HomeMy WebLinkAboutItem 4.05 E-waste Recycle or
19 82 STAFF REPORT CITY CLERK
` CITY COUNCIL File #350-40
DATE: January 20, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Request for Authorization to Use ECS Refining for the Recycling of City
Electronic Waste and Surplus Computer Equipment
Prepared by Steve Pappa, Information Systems Manager
EXECUTIVE SUMMARY:
The City Council will consider a proposal to use ECS Refining to handle the disposition of the
City's electronic waste in an environmentally-responsible manner once surplus items, such as
computers, monitors, printers, and other items, have reached the end of their useful lives.
FINANCIAL IMPACT:
There is a charge of$175.00 for pickup of the surplus computers and related electronic
equipment, however there is no cost associated with the proper disposal of the items by ECS
Refining.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Authorizing the Use of ECS
Refining for the Recycling of City Electronic Waste and Surplus Computer Equipment.
r
Submitted By %\ Reviewed By
Administrative Services Director Assistant City Manager
DESCRIPTION:
The City generates electronic waste as a result of its annual office equipment replacement
schedule. Electronic waste includes obsolete computers, monitors, printers, scanners and other
inoperable office equipment. California law requires that the City safely dispose of this electronic
waste.
Dublin Municipal Code section 2.36.150 allows the Purchasing Agent to dispose of worn and
obsolete equipment. For inventory tracking purposes, Staff provides the City Council with a list
of assets prior to disposal. At this time, the City will be disposing of obsolete City computers and
office equipment.
Page 1 of 2 ITEM NO. 4.5
Due to the age of the equipment it was determined that the computers are beyond their useful life
and continued use would not be desirable. The City removes all files from such computer hard
drives including the operating system software. This assures the City has complied with software
licensing agreements and reduces the potential for City information to exist on the hard drive
before disposal. However current best practices recommend, as a security precaution, that a
professional recycler shred the hard drives and provide a certification of destruction for computer
hard drives.
ECS Refining of Stockton is a leader in electronics recycling and is at the forefront of
environmental compliance within the recycling industry. ECS Refining is an approved Recycler
for California's Electronics Recycling Act (S1320) which governs the processing of materials in
laptop computers, and computer monitors. ECS Refining has the top designation of e-Steward
and does not export electronic waste out of California for disposal where environmental
standards may be less strict. All materials are recycled and re-enter the product manufacturing
stream rather than being sent to a landfill for disposal. Incoming materials are sorted, weighed,
labeled and sent to a de-manufacturing line. Computer hard drives are removed from computer
cases and are shredded.
The proposed Resolution (Attachment 1) authorizes Staff to use ECS Refining for disposal of
electronic waste, and directs Staff to remove the disposed assets from the City's fixed asset
records. A list of the equipment is attached to the Resolution as Exhibit A.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS: 1. Resolution Authorizing the Use of ECS Refining for the Recycling of
City Electronic Waste and Surplus Computer Equipment
Page 2 of 2
RESOLUTION NO. xx - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE USE OF ECS REFINING FOR THE RECYCLING
OF CITY ELECTRONIC WASTE AND SURPLUS COMPUTER EQUIPMENT
WHEREAS, the City generates electronic waste as a result of its computer and office
equipment replacement schedule; and
WHEREAS, electronic waste includes computers, monitors, back-up power supplies, printers,
and other office equipment that is no longer used for City operations; and
WHEREAS, Dublin Municipal Code section 2.36.150 allows the Purchasing Agent to dispose
of worn and obsolete equipment; and
WHEREAS, Staff has provided the City Council with a listing of worn and obsolete electronic
equipment to be disposed of; and
WHEREAS, California law requires that electronic waste be recycled and disposed of in an
environmentally responsible manner; and
WHEREAS, ECS Refining is a State certified electronic waste recycler with e-Steward
designation; and
WHEREAS, ECS Refining will provide the City with certification that the electronic waste was
disposed of properly and in an environmentally responsible manner.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the use of ECS Refining for the recycling of City electronic waste and surplus computer
equipment as described to the City Council on January 20, 2015 and listed on Exhibit A attached
hereto.
BE IT FURTHER RESOLVED that the City assets disposed of shall be removed from the fixed
asset records of the City.
PASSED, APPROVED AND ADOPTED this 20th day of January, 2015, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
CITY OF DUBLIN ELECTRONICS RECYCLING LIST (January 20, 2015)
PREPARED BY ADMINISTRATIVE SERVICES DEPARTMENT
EXHIBIT A
Approx.
Purchase
Description Date Serial Number Manufacturer/ Model
COMPUTER 8/2/2010 4NGYMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NHMMM1 Dell Optiplex 780
COMPUTER 8/2/2010 FN8XDP1 Dell Optiplex 780
COMPUTER 8/2/2010 3106YQ1 Dell Optiplex 780
COMPUTER 8/2/2010 11 HY6C1 Dell Optiplex 745
COMPUTER 8/2/2010 CYCYTK1 Dell Optiplex 760
COMPUTER 8/2/2010 4NJLMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NHNMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NJMMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NJTMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NFYMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NGZMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NFZMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NGVMM1 Dell Optiplex 780
COMPUTER 8/2/2010 4NGTMM1 Dell Optiplex 780
COMPUTER 7/7/2008 2UX8270L34 HP HSTNS-5117
COMPUTER 9/12/2009 "95831810300292" Buffalo TeraStation TS-RIXB
COMPUTER 9/12/2009 "95831800400102" Buffalo TeraStation TS-RIX4
MONITOR 10/14/2009 CN-OYG613-71618-67D-AMDS Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68N-AHRA Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68N-AHZ4 Dell 1707
MONITOR 9/21/2010 CN-OTJKG1-74261-163-OREL Dell P170
MONITOR 10/14/2009 CN-OYG613-71618-688-AAN2 Dell 1707
MONITOR 10/14/2009 CN-OTJKG1-74261-163-OR9L Dell 1707
MONITOR 10/14/2009 CN-OFK945-71618-691-AB9C Dell 1707
MONITOR 10/14/2009 CN-OFK945-71618-691-A869 Dell 1707
MONITOR 10/14/2009 CN-OFK945-71618-AB9H Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68C-A291 Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68N-AHRW Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-67D-AMDC Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68C-A251 Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68N-AHRM Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68C-A254 Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-68C-A140 Dell 1707
MONITOR 8/2/2010 CN-OF019J-74261-970-2P2S Dell 1708
EXHIBIT A
Approx.
Purchase
Description Date Serial Number Manufacturer/ Model
MONITOR 10/14/2009 CN-OYG613-71618-68N-AHRP Dell 1707
MONITOR 9/12/2009 CN-02Y311-47606-45A-D3QT Dell 1703
MONITOR 9/21/2010 CN-OTJKG1-74261-163-25CL Dell P170
MONITOR 10/14/2009 CN-OYG613-71618-66D-ABRR Dell 1707
MONITOR 9/12/2009 CN-02Y311-47606-45A-D3R7 Dell 1703
MONITOR 8/2/2010 CN-OC2JMK-74445-114-AP4S Dell P170
MONITOR 10/14/2009 CN-OYG613-71618-68N-AHRC Dell 1707
MONITOR 10/14/2009 CN-OYG613-71618-691-A814 Dell 1707
MONITOR 7/13/2008 MX-OJ0947-47605-3A8-CATS Dell 1504
MONITOR 8/2/2010 CN-OTJKG1-74261-216-2A6U Dell P170
MONITOR 8/2/2010 CN-OF019J-74261-95L-2JRL Dell1708
MONITOR 8/2/2010 CN-OD548H-71618-860-BAGX-A00 Dell1708
MONITOR 10/14/2009 CN-OFK945-71618-762-BBKT Dell 1707
MONITOR 8/2/2010 CN-OC182J-74445-981-923S Dell1708
MONITOR 5/14/1999 26083 Data911
MONITOR 10/14/2009 CN-OYG613-71618-68N-AHRS Dell 1707
MONITOR 8/2/2010 CN-OD548H-71618-86C-BAJF-A00 Dell1708
MONITOR 8/2/2010 CN-OD548H-71618-86C-BAJC-A00 Dell1708
MONITOR 10/14/2009 CN-OCJ167-72872-69Q-2NMU Dell 1707
MONITOR 8/2/2010 CN-OC182J-74445-981-917S Dell1708
MONITOR 10/14/2009 CN-OFK945-71618-75A-ABLQ Dell 1707
MONITOR 9/12/2009 CN-OY4299-71618-58C-CC66 Dell 1704
MONITOR 9/12/2009 CN-02Y311-47606-45A-D3QZ Dell 1703
MONITOR 9/4/2005 69481419 Philips 150S1C/74H
PRINTER 4/27/2009 UAG548464 Xerox WorkCentre 3210
PRINTER 7/14/2007 JPBLM44751 HP LaserJet 815ON
PRINTER 5/23/2011 CN39P85OB3 HP Deskjet 9300
PRINTER 9/24/2008 A8020640 Fargo Persona C30
PRINTER 6/16/2006 CN-07Y643-48730-3AN-0606 Dell A940
SCANNER 8/24/2009 CN76DA67BV HP Scanjet G4010
MISC 2/14/2001 513134800 Kentrox DS658 CSU/DSU
MISC 2/14/2001 210993503 Kentrox DS658 CSU/DSU
MISC 2/14/2001 504955200 Kentrox DS658 CSU/DSU
MISC 2/14/2001 507957300 Kentrox DS 658 CSU/DSU
MISC 3/23/2003 JMX08161-476 Cisco 3700 router
MISC 7/20/1989 5805850WA2 NEC AEC-50 Phone
MISC N/A 3 Boxes Cables
MISC 5/16/2012 SG84731857 HP J3263A Jetdirect
EXHIBIT A
Approx.
Purchase
Description Date Serial Number Manufacturer/ Model
MISC 9/15/2004 CN807ZT08Y HP 2610-24 data switch
MISC 9/15/2004 SG419AD035 HP 4104gl data switch
MISC 9/1/2008 1XR18A5000150 Netgear FS728TP switch
MISC 9/15/2004 sg424pnOki HP 2848 data switch
MISC 9/15/2004 sg424pnOjm HP 2848 data switch
MISC 9/15/2004 sg336pn02h HP 2848 data switch
MISC N/A 1 BOX Keyboards/Mice
MISC N/A 1 BOX PC power supplies
MISC 6/1/2002 cxn0280235a Epson LCD projector
MISC 9/15/2004 cn817zt432 HP 2610-24 data switch
MISC 9/15/2004 tw420pbOsy HP 2626 data switch
MISC 9/15/2004 tw420pb026 HP 2626 data switch
MISC 9/15/2004 sg816sj1tb HP 2824 data switch
MISC 2/24/2008 B238147001767 D-Link DSS-16 Switch
MISC 5/16/2003 EBD4E07441 Quantum DLT Tape drive
MISC 7/18/2002 HUL4C04130 HP Ultrium 460 Tape Drive
MISC 6/20/2001 42-Q0857 IBM MT2834BL Modem
MISC 5/28/2009 N/A Server rack hardware
MISC 3/14/2005 44480310990 Cisco PIX-515 Switch
MISC 2/24/2003 FHK124023KK Cisco 1841 Router
MISC 2/24/2003 FTX1240208K Cisco 1841 Router
MISC 4/16/2007 9145ALTPS449400047 Tripp-Lite UPS
MISC N/A N/A 2 Laptop bags
MISC N/A N/A 5 UPS Batteries
MISC N/A 3 Boxes Cables
MISC N/A 1 BOX Cables
MISC N/A 2 Boxes Keyboards/Mice
MISC N/A 1 BOX Keyboards/Mice
MISC N/A 3 Boxes Hard Drives/Tapes
MISC N/A 5 Boxes Electronic Parts
MISC 2/17/2004 CXN0280235A Epson LCD projector
MISC 7/28/2000 850310122 DecisionData LM488C
MISC 6/14/2001 3011233732 Belkin KVM Switch
EXHIBIT A