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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
June 4, 2013
Honorable Mayor and City Councilmembers
Joni Pattillo City Manager""'
CITY CLERK
File #600 -35
Award of Bid — Contract No. 13 -07, 2013 Annual Street Overlay Program
Prepared by Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The 2013 Annual Street Overlay Program (CIP No. 969104) provides for the resurfacing of
various City streets with asphalt concrete (AC) overlay on top of existing pavement.
FINANCIAL IMPACT:
The adopted Fiscal Year 2012 -2013 total appropriations in CIP No. 969104 are $921,600,
including design and inspection. Of this amount, $74,600 has been allocated for design and
inspection and $847,000 for improvements. The improvements budget includes $297,000 in
federal earmark funds for the pavement rehabilitation of Dublin Boulevard between Dougherty
Road and Scarlett Drive and $550,000 for the 2013 Annual Street Overlay Program. Dublin
Boulevard resurfacing improvement was completed under a separate contract. A low bid of
$416,620 including a 10% contingency was received and is fully funded by Alameda County
Transportation Commission (ACTC) Measure B funds.
Fund
Improvement
Budget*
Law Bid With 100/0
antingeney,
ACTC Measure B Funds #2204
$550,000
$416,620
* Improvement budget of $550,000 is for the 2013 Annual Street Overlay Program only.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution awarding Contract No. 13 -07, 2013
Annual Street Overlay Program, to C.F. Archibald Paving, Inc.
Submitted By
Director of Public Works
Reviewed By
Assistant City Manager
Page 1 of 2 ITEM NO. 4.8
DESCRIPTION:
The 2013 Annual Street Overlay Program consists of removing and replacing failed asphalt
concrete (AC) pavement to a minimum depth of 4 inches, resurfacing the street with a minimum
1 -1/2 -inch overlay of AC, and re- striping pavement markings. Major cracks will be sealed prior to
resurfacing in order to prevent the cracks from reflecting through the new AC overlay. This
year's program will resurface the following streets (Attachment 1):
Brighton Drive (Amador Valley Boulevard to Tamarack Drive)
Tamarack Drive (Brighton Drive to Village Parkway)
Tamarack Drive (Village Parkway to Firethorn Way)
Village Parkway (Dublin Blvd to Clark Avenue)
Lisa Court
A total of five (5) bids were received on May 2, 2013 (Attachment 2), with the low bid of
$378,745.52 submitted by C.F. Archibald Paving, Inc. Staff has reviewed the bid results,
checked references, necessary licenses, and recommends that the City Council adopt the
Resolution (Attachment 3) awarding Contract No. 13 -07, 2013 Annual Street Overlay Program,
to C.F. Archibald Paving, Inc., as the lowest responsive bidder.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
As required by the specification, the Contractor will distribute a notice one week in advance of
the overlay improvements to all affected residences and businesses.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Resolution awarding Contract No. 13 -07, 2013 Annual Street
Overlay Program, to C.F. Archibald Paving, Inc.
Page 2 of 2
RESOLUTION NO. - 13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT NO. 13 -07,
2013 ANNUAL STREET OVERLAY PROGRAM TO
C.F. ARCHIBALD PAVING, INC.
WHEREAS, the City of Dublin did on May 2, 2013, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 13 -07, 2013 Annual Street Overlay Program, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has reviewed
the bids to determine the lowest bid which was responsive to the requirements of the bid
documents;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 13 -07, 2013 Annual Street Overlay Program, to the lowest
responsible bidder therefore, to wit, C.F. Archibald Paving, Inc., at a bid of Three Hundred
Seventy -Eight Thousand, Seven Hundred Forty -Five Dollars, and Fifty -Two Cents
($378,745.52), the particulars of which bid are on file in the office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
SUMMARY OF BID RESULTS -May 2, 2013
CONTRACT 13-07,2013 ANNUAL STREET OVERLAY
PROGRAM
Page 1.
CF ARCHIBALD
MCK SERVICES
BID
ITEM
ITEM DESCRIPTION
UNIT
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1
Traffic Control System
LS
1
$ 37,700.00
$ 377700.00
$ 237500.00
$ 237500.00
2
Traffic Striping Removal
LS
1
$ 27500.00
$ 27500.00
$ 47500.00
$ 47500.00
3
Crack Sealing
LS
1
$ 67700.00
$ 67700.00
$ 77000.00
$ 77000.00
4
4" Deeplift Repair
SF
187000
$ 2.96
$ 537280.00
$ 3.40
$ 617200.00
5
Grind Asphalt (1.5 ")
SF
717862
$ 0.21
$ 157091.02
$ 0.23
$ 167528.26
6
Grind Asphalt (2 ")
SF
397000
$ 0.19
$ 77410.00
$ 0.24
$ 97360.00
7
Asphalt Concrete (1.5" Overlay)
TON
27175
$ 84.50
$ 1837787.50
$ 84.30
$ 1837352.50
8
Asphalt Concrete (2" Overlay)
TON
512
$ 85.00
$ 437520.00
$ 95.00
$ 487640.00
9
Striping (Caltrans Detail 21)
LF
37500
$ 1.30
$ 47550.00
$ 1.05
$ 37675.00
10
Striping (Caltrans Detail 22)
LF
17905
$ 1.80
$ 37429.00
$ 1.35
$ 27571.75
11
Striping (Caltrans Detail 23)
LF
860
$ 2.00
$ 17720.00
$ 1.55
$ 17333.00
12
Striping (Caltrans Detail 2713)
LF
37120
$ 0.65
$ 27028.00
$ 0.35
$ 17092.00
13
Striping (Yellow Crosswalk)
LF
670
$ 4.00
$ 27680.00
$ 3.10
$ 27077.00
14
Striping (White Crosswalk /Limit Line)
LF
230
$ 4.00
$ 920.00
$ 3.10
$ 713.00
15
Pavement Marking - Type I Arrow
EA
3
$ 150.00
$ 450.00
$ 89.00
$ 267.00
16
Pavement Marking - Type II (L /R) Arrow
EA
1
$ 185.00
$ 185.00
$ 159.00
$ 159.00
17
Pavement Marking - Type III (L /R) Arrow
EA
1
$ 150.00
$ 150.00
$ 149.00
$ 149.00
18
Pavement Marking - 1125"
EA
7
$ 85.00
$ 595.00
$ 80.00
$ 560.00
19
Pavement Marking - "Slow"
EA
3
$ 100.00
$ 300.00
$ 98.00
$ 294.00
20
Pavement Marking - "School"
EA
3
$ 175.00
$ 525.00
$ 160.00
$ 480.00
21
Pavement Marking - "Xing"
EA
3
$ 100.00
$ 300.00
$ 94.00
$ 282.00
22
Pavement Marking - "Stop"
EA
8
$ 100.00
$ 800.00
$ 98.00
$ 784.00
23
Pavement Marking - "Ahead"
EA
4
$ 150.00
$ 600.00
$ 125.00
$ 500.00
24
Adjust Storm Drain Manhole Covers
EA
2
$ 450.00
$ 900.00
$ 545.00
$ 17090.00
25
Adjust Monument Covers
EA
13
$ 225.00
$ 27925.00
$ 305.00
$ 37965.00
26
Replace Detector Loop
EA
19
$ 300.00
$ 57700.00
$ 330.00
$ 67270.00
TOTAL:
$ 378,745.52
$ 380,342.51
SUMMARY OF BID RESULTS -May 2, 2013
CONTRACT 13-07,2013 ANNUAL STREET OVERLAY
PROGRAM
Page 2.
G. BORTOLOTTO
O'GRADY
PAVING
GRANITE CONSTRUCTION
BID
ITEM
ITEM DESCRIPTION
UNIT
MEAS.
QTY
UNIT PRICE
TOTAL PRICE
UNIT
PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1
Traffic Control System
LS
1
$
11,111.11
$
11,111.11
$
207000.00
$
207000.00
$ 42,350.00
$
427350.00
2
Traffic Striping Removal
LS
1
$
67564.45
$
67564.45
$
77000.00
$
77000.00
$
67000.00
$
67000.00
3
Crack Sealing
LS
1
$
77000.00
$
77000.00
$
87000.00
$
87000.00
$
77000.00
$
77000.00
4
4" Deepl ift Repair
SF
187000
$
3.17
$
57, 060.00
$
4.00
$
72, 000.00
$
3.55
$
63, 900.00
5
Grind Asphalt (1.5 ")
SF
717862
$
0.23
$
167528.26
$
0.22
$
157809.64
$
0.25
$
177965.50
6
Grind Asphalt (2 ")
SF
397000
$
0.39
$
157210.00
$
0.40
$
157600.00
$
0.25
$
97750.00
7
Asphalt Concrete (1.5" Overlay)
TON
27175
$
91.01
$
1977946.75
$
87.00
$
1897225.00
$
97.00
$
2107975.00
8
Asphalt Concrete (2" Overlay)
TON
512
$
91.01
$
467597.12
$
100.00
$
517200.00
$
108.00
$
557296.00
9
Striping (Caltrans Detail 21)
LF
37500
$
1.11
$
37885.00
$
1.10
$
37850.00
$
1.10
$
37850.00
10
Striping (Caltrans Detail 22)
LF
17905
$
1.43
$
27724.15
$
1.40
$
27667.00
$
1.40
$
27667.00
11
Striping (Caltrans Detail 23)
LF
860
$
1.63
$
17401.80
$
1.60
$
17376.00
$
1.60
$
17376.00
12
Striping (Caltrans Detail 2713)
LF
37120
$
0.37
$
17154.40
$
0.40
$
17248.00
$
0.35
$
17092.00
13
Striping (Yellow Crosswalk)
LF
670
$
3.31
$
27217.70
$
3.20
$
27144.00
$
3.20
$
27144.00
14
Striping (White Crosswalk /Limit Line)
LF
230
$
3.31
$
761.30
$
3.20
$
736.00
$
3.50
$
805.00
15
Pavement Marking - Type I Arrow
EA
3
$
95.23
$
285.69
$
90.00
$
270.00
$
90.00
$
270.00
16
Pavement Marking - Type II (L /R) Arrow
EA
1
$
212.00
$
212.00
$
160.00
$
160.00
$
160.00
$
160.00
17
Pavement Marking - Type III (L /R) Arrow
EA
1
$
212.00
$
212.00
$
150.00
$
150.00
$
150.00
$
150.00
18
Pavement Marking - 1125"
EA
7
$
85.60
$
599.20
$
80.00
$
560.00
$
85.00
$
595.00
19
Pavement Marking - "Slow"
EA
3
$
104.86
$
314.58
$
100.00
$
300.00
$
100.00
$
300.00
20
Pavement Marking - "School"
EA
3
$
171.20
$
513.60
$
165.00
$
495.00
$
200.00
$
600.00
21
Pavement Marking - "Xing"
EA
3
$
100.58
$
301.74
$
100.00
$
300.00
$
100.00
$
300.00
22
Pavement Marking - "Stop"
EA
8
$
104.86
$
838.88
$
100.00
$
800.00
$
100.00
$
800.00
23
Pavement Marking - "Ahead"
EA
4
$
131.31
$
525.24
$
130.00
$
520.00
$
125.00
$
500.00
24
Adjust Storm Drain Manhole Covers
EA
2
$
439.00
$
878.00
$
600.00
$
17200.00
$
800.00
$
17600.00
25
Adjust Monument Covers
EA
13
$
212.00
$
27756.00
$
300.00
$
37900.00
$
560.00
$
77280.00
26
Replace Detector Loop
EA
19
$
321.00
$
67099.00
$
350.00
$
67650.00
$
310.00
$
57890.00
TOTAL:
$
383,697.97
$
406,160.64
$
443,615.50
* amount adjusted
after
verification
of calculation