HomeMy WebLinkAboutItem 4.07 Civic Ctr Generator
STAFF REPORT CITY CLERK
File #600-35
CITY COUNCIL
DATE:October 16, 2012
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
Acceptance of Work – Contract No. 11-13, Civic Center Generator Equipment
Pre-Purchase and Contract No. 12-04, Civic Center Generator Installation
Prepared by Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The Civic Center Generator Project (CIP No. 930008) replaced the existing Civic Center
emergency generator with a larger unit capable of powering the entire Civic Center site.
FINANCIAL IMPACT:
The adopted Fiscal Year 2011-2012 Budget included $610,100 in funding for the Civic Center
Generator Project. The total project budget included $33,000 for project design, $2,100 for
miscellaneous fees and $575,000 for improvements. The project is funded by General Fund
($464,505) and the Internal Service Fund (ISF) ($145,595).
The CIP project involved two separate contracts. First, the total equipment cost (new generator)
under Contract No. 11-13 is $159,252. The estimated actual cost for improvements under
Contract No. 12-04 is $246,504. The total cost for the new generator equipment and installation
is $405,756.
Budget For Actual
Funding Source Improvements Costs
Internal Service Fund (#6201) $145,595
General Fund (#1001) $429,405
TOTAL IMPROVEMENTS: $575,000 $405,756
RECOMMENDATION:
Staff recommends that the City Council accept the improvements under Contract No. 11-13,
Civic Center Generator Equipment Pre-Purchase and Contract No. 12-04, Civic Center
Generator Installation, and release retention after 35 days if there are no subcontractor claims.
ITEM NO. 4.7
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Submitted By Reviewed By
Director of Public Works Assistant City Manager
DESCRIPTION:
On February 7, 2012, the City Council awarded Contract No. 11-13, Civic Center Generator
Equipment Pre-Purchase, to West Star Environmental Services, Inc. On April 3, 2012, the City
Council awarded Contract No. 12-04, Civic Center Generator Installation, to ERA Construction
Inc.
The Civic Center Generator Project replaced the existing Civic Center emergency generator
with a larger unit capable of powering the entire Civic Center site. Due to the extensive lead
time in ordering and delivering an emergency generator, Contract No. 11-13 pre-purchased the
generator equipment 3 months in advance of the scheduled installation work. ERS Construction
(Contract No. 12-04) installed the new generator, associated equipment as well as modified the
existing enclosure to accommodate the larger generator.
The improvements are complete and the generator is in service to provide emergency power to
the Civic Center site in the event of a power failure.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None
ATTACHMENTS:
None
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