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Home My WebLink AboutItem 4.04 Wireless Data NetworkG~~.t OF pU~~ f~ ~6 i9;~~~%Z STAFFREPORT CITY CLERK ``c~~L,~ 1~ DUBLIN CITY COUNCIL File #^[~]~~]-~~ DATE: October 5, 2010 TO: Honorable Mayor and City Councilmembers ~- FROM: -. Joni Pattillo, City Manager SUBJE . Approval of Professional Services Agreement with Cirrus Solutions, Inc. to Provide and Install a Wireless Data Network at the Dublin Civic Center Prepared By: Steve Pappa, Information Systems Manager EXECUTIVE SUMMARY: The installation of a wireless data network at the Dublin Civic Center was identified as a High Priority goal by the City Council. The City received proposals from three firms to provide and install a wireless data network at the Dublin Civic Center, with the proposal from Cirrus Solutions, Inc. having the lowest cost. The Network will assist in more easily expanding secure connections to the City Network in locations within the Administrative wing and City Council Chambers where wired connections do not exist or are already in use. The system will also allow for limited guest Internet access which will be segregated from the City Network. FINANCIAL IMPACT: The City Council has appropriated $143,200 in the Fiscal Year 2010/2011 Capital Improvement Project budget (Project #930002) for Network Systems Upgrade. The Network Systems Upgrade project includes several activities in addition to the wireless data network being considered with this item. The costs of this proposal from Cirrus Solutions, Inc. are $29,970.19 which is within the budgeted funds. Staff would also recommend approval of a 10% contingency in the event any minor changes are required. RECOMMENDATION: Staff recommends that the City Council adopt the following Resolution Authorizing the City Manager to Execute an Agreement with Cirrus Solutions, Inc. to provide and install a Wireless Data Network at the Dublin Civic Center. f ~~f ~._.....,..... ~~f ~ ~/ .~ "~ / ' ' . Sub itte Information s ms Mgr ~~~~~ ~\a``~ Reviewed By Administrative Services Dir Page 1 of 2 Revie~ Assistant Ci ITEM NO. anager ~. ''"f DESCRIPTION: The installation for a wireless data network at the Dublin Civic Center is a project identified in the Five Year Strategic Technology Master Plan presented to the City Council in September 2007. The wireless data network will provide secure network access for Staff, as needed, and guest access to the Internet for visitors to the Civic Center. Wireless Staff access will provide much needed flexibility as office areas are reconfigured in the future. Currently the addition of wired network connections for Staff is becoming increasingly costly and difficult to perform due to the age of the facility and limited remaining capacity in wiring pathways. The installation of the wireless network at the Civic Center is intended to provide wireless coverage within the administration wing, Regional Meeting Room, and City Council Chambers. Due to Department of Justice requirements, the Alameda County Information Technology Department perform and coordinate all work on the Dublin Police Services network. The provision of a wireless data network for the Police wing will be handled as a separate project independent of the network being installed by the City. Staff will be working with the Sheriffs Department to coordinate the Police Network improvements. The City, with assistance from Client First Consulting Group, assessed the needs for wireless network capabilities at the Civic Center and evaluated the products offered by several manufacturers. Based on the technical capabilities, security features, functionality, product reputation, and price the City determined that wireless data network equipment manufactured by Aruba Networks was the best solution to meet the City's needs. Firms certified to provide and install Aruba Networks equipment were asked to submit proposals based on the City's wireless data network project specifications. Three proposals were received by qualified firms. All proposal received satisfied the City's requirements. The cost of the proposals received is as follows: Firm Name, Location Total Cost Cirrus Solutions, Inc., Ha ard, CA $ 29,970.19 Fishnet Securit , Livermore, CA $ 31,372.56 Netversant, Fremont, CA $ 31,810.00 Based on lowest total cost and favorable references from clients for which similar work was performed, Staff would recommend City Council approval of the proposed resolution (Attachment 1) authorizing the City Manager to execute an agreement with Cirrus Solutions, Inc. to provide and install an Aruba wireless data network at the Dublin Civic Center. It is expected that the work will be complete by the end of December 2010. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Copies of the Staff Report will be made available to firms submitting proposals ATTACHMENTS: 1. Resolution Authorizing the City Manager to Execute An Agreement with Cirrus Solutions, tnc. to Provide and Install a Wireless Data Network at the Dublin Civic Center. Page 2 of 2 ~~~~ ~a RESOLUTION NO. xx - 10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN **~****** AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH CIRRUS SOLUTIONS INC. FOR WIRELESS NETWORK EQUIPMENT & INSTALLATION SERVICES WHEREAS, the City desires to install equipment and configure a wireless network at the Civic Center; and WHEREAS, the project configuration and installation requires specialized expertise; and and WHEREAS, the City Staff issued a Request For Proposal and obtained three proposals; WHEREAS, Cirrus Solutions, Inc. was the lowest cost proposal received and is considered to have the skills necessary to complete the project. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes the City Manager to execute the agreement with Cirrus Solutions, Inc. for purchase and installation of a wireless network (attached hereto as Exhibit A), in an base contract amount not to exceed $29,970.19. PASSED, APPROVED AND ADOPTED this 5th day of October, 2010, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor ~-y lo-~.~..~~ ATTACHMENT 1 ~ ~ ~~ EQUIPMENT PURCHASE & INSTALLATION SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND CIRRUS SOLUTIONS, INC. THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and Cirrus Solutions, Inc. ("Consultant") as of October 5, 2010. Section 1. SERVICES. Subject to the terms and conditions set forth in this Agreement, Consultant shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail. 1.1 Term of Services. The term of this Agreement shall begin on the date first noted above and shall end on the date of completion specified in Exhibit A, and Consultant shall complete the work describetl in Exhibit A prior to that date, unless the term of the Agreement is otherwise terminated or extended, as provided for in Section 8. The time provided to Consultant to complete the services required by this Agreement shall not affect the City's right to terminate the Agreement, as provided for in Section 8. 1.2 Standard of Performance. Consultant shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Consultant is engaged in the geographical area in which Consultant practices its profession. Consultant shall prepare all work products required by this Agreement in a substantial, first-class manner and shall conform to the standards of quality normally observed by a person practicing in Consultant's profession. 1.3 Assignment of Personnel. Consultant shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the reassignment of any such persons, Consultant shall, immediately upon receiving notice from City of such desire of City, reassign such person or persons. 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided in Section 1.1 above and to satisfy ConsultanYs obligations hereunder. Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed, $29,970.19 notwithstanding any contrary indications that may be containetl in Consultant's proposal, for services to be performed and reimbursable costs incurred under this Agreement. In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regartling the amount of compensation, the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein. The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein. Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 1 of 41 - ~,~, ~ ~;.~.. A ~ ~ G'o'1 ~ Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement is based upon Consultant's estimated costs of providing the services required hereunder, including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties further agree that compensation hereunder is intended to include the costs of contributions to any pensions and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City therefore has no responsibility for such contributions beyond compensation required under this Agreement. 2.1 Invoices. Consultant shall submit invoices, not more often than once a month during the term of this Agreement, based on the cost for services performed antl reimbursable costs incurred prior to the invoice date. Invoices shall contain the following information: ^ Serial identifications of progress bills; i.e., Progress Bill No. 1 for the first invoice, etc.; ^ The beginning antl entling dates of the billing period; ^ A Task Summary containing the original contract amount, the amount of prior billings, the total due this period, the balance available under the Agreement, and the percentage of completion; ^ At City's option, for each work item in each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person doing the work, the hours spent by each person, a brief description of the work, antl each reimbursable expense; ^ The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall include an estimate of the time necessary to complete the work described in Exhibit A; ^ The Consultant's signature. 2.2 Monthly Payment. City shall make monthly payments, based on invoices received, for services satisfactorily performed, and for authorized reimbursable costs incurred. City shall have 30 days from the receipt of an invoice that complies with all of the requirements above to pay Consultant. 2.3 Final Payment. City shall pay the last 10% of the total sum due pursuant to this Agreement within sixty (60) days after completion of the services and submittal to City of a final invoice, if all services required have been satisfactorily performed. 2.4 Total Payment. City shall pay for the services to be renderetl by Consultant pursuant to this Agreement. City shall not pay any additional sum for any expense or cost whatsoever incurred by Consultant in rendering services pursuant to this Agreement. City shall make no payment for any extra, further, or additional service pursuant to this Agreement. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 2 of 41 -,~ ~v~, .~ In no event shall Consultant submit any invoice for an amount in excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, unless the Agreement is modified prior to the submission of such an invoice by a properly executed change order or amendment. 2.5 Hourly Fees. Fees for work performed by Consultant on an hourly basis shall not exceed the amounts shown in Exhibit B. 2.6 Reimbursable Expenses. Reimbursable expenses shall not exceed the amount shown in Exhibit B. 2.7 Payment of Taxes. Consultant is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. 2.8 Payment upon Termination. In the event that the City or Consultant terminates this Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses incurretl for work satisfactorily completed as of the date of written notice of termination. Consultant shall maintain adequate logs and timesheets in order to verify costs incurred to that date. 2.9 Authorization to Perform Services. The Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of authorization from the Contract Administrator. Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole cost and expense, provide all facilities and equipment that may be necessary to perform the services required by this Agreement. City shall make available to Consultant only the facilities and equipment listed in this section, and only under the terms and conditions set forth herein. City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information in possession of the City. The location, quantity, and time of furnishing those facilities shall be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve incurring any direct expense, including but not limitetl to computer, long-distance telephone or other communication charges, vehicles, and reproduction facilities. Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement, Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Consultant and its agents, representatives, employees, and subcontractors. Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the insurance policies required by this section throughout the term of this Agreement. The cost of such insurance shall be included in the Consultant's bitl. Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all insurance requiretl herein for the Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 3 of 41 ~~ ~~~ subcontractor(s) and provitled evidence thereof to City. Verification of the required insurance shall be submitted and made part of this Agreement prior to execution. 4.1 Workers' Compensation. Consultant shall, at its sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant. The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative, Consultant may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the Labor Cotle shall be solely in the discretion of the Contract Administrator. The insurer, if insurance is provided, or the Consultant, if a program of self-insurance is provided, shall waive all rights of subrogation against the City and its officers, officials, employees, and volunteers for loss arising from work performed under this Agreement. An endorsement shall state that coverage shall not be suspended, voidetl, canceled by either party, reduced in coverage or in limits, except after thirty (30} days' prior written notice by certified mail, return receipt requested, has been given to the City. 4.2 Commercial General and Automobile Liability Insurance. 4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain commercial general and automobile liability insurance for the term of this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of ownetl and non- owned automobiles. 4.2.2 Minimum scope of coverage. Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1("any auto"). No endorsement shall be attached limiting the coverage. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 4 of 41 ~ ~ y~~ 4.2.3 Additional requirements. Each of the following shall be included in the insurance coverage or added as an endorsement to the policy: City and its officers, employees, agents, and volunteers shall be covered as insureds with respect to each of the following: liability arising out of activities performed by or on behalf of Consultant, including the insured's general supervision of Consultant; products and completed operations of Consultant; premises owned, occupied, or used by Consultant; and automobiles ownetl, leased, or usetl by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City or its officers, employees, agents, or volunteers. b. The insurance shall cover on an occurrence or an accident basis, and not on a claims-made basis. An endorsement must state that coverage is primary insurance with respect to the City and its officers, officials, employees and volunteers, and that no insurance or self-insurance maintained by the City shall be called upon to contribute to a loss under the coverage. Any failure of CONSULTANT to comply with reporting provisions of the policy shall not affect coverage provided_ to CITY and its officers, employees, agents, and volunteers. e. An endorsement shall state that coverage shall not be suspendetl, voidetl, canceletl by either party, reduced in coverage or in limits, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. 4.3 Professional Liability Insurance. Consultant, at its own cost and expense, shall maintain for the period covered by this Agreement professional liability insurance for licensed professionals performing work pursuant to this Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions. 4.3.1 Any deductible or self-insured retention shall not exceed $150,000 per claim. 4.3.2 An endorsement shall state that coverage shall not be suspended, voidetl, canceled by either party, reduced in coverage or in limits, except after thirty (30) days' prior written notice by certifietl mail, return receipt requestetl, has been given to the City. 4.3.3 The policy must contain a cross liability or severability of interest clause. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 5 of 41 ~ y~ 4.3.4 The following provisions shall apply if the professional liability coverages are written on a claims-made form: The retroactive date of the policy must be shown and must be before the date of the Agreement. insurance must be maintained and evidence of insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates. c. If coverage is canceled or not renewed and it is not replaced with another claims-made policy form with a retroactive date that precedes the date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work. The City shall have the right to exercise, at the Consultant's sole cost and expense, any extended reporting provisions of the policy, if the Consultant cancels or does not renew the coverage. A copy of the claim reporting requirements must be submitted to the City prior to the commencement of any work under this Agreement. 4.4 All Policies Requirements. 4.4.1 Acceptability of insurers. All insurance required by this section is to be placed with insurers with a Bests' rating of no less than A:VII. 4.4.2 Verification of coveraqe. Prior to beginning any work under this Agreement, Consultant shall furnish City with certificates of insurance and with original endorsements effecting coverage required herein. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to require complete, certified copies of all requiretl insurance policies, at any time. 4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. 4.4.4 Variation. The City may approve a variation in the foregoing insurance requirements, upon a determination that the coverages, scope, limits, and forms of such insurance are either not commercially available, or that the City's interests are otherwise fully protected. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 6 of 41 ~ ~I t ~ ~ f 4.4.5 Deductibles and Self-Insured Retentions. Consultant shall disclose to and obtain the approval of City for the self-insured retentions and deductibles before beginning any of the services or work called for by any term of this Agreement. During the period covered by this Agreement, only upon the prior express written authorization of Contract Administrator, Consultant may increase such deductibles or self-insured retentions with respect to City, its officers, employees, agents, and volunteers. The Contract Administrator may condition approval of an increase in deductible or self-insured retention levels with a requirement that Consultant procure a bontl, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that is satisfactory in all respects to each of them. 4.4.6 Notice of Reduction in Coverage. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, Consultant shall provide written notice to City at Consultant's earliest possible opportunity and in no case later than five days after Consultant is notifietl of the change in coverage. 4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provitle or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option exercise any of the following remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach: ^ Obtain such insurance antl deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; ^ Order Consultant to stop work under this Agreement or withhold any payment that becomes tlue to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof; and/or ^ Terminate this Agreement. Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall indemnify, defend with counsel selected by the City, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or its officers, employees, agents, or volunteers antl (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 7 of 41 ~;~~ I ~~ violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required untler this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defentl, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Section 6. STATUS OF CONSULTANT. 6.1 Independent Contractor. At all times during the term of this Agreement, Consultant shall be an independent contractor antl shall not be an employee of City. City shall have the right to control Consultant only insofar as the results of Consultant's services rendered pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3; however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to this Agreement. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant antl any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limitetl to eligibility to enroll in the California Public Employees Retirement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. 6.2 Consultant No Aqent. Except as City may specify in writing, Consultant shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Consultant shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever. Section 7. LEGAL REQUIREMENTS. 7.1 Governing Law. The laws of the State of California shall govern this Agreement. 7.2 Compliance with Applicable Laws. Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 8 of 41 ~~ , ~~ 7.3 Other Governmental Regulations. To the extent that this Agreement may be fundetl by fiscal assistance from another governmental entity, Consultant and any subcontractors shall complywith all applicable rules and regulations to which City is bound by the terms of such fiscal assistance program. 7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant antl its employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions. Consultant represents and warrants to City that Consultant and its employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required to practice their respective professions. In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain during the term of this Agreement valid Business Licenses from City. 7.5 Nondiscrimination and Equal Opportunity. Consultant shall not discriminate, on the basis of a person's race, religion, color, national origin, age, physical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant in, recipient of, or applicant for any services or programs provided by Consultant under this Agreement. Consultant shall comply with all applicable federal, state, and local laws, policies, rules, and requirements related to equal opportunity and nontliscrimination in employment, contracting, and the provision of any services that are the subject of this Agreement, including but not limitetl to the satisfaction of any positive obligations required of Consultant thereby. Consultant shall include the provisions of this Subsection in any subcontract approved by the Contract Administrator or this Agreement. Section 8. TERMINATION AND MODIFICATION. 8.1 Termination. City may cancel this Agreement at any time and without cause upon written notification to Consultant. Consultant may cancel this Agreement upon 30 days' written notice to City and shall include in such notice the reasons for cancellation. In the event of termination, Consultant shall be entitled to compensation for services performetl to the effective date of termination; City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, video and audio tapes, and other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. 8.2 Extension. City may, in its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for in Subsection 1.1. Any such extension shall require a Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 9 of 41 ~~ ~~ written amendment to this Agreement, as provided for herein. Consultant understands and agrees that, if City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for in this Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses incurred during the extension period. 8.3 Amendments. The parties may amend this Agreement only by a writing signed by all the parties. 8.4 Assignment and Subcontracting City and Consultant recognize and agree that this Agreement contemplates personai performance by Consultant and is based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge. Moreover, a substantial inducement to City for entering into this Agreement was and is the professional reputation antl competence of Consultant. Consultant may not assign this Agreement or any interest therein without the prior written approval of the Contract Administrator. Consultant shall not subcontract any portion of the performance contemplated and provided for herein, other than to the subcontractors noted in the proposal, without prior written approval of the Contract Administrator. 8.5 Survival. All obligations arising prior to the termination of this Agreement and all provisions of this Agreement allocating liability between City and Consultant shall survive the termination of this Agreement. 8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms of this Agreement, City's remedies shall included, but not be limitetl to, the following: 8.6.1 Immediately terminate the Agreement; 8.6.2 Retain the plans, specifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to this Agreement; 8.6.3 Retain a different consultant to complete the work described in Exhibit A not finished by Consultant; or 8.6.4 Charge Consultant the difference between the cost to complete the work described in Exhibit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 if Consultant had completed the work. Section 9. KEEPING AND STATUS OF RECORDS. 9.1 Records Created as Part of Consultant's Performance. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, in electronic or any other form, that Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 10 of 41 /~ ~~~ ~~~ Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City. Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for the City and are not necessarily suitable for any future or other use. City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and will not be released to third parties without prior written consent of both parties. 9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceletl checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to the City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to the Consultant to this Agreement. 9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of the City. Under California Government Cotle Section 8546.7, if the amount of public funds expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3), years after final payment under the Agreement. Section 10 MISCELLANEOUS PROVISIONS. 10.1 Attornevs' Fees. If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose. 10.2 Venue. In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10.3 Severabilitv. If a court of competent jurisdiction finds or rules that any provision of this Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so adjudged shall remain in full force and effect. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement, Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 11 of 41 13 ~ ~~ ~ 10.4 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this Agreement tloes not constitute a waiver of any other breach of that term or any other term of this Agreement. 10.5 Successors and Assigns. The provisions of this Agreement shall inure to the benefit of and shall apply to and bind the successors and assigns of the parties. 10.6 Use of Recycled Products. Consultant shall prepare and submit all reports, written studies and other printed material on recycled paper to the extent it is available at equal or less cost than virgin paper. 10.7 Conflict of Interest. Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant in a"conflict of interest," as that term is defined in the Political Reform Act, codified at California Government Code Section 81000 et seq. Consultant shall not employ any City official in the work performed pursuant to this Agreement. No officer or employee of City shall have any financial interest in this Agreement that would violate California Government Code Sections 1090 et seq. Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12) months, an employee, agent, appointee, or official of the City. If Consultant was an employee, agent, appointee, or official of the City in the previous twelve months, Consultant warrants that it did not participate in any manner in the forming of this Agreement. Consultant understands that, if this Agreement is made in violation of Government Code §1090 et.seq., the entire Agreement is void and Consultant will not be entitled to any compensation for services performetl pursuant to this Agreement, inclutling reimbursement of expenses, and Consu1tant will be required to reimburse the City for any sums paid to the Consultant. Consultant understands that, in adtlition to the foregoing, it may be subject to criminal prosecution for a violation of Government Cotle § 1090 and, if applicable, will be disqualified from holding public office in the State of California. 10.8 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or interview related to this Agreement, either orally or through any written materials. 10.9 Contract Administration. This Agreement shall be administered by Julie Carter, Assistant to the City Manager ("Contract Administrator"). All correspondence shall be directed to or through the Contract Administrator or his or her designee. 10.10 Notices. Any written notice to Consultant shall be sent to: Any written notice to City shall be sent to: Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 12 of 41 ~~ ~ ~~ ~ 10.11 Integration. This Agreement, including the scope of work attached hereto and incorporated herein as Exhibit A, represents the entire and integrated agreement between City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. CITY OF DUBLIN City Manager Attest: City Clerk CONSULTANT Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 13 of 41 /.~ ~ ~.~ EXHIBIT A SCOPE OF SERVICES ~ "a mo6ile computing and wireless company" Presented To: The City of Dublin For: ATTACHMENT A Aruba Networks 802.11 n WiFi System & HP ProCurve Installation Proposal # 10700 Consulting Services Agreement between October 5, 2010 City Oflluhlin anrl l'.irriis ~nliitinnc Inc n~ ~4 of 41 Thia document contains PROPRIGTARl' INRORi 7:\T10N n( Cinvs Snlu~inn.c, lnc. and is pro~~ded upnn Llie condition lhat Ihe in(onnation conlained herein I bc held in cnntidence and ~~~11 not be disclnsed to or used 1'orolher.s, in ~vhole or in parl, ~eitliout tlie pria~ ~vritten permissinn oi Cimis Snlutlons, Inc. solutions, inc l~ ~ ~f~~ ~ ( ~) ~, , C1TI'l1S ,.,~„~~,~~~,. ~~~, SCOPE OF WORK SUMMARY Statement of Work Installation of one (1) Aruba Networks A3200 Controller and eleven (11) Aruba Networks AP105 Access Points and three (3) HP ProCurve Switches . Client Information City of Dublin 100 Civic Plaza Dublin, CA 94568 Steve Pappa (925) 833 6604 Client Work Location Cirrus Sotutions, Inc. (CSI) will provide the labor and materials for the services stated in the Scope of Work at the address shown above. RF Coverage Manufadurer Recommendations CSI, as applicable, will defer to the manufacturer recommendations for estimating RF site coverage based on the manufacturer's recommended methodology and will state such methodology in this Statement of Work. At the discretion of CSI and where no methodology is offered by the manufacturer CSI will provide its own RF Site Coverage methodology. CSI has utilized for the purpose of this WiFi deployment the Ekahau prediction modeling tool to determine the amount of Access Points for the desired coverage area and data rates. The prediction modeling tool will provide the amount and placement of the Access Points. The prediction modeling tool is being utilized in lieu of a formal Site Survey, Predictive modeling cannot guarantee 100% accuracy. cirrus solutions, inc. 3564 Investment Blvd. Hayward, CA 94545 Proposal: io~oo F 5io 30o i36o Version: 1 ~~n~~tv.cirrus-inc.com Consul~~~ ~~F~f~~s Agreement between October 5, 2010 City of Dubiin and Cirrus Solutions, Inc. 2 Page 15 of 41 ~~~ ~~ 6 _, ~~ 1 c" ,-__ cirrus .,,~,,,~,,,, .,,,, STATEMENT OF WORK Statement of Work Cirrus Solutions, Inc. (C51) will provide the equipment and labor services for the following: DESIGN (PHASE I) INSTALLATION - HP Hardware After ascertaining the desired configuration parameters as specifed by the Client, CSI will configure the HP ProCurve Controller hardware as determined by the RFP Bid Document. Hardware to be configured is as follows; • Qty. 1 HP Model 2520G-24-PoE / 24 Port Switch (Council Chambers N Control Room) • Qty. 1 HP Model 3500y1-24G-PWR / 24 Port Switch (MDF Room / Data Ctr. Rm. 200) • Qty. 1 HP Model 3500y1-24G-PWR / 24 Port Switch (IDF / Computor Rm. 2) All equipment to be rack mounted and configured according to the Network Switching Configuaration guidelines contained under the Clients RFP Section -"Network Switching Configuaration" • All documentation to be provided to the client at the conclusion of the project. No other networking services are provided for at this time. INSTALLATION - Aruba Hardware After ascertaining the desired configuration parameters as specifed by the Client, C51 will configure the Aruba Networks AZ400 Controllers, Wireless Intrusion Protection (WIPs) Module, Policy Enforcement Firewall (PEF) Module, and Access Points as follows: Aruba Networks A2400 Controller CSI wi~l provide, install, configure and test one (1) Aruba Networks A3200 -8 - US Wireless Mobility Controller.CSl will provide the labor for physical installation of the Controllers to customer specified equipment rack locations. CSI will configure the Controllers to all the established parameters as defined by the client. For quotation purposes, C51 has made the following limiting configuration assumptions including, but not limited to: • Configuration of the Controllers for up to four (4) SSIDs • Configuration of Encryption and / or Authentication parameters for each of the four (4) SSIDs • Configuration of the Controllers for up to four (4) VLANs • Configuration of the RFPIan for up to four (4) floorplans • Configuration of the Captive Portal for Web Authentication cirrus solutions, inc. 3564 Investrnent Blvd. Hayward, CA 94545 Proposal: io~oo F 5io 30o i36o VesSi~77' 1 ~+~en~~ rirrnc-inr rnm Consul~~g~~Vai~s Agreement between October 5, 2010 City of Dubiin and Cirrus Solutions, Inc. 3 Page 16 of 41 /~ ~~ Statement of Work 1 ~ _ ~; ~, -=- cirrus .,.~,,,~„~,.. ,,,, CSI will configure the A3200 Controllers for use with up to four (4) SSIDs. CSI assumes that a minimum of two (2) SSIDs will be used; Corporate User and Guest Access. The Corporate SSID will be configured to be used in conjunction with a customer specified Security Policy. The Security Policy will include Encryption parameters, Authentication parameters (IAS Radius, Cisco ACS), etc. C51 will install applicable Security Certificates as specified by the client to the Controllers. CSI assumes that the Guest SSID will utilize unencrypted, broadcast SSID, with an HTML redirect to the Captive Portal page. CSI wiil configure the Captive Portal Web authentication for self service model, where employees can register and create keys for their guests with eight ((8) hours expiration. CSI will create five (5) test accounts_provisioned via the Self-service interface into the local database of the A2400 Controllers. The five (5) test account names and passwords to be determined during a pre-installation phase. CSI will configure the A3200 Controllers for use with up to four (4) VLANs. CSI will configure the Controllers with the VLANs specified in the pre-installation phase. CSI assumes that the Corporate SSID will securely access a specified VLAN with unrestricted access to servers, Internet, etc. CSI assumes that the Guest SSID will have internet access ONLY. CSI will configure the A3200 Controllers with provided floorplans. The floorpians will be uploaded to the Controllers for realtime heatmap visualization of the RF environment. CSI will place each Access Point to the heatmap in each of their installed locations. The customer provided floorplans must be in .jpg format. Policy Enforcement Firewall (PEF) Module As part of the interview process, CSI will ascertain configuration parameters from the Client for optimal PEF operation. The configuration parameters include, but are not limited to, the following: • Configuration of Security Policies by User and / or Group per SSID • Configuration of Quality of Service (QoS), if applicable • Configuration of eandwidth Contracts Aruba Networks AP105 Access Points ~51 will provide, install, configure and test eleven (1 1) Aruba Networks AP105 Access Points. CSI will install the Access Points to customer specified locations, or locations specified by the Client Site Survey Report. CSI will configure the Access Points to customer specified parameters. CSI will test each of the provided Access Points for wireless connectivity. CSI will configure each Access Point with locations IDs, DHCP, and DNS settings, as applicable. The location ID information for each Access Point will be ascertained during the Design Phase of the project. CSI will install each Access Point utilizing the Aruba Networks AP105 Ceiling / Wall Mount Bracket. CSI will install the Access Point above the ceiling grid and install in a manner consistent with industry "best practices." Aruba Networks Technical Support C51 will provide and deliver one (1) Aruba Networks One (t ) Year System Service Agreement for the Controller and Software. C51 will provide and deliver one (1) Aruba Networks One (1) Year Access Point Service Agreement for the Access Points. cirrus solutions, inc. 3564 Inveshnent Blvd. Hayward, CA 94545 Proposal: ioyoo F 5io 30o i36o Vees=e~. ~ pn~n~ rirr~ c inr rnm Consulfi~~:~~i~s Agreement between October 5, 2010 City of Dublin antl Cirrus Solutions, Inc. 4 Page 17 of 41 /~ y~ Statement of Work ~ 1 ~i ~_~_.. C1Y1'l15 .~~i~~n,~~,.. ~~„ TESTING /ACCEPTANCE CRITERIA (PHASE II) Cirrus Solutions, Inc. has defined the following as part of the "Project Acceptance Criteria," for all phases of the project: • Completion of the Pre-installation Worksheet detailing specific configuration parameters included in the aforementioned lnstallation bullet points. • Successful verification that all Access Points are visible and configurable in the Controller. • Successful verification that all Software Modules are installed to the Controller. • Successful Authentication to the Guest network utilizing the Captive Portal page. • Successful Association and Authentication to each SSID. As part of the Acceptance Criteria, CSI will verify that up to five (5) customer provided laptops configured for the established SSID(s) will successfully connect wirelessly to the network utilizing each of tlieir respective Security Policy. CSI will verify connectivity by "pinging" servers on the same subnet / VLAN, Internet Access, and / or other method of verifying successful wireless Association / Authentication to the network. CSI wiil perform this task for each SSID. Included in the "Acceptance Criteria," CSI will verify that laptops NOT allowed on the wireless network are denied access, and that reporting of the attempt is logged in the Controller. CSI will verify Guest Access via the Captive Portal page utilizing the aforementioned test accounts created in the local database of the Controller. CABLE HOOKUP Cirrus Solutions, Inc. will connect all access points to cabling that has been provided by the client. Patch cables wili be provided to attach to the ceiling termination points. DOCUMENTATION CSI will provide The City of Dublin, with an as-build documentation that includes all key elements of the solution, including, Hardware & Software configurations, Controller configurations, etc. C51 will provide Final Documentation to refiect screen shots of each Controller configuration parameter. The documentation will be provided via an electronic file transfer from the Cirrus Solutions FTP server. The client will receive an email containing the link information, folder name, user name & password, The documentation will be available for a thirty (30) day period. This Statement of Work does NOT include generating CAD Maps rather it is based on the client provided soft and/or hard copy site map / floor plan. The documentation will be provided via an electronic file transfer from the Cirrus Solutions FTP server. The client will receive an email containing the link information, folder name, user name & password. The documentation will be available for a thirty (30) day period. cirrus solutions, inc. 356q Investrnent Blvd. Hayward, CA 94545 Proposal: io~oo F 5io 30o i36o Vrrsinn• i r~~+nv cirrus-inc com Consul~~~~Y~2es Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. 5 Page 18 of 41 a~ ~ . ~~~ ~ ~__,~ ~ --- cirrus ,,,~„~~,,,,.. ,,,, INSTALLATION CONSIDERATIONS Interference Statement of Work Due to the inherent nature of unlicensed frequencies, interference from other sources can have adverse effects upon wireless LAN systems. Other unlicensed wireless LAN installations, cordless phones and microwave ovens may cause interference problems. It is very important that wireless LAN radios are installed away from kitchens and cordless phones. Existing wireless LAN installations in the same building should be surveyed and reported to Cirrus Solutions. Cirrus Solutions is not responsible for the integrity of the wireless network if such interference items / conditions were undisclosed and/or added after initial installation. Network Integrity Cirrus Solutions is not responsible for the integrity of the underlying network to which the wireless system will be attached, unless installed by Cirrus Solutions or is covered by a Cirrus Solutions Service Contrad. Environmental Considerations Cirrus Solutions is not responsible for environmental conditions that may or may not be prevalent, as well as, beyond our control. Noticeable impact items will be noted and referred to as the result of the RF Sampling. The notation and/or reference to impact items do not hold Cirrus Solutions liable to remedy the situation. Environmental considerations that may or may not affect wireless equipment performance include, but are not limited to: • Ambient temperature ranges. • Dust, dirt, humidity, and weather elements. • Planned usage, i.e. light commercial vs. industrial • Location susceptibility to lightning and/or power fluctuations. Network Integration Cirrus Solutions has identified in the Statement of Work the "network scheme" information that is required by Cirrus Solutions in order to integrate the proposed equipment. The Client understands that there are no provisions made within the Statement of Work towards researching/discovering the "network scheme" information. The Client understands the potential impact to the existing network scheme/equipment and has made provisions to remedy any conflicts. Client Provisions Access to all work areas. cirrus solutions, inc. 356q Investment Blvd. Tiayward, CA 94545 Proposal: io7oo F 5io 30o i36o Consulto~g:5~tnz~s Agreement between City of Dublin and Cirrus Solutions, Inc. October 5, 2010 Page 19 of 41 ~Ib !t~ ~ _ Statement of Worlc i '\ L ~ ~ J . __. _; cirrus ~„~,.,,~.. „~, Assumptions and 6cclusions This Statement of Work is based on the following assumptions and the Client understands that no provisions have been made within this Statement of Work to provide such services: • All patching & painting. • Rodent infestation and asbestos related issues would be handled by others. • All work will be performed during normal business hours, Monday - Friday 8AM to SPM. Cirrus Solutions can be flexible with the on-site hours, within reason, to accommodate the project schedule. • Material is readily available and there are no constraints, • The number and location of drops, antennas, and equipment have been established by the client, verified, and agreed upon between client and Cirrus Solutions. Any changes to the design will require a written change order and pricing will be adjusted accordingly. • The client is responsible for all coverage and signal performance. ~SI did not perform an on site wireless survey and as such cannot accept responsibility for the performance of the system. Since each AP location has the latitude of moving in a 15 foot radius it is strongly recommended that the client consider a pre-installation wireless survey that will validate the signal coverage and address any and all external interference issues using a spectrum analyzer. The cost for this service'4vould be $ 750.00 • The client will provide full access for all areas of work. • The client will minimize delays to the extent that work can proceed in a contiguous fashion. The client understands that at a point of prolonged delays, additional charges may be incurred. • CSI assumes that the appropriate number of ports are available for use in the existing Patch Panels. cirrus solutions, inc. 3864 Investment Elvd. Hayward, CA 94545 Consul ° i,~~~~ Agreement between 5~~~~,~~,,cirl. .q~C~~5, 2010 City of Pn1~l~f~#~Cirrus Solutions, inc. Page 20 of 41 7 ~ ~~ __ Statement of Work ~ , c:.--.. cirrus .,,~„~,.,,,.. ,,,, ENGAGEMENT TERMS Project Scope The project scope contained herein is Cirrus Solutions Inc.'s understanding and interpretation of the subject project. All pricing is based on the project scope. Any change to the project scope will result in a change in the pricing. Additional Work Any alterations or deviations from the above specification involving extra cost will be executed only upon written orders and will become an extra charge over and above the proposed price. Job Site Requirements Customer will give Cirrus Solutions Inc.'s installation and operations personnei fuil access to work areas without undue delay. Any delay will result in extra biiling at Cirrus Solutions Inc.'s prevailing labor rate. Cirrus Solutions Inc. will remove all job related debris from the job site. All fixtures and furniture moved by Cirrus Solutions Inc.'s personnel will be returned to its original position prior to job completion. Project Schedule Cirrus Solutions Inc. will make all reasonable efforts to observe the dates indicated herein for installation or other performance, however Cirrus Solutions Inc. shall not be liable for delay in performance due to unforeseen circumstances or causes beyond its control, including without limitation weather conditions, strike, lockout, riot, war fire, act of God, accident, delays caused by any supplier or by the Customer, inability to obtain or substantial rise in the cost of labor or materials or compliance with any law, regulation or order. Performance shall be deemed suspended during and extended for such time as any such circumstances or causes delay its execution, cirrus solutions, inc. 3564 Investment Blvd. Hayward, CA 94545 Consul i,i~i es Agreement between ,M~,,..~;r ~t~,5, 2010 City of ~~li~'~~~~irrus Solutions, Inc. ~ Page 21 of 41 ~~~~ ~ ~ ~ ~___~. cirrus ,~,~„~~.,,,.. ~~„ Change Order Procedure Statement of Work Any changes to the Scope of Work, Engagement Terms or Pricing shali be requested and approved using a Project Change Order (PCO). No changes, either adds or deletions to the agreed upon scope of project will take place without written, approval of the designated customer contact and written acknowledgment of the Cirrus Solutions Inc. Project Manager. All changes will be submitted on a Cirrus Solutions Inc. Project Change Order prior to any changes occurring, and only the changes on these forms will be recognized. Cirrus Solutions Inc. wiil assign a projed manager throughout the duration of the installation. The project manager will coordinate the logistics of the installation, the size of the installation crew, and will ensure the work provided by Cirrus Solutions Inc. installation technicians, is of a professional quality, installed in a professional manner. The project manager will approve any additional work that is required, outside the scope of work and schedule changes that may affect the cut date, Client will verify receipt and address any concerns regarding PCO(s) within one (1) business day. Client has a one (1) week turnaround for PCO(s) approvals once concerns are resolved. Processes will not be changed until the Client via authorized signature(s) approves the PCO(S). No additional work will be considered without a signed PCO. Additional Work - will be defined as any alterations or deviations from the above specification invoiving extra cost will be executed only upon written orders and will become an extra charge over and above the proposed price. Warranties; Damage; Liability All material is guaranteed to be as specified. All work to be completed in a professional manner according to standard installation practices. All material and labor supplied by Cirrus Solutions Inc. will be guaranteed for 1 year. Cirrus Solutions Inc.'s obligations and Customer's remedies under this warranty are limited to the repair or replacement at Cirrus Solutions Inc,'s option, of any materials or labor furnished hereunder which shall be found defective during such a 1-year period. Cirrus Solutions Inc. may reject any warranty claim not promptly reported and on any item that has been altered, abused or misused, except by Cirrus Solutions inc. Damage caused by Customer's telephone company, pests or normal wear and tear is excluded from this warranty. Any repairs requested by Customer, which are excluded from terms of this warranty, may be performed by Cirrus Solutions Inc. on a time and materials basis at Cirrus Solutions Inc.'s then prevailing rates. There are no warranties, which extend beyond the description of the face hereof. In no event shall Cirrus Solutions inc. be liabie to customer for incidental, consequential, special or punitive damages. In no event shall Cirrus Solutions Inc. be liable for damages hereunder, if any, exceed the amounts paid by customer to Cirrus Solutions Inc. for the produds and services under this contract. cirrus solutions, inc. 3564 Investrnent Blvd. Hayward, CA 94545 Consul~l '~RC~~ Agreement between 510 ~;~~~,5, 2010 ~,~~~,-.~;,- City of ~atbl~'r~~d~irrus Solutions, Inc. Page 22 of 41 a -, ~ ~~ l ~ c-:-~- cirrus .~,~,..„ Statement of Work Confidentiality All information including but not limited to descriptions of work to be performed and parts lists, contained in this proposal or otherwise provided to the customer in connection with the negotiation of performance of this contract is of a proprietary nature, customer shall receive such information in confidence and shall not without Cirrus Solutions Inc. prior written consent, disclose such information to competitors and/or other vendors to use such information for any purpose other than to evaluate the proposa) contained herein. Indemnification Contractor Indemnification: Contractor shall indemnify, defend, save, discharge, release, and hold harmless Company and its affiliates and their respective employees, shareholders, officers, directors, attorneys, contradors, and agents from and against, and pay or reimburse Company on a current basis for, any and all costs, liabilities, losses, liens or encumbrances for labor or materials, expenses (including, but not limited to, reasonable attorneys' fees, fees of experts, and court costs), claims, and causes of action arising out of, or in any way connected with or related to, any personal injury to or death of any persons or damage to property occurring by reason of any negligence, defauit, or miscondud on the part of Contractor, its employees, subcontractors, agents, or representatives during the performance of the Services. Company Indemnification: Company shall indemnify, defend, save, discharge, release, and hold harmless Contractor and its affiliates and their respective employees, shareholders, officers, directors, attorneys, contractors, and agents from and against, and pay or reimburse Contrador on a current basis for, any and all costs, liabil+ties, losses, liens or encumbrances for labor or materials, expenses (inciuding, but not limited to, reasonable attorneys' fees, fees of experts, and court costs), claims, and causes of action arising out of, or in any way connected with or related to, any personal injury to or death of any persons or damage to property occurring by reason of any negligence, default, or miscondud on the part of Company, its employees, agents, or representatives during the performance of the Services. Limitation of Liability Except as set forth in this section 4, the entire liability of Contractor to Company, whether in contract, tort, strid liability, or otherwise, shall not exceed the greater of the amount paid by Company to Contractor that gave rise to the liability, or one hundred thousand dollars ($100,000). Except as otherwise provided herein, the Parties do hereby covenant and agree that the recovery by either Party of any damages suffered or incurred by it as a resutt of any breach by the other Party of any provision of these Terms and/or the Scope of Work shall be limited to the actual damages suffered or incurred by the non-breaching Party as a result of the breach by the breaching Party. Neither shall be liable to the other party for any special, indirect incidental consequential exemplary, or punitive loss or damage of any kind or nature whatsoever suffered or incurred by the other party, including, without limitation, lost profits or loss of records or data, regardless of whether arising from breach of contract, tort, strict liability, or otherwise, even if advised of the possibility of such loss or damage or if such loss or damage could have been reasonably foreseen. cirrus solutions, inc, g564 Investrnent Blvd. Hayward, CA 94545 Consul ~ ~'r~vices Agreement between ~,~,~N.~~r~ tae~~5, 2010 City of ~Sfil~~~~fi~irrus Solutions, Inc. lp Page 23 of 41 a~ ~~ ~~; l, _`~ ~ ~ _ ___. . cirrus , ~„~~,,,,.. ,,,, Attorney Fees Statement of Worlc If legal action is necessary to enforce the terms of this agreement, the prevailing party shall be entitled to reasonable attorney fees in addition to any other relief to which the prevailing party may be entitled. Payment Terms - Commencement Materials / Equipment Invoice, Bi-Weekly Progress, Final Invoice Net 30 Days. Sales Tax - The proposed price does include Sales Tax. Proposai Period - This proposal is valid for 30 days. PRICING Materials: $ 23,332.14 Labor: $ 4,414.83 S&H: $ 65.00 Sales Tax: $ 2,158.22 ~ Project Total: $ 29,970.19 Signatures: All items set forth in this proposal are acceptable and agreed upon. Cir~us Solutions, lnc. The City of Dublin By: ~~~~ 7- ~cc.~ ~ct~ By: Title: ~u.vi•,.s.~-, ~61a.t~/~}'I'~-~ Title: Date: j/ ~ ~V Date: P.O.: cirrus solutions, inc. 35G4 Investment Blvd. Iiayward, CA 94545 ~'~a$esa~• ~e; es ~'~~e~es a~~e Consul~tg~ervices Agreement between ~+~+n~~.cir~~i6lssft~~ 5, 2010 City of~b~~'~~i~'Cirrus Solutions, Inc. 11 Page 24 of 41 - ~~ ~ ~ ~~ ~ \ \ ~.-_ -- cirrus .,,~„~~,,,,.. ,,,, ATfACHMENT A BOM Customer Name City of bublin - Revision; . , 04102010 'ITEM STY~ ~1NfT ~?~~~ ~,~°~"~DESC~1Rt~Of~ ~- . ~''~ ~~~N~TSELt D~FS~L~. ~ -~,_ 4~ N .- ~ ~ » ~~,;.~-~. ~ „_~>x.~. _ ~l 1 1 EA HP E2520G-24-PoE Switch $ S 1,603,14 1,603.14 2 2 EA HP E3500-24G-PoE yl Switch b $ 3,207.09 6,414,18 3 t EA Aruba 3200 (8-Access Point Support) US E 4 4,848.53 4,848,53 4 1 EA AC Power Cord (North America Version) ~ - 5 - 5 1 EA Access Point License (4-Access Point $ ~ License) 264.71 264.71 6 1 EA Poilicy Enforcement Firewall Module $ $ License (128 Users) 926.47 926.47 7 1 EA Poilicy Enforcement Firewall Module $ ~ License (64 Users) 485.29 485.29 8 i t EA Aruba 105 Wireless Access Point (Duel $ $ Radio) 613.24 6,745,64 9 11 EA Aruba 105 Access Point Mounting Kit ~ $ (contains 2 brackets for flat surface or wall 39.71 436.81 box mountin ) 10 1 EA Ne~-Day Support for 3200-8-US (1 Year) $ $ 815.29 815.29 11 1 EA Support for LIC-4-AP (1 Year) $ $ 4235 42.35 12 1 EA Support for LIC-PEF-128 (1 Year) $ b 153.53 153.53 13 1 EA Support for LIC-PEF-64 (1 Year) $ $ 79.41 79.41 14 i t EA NEXT-DAY SUPPORT FOR AP-105 (t b £ YEAR) 29.65 326.15 15 22 EA Cat 5E Patch Cords $ $ 4.12 90,64 16 1 lot Misc. Materials $ $ 100.00 100,00 Statement of Woi•k cirrus solutions, inc. 3564 Investrnent Blvd. Hayward, CA 94545 Consull~;~~'r~@~ Agreement between City of ~~I~Y~~~irrus Solutions, Inc. 5io 30o i3rN ~~~~~v.cir sC~c~~~n5, 2~~~ Paqe 25 of 41 12 ~ ~ ~~ ~ j ...,~ Statement of Woi•k ~ , ~: -- cirrus .,,~„~~.„,,. ~~„ REFERENCES CUSTOMER NAME: Oakland Museum of California CONTACT ADDRE55: 1000 Oak Street, Oakland CA CONTACT NAME: William McMorris CONTACT TEL 51 0 238 6447 CONTACT EMAIL wmcmorris~oaklandnet.com INSTALLATION DATE 10/15/09 - present (Work is still ongoing) INSTALLATION DETAILS Provide survey of customer premise and install an Aruba solution (approx 41 AP's and controller plus HP Switch Equipment) CUSTOMER NAME: Guidewire Software CONTACT NAME: Howard Liu CONTACT ADDRESS 2211 Bridgeport Pkwy, San Mateo, CA, Suite 200 CONTACTTEL 650 357 9100 CONTACT EMAIL hliu~guidewire.com INSTALLATION DATE March 2010 INSTALLATION DETAILS Provide survey of customer premise and install an Aruba N solution (approx 8 AP's and controller.) CUSTOMER NAME: Thoratec CONTACT NAME: Rocky Goforth CONTACT ADDRESS 6035 Stoneridge Rd., Pleasanton, CA CONTACT TEL 925 734 4008 CONTACT EMAIL rocky.goforth~thoratec.com INSTALLATION DATE June 2008 to present INSTALLATION DETAILS Provide survey of customer premise and install an Aruba N solution (approx 22 AP's and controller.) cirrus solutions, inc. 3564 Investment Blvd. Hayward, CA 94545 Consuli~gs~ei~ices Agreement between City of ~t}~ji~'~~i4t~irrus Solutions, Inc. 13 ~5, 2010 Page 26 of 41 `„~ /^ G/ • ~!_~ A-fTACHMENT A SCOPE OF WORK -- CITY OF DUBLIN WIRELESS NETWORK Proposai Summary Form City of Dublin -- Dubiin Civic Center Aruba Wireless Data Network Project I have received the documents relative to the City of Dub(In - DubUn Civic Center Aruba Wireless Data Network Project. The proposal includes Request For Proposal, Specifications, and information related to the projecfi, ~, or a representative from my firm attended the mandator~ pre submisslon meeting and site walk-thru held at the iob site on Au uq st 13, 2010 which is one pre-requisite for submitting a proposal for this project. Name of person(s) from firm attending pre submission meeting: ~~-~~~ Q~,t~ (REQUIRED) The following costs relate to the total cost of the project as defined in the p(ans and specifications including all applicable delivery charges, taxes, and fees. Cost Summarv Total Equipment/Materiais (include 9,75% sales tax and delive char es $ !~r s~~, 3 6 Labor to install/cflnfigure equipment $ ~ ~ ~~ ~3 Grand Total $ C~ ~l (.~ ~~ ~ c~ Project Personnel the perso el to be involved in the proje t and thefr project role. ~aaT ~ ~~Qy Cc.c.er~,~-u.~ ~ c~~e:P ~tn% ~~ l7'lr O e r a.f~ ir-P~-, dN~ ~u n~~ i(/~tu~e-~lc ~,~u~cc~ Subcontractina If any portion of the project is to be subcontracted a Iisting of subcontractors, as required by the Subletting and Subcontracting Fair Practices Act shall be required as part of the bid proposal, Use Attachment D to specify any subcontractors. AddendumL) Included Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 27 of 41 ~' i 1 ~~~ d\ V ATTACHMENT A SCOPE OF WORK -- CIIY OF DUBLIN WIRELESS NETWORK This bid inciudes all modifications conta(ned in the fallowing addenda or clariflcations if any were fssued by the Cfty. Addendum # Date Issued S 1~ 0 Attach any Addendum to the proposal here. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 28 of 41 ~6~ ~ ~a ~ ATTACHMENT A SCOPE OF WORK -- CITY OF DUBLIN WIRELESS NETWORK , , Provide at least three (3) references of similar installed systems in the using the table provided below, expanding them as necessary to include all relevant information. The references must be customer installations completed within the last two years with similar environments. Customer Name („ ~ yVl~Q1~,y~ ~#d (~.~0 c~l a Contact Name (,.y ~ ~~ ~ o;,~ ~~ ~~.~~ ContactAddress t ~r4k ~~ OY~k L e,4 ContactTelephone Number $t b '2~ $ 6 ~( ~ Contact E-mall W Yv~ ~ v~n c c s~ S La oo.kLqw~ Installation Date of Comparative System i O ~ s b ~ Pr~;~ ~ Descrlptlon of Comparative System - please be specific and detalied Su ~~ U,v~c~ t~Ta~ (-~ P a (x~~ ~~ ~~,~,M,~ ~ 1M~+~l~,u~„h e wj CustomerName ~ ~~ ~ ContactName e~~ ~ ContactAddress ;ZQ 11 av+~ w ~iw- ~I~i.~'a~o ContactTelephone Number 650 t 00 ContactE•mail ~.j ~~~ ~~ ~ Installation Date of Comparative System 3~ S ~ p Descriptlon of Comparative System - please be specific and detailed ~c~~ c„n d w-~fa ~.t c.~ ~~~--~ ~~ ~~~~t~ .~",n e( «x- Customer Name ~n~c~T~~ Contact Name (~~ ~(~ n Fnfy{~ ContactAddress ~i0$S o C'~d ~~w-l KtS ~u1 ContactTelephoneNumber ~2$ '~3~-( ~oe Contact E-mail ('n cl~ ~. " oF ~tT'1~ 1 h e~sTtc. - c.wr~ Installatfon Date of Comparative System g ~~ `p ~, Descrlptfon of Comparative System - please be specific and detailed S w~.c~, c ~~-~a ~~~~ ow,d ~As.h tev~ ~ ~N C„(~.* . Consulting Services Agreement between ~ October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 29 of 41 ,~ I (~ ~ ATTACHMENT A SCOPE OF WORK -- CTTY OF DUBLIN WIRELESS NETWORK Submitted by Name: ~~~R~~<<~ Firm Name: C~ ~r"d ~°~~^`~ lNC i Address: ~( `~`~ ~on~ao-uQ r`XP~( Phone: ~'~g ~'~01`3`~O w., ~,p~Twc~~ ~r+ QSc>3S ~f ~- ~ ~n Signatur~~ Date Consulting Services Agreement between City of Dublin and Cirrus Solutions, Inc. October 5, 2010 Page 30 of 41 ~~ y ~~, PROJECT SPECIFICATIONS The scope of work for the City of Dublin Wireless Project will require the vendor to procure, install, implement, and configure network hardware and wireless networking components. Following the installation and configuration of the wireless network Contractor shall test and document the wireless network. The vendor will be responsible for the procurement, installation, implementation, and configuration of the following network equipment for the City of Dublin to support the wireless networking project. * Locations shown on Second Floor Heat Map Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 31 of 41 3~~ ~~, ~ The vendor will be responsible for the installation of the network switching equipment at the specified locations. The following installation requirements are included in the scope of work: • All equipment should be rack-mountable in existing standard 19" two-post equipment racks. ~ All rack-mounting kits should be included in the response. • Labor for rack mounting the new switches should be included in the bid. All patch cabling shall be neatly dressed, both in the ceiling space and at the equipment racks. The vendor will be responsible for the configuration of network switching equipment at the specified locations. The following configuration requirements shall be included in the scope of work: • Each network switch will be configured with an IP address on Management VLAN 1. • 802.iq - All VLANs outlined in the IP Addressing\VLAN Scheme provided by the City will be configured on each switch and utilize 802.1q to transfer VLAN information between Layer 2 devices. • RSTP - Rapid-Spanning Tree Protocol will be utilized by all switches with the core switch configured as the root bridge. • IGMP - Each switch will utilize Internet Group Management Protocol snooping to control multicast traffic at the each port. • The network management configuration on each switch will utilize SNMPv3 to communicate with the network management station. Disable all default'~public" SNMP community strings. ~ Passwords - Each switch will be configured with a strong password for both network and local access to the switch. Passwords will be provided by the City at time of install. • Authentication - Each switch will be configured to utilize the radius Internet Authentication Service (IAS) server to authenticate users. The vendor will be responsible for the setup of IAS to communicate with the network switches. + Switch Access - All switches will utilize SSH or HTfPS for configuration access. Unencrypted access protocols, such as Telnet and HTTP, shall be disabled. • Security Banner - Each switch should be configured with a security banner that displays when users login to each switch: "UNAUTHORIZED ACCESS TO THIS NETWORK DEVICE IS PROHIBITED. You must have explicit permission to access or configure this device. All activities performed on this device may be logged, and violations of this policy may result in disciplinary action and may be reported to law enforcement. There is no right to privacy on this device." At the completion of the installation, the vendor will provide as-built network diagrams, inventory, and documentation of all configurations included with this project to the City. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 32 of 41 ; ,~) ~ .. ~'~ d . The vendor wiil be responsible for the procurement, installation, implementation, and configuration of the following equipment for the City of Dublin at the Civic Center. Following the list of required parts for this project are diagrams depicting the coverage areas at each location. Consulting Services Agreement between October 5, 2010 City of Dubiin antl Cirrus Solutions, inc. Page 33 of 41 ~,~~ ~ ~\ l,J First Floor, City of Dublin Civic Center (7 Aruba 802.11abg+n Access Points) #7, #6, #5,#4, #3, #2*, #i (Television control room/ City Council Chamber) *Regional Meeting Room Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 34 of 41 ~~ ~ ~ Wireless Access Point (#1 -#7) Location and Cabling Information In all cases vendor is to provide CAT 5E patch cables of sufficient length to connect the wireless access point to the City provided data jacks and to connect the patch panel location/access point to the vendor provided data switch. #1- This Wireless Access Point is to be mounted on the wall of the television control room within the City Council Chambers. The 24-port 2520 P.O.E. switch will also be located in the television control room. Vendor is required dress and secure the patch cable of sufficient length to the wall from WAP #1 to the data switch in the television control room. The data switch can be mounted in the existing 19" equipment cabinet and connected to the existing network connection to the second floor MDF room 200 "Main Data Center." The patch cable to the access point should be secured to the equipment rack. #2 - This Wireless Access Point is to be mounted in the Regional Meeting Room and connected to the provided network connection "WAP 2" to the second floor MDF is room 200 "Main Data Center." #3 - This Wireless Access Point is to be mounted near the Park & Community Services counter and staff area, and connected to the jack labeled °WAP 3." The "WAP 3" connection connects to the second floor MDF. #4 - This Wireless Access Point is to be mounted near the ~~Community Development Director" office and Mail/Copy Room using the jack labeled "WAP 4" which connects to the second floor M DF. #5 - This Wireless Access Point is to be mounted near the ~~Code Enforcement Officer" cubicles using the jack labeled "WAP 5" which connects to the second floor MDF. #6 - This Wireless Access Point is to be mounted outside the "City Engineer" office using jack `~WAP 6" which connects to the second floor IDF °Computer Room 2." #7 - This Wireless Access Point is to be mounted outside the "Deputy Fire Marshall" office using jack ~~WAP 7" which connects to the second floor IDF "Computer Room 2." Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 35 of 41 3l~ ~ie~ Second Fioor, City of Dublin Civic Center (4 Aruba 802.ilabg+n Access Points) - -, - _ __.... _.._ _... __ _..._ ......... ...... ~ uy~ ~~ ~~ ~ ~ "1 ~~~,~ ' c~; Wireless Access Point (#8 -#11) Second Floor Location and Cabling Information In all cases vendor is to provide CAT 5E patch cables of su~cient length to connect the wireless access point to the City provided data jacks and to connect the corresponding patch panel location to the vendor provided data switch. #8 - This Wireless Access Point is to be mounted outside Room 208 using the jack labeled "WAP 8" which connects to the second floor MDF. #9 - This Wireless Access Point is to be mounted near the doorway to the hallway adjacent to Room 238 using jack "WAP 9" which connects to the second floor MDF. #10 - This Wireless Access Point is to be mounted outside Room 252 using jack "WAP10" which connects to the IDF. #11- This Wireless Access Point is to be mounted outside the "Environmental Specialist" office using jack "WAP11" which connects to the IDF. The following configuration requirements shall be includ'ed in the scope of work: Wireless Nefiworks SSID "To Be Determined" - City-owned Windows XP and Windows 7 computers 802.ix with PEAP\EAP-MSCHAPv2 - Protected Extensible Authentication Protocol as the authentication protocol. Encryption -(AES) protocols with a minimum key length of 128 bits Enable the broadcast of the SSID SSID ~~Guest" - To provide guest access across the Civic Center ~ Configure "Guest" as an open wireless connection to the public ~ Broadcast the SSID • Permit outbound traffic destined to the Internet via protocols HlTP and HTTPS only • Deny all other outbound traffic ~ Configure a splash page with City legal statements and requiring the end user to accept before gaining access to the Internet • The guest wireless network should be configured such that its completely separate from the City's data network. Firewall rules internal to the Aruba controller should prevent the guest and City data network from communicating with each other. Wireless Configurations • The wireless deployment will utilize a centralized model with the controller housed at the Civic Center. • The vendor is responsible for the configuration of all required VLANS to implement the above-described wireless networks. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 37 of 41 ~~e~A~~ `y'` V • ~ /) ~ V • Passwords - The controiler will be configured with a local strong password for local access. * Authentication - The controller shall be configured to utilize the radius (IAS) server to authenticate users. • The vendor is responsible for the configuration of the City-provided IAS server housed on an existing ir,ternal server. The Microsoft IAS server will provide the RADIUS authentication for the City wireless network. 802.1x authentication should provide the option of authenticating Active Directory machine and user accounts. • The vendor will be responsible for assisting the City with Active Directory policies to publish internal wireless settings to the workstations. • Security Banner - The controller should be configured with a security banner that displays when users login to each device. • The vendor will work with the City to develop a splash page to inform users that they are using City-provided public Wi-Fi access. The vendor shall be responsible for the installation of CAT 5E network patch cable from each wireless access point to the City provided network data jack and from the corresponding patch panel location in either IDF or MDF to the vendor provided data switch. Upon project completion vendor is to provide as-built diagrams of the AP locations including AP and cable termination identifiers. • All supplied products for this installation shall be new from vendor or distributor stock. Special order products are to be new and shall be scheduled for delivery and installation to meet the final completion dates stated in this RFP. • All software and firmware is to be normal, production versions, shipping at time of bid submission. No beta software, custom programming, or promised future enhancements will be accepted. • Used or damaged products will not be accepted. Removal and replacement of such products will be the contractor's responsibility and will be done at no additional cost to the City. • Equipment and materials of the type, for which there are independent standard testing requirements, listings, and labels, shall be listed and labeled by the independent testing laboratory. • Where equipment and materials have industry certification, labels, or standards (i.e., NEMA - National Electrical Manufacturers Association), this equipment shall be labeled as certified or complying with standards. • Material and equipment shall be new, and conform to grade, quality, and standards specified. Equipment and materials of the same type shall be a product of the same manufacturer throughout. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 38 of 41 ~~ ~ ~ , • . , ~ ~• , • • The vendor will perform all work required for the completion of the installation in a skillful and craftsman-like manner. • All installations are to be made secure, plumb, true, and square. Align all installations with adjacent existing conditions, unless shown otherwise on the drawings, bid documentation, and/or specifications. • Materials used for the completion of the installation shall be new, the best of their respective kind, and manufactured for the purpose that they are being used. • There shall be no substitution of the materials listed for installation and/or the expected method of installation without the prior written approval of the City's project manager. Any changes in materials and/or installation from that shown on the drawings, bid documentation, and general specifications without written approval shall be the responsibility of the vendor to correct, to the satisfaction and approval of the Project Manager, at no cost to the City. • The installation of all materials and devices shall be in accordance with the latest manufacturer's published procedures, specifications, and recommended procedures. ~ All materials shall be delivered in their original, unopened packaging and stored in an enclosed, secured area providing adequate protection from damage and/or loss. Damaged or deteriorated materials shall be removed from the building property immediately and replaced at no cost to the City. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 39 of 41 ~i ~ City of Dublin Aruba Wireless Network RFP - Addendum #1 August 17, 2010 ~~ Answers to Questions received as of August 16, 2010 Question # 1- You mention under Network Switching Configuration (Attachment A, Scope of Work) that an upgrade to the radius Internet Authentication Service (IAS) server is required. In order to properly quote this task we will require more detail. Are you running RSA, Steelbelted, etc.? Answer: The Internet Authentication Service is currently installed on the City's Active Directory Primary Domain Controller (ccdcl). The Internet Authentication Service (IAS) will be utilized to authenticate wireless and network login authentications over RADNS. IAS will provide the RADNS connection to the wireless equipment and network equipment. The IAS application will not require an upgrade for this project. The vendor will be responsible for the setup and configuration of the Internet Authentication Service (IAS) that is currently installed on the City's domain controller. Question #2 - Where are you now and where are you planning to end up? We need to know this detail if you want us to upgrade your radius server. We are also assuming that it is only a software upgrade at this time. Correct? Answer: IAS is currently installed but not setup. The City intends to use the IAS~Radius service to authenticate wireless users and computers against the Active Directory database utilizing 802.1x. The vendor is responsible for the setup of RADIUS authentication using a combination of IAS and 802.1x. "NETWORK SWITCHING CONFIGURATION" The vendor will be responsible for the configuration of network switching equipment at the specified locations. The following configuration requirements shall be included in the scope of work: Authentication - Each switch will be configured to utilize the radius Internet Authentication Service (IAS) server to authenticate users. The vendor will be responsible for the setup of IAS to communicate with the network switches." "Wireless Networks" SSID "To Be Determined" - City-owned Windows XP and Windows 7 computers 802.1x with PEAP~EAP-MSCHAPv2 - Protected Extensible Authentication Protocol as the authentication protocol. ~ Encryption -(AES) protocols with a minimum key length of 128 bits. • Enable the broadcast of the SSID Question #3 - What is the distance between the spline ceiling and the upper hard ceiling? Answer: Typically 4 feet NOTE: The City has determined that it would be best to mount access points visibly and below ceiling level. This will allow for better physical access if servicing is required. It is therefore desired that any exposed patch cable from the access point into the ceiling be of a white or neutral color to blend with the wall and ceiling color. Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 40 of 41 ~~ ~ ~~ EXHIBIT B COMPENSAT~ON SCHEDULE Proposal Summary Form City of Dublin - Dubiin Civic Center Aruba Wireless Data Network Project I have received the documents relatfve to the City of Dubiin - Dublin Civic Center Aruba Wireless Data Network Project. The proposal includes Request For Proposai, Specifications, and information reiated to the project, Z. or a representative from my firm attended the mandatorv pre submisslon meetfng and site walk-thru held at the job site on Auaust 13, 2010 which is one pre-requisite for submitting a proposal for this project. Name of person(s) from firm attending pre submission meeting: ~r--~~ ~ Qu,~~ (REQUIRED) The foliowing costs relate to the total c~st of the project as defined in the pians and specifications including all appiicable delivery charges, taxes, and fees. Cost Summarv Total Equipment/Materials (Include 9.75% sales tax and delive char es $ !~ f~~~ 3 6 Labor to install/configure equipment $ ~ ~ ~~ ~3 Grand Total $ C~ ~) Q ~~ . ~c~ Project Personnel the perso el to be involved in the proje t and their project role. J~T ~ . ~Qy ~cl.a rc~-u.~ ~ vc,e o l~r~%l~ ~~ l7'lt U e t a.fc.c~'v) ~'~c~-„ _ lLl r LLl /~1rt ~ tc.eJc~~t ~-~t,~.~..t.eq Subcontractina If any portion of the project fs to be subcontracted a Iisting of subcontractors, as required by the Subletting and Subcontracting Fair Practices Act shall be required as part of the bid proposal. Use Attachment D to specify any subcontractors. Addendum(s,) Included Consulting Services Agreement between October 5, 2010 City of Dublin and Cirrus Solutions, Inc. Page 41 of 41