HomeMy WebLinkAboutItem 4.06 Dublin Crossing Park Master Plan
STAFF REPORT
CITY COUNCIL
DATE:July 19, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment to Agreement with SWA Group for the Dublin Crossing Park
Master Plan
Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
The City Council will consider a contract amendment with SWA Group for additional
consulting services to complete the design for Dublin Crossing Park Master Plan (CIP
No. PK0115).
STAFF RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Approving an
Amendment to the Agreement between the City of Dublin and SWA Group for Additional
Services for the Dublin Crossing Park Master Plan (CIP NO. PK0115).
FINANCIAL IMPACT:
The City has an existing consulting services agreement with SWA Group for the
preparation of the Dublin Crossing Park Master Plan, at a not-to-exceed amount of
$115,500. The cost of additional services under the proposed amendment is $34,200.
There is sufficient funding available in the project budget, including the additional
contribution of $24,200 from the developer, to approve the amendment with SWA
Group.
DESCRIPTION:
On June 17, 2014 the City Council adopted Resolution 89-14 approving an agreement
with SWA Group to complete the Master Plan for Dublin Crossing Community Park.
Staff is seeking City Council approval for additional consulting services to complete the
design.
In an effort to more effectively communicate the design, Staff has sought a proposal
from SWA Group to prepare an animated 3-D flyover video model to present to the City
Council at a future meeting, at a proposed cost of $10,000 that would come from the
existing project budget.
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Additionally, the City is working closely with the Dublin Crossing developer, Brookfield,
regarding the design of future improvements along Chabot Creek for Brookfield’s
application to Regional Water Quality Control Board (RWQCB). As part of that process
there is a need for SWA Group to review and coordinate recreational elements within
the creek corridor and evaluate the interface with the overall park master plan. Since
this creek corridor work is being implemented by Brookfield, as part of its application to
the RWQCB, Brookfield has agreed to fund this effort. The cost of this work, $24,200, is
reflected in the proposed contract amendment and will be reimbursed to the City by
Brookfield.
Coordinating the Dublin Crossing Park Master Plan with the proposed creek corridor
improvements, which will be completed by Brookfield, has extended the schedule for
developing the master plan. Staff recommends extending the term of the agreement
with SWA Group to allow for continued coordination, development of the 3-D model,
and to complete the master plan.
In addition to the scope revisions, the proposed amendment also extends the
agreement until December 1, 2017.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Resolution Appoving an Amendment to the Agreement with SWA Group for
Additional Services
Exhibit A to Resolution - Amendment #1
Exhibit to Amendment #1
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RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN
AND SWA GROUP FOR ADDITIONAL SERVICES FOR THE DUBLIN CROSSING PARK
MASTER PLAN (CIP NO. PK0115)
WHEREAS,
the City of Dublin (“City”) adopted Resolution 89-14 approving an agreement
with SWA Group on June 17, 2014 to for Design Services for the Dublin Crossing Park Master
Plan; and
WHEREAS,
the City needs additional services to complete the design of Dublin Crossing
Park Master Plan; and
NOW, THEREFORE, BE IT RESOLVED
the City Council of the City of Dublin
attached hereto
does hereby approve the Amendment to the Agreement with SWA Group,
as Exhibit A, for the Dublin Crossing Park Master Plan (CIP No. PK0115).
BE IT FURTHER RESOLVED
that the City Manager is authorized to execute the
Amendment.
th
PASSED, APPROVED AND ADOPTED
this 19 day of July, 2016, by the following
vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________
Mayor
ATTEST
:
_________________________________
City Clerk
ATTACHMENT 1
EXHIBIT A
AMENDMENT #1 TO CONSULTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND SWA GROUP
THIS AMENDMENT shall modify the Agreement dated June 17, 2014 for consulting services by
and between the City of Dublin (“City”) and SWA Group (“Consultant”). The date of Amendment
#1 shall be July 19, 2016.
In order to accommodate additional services to be provided for the duration of Dublin Crossing
Park Master Plan the Agreement shall be modified as follows:
A) Section 1.1 shall be rescinded in its entirety and be replaced with the following:
Section 1.1Term of Services.
The term of this Agreement shall begin on the date
first noted above and shall end on December 1, 2017, and the Consultant shall complete
the work described in Exhibit A prior to that date, unless the term of the Agreement is
otherwise terminated or extended, as provided for in Section 8. The time provided to
Consultant to complete the services required by this Agreement shall not affect the City’s
right to terminate the Agreement, as provided for in Section 8.
B) The first sentence of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2.COMPENSATION.
City hereby agrees to pay Consultant a sum not to
exceed $149,700, (one hundred and forty-nine thousand and seven hundred dollars
even), notwithstanding any contrary indications that may be contained in Consultant’s
proposal, for services to be performed and reimbursable costs incurred under this
Agreement.
C) Exhibit A.1 - Scope of Services shall be revised to include additional services not to
exceed $10,000 as included in the total compensation in Section 2 and as shown in the
following proposal from SWA Group dated March 25, 2016 and attached as EXHIBIT
A.1.
D) Exhibit A.2 - Scope of Services shall be revised to include additional services not to
exceed $24,200 as included in the total compensation in Section 2 and as shown in the
following proposal from SWA Group dated March 25, 2016 and attached as EXHIBIT
A.2.
CITY OF DUBLIN CONSULTANT
Christopher L. Foss, City Manager Rene’ Bihan, Contracting Agent
Amendment #1 to Consultant Services Agreement between July 19, 2016
City of Dublin and SWA Group
ATTACHMENT 2