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STAFF REPORT C 1 T Y C L E R K
DUBLIN CITY COUNCIL File # ^[~~~-~ ~ ,
DATE: June 21, 2011
TO: Honorable Mayor and City Councilmembers
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FRO • Joni Pattillo, City Manager
SUBJECT: Acceptance of Work - Contract No. 11-04, Street Light Pole Painting Contract
Prepared By: Nicole Gonza/es, Administrative Analyst 1
EXECUTIVE SUMMARY:
On April 19, 2011, the City Council awarded Contract No. 11-04, Dublin Ranch Street Light Pole
Painting Contract (CIP No. 960023), to Color New Company. The project was for the painting of
decorative street light poles in the Dublin Ranch Street Lighting Assessment District (99-1).
FINANCIAL IMPACT:
The adopted Fiscal Year 2010-2011 total appropriations for this project were $113,150,
including design and inspection. Of this amount, $9,000 has been allocated for design and
inspection, $200 for miscellaneous, and $103,950 for improvements (see below) to be
completed under this Contract. The total estimated contract cost including contingency when
the bid was awarded on April 19, 2011 was $33,434.50. The final (actual) costs for the contract
are within the allocated budget.
Budget For Estimated Costs
Funding Source Improvements Based On Low Actual
Bid Award
Dublin Ranch Street Lighting
Assessment District (#2705) $ 94,500.00 $ 30,395.00 $ 30,395.00
10% Contingency $ 9,450.00 $ 3,039.50
TOTAL: $ 103,950.00 $ 33,434.50 $ 30,395.00
RECOMMENDATION:
Staff recommends that the City Council accept the improvements under Contract No. 11-04,
Dublin Ranch Street Light Pole Painting Cont"ract, and authorize the release of retention after 35
days.
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~ ubmitted By
Public Works Director
iewed By Revi we By
Administrative Services Director Assistant Ci anager
Page 1 of 2 ITEM NO. ~
DESCRIPTION:
The Dublin Ranch Street Light Pole Painting contract consists of painting the 188 decorative
street light poles and fixtures in the Dublin Ranch Street Lighting Assessment District (99-1).
The paint on the decorative street light poles and fi~ures has an expected lifespan of ten (10)
years. Street light poles that approach the ten (10) year lifespan are painted and funded
through revenue collected through the assessment district fees.
The Street Light Pole Painting Contract included street lights located on the following streets, as
shown on the Location Map (Attachment 1):
STREET LIGHTS ON THE FOLLOWING STREETS WERE INCLUDED IN THE STREET
LIGHT POLE PAINTING CONTRACT
N. Dublin Ranch Drive S. Dublin Ranch Drive Cedar Crest Terrace A le ate Wa
Rams ate Court Oakhurst Wa Blackstone Road W. Chesterfield Circle
Groveland Lane Woodshire Lane Ferncroft Wa E. Chesterfield Circle
Crestrid e Terrance Foxcroft Wa Geor etown Circle Londonder Drive
Shadow Hill Drive To sfield Circle Southbrid e Wa Thornbur h Lane
Stillwater Court Brid estone Circle S rin vale Drive Bellevue Circle
Hartwick Drive
There were 188 street light poles and fixtures that were painted under this year's contract. Staff
has reviewed the work performed under this contract and has determined that the work is
satisfactory and complete.
The total contract cost was significantly lower than budgeted, as the budget for improvements
were based on the estimated unit costs that staff received prior to project development. This
was a new improvement project, and staff had minimal information of the unit cost of this type of
vrrork to be performed by a contractor. This year's costs will give Staff a baseline from which to
develop more accurate estimates for next year's painting project.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Public Noticing is not required. A copy of the Staff Report was provided to the contractor.
ATTACHMENTS: 1. Location Map
Page 2 of 3
Street Light Pole P~inting Contract Location
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APRIL 201 1 ~r ~et
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ATTACHMENT I ~
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