.
4, Timsly Billing: Contractor shail provide special cleaning service invoices within fourteen {14) days of the
seroices being provided. City shafl be under no obligation to pay any invoice which is submifted to Contract
Atlministrator more than thirty (30) days beyond compleUon of special deaning services.
K. Work Performance • Contractor shall adhere to Ihe highest quality standards of the janitorial profession and the City's
cleaning standards as communicated by the Facilities Management Superintendent, or his designee, and set fort~ in
this Agreement. Contractor shall immediately verbally notify the Facilities Management Superintendent, or his
designee, of any occuRencE or condition that interferes with its abiiiiy to be in full compliance with Agreemenf
requirements and shall confirm such ver6al notificatian in writing within 24 hours.
L. Special Assidnments - City may request janitorial services for special events nof covered in the scope ot services
under this agreement anQ outside the normal scheduled cleaning hours as outlined herein. City may request these
special services up to, but not later than, fort}r-eight (48} hours prior to the event, If the required services are oufside
Contractor's normal cleaning schedule, payment shall be made an the basis of the hourfy rate and, if applicable,
minimum number of hours as set forth in Exhibit B.
M. Emerqencv Work •`Emergency work" is defioed as any work beyond the general routine janitorial work required by
this agreemenl Emergency work shall require a shortened ConVac#or response time of between two (2) and four {4)
hours, depending upon the nature of said work. Contractor shall have sufficient labor and call-out procedures io
ensure that staffing is avaiEable for this type of unplanned requirement The Ciiy of Dubfin will work closety wit~
Contractor to develop a procedure for reacting to emergency situations. Compensation for'~mergency Work° shall be
in accordance with the hourly rate for Special Assignments as described above.
N, SfofdpB - ConVactor may use Ciry janitorial dosets, if available; and if utiiized, Contracfor shall ksep this space in a
neat, dean, odor free, and orderly condition. The City wil] not be responsible in any way for damage to or loss of
Contraciors s#oretl supplies andlor equipment or for Contracfors employees' personal befongings stared in any City
janitorial dosets. As noted in Section 3 of ihe Agreement, if janitorial dosets are not available, Contractor shall store
its supplies and equipment in its own facilify ar company vehides.
0. Securi - Contractor shaf[ be required to have available the keys provided by the City at ail bmes while providing
service fo the City. A!I doors shal! be unlocked and locked in such manner and at such Gmes as required by each
huilding's specifiqtions. Contractor shalf be responsible for ensuring that all doors are cfosed and locked during its
pertormance of janitorial duties. Lost keys or security card-keys shall be immediately reported to the Facilities
Management Superintendent, or his designee, and charged to Contractor at the rate of $50.00 per Ecey or secudiy card-
key. In addition, Contractor shall reimburse.Ciiy for all costs associated with re-keying any or afl focks necessitafed by
lost keys in hisPoer control. Contracto~s employees shall NOT set off, or fa~ to reset, a building aiarm, as instructed.
Such false alarms or failure to reset an alarm shall cause the City to incur damages, antl Contractor shall be charged
liquidated dam~es of One Hundred Fifty Dolla~s ($150} per event Contractors employees shall not operate for
personal use any City computers, fax machines, telephones, television sets andlor capiers while performing services
Janitorial Services Agreement between Juty 9, 2007
City of Dublin and OneSource Building Services, inc.--Exhibit A Page 4 of 11 .
/~ ~ ~o
under this contracG Contractor shall be financially responsible for any loss, damages, or accrued charges for any
unaufhorized usage of City equipment. ~
Care ot Faclllties - Contractor's employees shall regularly observe the general condilion of all building areas and
report problem areas to Contractor's supervisor or lead custo~an. Contractor shall be responsible for knowledge of
and use of ali fire alarms and fire prevenEion equipment In case ofemergency, Contractor's employees shall notffy the
Emergency Services by dialing 911 and shall then call or page f~e Contract Adminisirator, Facility Manager, or hisl~er
designee, immedialely. For non-emergency repairs, Conf~actor shall report ali required non-emergency repairs by
contacting the Contract Administrator, Facility Manager, or his/her designee.
Q. Energy Conservation: Unless otherwise specifi~ed by Contract Adminisirator or Facility Manager, lights are to be
tumed off in faciliUes when janitonal staff is finished working for the evening.
R. Graffiti - Contractor shall immediately remove all graffiti from all surFaces found insEde any of the buildings after
consulting with the ConEract AdminisVator, Facility Manager, or hislher designee, for removal met~odology, Graffiti
noticed an the outside of any building shall be reported to Contract Administrator, Facility Manager, or hislher
designee.
Sectio~ 2 - ReQUired Services
7he services to be provided under ~his Agreement are listed in this Section 2 of Exhibit A. In some instances,
services may differ among the various facilities. The following buildings are included in this agreement:
• Civic Center,100 Civic Plaza
(Includes both City Hali and Police Wings and portable building in paricing lot}
• East Building 4nspection Trailer, Chancery Way at Central Parkway
(east of Tassajara Road)
• Library (Cammunity Room, lobby, main restrooms, and City staff affces only),
200 Civic Plaza .
• Senior Center, 76Q0 Amad~r Valley Boulevard
• Emerald Gfen Preschool and Activity Center, 4201 A& B Central Parkway
• Heritage Center (historical schooi house and church), 6600 Donlon Way
. Stager Community Gyrn, 6901 Yo~C Drive
• Dublin Swim Center, 8157 Yllage Parkway (seasonaf}
Fallowing is a master list.af services ~equired under this Agreement. Not all services are required at all buildings; a
specific breakdown is provided for each faciEiry iri Attachments 1ti~rough 9 to this Exhibit A.
Notwithsfanding anything to the contrary in fhis Agreement or the Specifications, unless a specific number
of 6mes at specific designated hours are included in this Specifica6ans, °police" or 'policing" or "as
required" or "as needed" or "at all ~mes° or "continually° or °frequently inspecY' or "always° or "monitor' or
°as necessary" or °as required",.or "repeated" or "immediafely° means ta periodically to check an area as
duties allow to see what is to be done to put the area in neat condition and doing the necessary worEc. The ~
use af "etc." in the Specifications denotes no additional requirement as to the Contractor's required
performance.
1. Floorinq
a. ~nyl, Einaleum, or concrete floors ~sweep) - Sweep with an anti-dust mop.
b. ~nyl, Einoleum, or concrete floors (damp ar wet mop) - Use warm water with good
Janitorial Services Ag~eement between July 1, 2007
City of Dublin and OrteSource Buifding Services, Inc: -Exhibit A Page 5 of 11
l ~~
qualiiy cleaner that leaves no visible or sticky cleaner residue, when dry. Remove all
scuff and surface ma~ks. Rinse, 'rf necessary, with clear warm water, and clean mop.
Wipe any and all baseboa~fs ftee of moisture and dirt, Pr~tect a!I wall surfaces. Buff all
61e floors, as required.
c. ~nyl and finoleum (cleart and wax floors - traffic areas) - Dust entire floor and
corners with treated mop. Damp mop and remove any spot or stains. Allow flooring to
dry completely. Apply wax in traffic areas only, feathering out to comers. Comers shall
be waxed on€y as part of comptete stripping process (see d below).
d. Vinyl and linoleum (strip) - Strip completely and wax, including comers.
e. Stone, marbfe, slate, granite, ceramic tile, travettine, terraao floors, stairs (sweep)
- Sweep surfaces.
f. Stone, marbie, slate, granite, ceramic tile, travertine, terrazzo floors, stairs (damp
mop) - Use a detlicated mop and good-quality cleaner recommended for marbfe, slate,
granite, ceramics and Uavertine. The floors s6all be free of dust, dirt, cleaning material
residue, streaks, mop strands, grease, and spills and thoroughly maintained to present an
acceptable glass. Protect all wails from splashing and wipe off any moisture or chemicals
from a(1 baseboards. Polish wood molding, if necessary, to preve~f moistare damage.
g. Stone, marble, slate, granite, ceramlc tlle, travertine floors, stairs (strip, seal) -
Apply s~ipping sol~iion. Machine senib (conventional machine) and wet vacuum
stripping. This shaB be followed by an application of a rteutralizer rinse, followed by a
damp mopping with clear water. Wf3en floor is dry, apply fnish or sealer. Pfotect all wall
finishes and wipe down all baseboards to be free of moisture and residue. Polish, as
needed,
h. Stone, marble, slate, granite, ceramic tile, travertine f~oors, stairs (refinishingJ -
Refnish as follows: Use a conventiona( (buffer) machine with a 3M blue cleaning pad and
a trigger spray boftle with clean water to buff. Let floor dry. Follow with a dust mopping
and ti~en a damp mopping. Let floor dry. Apply fwo (2} coats of floor finish. Be sure floor
is thoraughly dry between coats. Within 24 hours of last applicat+on of finish, bumEsh with
a high-speed buffing machine (1,100 rpm).
i. Swim Center Blue Resilient Rubber Flooring • Use warm water with good quality
disinfectant cleaner that leaves t~o visible or sticky cleaner residue, when dry, Apply with
brush, and rinse wifih clear warm water. Use wet vacuum to remove excess water. Wipe
any and all baseboards free of moisture and dirt. Protect all wall surfaces.
2. Hardwood Fioors and Caraetinq
a. Hardwood floors for gymnasiums, bal~rooms or dance floors (dust rr~opping) - Use
a dedicated dust roop on hardwood fioors with °Super Hil-Tone Rust" mop treatment,
manufactured by Willard (or equivalent). The rnop shall be treated per manufacture~s
instrucGons.
b. Hardwood 8oor surfaces (wet mopping) - Use a dedicated wet mop with Hillard Super
Shine All Cleaner (or equivafent; specific products required for Senior Center bamboo
wood ftooring and floar machine at Stager Gym). At the Gym mopping is done with a floor
cleaning machine that uses a faam cleaner solution. Remove all scuff and surface marks.
Follow directions on label.
NOTE - DO NOT USE the same mop for damp mopping and for applying the finish!
c. Carpet and mats ~vacuum traffic areas) - These areas include main enfries and all
doors, elevator bbbies, elevator~, areas where food is available, main corridors in
Janitor4al Services Agreement between July 1, 2007
City of Dublin and OneSource Buiiding Services, Inc.--Exhibit A Page 6 of 11
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buildings and open landscaped areas. Vacuum traffic areas. Move all chairs, trashcans
and other easily removed items, and vacuum undemeafh. Hand wipe baseboards.
d. Carpet and mats (vacuum ali areas, inetuding edges and comers) - Vacuum with an
industrial- powered vacuum cleaner and inspect for spots. Remove spots, foqowing the
manufacture~s recommendations campletely, with an approved industrial-grade spat
remover that leaves no visible residue. Repo~t to the Facilities Management
Superintendent, or his designee, all tears, bums, unraveling or ather damage. Move a11
chairs, trash cans and other easify removed items and vacuum undemeath. Hand wipe
basehoards.
e. Carpet spot cleaning and spot remova! - Perform, as necessary.
f, Graffiti (remove all marks and writing) - Remove from all interior surfaces (doors and
walls). !f unable to remove graffiti, call Public Works at 925-833-8630 and leave a
message. Leave callers name, location of the building, ~oor and area where the graffiti is
located.
g. Walls, doors and molding (spot clean) - On a regular basis, inspect all waEls, doors
antl moldings; and remove any and all fingerprints, smudges, dirt or accumulations from
these areas, as required.
3. Daors and Entrances
a. Doors and entrances (clean and polish) - Clean and polish interior and exterior
surfaces to a height of 8', removing a~y and all fingerprinfs, smudges, dirt, cobwebs,
insects, grease, oils or accumulations fram these are~s. On a reguEar basis, inspect all
doors and enirances; and clean doors and entrances across the entire width of the
en#rance froni, as required.
b. Drinking Fountains - C[ean, disinfect and polish.
c. Public 7elephones (clean and disin#ect) - Clean and d€sinfect all public telephones and
enclosure walls. Remove all graffi6 from phones and surrounding area. If unable to
remove graffiti, contact Public Works at 925-833-6630 and give location and phone
number.
4. Glass and Windows
a. Glass and windows - On a regular basis, inspect all glas5 and frames and remove any
and all fingerprints, smudges, di~t, cobwebs, insects, grease, oils ar accumulations from
these areas to a height of 8 feet, as required. When giass is part of an entrance area,
clean across the entire widfh of the entrance front, if required. Clean picture glass and
mirrors as needed to remave fingerprints, smudges, and any other dirt or mat~rial, io
leave a clean appearance.
5. Dustin
a. Dusting - Remove all accumulated dust, dirt, debris and cobwebs from all surfaces,
comers, shelving crevices, office desks, bookcases, tables, partition tops, window ledges
and baseboards. Use treafed mops and clotf~s to help prevent the redistribution of same
into the air. Desktops shall be dusted only if papers have been removed.
b. Dusting {high dustingj - Remove alf accumulated dust, dirt and debris from the
surfaces, comers, crevices, light fixtures, partition tops, window iedges, door frames,
jambs, and blinds. Use treated mops and cloths to help prevent the redistrihution of same
in the air. 81ind slats shall be individually cfeanetl. Remove cobwebs inside rooms,
comers and ceilings. Clean HVAC vents and ceiling tiles.
c. Wastebaskefs- Empty wastebaskets and replace liners, Empty ~ecycling containers in
Janitorial Services Agreement between July 1, 2007
City of Dublin and OneSource Bt~ilding Senrices, fnc.-Exhibit A Page 7 of 11
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individual offices and common areas. Material from recycling containers shall be kept
separate from other trash and placed in appropriate bins. R2mave all other boxes,
cardboard and containers which are designated as "trash° and place in the designated
dumpster. Break down all cardboard boxes befare tlisca~ding in dumpster. Lar~E
recycling bins inside facili~es (for example, in t~e Civic Center mail room and lunchroom)
may be emptied by others; contractor should verify with the facility manager for each
facility where trash and recyclable material is to be taken.
d. Wastebasketltrash containers (wash an~ disinfecty - Clean and disinfect all
wastebaskets and trash container~ in all interior and exterior loca6ons.
e. Artificial Plants - Clean to remove dust and other debris
6. Elevators
a. E[evator (clean and polish)- Remove all finger and handprints, grease, oils, smudges
or ma~CS. Poiish interior walls, ceilings, and door~ inside and outside. Vacuum carpet
and elevator door tracks. Spat c[ean carpet or flooring, as necessary, to remove stains
and odots.
7. Stairwells, Exte~ior and Interior
a. Staircases, balustrades and rallings (dust and wipe) - Dust and wipe all staircase
areas, including all raitings and areas around and undemeath stairs. Uacuum carpeted
ereas, and spot clean carpet.
b. Stairwells - Sweep, damp mop and spot clean.
8. Offlces
a. Wooden furniture {clean and polish) - Clean and polish all wooden fumiture with
approved polish. Do not disturb any papenxo~C on desks, tables and files,
b. Formica and metal desks (clean all) - Clean all tables, stands, chairs, filing cabinets,
locker fops and fronts. Do not disturb paperwork.
c. Wood fix~ures (polish) - Folis~ all wooden walls, doors, handrails and all accents.
d. Whlte boards and pen rails (clean) - Wash and clean (only if boards are erased).
e. Fabric or carpetsd wall coverings {dust andlor vacuum, spot ctean) - With a soft
brush, dust all fabric andlor carpeted walls to maintain a neat and clean appearance.
Vacuum ail areas where a traffic pattem is evident. Spot clean areas per manufacturers
specifcations for wall covering. Damp wipe vinyl. Cloth fabrics require chemical cleaner
to remove spots.
f. Light switches (clean and disinfect) - Use a damp cloth to remove all smudges,
fingerprints and dirt. Apply disinfectant.
g. Light fixtures (ctean allj - Dust all with treafed cloth. Vacuum and damp wipe, if
necessary, to remove alI accumulated dust and dirt,
h. HVAC vents and diffusers (clean a!I) - Vacuum and cfean wifh disinfiectant Vacuum
adjacent ceiling tiles and areas.
9. Restrooms, l.ocker Rooms, Dressin~ Roams and Showers
a. Restrooms (clean, disinfect, restock supplies) - Clean and disinfect all urinals, tailets,
partitions and plumbing. Damp mop floors with disinfectant. Clean and polish chrome antl
stainless frxtures. Clean, disinfect and deodorize interior and e~erior of sanitary napkin
depositories. Replace disposal bags and plastic trash liners. Clean mirrors to be streak-
free. Install disinfectant in floor drains and deodorizers in urinals. Fill all dispensers
(soap, toilet paper, seat covers, paper towels, sanitary supplies and deodorizers). Inspect
Janitorial Services Agreement between ,1uly 1, 2007
City of Dublin and OneSource Builtling Senrices, Inc -Exhibit A Page 8 0# 11
~a ~ ~
lighting for satisfactory operation. Report to the Facilities Management Superintendent, or
his designee, all iights that are not working properly.
b. Showers (clean, disinfect) - Clean and disinfect all walls, floors and curtains. En6re
area shall be free of soap scum, fungi, hair, urine deposits and unpleasant odors, F~oocs
and tiled areas shali be free of streaks and mildew.
c. Locker rooms or dressing rooms -lnstaU disinfectant in Hoor drains. Disinfect FtVAC
vents, and clean mirrors to be streak-free. Wax floors to maintain original appearance.
Vacuum ali carpet areas, and remove all stains. C~ean and disinfect lockers insi@e and
outside, if unlocked. Do not disturb personal belanqinqs.
10. KitcE~en or Coffee Bar Areas
a. Kitchenlbreakroom floors (degrease and dislnfect) - Mop all kitchen floors with
disinfectant. Refinish, if necessary, to maintain original appeara~ce.
b. Kitchenlbreakroom/coffee bar sinks, counters and appliances (wash and disinfect)
- Include all kitchen tabletops in area and generalEy clean up all stainless steef or laminate
surfaces.
c. Cabinets, sinks and appliances (degrease, disinfect and polish} - Specific to facili#ies
with "working cooking kitchens.' Includes refrigerators, stoves, stove haods, dishwast~ers,
microwaves and all stainfess steel.
d. Kitchen Vent Hoods Over Stoves - Degrease, clean and polish.
e. Kitchen Anti Fatigue Mats - Degrease, disinfect, rinse and dry.
f. Kitchen Floor Drains - Degrease and clean the floor drains / catch basins in kitchen
floor.
11. Special Areas
a. Bleachers (clean all surFaces) - Clean all areas around and under bleachers. Damp
rnop bleacher seats.
b. Jail area (clean and disinfect) - Clean and disinfect (when accessible} a~ walls, floors,
ceiGngs and flxtures.
c. Janitorial closets (clean and stock) - Clean, organize, stock and keep odor-free. If any
chemicals are stored here, maintain a binder of alf Material Safetyr Data Sheets (MSDS)
and keep in each cioset.
d, Exercise rooms - Wpe dowrt, cfean, deodorize and disinfect all exercise apparatus and
mats. Remove and replace mats in sarne locations to ensur~ proper fit.
e. Personal computers - ~usl with anti-sfatic cloth.
f. C9ty refrigeratars - Clean as specified for individual facilities.
g. Venetian blinds - Dust and damp wipe blinds with a t~eated cloth to prevent
redistribution af dust into ti~e air.
h. Vending machines - Clean vending machine surfaces and sweep or dust mop under the
machines.
i. Bleachers (sweep and pick up litter) - Sweep and pickup litter on, around and under
bleachers,
Section 3 - General Provisions
A. Liquidated Qamaaes
When Contractor fails ta perform, as speciBed, the services required ln this agreement, the City will have been
damaged by that lack of performance. Since it is difficult to define the amount of damage caused, Contracior shall
Janitorial Services Agreernent between July 1, 2007
Ci#y of Dubfin and OneSource BuiEding Services, 3nc.--Exhibit A Page 9 of 11
,
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agree t~ the following fiquidated damages:
~f Vained personnel do not report to Provide the services required by this Agreement, the City will incur
damages; and liquidated damages of Or~e Hundred Fifty and nol100 Dollars ($150.00) per oa~rrence will be
deducted from ~ayments due the Cantractor. Contractor will be noBfied of the assessment of liquidated
damages by ielephone or FAX within lwenty-four (24) hours of failure to repo~.
2. If Cantractor fails to perfarm under the terms of this Agreement, the City will incur damage. Contractor will
be notified by telsphone or FAX within twenty-tour {24) hours of the failure to perform, and performance shall
be required within twenty-four (24) hours after receipt of such notice. If the performance failure is not
corrected wifhin twenty-four (24} hours of recelpt of notice, Ihe City wilJ incur damaqes; and liquidated
damages of One Hundred Fifty and no1100 Dollars ($150.00) per occurrence will be deducted from payments
due the Cantractor.
3. Liquidated damages of One Hundred Fifty and no1100 Dollars ($150.fl0) per occurrence will continue to be
deducted from payments due the Cantractor until the performance failure is remedied.
B. Subcontractina • No portion of the senrices provided pursuant to this Agreement may be subcontracted or assigned
without prior appraval of ihe City of Dublin. Requests to subwntract all pr any portion of services require~ by this
Agreement shaiE be submitted to fhe City's Contract Adminisfrator, or his/her designee, at least thirty+ (30) days in
advance of the proposed effective date of the subcontract. Contractor shall indude in this writien request a detailed
description of how the Cantractor plans to oversee the services performed by the proposed subcontractor. Contractor
shall be responsible for services provided by any subcantractor as If ConVactor were providing the services wit~ its
own organization. Any subcontractor who will provide sertices inside the Police Facilily shafl have successfully passed
a background check as described above prior to commencing work in that building. Contractor shall bear the e~ense
of any subconiractor background checks.
C. Labor 5trike • Contracior shall be responsible for its own labor relationships and shall negotiate and be respoosible for
resolving any and all dispufes hefixeen itself and i#s employees or any union representing its employees. Whenever
Contractor has knowledge that any actual or potential labor dispute is delaying, will delay, or threatens to defay, the
timely performance of services under this F~qreement, ContracEor shall immediately give written notice thereof to the
City's Facilities Management Superintendent, or his designee. It shall be Gte Contractor's responsibility to provide
conGnuous sennces, without interruption, to all buildings and facilities specified herein throughout the term of the
Agreement. In the event of a labor strike, Contractor shall provide the means, at Contractor's wst, to provide
cantinuous services in fulf compliance with Agreement requirements. Failure to do so will cause the City to take
whatever action is necessary to provide the services. If, in doing so, City incurs costs in excess of those that would
have been paid ta the Contractor for the same services, these excessive costs shall be paid by the Contractor.
D. Pricin - All rates and/or prices included in this Agreement are firm and nat subject to escalation, except on an annua!
basis according Fo the Consumer Price Index as provided in the Agreement Contracior represents and warrants that
all rates andlor prices are at leasi as low as those currently being quoted by Contractor to commercial or govemment
users for the same work of similar scope under similar circumstances.
E. Terms of Pavment - Payment shall he made within thirty (30} days from the date of receipt of invoice or acceptance of
work, whichever occurs last. If City is enGBed to a prompt payment discount, fha period of computa6on shall
commence on fhe date oF receipt of invoice or acceptance of work by City, whicliever occurs last. Ci#y shall endeavor
to pay each invoice within thiriy (30) days, but shail not be responsible to Contracfor for additional charges, interest or
penalties due to (ailure to pay within that period.
F. Warran - Contractar warrants that the work performed under this Agreement complies wilh all specficaGons and that
workmanship is frea from defects, If any porfion of t~e work has nof been completely described in fhis Agreement, it
shall comply wit~ nationally recognizetl codes and established industry standards. Contractor agrees that the
atorementioned warranties shall be in addi6on io any warrantiss provided by law or offered by Contractor.
Janitorial Services Agreement behr~een July 1, 2007
Ciry of Dublin and OneSou~ce Building Seroices, Inc.-Exhibit A Page 90 of 11
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Extra or Additional Work - Contractor shafl perfonn no e~dra or addibonal work or aiter or deviate (rom the work
specified in this Agreement unless agreed in writing by City in advance of performance of the work. Payment for extra
ar additronal work shall be made on the basis of the hourly rate and, if applicable, minimum number of hours as set
forih in Exhibit B.
~orce Maieure - Neither parry to the Agreemen# sha11 be held responsible for delay or default caused by 5re, riot, acts
oi God, andlor war which is beyond that party's reasonable control. Ciiy may terminate the Agreement upon written
notrce after determining such delay or default wil! reasonably prevent successful performance of the Agreement.
Janitorial Services Ag~eement between July 1, 2007
City of Dublin and OneSource Building SeNices, Inc,-Exitibit A Page 11 of 11
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ATTACNMENT - 9
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
Location: Givic Cenfer, City Hall Wing,100 Civic Plaza Janitorial Cleaning Hours: 5:00 PM fo 5:OQ AM*
Estimated Bldg. Square Feet: 31,800 (5 Days per week, Monday - Friday)
Note, includes auxilia tri le-wide ins ection staff trailer in police parking lot.
FREQUENCY TASK See Sectlon 2
"R uired Services"
Daily inyl, linoleum, terrazzo, or concrete floors, sweep and/or dust mop ail floors 1 a
ar~et and mats - vacuum traffic areas, staircases, and workspaces c
arpet spot cleaning and remova! -(as necessary} e
lusting - all table tops, office desks, and filing cabinets, and other surfaces a
~usGng - removal of accumulatetl dust a
raffiti - remove all marks and writing (general)
rinking fountains - clean, disinfect and polish b
elephones (alf phones) - clean and disinfect c
astebaskets - empty and reline c
~ levators - clean and polish a
Restrooms - clean, disinfecl, and restock supplies a
Kifchen break-room floors - degrease and disinfect 10a
Kifchen break-rflom sinks & counfers - degrease and disinfect 10b
Coffee bar sinks and counters - degrease and disinfec# 10b
eekly ~ Carpet and mafs - vacuum all areas, including edges and comers d
Broom sweep receiving/file room concrete floor 1a
Clean and disinfect light switches f
ash white boards and en rails if erased d
Bi-Weekl Clean tile rout
MoRthly: inyl and linoleum - clean and wax floors - traffc areas 1c
Dusting - high dusting b
ooden furniture - clean and polish a
Formica and metal desks - c(ean all b
ood fixtures - polish ~
enetian blinds - wipe down and cEean 19g
Quarterly: inyl and linaleum - strip completely and wax 1 d
astebaskeUtrash containers - wash and disinfect d
Light fixtures - clean all g
HVAC vents and diffusers - clean all h
ending machines - clean machines and sweepldust mop undemea~h 11 h
Artifcial lants - Cfean to remove dust and o#her debris
Janitorial SeNices Agreement between ~ July 1, 2007
Ci#y of Dubfin and OneSource Building Services, Inc: -Exhibit A Page 1 of 13
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emi-Annuafly:. trip and wax ail hard surface floors: terrazzo, vinyl or linoleum d, 1g
Janitoriai Services Agreement between July 1, 2007
City of Dublin and OneSource Building Senrices, Inc,-~Exhibit A Page 2 af 13
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ATTACHMENT - 2
City of Dublin Scope of Services - Frequency and Task Charf - Standard Seroice Levels
Location: Civic Center Police Wing,100 Civic Plaza
Estimated Square Feet: 29,200
CY TASK
Janitorial Clsaning Hours: 4;30 PM to 8,30 PM
(6 -Days per week, Monday - Saturday)
nyl, finoleum, or concrete floors, sweep and/or dust mop all floors
arpei and mats - vacuum traffic areas, staircases, & workspaces
~rpet spot cleaning and removal -(as necessary)
isting - ail tabie tops, office desks, filing cabinets, & other surfaces
a~ti - remove aMl marks and writing
inking fountains - ciean, disinfect and polish
=an and disinfect telephones
ass and windows (buiiding entrances, lobby areas, etc.)
isting - removal of accumulated dust,
3stebaskets - empty and reline
:vators - clean and polish
~s6rooms - clean, disinfect, and ~estock supp4ies
owers and locker rooms - clean and disinfect
chen break-room floors - degrease and disinfect
chen break-room sinks - degrease and disinfect
I area - clean and tlisinfect ~when accessible)
Broom sweep sally port concreie floor when accessible
arpet and mats - vacuum all areas, including edges and corners
alls, doors arid mofding - remove fingerprints, smudges and dirt
oors & entrances - clean and polish, remove finger prints 8~ smudges
lean stair handrails
ash white boards and pen rails tif erased)
xercise rooms - clean and deodorize
inyl and Einoleum - clean and wax floors - tra~c areas
usting - high dusting
ooden fumiture - clean and polish
~ormica and metal desks - clean al}
ood fixtures - polish
~abric or carpetetl wall coverings- dust and/or vacuum, spot cfean
~.ight swifches - clean and disinfect
,~Janitonai closets - clean organize, stock and keep order-free
Venetian blinds - wipe-down and clean
machines - clean machine and sweep/dust mop
see sectian 2
1a
1b
1b
a
1d
~1c
11~
11h
Janitorial 5ervices Agreement between
City of Dublin and OneSource Building Services, Inc.--Exhibit A
July 1, 2007
Page 3 of 13
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Quarteriy: inyl and Iinoleum - stri~ campletely and wax 1d
tone, marble, slate, granite, ceramic tile travertine ffoors, stairs 1g
astebasket/trash canfainers - wash and disinfect e
Light fxtures - clean ail g
HVAC vents and diffusers - clean all h
Persanal computers - clean with anti-static,., 11e
5emi-
nnually:
ity refrigerators - breakrooms only 11f
Janifonaf Services Agreement between July 1, 2007
City of Dubiin and OneSource Building Services, Inc,--Exhibit A Page 4 of 13
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ATTACHMENT - 3
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service Levels
Location: Library Building, 200 Civic Plaza (specified areas only) Janitorial CEeaning Hours: 11:00 PM to 5:00 AM
Estimated Building Squa~e Feet: 3,000 (portion in mis Agreement) (7days per week)
PLEASE NOTE: PRODUCTS USED T0 CLEAN AND SEAL THf SLATE TILE FLOOR IN THE LOBBY
MUST BE APPROVED IN ADVANCE OF USE.
~REQUENCY TASK See Section z °Requir
Services"
Daily: 1. inyi, linoleum, or concrete floors (swesp and/or dust mop all floors) 1 a
2. tone, marble, ceramic, slate (sweep) 1e
3. arpet and mats (vacuum traffic areas) c
4. arpet spot cleaning and spot removai e
5. raffiti (remove ail marks and writing) f
6, Daors and entrances (c(ean and polish) ~
7. Drinking fountains ~clean, disinfect and polish) b
8. Public Telephone (clean and disinfect) c
9. Dusting (remove accumuiated dust) . a
10, astebaskets (empfy and replace ~iners) c
11. Restrooms (clean, disinfect, restock) a
12. Kitchenlcoffee bar sinks (clean and disinfect) 10b
eekly: 1. inyl, linoleum or concrete floors (damplwet mop) 1 b
2. Stone, marble, ceramic, slate (damp/wet mopj 1f
3. Carpets and mats (vacuum a!I areas, including edges and corners d
4. alls, doors and molding (spot clean) g
5. Glass and windows (remove fingerprints, smudges, dirt} a
6, hiteboards and pen rails (clean) d
7. Cabinets, sinks and appliances (degrease, disinfect, and polish) 10c
Monthly: 1. usiing - high dusting b
2. ooden fumiture - clean and polish , 8a
3. ormica and metal tlesks - clean aIl b
4. ood fixtures - polish ~
5. Light switches - clean and disinfect f
6. anitorial closets - clean organize, stock and keep ador-free 11c
7. itchen vent hoods over microwaves-tlegrease, clean & polish 40d
uarterly: 1, inyl and linoleum - clean and wax floo~s - traffic areas 1c
2. ione, marble, granite, ceramic ~le floors (strip and seal~ 1g
. 3. astebasketltrash containers - wash and disinfect d
Janitorial Services Agreement between July 1, 20Q7
City of Dublin and OneSource Bu9lding Services, Inc.--Exhibit A Page 5 of 13
F
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4, Light fixtures - clean ali g
5. HVAC vents and diffusers - clean all h
6. ~ersonal computers - clean with anti-static cleaner 11e
7. enetian blinds (dust and damp wipe) 11g
Semi-Annually: 9. inyl and linofeum - strip completeiy and wax 1d
2. ity refrigerator in o~ce area (clean and disinfect) 1f
nnually: 1. tone, marble, granite, ceramic 61e floors (refinishing) 1h
Janitorial Services Agreernent between July 1, 2007
Ciry of Dublin and OneSource 8uilding Services, Inc.-~Exhibit A Page 6 of 13
3~ /~
ATTACHMENT - 4
City of Dublin Scope of Senrices - Frequency and Task Char# - Standard Service Levefs
Location: Senior Center, 7600 Amador Valley Blvd.
Estimated Bldg. Square Feet:15,500
Janitorial C~eaning Hours; 10.30 PM to 5:00 AM
Frequency: 5-Days per week, Monday - Friday; Weekends as needed following private rentals.
IFREQUENCY TASK See Sectian 2"Requlred
Services"
1. inyl, linoleum, or concrete floo~s (swee~ andfor dust mop all floors) 1a
2. tone, marble, ceramic, slate (sweep) 1e
3. Hardwood floor in ballroom (sweep antl dust mop on Tuel~hu} a
4. Hardwood floor in ballroom (sweep and damp mop on Mon/Wed/Fri)
5. a~pet antl mats (vacuum traffic areas) c
6. a~pet spot cleaning and spot removal e
7. raffiti (remove all marks antl writing) f
8, oors and enfrances (clean and polish} a
9. rinking fourttains (clean, disinfect and polish) b
10. Public Telephone (clean and disinfect} c
11. Dusting (remove accumulated dust} a
12. astebaskets {empty and replace liners} c
13. Restroams (ciean, disinfect, restock) a
94. Kitchen quarry tile #loors (remove mafs, degrease, disinfect, replace mats) 10a
15. 'tchen/coffee bar sinks (clean and disinfect) 10b
eekly: 1. inyl, linoleum or concrete floors (damplwet mop) 1 b
2. #one, marbfe, ceramic, slate (damplwet mop) 1f
3. Carpets and mats (vacuurn all areas, including edges and corners d
4. alls, doors and molding (spot cfean) g
5. Glass and windows (remove fingerprints, smudges, dirk} a
6. hiteboards and pen rails (clean) d
7. Cabinets, sinks and appliances (degrease, disinfect, and polish} 10c
8. Kitchen Anti-Fatigue Mats (degtease and disinfect) (Fridays} 10e
9. Kitchen Floor Drains de rease and clean Frida s 10f
Manthly: 1. Dusting - high dusting b
2. aoden furniture - clean and polish a
3, Formica and metal desks - ciean all b
4. aod fixt~res -- polish c
5. Light switches - clean and disinfect f
6. anitorial closets - clean arganize, stock and keep ador free 11c
7. KitcE~en vent hoods over stoves - degrease, clean and polish 1 Qd
arterly: 1. Ninyl and linaleum - clean and wax floors - fra~c areas
Janitorial Seroices Agreement between
City of Dublin and OneSource Building Services, Inc.-Exhibit A
July 1, 20~7
Page 7 of 13
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2, tone, marble, granite, ceramic ble floors (sfrip and seal) 1g
3. astebaskef/trash containers - wash and disinfect d
4, ight fixtures - clean all
5, HVAC vents and diffusers - cEean all h
6. Personal computers - clean with anti-static cleaner 11 e
7, enetian blinds (dust and damp wipe) ~ 1 g
8. rtificial Plants - clean to remove dust e
emi-Annually, 1. inyl and lir~oleum - strip completely and wax 1d
2. ity refrigerator in office area (clean and disinfect) 1f
nn~ally: 1. tone, marble, grani#e, ceramic tile floors (refinishing} 1h
Janitorial Services Agreement between July 1, 2007
City of Dublin and OneSoUrce Building Services, Inc.--Exhibit A ~age 8 of 13
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ATTACHMENT - 5
City of Dublin Scope of Serrices - Frequency and Task Chart - Sfandard Service Levels
Location; Emerald Glen Activity Genfer/Preschool,
4201 A and 8 Cenfral Parkway
Estimated Bidg. Square Feet: 5,130 sf
Janitorial Cleaning Hours:10:30 P.M. ta 6:00 A.M.
Frequency: 5-Days per week, Monday - Friday.
FREQUENCY TASK see section 2°Requirea
Services"
Daily: 1. inyl, linaleum, or concrete floors (sweep and damplwet mop all floors) 1a
2. arpet and mats (vacuum tra~c areas) c
3. arpet spot cleaning and spot removal e
4. raffti (remove all marks and wrifing}
5. Doors and entrances (clean and polish) a
6. Dusfing {remove accumulatetl dust) a
7. astebaskets (empty and replace liners)
8, Restrooms (clean, disinfect, restock) a
Weekly: 1. Carpets and mats ~vacuum all areas, including edges and comers d
2. alls, doors and molding (spat clean) g
3. Glass and windows (remove fingerprints, smudges, dirt} a
4. Cabinets, sinks and appliances (degrease, disi~fect, and polish} 10c
5. City refrigerators (clean as specified) 11f
6, Formica and metal desksltables - clean and disinfect aIl b
Monthiy: 1. Dusting - high dusting b
2. Light swifches - clean and disinfect
3. anitorial closets - clean organize, stock and keep odor-free 11c
4, in I and linoleum - clean and wax floors - traffic areas 1c
Quarterly: 1. Vinyl and linoleum - strip completely and wax 1d
2. astebasketlirash containers - wash and disinfect d
3. Light fixtures - clean all g
4. NVAC vents and diffusers - clean all ~ h
5. Pe~sonal compute~s - clean ~vith anti-stafic cleaner 11e
emi-Annually: 1. City refrigerator in preschoof ar~a (clean and disinfect) 1f ~
Janitorial Services Agreement between July 1, 2407
City of Dublin and OneSource Building Services, Inc.- Exhibit A Page 9 of 93
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ATTACHMENT - 6
City of Dublin Scope of Services - Frequency and Task Chart - Standard Service ~.evels
Location: Sfager Community Gym, 6901 York Drive
Janitorial Cfeaning Hours: 10:30 P.M. to 6:00 A.M.
Frequency: Jan-Feb, 6 days per week, Mon-5at
Mar-Dec, 5 days per week, Mon-Fri
August (no sarvrce for lasf three-weeks of the month; ciosed for maintenanceJ
Estimated Bldg. Square Feet:11,610
FREQUENCY TASK see secdon 2~Required
Servlces"
Daily: 1. inyl, linoleum, or concrete floors (swesp and/or dust mop all floors) 1a
2. Hardwood floor in gym (sweep and clean wifh floor machine) a
3. Graffiti (remove all marks antl wri6ng) f
4, Doors and entrances {clean and polish} a
5. Drinking fountains (clean, disinfect and polish) b
6. ublic Telephone (cEean and disinfect) c
7. usting (remove accumulated dust) a
8. astebaskets (empty and replace liners) c
9. estrooms {clean, disinfect, restocic} a
90 DD TASK Bleachers swee and icku litler 11i
eekly: 1. inyl, linoleum or concrete floors {damp/wet m~p) 1 b
2. alls, doors and molding (spot clean) g
3, Giass and windows (remove fingerprints, smudges, dirt) a
4. Cabinets, sinks and appliances (degrease, disinfecf, and polish} 10c
5. BEeachers (clean all surfaces and damp mop} 11 a
6. ending Machines {clean machineslsweep undemeath) 11h
Monthly: 1. Dusting - high dusting b
2. Light switches - clean and tlisinfect f
3. anitorial closets - clean organize, stock and keep ador-free 11 c
QuarterEy: 1. inyl and linaleum - clean and wax floors - iraffic areas 1 c
2. Restroom ceramic tile floors (strip aRd seal) 1g ~
3. asfebasket/trash containers - wash and disinfect d
4. HVAC vents and di#fusers - clean all h
emi-Annually: 1. inyi and IinoEeum - sfrip completely and wax. 1d
Janitorial Services Agreement befween J~ly 1, 2007
City of Dublin and ~neSource Building Services, Inc.-Exhibit A Page 1Q of 13
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ATTACHMENT - 7
Cify of Dublin Scope of Services - Frequency and Task Chart - Standard Seroice Leve(s
Location: Dubliri Swim Center, 8157 Viliage Parkway
Janitorial Services Hours: 9:30 PM to 5:00 AM
Frequency: Feb-Mar, 2-Days per week, TuelThu
Apr-May, 4-days per week, SaflSun, Tue(Fhu
Jun-Aug, 7-days per week, Sun-Sat
Sep, 4-days per week, Sat-Sun, TuelThu
Estimated Bldg. Square FeeE: Admin Bldg. = 3,315 sf
REQUENCY TASK See Secuon z°Requfred
services"
Daily: 1, Snack barconcrete floors (sweep andlordusf mop all floors) {Jun-Aug} 1a
2. Spanish tile in office area {damplwet mop and disinfecf) 1f
3. Blue flooring in lobbiesloffice (damplwet mop, disinfect, wet vacuum) 1 i
4. Graffiti {remove all marks and writirtg) f
5. Doors and entrances (clean and polish) a
6. rinking fountains (clean, disinfect and polish) b
7. Public Telephone (clean and disEnfect) c
8. Dusting (remove accumulated dust) a
9. astebaskets (empty and replace liners) c
10. Restrooms {clean, disinfect, wet vacuum, restock) a
11. Showers (clean and disinfect) b
12. Locker rooms antl dressin rooms clean, disinfect, wet vacuum " c
eekiy. 1. nack bar concrete floors (damplwet mop) (Jun-Aug) 9 b
2, alls, doors and molding (spot clean) g
3, lass and windows (remove fingerprinfs, smudges, dirt) a
4. abinets, sinks and appliances (degrease, tlisinfect, and polish) 10c
5. ity refrigerators (clean as specified) 11f
6. ormica and metal desks - clean aEl b
Monthly: 1, Dusting - high dusting b
2. ooden fttrnit~re - clean and polish a
3. ood fixfures - polish ~
4. Light switches - clean and disinfect f
5. anitorial closets - clean or anize, stock and kee odor-free 11c
uarterly: 1. panish tile floors (strip and seal) (Feb, May, July} 1g
x per year 2, astebaskeUtrash containers - wash and disinfect d
3. Personal co~nputers - clean wittt anti-static cleaner 11 e
4. enetian blinds (dust and damp wipe) 11g
nnual€y: 1. ~ice and shower tife floors (refinishing with anti-slip coating) 1 h
2. nack Bar concrete floor - clean and wax floors June 1c
Janitoria[ Services Agreement between July 1, 2007
City of Dublin and OneSource Building Services, Inc,--ExhibitA Page 11 of 13
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ATTACHMENT - B
City of Dublin Scope af Services - Frequency and Task Chart - Standard Service Levefs
Location: Dublin Neritage Center, 6600 Qonlon Way.
Estimated Bldg. Square Feet: School House: 2,9001 Churct~: 1,550
Janitorial Gieaning Hours: 9;00 P.M. to 6:00 A.iN.
Frequency: Schoof House - 3 days per week (WedlFrilSun); Church -1 day per week (Wed)
Please note: Due to nature and historicai va~ue of the Heritaae Center, all cleaningproducts must
receive aQproval from Mussum Director prior to use.
FREQUENCY TASK See secdon 2"Requfred
Servfces"
Daily: 1. inyl, linoleum, or concrete floors (sw~ep an~lor dust mop a~l floors} 9a
2. ardwood floors {sweep and dust mop) a
3. arpet and mats {vacuum traffic areas~ c
4. arpet spot cleaning and spot removal e
5, ra~iti (remave all marks and wri6ng) f
6. oors and entrances (clean and polish} a
7. usting (remove accumulated dust) a
8. astebaskets (empty and replace liners) . c
9. estrooms (clean, disinfect, restock) a
eekly: 1. inyl, linoleum or concreke floors (damplwet mop) 1b
2. ardwood floors (sweep and damp mop) b
3. arpefs antl mats (vacuum all areas, includfng edges and comers} d
4. alfs, doors and molding (spoi clean) g
~. lass and windows (remove fingerprints, sm~dges, dirt) a
Monthly: 1, usting -high dusting b
3. ormica and metal desks - cfean al[ b
5. ight swifches - clean and disinfect f
6. aniforial clasets - clean organize, stock and keep odor-free 11c
uarterly: 1. inyl and linoleum - clean and wax floors - traffic areas 1c
3. astebaskeUtrash containers - wash and disinfect d
4. ight fixtures - clean all g
5, HVAC vents and diffusers - clean all h
6. Personal computers - clean with anti-static cleaner 11 e
7. enetian blinds (dust and damp wipe) 11g
emi-AnnualEy: 1. inyl and linoleum - strip completely and wax 1d
Janitorial Services Agreement between July 1, 2007
City of Dublin and OneSource Building Services, Inc.-Exhibit A Page 12 of 13
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ATTACHMENT - 9
City of Dublin Scope of Services - Frequency and Task Char# - Standard Service Levels
Location: Building Inspectar Trailers, Eastem Dublin. Janitorial Cleaning Hours: 5:00 P.M. to 5;00 A,M.
Estimated Bldg. Square Feet: 2 single-wide trailers (2-Qays per week, as arranged with staff~
IFREQUENCY TASK see Section z°Reyuire
Services"
iyl, linoleum, or concrete floors, sweep andlor dus# mop all floors
rpet and mats - vacuum tra~c areas and offices
rpet spot cleaning and removal -(as necessary)
~ffti - remove all marks and writing
iss and windows
sting - removal of accumulated dust
~stebaskets empty and reline
sfrooms - clean, disinfecf, and restock supplies
~te, there is no on-site dumpster for this loca~on; trash must
removed fo the dumpster at anofher facility.
e trailers are currently located at CentraE Parkway & Chancery
t will be moved about'/ mi3e east in summer of 2007.
Weekly Carpet and mafs - vacuum all areas, inciuding edges and comers d
alls, doors and molding - remove fingerprints, smudges and dirt I
Doors & entrances - clean and polish, remove finger prints & smudges a
Dusting - all table tops, o~ce desks, and filing cabinets a
hite boards and pen rails - wash clean d
onti~ly:
Dusting - high dusting b
ooden fumiture - clean and polish ~ a
Formica and metal desks - ciean all b
ood f xtu res - polish c
abric or carpeted wall coverings- dust andlor vacuum, spot clean e
ight switches - clean and disinfect f
uarterly: inyl and linoleum - clean and wax floors - traffic areas 1 c
. astebasketltrash containers - wash and disinfect d
~ Light flxtures - clean ai1 g
HVAC vents and diffusers - clean all h
Persanal com uters - clean with anti-static... 12h
emi-Annually: Glass and windows, interior and exterior - all areas b
Janitoria! Services Agreement between July 1, 2007
Cify of Dub~in and OneSource Building Services, Inc.-Exhibit A Page 13 af 13
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EXH181T B
COMPENSATION SCHEDULE
Compensation shall be paid pursuant to fhe folfowing Fee Schedule:
FACiL1TY MONTHLY COST
ANNUAL COST
Civic Center, Admin Wi , 5 da s/week $2,288.01 $27,456.12
Civic Center, Police Win , 6 da s/week $1,386.95 $16,643.40
Libra Lobb , Communi Rm. 7 da s/week $1,052.00 $12,624.00
Senior Center, 5 da s/week $1,509.41 $18,112.92
Herita e Ctr., school 3 da s/wk., church 1 da /wk_ $337.69 $4,052.28
Swim Center, 7 da s/wk. 3 months $674.92 $2,022.36
Swim Center, 4 da slweek 3 months $391.50 $1,174.50
Swim Center, 2 da s/week 2 months $203_15 $G06.30
Sta er G m, 5 da s/week 10 months $978.75 $9,787.50
Sta er G m, 6 tia s/week 2 months $1,114.30 $2,228.60
Emerald Glen Activit Cir./PreschoQl 5 da s/week 692.82 8,313.84
East fns ection Office Trailer 2 da s/week $123.37 1 480.44
TOTAL ANNUAL COST $104,302.2fi
EXTRA WORK $12.81/ HOUR MINIMUM 2 FiOURS
Consulting Services Agreement between July 1, 2007
City of Dublin and OneSource Building Services; Inc,-Ext~ibit B Page 1 of 1
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EXHIBIT "A" OF RESOLUTION NO. - 09
AMENDMENT TO THE AGREEMENT BETWEEN
ABM JANITORIAL SERVICES {FORMERLY ONESOURCE BUILDING 5ERVICES)
FOR JA1vITORIAL SERVICES AT THE iSHANNON CENTER
WHEREAS, the City and ABM Janitorial Services {formerly OneSource Building Services)
entered into an agreement for janitorial services dated July 1, 2007; and
WHEREAS, the City desires to modify the agreement scope of work to include the Shannon
Community Center; and -
WHEREAS, ABM Janitorial Services (formerly OneSource Building Services) has provided an
acceptable monthly rate for the services;
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
Addition of Facilitv
The agreemenf with ABM Janitorial Services (formezly OneSource Building Services) shall be
amended to include the Shannon Community Center.
Scope of Work
The Scope of Work shall be amended to include five days per week (Monday - Friday) for the
Shannon Community Center, as shown in the attached Exhibit "A" to the Amendment.
Compensataon
Compensation sha11 be amended to include compensation at a rate of $2,004.16 per month for the
Shannon Community Center, as shown in the attached Exhibit "B" to the Amendment.
CITY OF DUBLIN
ATTEST:
City Clerk
Mayor
ABM JANITORIAL SERVICES
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Date: „~~~~ ~{, o?Ol~ ~
G: N~L4INTENANCEIBuildingsVar+aorra! Services42007 Reqvest for ProposolslAmendment - Shannon CtrlAmendmcnt to Agreemen(
ATTACHMENT .
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EXHIBIT "A" TO THE AMENDMENT
SCOPE OF SERVlCES
City of Dublin Scope of Services - Frequency and Task Chart - Standard Senrice Levels
Loca~on: Shannon Community Center,11600 Shannon Avenue
Janitorial Cleaning Hours: 5:00 PM to 5:04 AM* (5 Davs ner week. Mondav - Fridavl
REQUENCY TASK see sectton
" uirod Servlcea°
ai~y weep and/or dust mop all hard surface floors a
acuum all carpet area d
pot clean carpet areas e
raffiti (remove all ma~ks and writing)
oors and entrances (ciean and polish) a
Drinking fountains (clean, disinfect and polish) b
ublic Telephones (clean and disinfect) c
ust all surfaces a
astebaskets (empty and replace liners)
estrooms (clean, disinfect, and restock) a
KitcheNcoffee bar sinks (clean and disinfect) 10b
itchen floor - remove mats, degrease, disinfect, replace mats 10a
eekly amp mop all hard surface floors ~ b
acuum all carpeted areas including the edges d
pot wash a!I walls, doors, and moldings g
emove finger~rints and smudges from glass and windows a
ash whiteboards and pen rails (if erased}
abinets, sinks and appliances (degrease, disinfect and polish) 10c
ash Anti-Fatigue mats (degrease and disinfect) - 10e
Kitchen floor drains (degrease and clean) ~ Q~
onthly: usting (high dusting) b
ooden fumiture (clean and polish) a
ooden fixtures (polish) ~
Light switches (ciean and disinfect) f
anitorial closets (clean, organize, stock and deep odor free) 11c
l Gtchen vent hoods over stoves (degrease, clean and polish) 10d
uarterly: myl and linoleum (clean and refinish floors, traffic areas) 1d
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A' ~1 I • ~(~"i
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EXHIBIT "B" TO THE AMENDMENT
COMPENSATION SCHEDULE
Compensation for the Shannon Community Center shall be paid per the following Fee Schedule , ,
FACILITY
Shannon Communit Center, 5 da s/week MONTHLY COST
$2,004.16
ANNUAL COST
$24,049.92
EXTRA WORK $12.81! HOUR MINIMUM 2 HOURS
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AGREEMENT BETWE~N CITY OF DUI3LIN
AND~DUBLIN UNIFIED SCHOOL DISTRICT
REGARDING JOIN.T FUNDING OF
COMMUNITY USE GYMNASIUM AND
REPEALING JANUARY, 28, 1991 AND
OCTOBER 24, 1995 AGREEMENTS
This Agreeinent ("Agree~ilent") is entererl into tliis lst~lay of October ~ Y997~
Uy and Uetween tlie City of DuUlin, a municipal coiporation ("City") and tlie DuUlut
Uttified Scltool Distric.-t, a suUdivision-of the State of California ("District").
RECITALS
A. City and District are parties to an agt~eement dated SeptemUer 25, I989
entitled "Agreeinent Between City of Dublin and Dublin Uiufiecl Sr11oo1 District
Regard.uig Use of Facilities" (the "Master Joint Use Agreeinent") whicli provi~les for
joint use of various City and District facilities.
B. City and District are also parties to an agreeinent clated January 28,
I991 entitled "Agreement" ("DuUlin Higll BaseUall Fielrl Agreemetrt") whicli ~rovides
for funding to i~enovate tlle DuUlin High Sc11oo1 UaseUall fields and tlie gu•ls' adiletic
fielcl.
C. City and Distiict ai~e also paities to ai1 agreement dated October 24,
I995 entitled "Agreement Between City of Dtiblin a11d Dublin Unified School
District Regarding Joint Use of School Facilities (Gymnasi~un) and Amending
September 25, I989 Joint Use Agreement" ("Gyrruiasium Agreement") which
provides for construction and annual fi~ilcling of maintenance costs of a gymnasium
to be constructed a~ Valley High School.
D. City has identified a need for additional gymnasiurn space in the City
for cornmunity recreational purposes.
E. Distiict plans to remodel Valley High Scliool. Such remodeling will
ii~clude offices, reception, conference, toilet and workroorn areas;
Agreement Between City of Dublin and Dublin Pa~e 1 of 10
Unified School District - Valley High School Gym September 10, 1997
ATTACHMENT ,
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F. District has iclentified f~uirling for a in«lti-purpose inoin at Valley Higli
School buf has uladequate f~uiding to constiuct a gynulasiuin at Valley Higll School.
G. City ana District representatives have met and have identified the
expansion of the propased multi-puipose roolil as tlie preferred means of providing~
the needed gyiimasi~un space.
H. City and District ~~esu~e to pinvicle for tlte ex~ansion of tlle proposed
Valley Higlt School multi-pi.ii•pose roorn so that it can functioli as a coininunity use
gyiiulasiuin to meet the needs of oiganizecl sports leagues and local coi7uiiunity
g~roups ui City.
I. City ancl Disti•i~-t ar~ ai.ithorized to enter into this Agreeinent lry
Fxl~ication Code Sections I0900 et seq. Ancl Section I090S in partic«]ar, for tlte
p~u•~ose of unproving and maiirtaining i~eci~eation facilities foi• t11e Uenefit of students
of the Distriet an~. residents of t11e City. '
AGREEMENT
Now, therefoi~e, City and District agree as follows:
I. $gueal of DuUlin Higli BaseUall Field Agi~eeinent an~ Gynuiasium
AQ~ree~ ient
The Dublin Hi~h Baseball Field Agreernent (Exhibit A hereto) and tlie
Gyrrulasium Agreement (F.~chibit B hereto) are hereby repealed in their entirely. By
repealin~ the Gymnasititrn Ag~eemeilt, City and Distxict intend that the amendment
made by the Gymnasiurn A~-eement to Paragraph 3 of the Master Joint Use
A~eement shall be repealed and Pai~agraph 3 of the Master Joint Use Agreernent shall
continue in effect as set foi-th in the Master Joint Use Agreement.
2. Desciivtion of G~
The gymnasium at Valley Hi~11 School ("~}rm") shall Ue approximately I7,500
s.f. consisting of the following approximate areas: A) 10,000 SF gyn~ulasium with
haiclwood floor and Uleacher seating for 200 people per side which shall
accorrunodate one full sized basketball court (84' x SO'), two half-court basketUall
courts (74' x 42'), one fixll sized volleyball court (60' x 30') and two half-court .
Agreement Between City of Ihibiin and Dublin Pape 2 of 10
UniFied School District - Valley High School Gym September 10, I997
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volleyUall courts; B) weight room ancl stoiage - I050 SF; C) faiiuly rvom I050 SF; D)
offices, i~ece~tion, cotifet~ttce, toilet an~. workinoin for Valley Higli - 2000 SF; E)
kitchen/co~cession - 2G0 SF; F) loUby - 940 SF; G) toilets/cli~essuig areas - G70 SF; I~
jaititor/mechanical/electrical ai~eas - 3I0 SF; I) storage - G00 SF; and j) corridor - 150
SF.
3. ~onstruction of GviYi
District shall constr«ct tlte gyin to District specificatiotts. Constnection shall
conunence no later tlian NovemUer 1, 1997. District shall pi~oceed rliligently with
constivction. City iYlay, but is not obligxted to conauct ~erioclic ins~ec,~tions of the
gyiiuiasiuins construction. Cit}r ag~rees to inake all reasonaUle efforts to notify
District of City's ~lans to inspect. District shall notify City of constri~ction
confei~ences and Cit}r may be present at tllese conferences. :.
4. Funcling for Construction of G,~
District shall pay for 100~1~G of tlze total cost of constr«ctulg tlie gym wllicli
shall consist of preliiYUnary engineering, clesign, constri~ction engineeruig~,
construction, inspection and all i-equic~ecl pernuts.
5. Pa,yment U~ City of Incremental Cost of Coztstruction
City shall reimburse l~istrict for pait of the cost of consti-uction of tile gym.
The arnount to be paid by City to Distizct, refeiYed to as the "Incremental Cost of
Constn.iction," shall be One Million Four Thousand and Sixteen Dollars
($I,004,OI6.00), wlziclt is 34.3g6 of the cost of colzstructioil of Two Million Nine
Huncired Twenty-Seven Thousand One Hiindred Fifty Nine Dollars ($2,927,159.00),
not includin~ the cost of preliminaiy engineering, design, construction engineering,
ulspection and peinzits.
City shall pay 34.39G of change orclers related to the base consti-~iction plans
and completion of the facility in accordance with cux-re11t codes and regulations
provided that: 1) tlle clianges a7-e directly related to the gym (defined as ai~eas 2A, 2E,
2G and 2I); and 2) the City has approveci such change orders. Disti~ct shall pay
I00°{7 of change orciers related to areas other tllan the gyrn (defined as areas 2B, 2C,
2D, 2F, 2H and 2J). All other chan~e oi•clers that relate to the base construction
A~reement Between Clty of DtiUlin and Dt~hlin Pa~e 3 of 10
Unified School District - V~lley I Iigh S~hool Gym September 10, 1997
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plans shall Ue negntiated sepaiately ancl, if approvecl Uy both City and District, shall
Ue appoirtioned as follows (City 34.3R4~/District G5.796). -
City's payment to District of the Incremental Cost of Consttuction, plus any
uicrease in sucli amoient clue to chang~e or~lers, sitall Ue in four equal payinents tv Ue
made no later thaii Januacy 30, 1999, Januaiy 30, 2000, Januaiy 30, 2001, and
januaiy 30, 2002.
fi. Maintenance and OUet~ating Costs of G~rm
A. District will provide all znaintenance for the gyin. Such
maintenance will uicluc~e custodial seivices {on a daily, weekly~ IIlO17fllly cltiCl aI111U1I
basis as set forth in ExhiUit C hereto); Uoth interior and exterior suiface inaintenance;
inaitztenance of electrical, pluinbing and mechanical systenis; roof ~naintenance; floor
inaintenance; and sitiular il~aintenance necessary to keep a gynuiasiunt in fitst-class
repair.
B. City will reimUuise District for its proratecl share of expenses
relate~]. to repair and maintenance of gym furnishii~gs, wliicli inclucle bleachers,
UaclcUoards, scoi~eUoards ancl flooi• surfaces.
C. City will reiinUuise Distri~-t for the cost of repair of any damage
(exclucl'utg general wear ancl tear) :to tlie iirterior of the gym wliich occ~~us d~u-ing tlle
times City has the exclusive rig11t to use of t11e ~nn, provided that if District
anticipates that the cost of such repairs will exceed $500.00, District shall pinvide
City with advance vviitteil notice of the estimatec~ cost of such repairs and shall allow
City the ri~ht to perform the repairs itself.
D. City will reimburse District for its prorated shai~e of the District's
annLial cost af operations and maintenance of the ~m excluciiiig those areas
described in 2B, 2C, 2D, 2F, 2H, and 2J ("operatin~ costs"). City's pro'ra.ted share is
agreed to be 69~3fi, based on the amount of time City has the ixse of the p3nn in relation
to the amount of time the Disti-ict has the use of the gym. Such operating costs shall
only utcludc custodial scrviccs and si.ipplics, utilitics and an annual sct-asidc for Iloor
refinishing. District's operating costs (excluding the arinual set aside} shall include a
percentage increase equal to District's St~te approved actual indirect cost rate. District
shall provide City with a statement of actual annual oper~ting costs for the prior fiscal
year no later than September 30. Cit}~ shall pay srich costs within 30 days of
presentation of st.icll statement. City shall have the i-ight to inspect District's records
A~reement Between City of Dubtin and Dtiblin Page 4 of IO
Unified School District - Valley High School Gym September 10, 1997
4~ ~ ~ / `'~'
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relating to such costs upon advance written notice.
City and District shall annually, no later than September 1 of each year,
reconcile the City's actual use of the gym in relation to the District's use of the gym to
determine whether the City's prorated share of use is greater or less than 69%. In the
event that the use is greater or less than 69%, the amount paid by City or District for
operating costs shall be adjusted accordingly.
7. Citv,s Use of Gvm
A. City shall have the exclusive use of the gym for City and
community use for sports practices and events typically held in gymnasiums, as follows:
Monday to Friday 3:00 p.m. to 10:00 p.m.
Saiurday 8:00 a.m. to 10:00 p.m.
Sunday 10:00 a.m. to 10:00 p.m.
ij~e d~?rin,g '~r es when school is not in ses~ion lholiday s~nd stimmer brea`k):
Monday to Saturday
Sunday
8:00 a.m. to 10:00 p.m.
10:00 a.m. to 10:00 p.m.
Notwithstanding the above, the parties acknowledge that District may close the
gym for a period of up to one month on an annual basis to perform defened
maintenance (typically during the sutnnler). The times shall be scheduled by District by
written notification to City no later than three months prior to the work being initiated.
B. City shall schedule all use of the gym for City and community use
during the times that City has exclusive use of the gym. City shall require all users to
carry public liability insurance in an amount and form acceptable to and approved by
City naming both City and District as additional insureds and shall require all users to
indemnify and defend both City and District a~ainst any claims arising as a resuit of
such user's negligence in use of the gym:
C. City sha11 provide qualified supervision during all times the gym is
used for City or community use during the times that City has exclusive use of the gym,
at no cost to District At a minimum, supervision shall meet the specified criteria set
forth in ~p hereto. The provision of such supervision shall be at City's expense.
Agreement Betwcen City of Dublin and Dublin Page 5 of 10
Unified School District - Valley High School Gym September 10, 1997
l ~ ~
D. City shall notif_y District if the ~ym is damaged during the times
City has excl~isive use of the ~ym or appears in need of repair. City shall promptly
notify the Police Department of any vandalisin which City observes has occuxred.
E. City may irnpose, collect and retain facility use fees for City and/or
comrnunity use of the gym during hours that the City has the exclusive iise of the gym.
City's fee schedt~les shall be in accoi~dance with those fee schedt~les imposed by District
for sirrular facilities.
8. District's Use of Gvm
A. L)istrict shall have the exclusive use of the gym at all times during
which (:ity cioPS not. havP exclirsive ~ise ~f thP gym. -
B. Notwithstanding the pY-ovisions of paragraph 7, District may
reserve the gym for bistrict-related use deemeci appropriate by District ten (10) tirnes
each school year at no cost to District. The times shall be schedt~led by District by
written notification to City no later than October 1 of each school year. Requests for
use by District received after October I shall he subject to availability.
C. Requests for use Uy District which exceed the ten tunes eacli sr11oo1
year identified in paragraph 8(B) are s~lUject to written approval fi~orn the City Manager
and District Superintendent or their designated i~epresentatives.
9. Indcrnnification ~nd Insia.rancc
A. City and District shall carry general liability insurance in an
amount of at least $ I,00~,000 combined single limit per occurrence for bodily injury,
personal injuiy and properiy damage, to insure against clairns for injuries to persons or
darna~e to property whicli may arise from or in connection with the use of the gym ~iy
either party. City shall name District as an additional insured on its policy and District
shall name City as an additional insured on its policy.
R. r)ist.riet shall clefPn~i, inclemnify ancl li~lci <~:ity harmless Fr~m a.ll
claims for loss, liability, e,~cpense, or damages (including costs of suit) arising as a result
of the District's i.ise of the gym purs>>ant to tllis Agreement. This grovision shall not be
constnied to exempt the City, its employees or officers, from its own f~aud, willfiil injury
or violation of law.
A~reement Between City of Dublin and L~iblin Pa~e 6 of ]0
Unified School District - Vnlley High School Gym September 10, 1997
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C. City shall defend, inclen~ulify and hold District harn~less from all
clairns for loss, liability, expense, or darna~es (includin~ costs of suit) arisin~ as a result
of the City's use of the gYm purstrant to this Agreement. This provision shall not be
construcd to cxcrnpt thc District, its cmployccs or officcrs, frorn its own fratid, willful
injuiy or violation of law.
10. Annual Review
Each year for the first three years of the A~reement •during the morith of March,
City and District, through their respective staffs, shall meet to review the Agreement.
Thereaf'ter, the Agreement shall be so reviewed on a biennial basis.
f I. Term ~f A,~n-e~PmPnt.
~»,~n. s :.:.,a-
The term of this Agreernent shzll Ue 4~? year,~; commencing on the effectit-e d~te.
1 Z. Ear ,y Termination
This Agreement may be terminated by either party by one year's advance wrirten
notice lo t~ie ~t~ier parly.
I3. Reimbursement to Cit~ of Incremental Cost
In the event that District elects to terminate this Agreernent pursuant to
Paragraph 12 District shall rcimbursc City in thc rnanncr sct forth in Exhi it , an
amortization sched~~le. The arnortization schedt~le shall be updated to reflect the City's
total reimbursernent pursuant to Par~grlph 5, inclricling any change orders.
14. School Sale or Closure
If District sells such property to a person or entity other than City, City shall be
reimbursed f'or its Inci~mental Cost of' Coristn.ictiori as set forth in Exhibit E.
Tn thP PvPnt. that, the r)istrict cl~ses VallPy i iigh Scli~~] htit retains the school for
future use, District shall continue 'rts mlintenance of the gym, as provided in paragraph
6 and City will reimburse Disti~ct for 1009-6 of the operating costs of the gym provided
that the City has exclusive t~se of the gyrn. At its option, City shall be entitled to
increase the hours of use of the gym over those set forth in paragraph 7.
A~reement Between City of Dublin and Duhlin Pa~e ? of 10
Unified School District - Vnlley High School Gyrn September 10, 1997
~ J /~
15. Additional Docwnents and Agreements
The.parties agree to cooperate in the execution of any additional doctunents
which may bc rcquircd to carry out thc tcrnns of this Agrccmcnt.
I6. Successors
This Agreement shall bind and inure to the benePit of all successors and assigns of
the parties and any associates in interest, and their respective directors, officers, agents,
sexvants, and employees, and the st~ccessors anc[ assi~ns of each of them, separately and
collectively.
17. C'onstruction of Agreement
This Agreement shall be constnied and enforcecl pursuant to the laws of the State
of California. The foregoing Recitals are tnie and correct and are made a part hereof.
I8. Notices
VVhenever notice is required hereunder, it shall be given to the parties as follows:
To: City
City Mana~er
City of Dublin
P.O. Box 2340
Dublin, CA 94568
To: District
District Superintendent
Dublin Unified Sdiool District
747I Larkdale Avenue
. Dublin, CA 94568 -
1 y. ~ntire Agreement
This document embodies the entire tei-ms and conditions of the Agreement
described herein. This Agreement rnay be exec«ted in two counterparts, each of which
, shall constitute an original.
Agreement Between City of Dublin and Dublin Page 8 of 10
Unified School District - Valley High Schor~l Gym September 10, 1997
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20. Effective Date
The.effective date of the Agreement shall be October 1, I997.
CITY OF DUBLIN
Dated: 9
ayor
Attest: ~
i C r
Approved as to form:
~~~ ~• ~~%~_
Ci~y Al.t~ritey
DALCd: (ktnhar 1 i 1 ~397
Attest:
~
Clerk of the Boax~d
nt, Board of Trustees
A~reement Between City of Dublin and Dublin Pa~e 9 of IO
Unified School District - Vnlley High School Gym September 10, 1997
DUBLIN UNIFIED SCHOOL
T~T CTR TC"`T
Appmved as to form:
~~~ l~l ~~~7
District Counsel
~:\W PLY~MNRSVJ~ l 14\AGREE\VALLEYHS.CLN
LIIS:rja
ARreement.Between City of Dublin and Dublin
Unified School Distrid - Valley High School Gym
Page 10 of 10 ~
September 10, 1997~
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RESOLUTION NO. XX - 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*~*********
APPROVING SECOND AMENDMENT TO JANITORIAL SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND ONESOURCE BUILDING SERVICE, INC.
WHEREAS, On June 19, 2007, the City Council approved a five-year Agreement with
OneSource Building Services, Inc., to perform janitorial services; and
WHEREAS, OneSource Building Service, Inc. changed its name to ABM Industries, Inc.; and
WHEREAS, the City of Dublin is facing a budgetary shortfall and must reduce some services
in order to maintain a balanced budget; and
WHEREAS, on June 22, 2010 the City adopted the Fiscal Year 2010-2011 budget that
included reductions of janitorial services specifically related to Stager Community Gym and
Dublin Library;
WHEREAS, the City wishes to amend the term of the agreement with the reduction of
janitorial services at the Dublin Library on Fridays of every month effective September 1, 2010
with an estimated annual reduction of $1,972.20; and
WHEREAS, the City further wishes to amend the term of the agreement to eliminate
janitorial services at the Stage Community Gym effective July 1, 2010. The current Fiscal Year
2010-2011 budget for janitorial services at the Stager Community Gym is $11,470. The
estimated cost for janitorial services once transferred to the Dublin Unified School District is
$32,436. The prorated City's share of the janitorial services cost is $22,381 or 69% of the total
contract amount; and
WHEREAS, A budget change of $10,911 will be necessary to cover the additional costs;
and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Second Amendment to Janitorial Services Agreement Between the City of
Dublin and OneSource Building Services, Inc., attached hereto as "Exhibit A."
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Second
Amendment to the Agreement.
PASSED, APPROVED AND ADOPTED this 17th day of August, 2010, by the fotlowing
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTACHMENT 4
/~,~ C/~
ATTEST:
City Manager
City Clerk
ATTACHMENT 4
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l,
SECOND AMENDMENT TO JANITORIAL SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND ONESOURCE BUILDING MAINTENANCE
WHEREAS, on June 19, 2007, the City of Dubiin (hereinafter referred to as
"CITY") and ABM Janitorial Services (hereinafter referred to as "CONTRACTOR"), entered into
that certain Janitorial Services Agreement Befinreen the City of Dublin and OneSource Building
Maintenance (hereinafter referred to as the "Agreement"; and
WHEREAS, a First Amendment . to the Agreement to include the Shannon
Community Center the list of buildings included in the Agreement was executed by the parties
on March 17, 2009; and
WHEREAS, CITY and CONTRACTOR wish to amend the term of the agreement
with the reduction of janitorial services at the Dublin Library on Fridays of every month effective
September 1, 2010; and
WHEREAS, CITY and CONTRACTOR wish to amend the term of the agreement
with the elimination of janitorial services at the Stager Community Gym effective July 1, 2010;
and
WHEREAS, CITY and CONTRACTOR wish to amend the Agreement to reflect
the fact that OneSource Building Maintenance has changed its name to ABM Industries, Inc.
NOW, THEREFORE, for good and valuable consideration, the sufficiency of which
is hereby acknowledged, CITY and CONTRACTOR hereby agree to amend the Agreement as
follows:
Section 1. The Title of the Agreement is hereby amended to read as follows:
JANITORIAL SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND ABM
INDUSTRIES, INC.
Section 2. All references in the Agreement to "OneSource Building Services Inc." are hereby
amended to refer to "ABM Industries, Inc."
Section 3. Exhibit A, Section 2 of the Agreement is hereby amended to remove Stager
Community Gym, 6901 York Drive from the list of buildings included in the Agreement.
Section 4. Section 2(b) of the master list of services required under the Agreement, relating
to "Hardwood floor surfaces (wet mopping)", is hereby amended to read as follows:
"Hardwood floor surFaces (wet mopping) - Use a dedicated wet mop with Hillard Super
Shine All Cleaner (or equivalent; specific products required for Senior Center bamboo
wood flooring). Remove all scuff and surFace marks. Follow directions on label."
Section 5. Attachment 3 to Exhibit A of the Agreement, "Scope of Services - Frequency and
Task Chart - Standard Service Levels" for the Library Building, 200 Civic Plaza, is hereby
amended to delete the requirement for seven days of service per week, and to provide for six
d f
ays o service per week.
EXHIBIT 1~1.
~
Tn thA Raenli itinn
J'~f''i' ~~j~
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Section 6. Attachment 6 to Exhibit A of the Agreement, "Scope of Services - Frequency and
Task Chart - Standard Service Levels" for the Stager Community Gym is hereby deleted.
Section 7. All line items relating to Stager Community Gym contained in Exhibit B to the
Agreement ("Compensation Schedule") are hereby deleted.
Section 8. The line item for "Library (Lobby, Community Rm.) contained in Exhibit B to the
Agreement ("Compensation Schedule") is hereby amended to read as follows:
"Library (Lobby, Community Rm.) $854.78 (Monthly Cost) $10,257.36 (Annual Cost)"
Section 9. In the event of a conflict befinreen the Agreement and this Amendment, this
Amendment will control. Except to the extent inconsistent with this Amendment, the Parties
ratify and confirm all of the terms and conditions of the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed as of
the date and year first above written.
CITY OF DUBLIN
Dated:
By:
Joni L. Pattillo
City Manager
Attest:
By:
Caroline Soto
City Clerk
APPROVED AS TO FORM:
By:
John D. Bakker
City Attorney
ABM Industries, Inc.
Dated: 4~~~U
By: ~~ ~~~~~~~~_
Vera Barnard, District Manager
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CITY OF DUBLIN --~''-~ ~ ~
BUDGET CHANGE FORM FY 2010 / 2011
CHANGE FORM #
New Appropriations (City Council Approval Required): Budget Transfers: -
X From Unappropriated Reserves (*)
* _ From Budgeted Contingent Reserve (1001.1901.81101)
General Fund
Within Same Department Activity
From New Revenues"* __ Between Departments (City Council Approva- Required)
Other
'~ ~ ~~GREASE ~~AM~UNT ~ 2 ~ ~ ' ' ~tNG'REr4SE ~ ~ ~ ~ ~~~~~
AMC}UNT
'
,,F
BUDG
~ .~ k' , ~~ ~ ~ ~ ,~~ ~ .~ :
ETz~4GCQUh1T'' ' ' ~ °. ~ ~~
~ ~.:. ,_ : _. _ ~ .. ... .:. ; ~ _~, _ ; , BUDGET.ACCO~JNT ~~ <~~~~ ~~; : .. . ~.,~ ~ ~
Name: EXPENSE- General Fund - Name: EXPENSE- General Fund -
Facility Operations 8~ Rentals - Facility Operations S~ Rentals -
Contract Services General Contract Services General
(Library - Community Rooms / City ($1,972) (Stager Gym) $10
911
Office) ,
Account #: 1001.7701.64001 Account #: 1001.7701.64001
Name: REVENUE - General Fund -
Facility Operations 8 Rentals -
Field 8~ Court Rentals (DUSD ($ 3,556)
Reimbursement Share of Stager
Gym Janitorial Cost)
Account #: 1001.7701.46201
REASON FOR BUDGET CHANGE ENTRY:
At its meeting of August 17, 2010 the City Council approved an amendment to the Janitorial
Services Contract with ABM Industries. The change in services has the following budgetary
impacts: 1) Costs are reduced by $1,972 due to approved reductions in the Library Community
Room availability. 2) A net increase in costs associated with Stager Community Gymnasium as
a result of the Dublin Unified School District (DUSD) indicating they will be providing services in
lieu of the current contractor as allowed by the Joint City / School Agreement. 3) A reduction in
revenue of $3,556. The original cost budgeted by the City for Contract Stager Gym Janitorial
service was offset by a payment from DUSD for their share of the costs. In the new
arrangement DUSD will pay the full cost with their workforce and bill the City its share.
Fin Mgr/ASD
City Manager:~-~~-~
Siqrlature
Date: $ ( ~ o
Date: ~ ~ Z ~ ~
As Approved at the City Council Meeting on: Date: 8/17/201D
Mayor:
Signature
Posted By:
Date:
Date:
G: IBndgcr Chrnrgesl3_30/0_//IS_8_/7 )0_Jm~i7orinl DUSD_ STAGER_Gyne.doc ATTAC H M E N T 5