HomeMy WebLinkAboutItem 4.09 Community Grants Funding or
19 82 STAFF REPORT CITY CLERK
CITY COUNCIL File #480-30
DATE: February 17, 2015
TO: Honorable Mayor and City Councilmembers
FROM: Christopher L. Foss, City Manager "
SUBJECT: Human Services Commission Fiscal Year 2015-2016 Community Grants
Program Funding Recommendations
Prepared by Amy Cunningham, Assistant to the City Manager
EXECUTIVE SUMMARY:
The Human Services Commission is responsible for providing Community Grants Program
funding recommendations to the City Council each year. On January 22, 2015, the Commission
held a public meeting related to the Fiscal Year 2015-2016 Community Grants Program. The
Commission received presentations from community organizations that submitted funding
applications and reviewed Staff funding recommendations. After deliberation, the Commission
recommended 22 projects / programs receive grant funding in the upcoming cycle.
FINANCIAL IMPACT:
The Community Grants Program is supported by several funding sources including Community
Development Block Grant (CDBG) funds, the General Fund, and the Affordable Housing Fund
(as appropriate). The City's FY 2015-2016 CDBG allocation is anticipated to be $90,189. Of
this, Staff anticipates $69,812 will be available for direct support to social services programs
("service-based" programs). The General Fund funding cap is $120,000 and the Commission
recommends an additional allocation of $8,000 from the Affordable Housing Fund to support
housing programs consistent with the intended use of the fund and past practice.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Approving Funding
Recommendations for Fiscal Year 2015-2016 Community Grants Program.
Submitted By 'Reviewed By
Community Development Director Assistant City Manager
Page 1 of 4 ITEM NO. 4.9
DESCRIPTION:
The City of Dublin Community Grants Program provides financial support to local not-for-profit
organizations serving the Dublin community. The program is supported through several funding
sources including the federal Community Development Block Grant (CDBG) program, the City's
General Fund and the Affordable Housing Fund (as appropriate). The City Council assigned the
responsibility for making grant funding recommendations to the Human Services Commission
when it was formed in 2013. This is the second year the Commission has made funding
recommendations to the City Council.
On January 22, 2015, the Human Services Commission held a public meeting and received
presentations from community organizations for 27 grant programs / projects. The
Commissioners expressed their gratitude for the valuable services each organization brings to
the community and the care they provide to residents. The Commission's deliberations resulted
in the funding recommendations outlined below. Attachment 2 of the staff report provides
details about the grant program guidelines, public outreach activities, and the process the
Human Services Commission followed in making their funding recommendations.
ANALYSIS
During this year's application cycle, the City of Dublin received 30 applications from 27
organizations or groups. Three of the groups were subsequently disqualified from the funding
process for not meeting all grant program requirements.
In total $380,028 was requested through the Community Grants Program. Under the grant
guidelines, each organization is eligible for a minimum award of $3,500 and maximum of
$25,000 (or the applicant's request, whichever is lower). The following chart summarizes the
total funding requests and Human Services Commission total recommendations for the FY
2015-2016 Community Grants Program:
Total Grant Funding Total Organization HS Commission
Recommendation Funding Requested Recommendations
FY 2015-2016 FY 2015-2016
CDBG Fund * $52,646 $69,812 **
General Fund $322,382 $120,000
Affordable Housing Fund $5,000 *** $8,000
Total Community Grants $380,028 $197,812
* CDBG amounts do not include $20,377 committed for CDBG Rehabilitation Program and administrative
costs.
** Includes allocation for the Axis Community Health Facility Project Loan Obligation.
***Tri-Valley Haven Domestic Violence Services funding request included in General Fund.
CDBG Funds
Eight (8) organizations qualified for and indicated they were able to meet the CDBG regulations.
Five (5) organizations are recommended for funding through the CDBG fund and the remaining
three organizations are recommended through other funding sources. In the table below, of the
anticipated $90,189 CDBG allocation, $69,812 is expected to be available for direct funding to
organizations. Of the $69,812, a portion is earmarked by the City Council for support to Axis
Community Health for their new health facility. The Human Services Commission
recommended the following grant awards for CDBG qualifying organizations:
Page 2 of 4
CDBG Fund Recommendations
Fiscal Year 2015-2016
Axis Community Health — Patient Care $7,530
CALICO Center— Child Abuse Intervention $7,300
Open Heart Kitchen- Dublin Meal Programs $12,600
Senior Support Program of the Tri-Valley— Case $11,646
Management
Spectrum Community Services — Meals on Wheels for $8,350
Homebound Seniors
Axis Community Health—Facility Project Loan Obligation $22,386
TOTAL RECOMMENDATION $69,812
The organizations, as recommended, meet the CDBG program's national objectives of
benefitting income qualified persons, homeless persons or persons with disabilities; and all
qualify as eligible uses of CDBG funds. If approved, the City would enter into mandatory
contracts with the County and the funded organizations.
General Fund
The Human Services Commission recommended the following grant awards for qualifying
organizations:
General Fund Recommendations
Fiscal Year 2015-2016
Center for Community Dispute Settlement — Tri-Valley $37500
Youth Court
Chabot-Las Positas Community College — Tri-Valley $97600
One Stop Career Center
Child Care Links — Early Childhood Education $87000
Children's Emergency Food Bank — New Storage $77000
Facility
CityServe of the Tri-Valley— CityServe Operations $107000
Dublin High PFSO — Dublin High Safe and Sober Grad $37500
Night
Dublin High PFSO — Every 15 Minutes Program $67375
Dublin Partnerships in Education — DPIE Community $127000
Grant
Eden I&R, Inc. — 2-1-1 Alameda County $107000
Communications System
Easter Seals Bay Area — Kaleidoscope $57000
Kidango — Emerald Vista Enrichment $37500
School of Imagination — Happy Talkers Screening and $117500
Training Project
Tri-Valley Haven — Domestic Violence Services * $57000
Tri-Valley Haven — Homeless Services $107000
Valley Children's Museum — Mobile Museum Children's $57125
Activities
YMCA of the East Bay — Behavioral Health Care $97900
Services for Kids with Special Needs
TOTAL RECOMMENDATION $120,000
*Tri-Valley Haven— Domestic Violence Program = General Fund +Affordable Housing Fund
Page 3 of 4
The above referenced allocation for Dublin Partnerships in Education (DPIE) is recommended
under a separate report. One Councilmember is also a member of the DPIE Board of Directors
and is therefore precluded from voting on a grant allocation to that organization.
Affordable Housing Fund
The Human Services Commission recommends two organizations for funding through the City's
Affordable Housing Fund as outlined below. Housing services are allowable expenses per the
City's Zoning Ordinance, Section 8.683080A. These programs have been supported through
this City funding source in prior years. Using the Affordable Housing Fund for these programs
provides additional flexibility in awarding funding to applicants and furthers the Affordable
Housing program goals.
Affordable Housing Fund Recommendations
Fiscal Year 2015-2016
Community Resources for Independent Living — $5,000
Independent Living, Housing and & Employment
Services
Tri-Valley Haven — Domestic Violence Program $3,000
TOTAL RECOMMENDATION $8,000
*Tri-Valley Haven— Domestic Violence Program = General Fund +Affordable Housing Fund
Attachment 3 provides a summary of the Human Services Commission funding
recommendations. Final grant allocations to all organizations will be determined based on
available funding as identified at the City Council Budget Hearing. If reductions are necessary,
Staff will work with the organizations to make prorated reductions that comply with the minimum
grant threshold of$3,500 and any applicable CDBG regulations.
The attached resolution (Attachment 1) includes funding recommendations for all organizations
except DPIE. The allocation for DPIE is addressed in a separate report as noted above.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
• Copy of this report to grant applicants.
• Copy of this report to Human Services Commission.
• Program outreach efforts outlined in Attachment 2.
ATTACHMENTS: 1. Resolution Approving Funding Recommendations for FY 15-16
Community Grants Program (Exhibit A - Grant Allocations)
2. Human Services Commission Staff Report 01/22/15 w/out
attachments
3. Human Services Commission Final Funding Recommendations
4. DRAFT — Human Services Commission Minutes 01/22/15
Page 4 of 4
RESOLUTION NO. XX - 15
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2015-2016 COMMUNITY GRANTS PROGRAM
WHEREAS, on January 22, 2015, the Human Services Commission recommended twenty-
two (22) projects/programs receive grant funding through the Community Grants Program; and
WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year
2015-2016 Community Grants Program funding recommendations; and
WHEREAS, Exhibit A attached hereto and made a part of this Resolution, reflects the Fiscal
Year 2015-2016 Community Grants Program funding recommendations (all funds) for the City of
Dublin; and
WHEREAS, the action taken by this resolution shall approve the funding recommendations of
all funds excluding the Dublin Partnerships in Education (DPIE) appropriation.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby take the following actions-
1. Approve and adopt the Fiscal Year 2015-2016 Funding Appropriation for the City
of Dublin Community Grants Program, as outlined in Exhibit A (Column A — Excludes DPIE
Contribution);
2. Approve the allocations as recommended by the Human Services Commission;
3. Include the allocations in the Fiscal Year 2015-2016 budget;
4. Direct staff to work with the County of Alameda as required on the CDBG funding
allocations; and
5. Authorize the City Manager to execute agreements with the County of Alameda for
use of CDBG funds and the funding agreements with each grant recipient effective July 1, 20157
and take such further actions as may be necessary or appropriate to carry out the City Council's
obligations pursuant to this Resolution.
PASSED, APPROVED AND ADOPTED this _th day of , 20157 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTACHMENT 1
Mayor
ATTEST:
City Clerk
ATTACHMENT 1
EXHIBIT A
City of Dublin Community Grants Program FY 15-16
Human Services Commission Recommendations
Excluding Dublin Partnerships in Education
Organizations Recommended for COBG Funds Firial HSC Recommendation
Axis Community Health-Patient Care $7,530
CALICO Center-Child Abuse Intervention $7,300
Open Heart Kitchen-Dublin Meal Programs $12,600
Senior Support Program of the Tri-Valley-Case Management $11,646
Spectrum Community Services-Meals on Wheels for Homebound Seniors $8,350
Axis Community Health-Facility Project Loan Obligation $22,386
TOTAL RECOMMENDATION $69,812
Organizations Recommended for Affordable Horsing Fund FMal HSC Recommendation
Community Resources for Independent Living-Independent Living,
Housing&Employment Services $5,000
Tri-Valley Haven-Domestic Violence Services* $3,000
TOTAL RECOMMENOknON $8,004
(Organizations Recommend edforGeneral Fund Final HSC Recommendation
CARD-Helping Dublin Prepare to Prosper!
Center for Community Dispute Settlement-Tri-Valley Youth Court $3,500
Chabot-Las Positas Community College-Tri-Valley One Stop Career Center $9,600
Child Care Links-Early Childhood Education $8,000
Children's Emergency Food Bank-New Building $7,000
CityServe of the Tri-Valley-CityServe $10,000
Dublin High School-Dublin High Freshman Mentor Program $0
Dublin High PFSO-Dublin High Safe and Sober Grad Night $3,500
Dublin High PFSO-Every 15 Minutes Program $6,375
Dublin Partnerships in Education-DPIE Community Grant n/a
Eden I&R,Inc.-2-1-1 Alameda County Communications System $10,000
Easter Seals Bay Area-Kaleidoscope $5,000
Hope Hospice,Inc.-Grief Support Center&Volunteer Programs
Kidango-Emerald Vista Enrichment $3,500
Livermore Valley Performing Arts Center-Arts in the Schools with Cheza
Nami Foundation $0
Pacific Chamber Symphony-Music is Fun!Assemblies
Partners for Golf-First Tee Tri-Valley Expansion into Dublin $0
School of Imagination-Happy Talkers Screening and Training Project $11,500
Tri-Valley Haven-Domestic Violence Services* $5,000
Tri-Valley Haven-Homeless Services $10,000
Valley Children's Museum-Mobile Museum Children's Activities $5,125
Valley Care Health System-CPR in Schools $0
YMCA of the East Bay-Behavioral Health Care Services for Kids w Special
Needs $9,900
YMCA of the East Bay-Mentoring Program $0
TOTAL RECOMMENDATION 1 $1981499
"Tri-Valley Haven Domestic Violence Program: General Fund+Affordable Housing Fund=$8,000 Recommended
e�.�.. AGENDA STATEMENT
UcBLI C`W+T HUMAN SERVICES COMMISSION
DATE: January 22, 2015
TO: Human Services Commission
SUBJECT: City of Dublin Fiscal Year 2015-2016 Community Grants Program Funding
Recommendations
Prepared by Amy Cunningham,Assistant to the City Manager
EXECUTIVE SUMMARY: The Human Services Commission will: (1) receive presentations from community
organizations applying for grant program funding; (2) discuss the grant applications; and (3)
make funding recommendations for the City Council's consideration at the February 17,
2015 meeting.
FINANCIAL STATEMENT: The Community Grants Program is supported by several funding sources including the
Community Development Block Grant (CDBG) Fund, the General Fund and the Affordable
Housing Fund as appropriate. The preliminary Fiscal Year 2015-2016 CDBG allocation is
$90,189. A portion of this funding, approximately $69,812, is available for direct support
of social service programs in the community ("service-based"). Final allocations from the
Department of Housing and Urban Development (HUD) will not be known until at least
March 2015. The Fiscal Year 2014-2015 Community Support Grant funding cap is $120,000
(General Fund) as established by the City Council. In compliance with grant program
guidelines, all grants applications must comply with a $3,500 minimum and $25,000
maximum per application (project) request.
RECOMMENDATION: Receive Report and Organization Presentations and Make Funding Recommendations for
City Council Consideration.
DESCRIPTION:
The City of Dublin Community Grants Program provides financial support to local not-for-profit organizations serving the
Dublin community. The program is supported through several funding sources including the federal Community
Development Block Grant (CDBG) program and the City's General Fund and Affordable Housing Fund (as appropriate).
Each year the City Council awards funding to organizations that best meet the community's needs in support of the
City's adopted Mission, Vision and Values (Attachment 3) and needs identified in the Tri-Valley Needs Assessment
(Attachment 4).
Prior to the Fiscal Year 2014-2015 funding cycle, a City Council Grants Program Subcommittee provided policy and grant
funding recommendations to the full City Council for consideration. For Fiscal Year 2014-2015, the grant process was
modified to include a review of grant applications by the newly formed Human Services Commission. The Human
Services Commission has assumed the role of reviewing funding applications, receiving presentations from each grant
applicant and making recommendations to the City Council. The City Council will consider the Human Services
Commission's funding recommendations at the meeting on February 17, 2015 for inclusion in the budget. Final
COPIES TO:All Grant Applicants
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ITEM NO:8.1
consideration of the City Council's grant funding recommendations is tentatively scheduled for May 2015 as part of the
biennial budget hearing.
Staff has reviewed the Fiscal Year 2015-2016 grant applications to verify that all requests qualify for funding based on
the adopted program guidelines. As part of the review, Staff applied the City Council-approved Rating Criteria
(Attachment 5 for reference)to each grant application. Each funding source does have some variation in application and
use requirements; these differences were taken into consideration during the staff review process. The rating for each
application can be found on Attachment 2.
The Rating Criteria is only one of several factors used in determining Staff's funding recommendations. The Rating
Criteria takes into consideration such elements as: the number of Dublin residents served and cost per participant; past
performance for existing Dublin programs; whether the project addresses one or more of the 14 Key Areas of Concern
identified in the 2011 Tri-Valley Needs Assessment Report (Attachment 4 for reference); and whether City funds are
used to leverage other funding sources. Throughout the grant process, applicants are regularly advised that the success
or implementation of their program or project should not be solely dependent on receipt of grant funding from the City
of Dublin. Organizations are strongly encouraged to leverage any City grant award with other revenue sources. Based
on the Human Services Commission's work in establishing local and regional priorities this past year, additional
consideration was given to applications addressing needs in the areas of: Behavioral Health (mental health and
substance abuse), Health Care (including dental), and Senior Services.
Similar to past years, grant applicants were informed that the presentation order for this meeting would be based on the
date/time their completed application was submitted through ZoomGrants. Attachment 1 provides a chart listing the
order in which applications were submitted and will be presented.
CDBG Program Background:
Community Development Block Grant funds are provided by the U.S. Department of Housing and Urban Development
(HUD). The City of Dublin works with Alameda County's Urban CDBG Program to allocate funds and with HUD to assure
that all CDBG-funded activities are in compliance with federal regulations.
The City of Dublin has participated in Alameda County's Urban-County CDBG Program since 1982. The City of Dublin,
along with the cities of Albany, Emeryville, Newark, and Piedmont (cities with a population of less than 50,000
residents), are called the "Urban County Cities", along with the unincorporated areas of Alameda County. During the
current Fiscal Year (FY 2014-2015), the City of Dublin received $92,020 in CDBG funding. For FY 2015-2016 Dublin's
portion of funding is expected to total $90,189 (a 2% reduction); however, only $69,812 of this amount is available for
direct support to organizations.
Every year the County dedicates a percentage of each Urban County City's total CDBG funding allocation to the County
of Alameda's Housing Rehabilitation Program. This Program is available to income qualified households within each of
the respective Urban County Cities as well as the unincorporated County for needed home maintenance and repairs. In
addition, the County may limit each Urban County City to only 15% of the CDBG allocation for service-based
organizations and projects. The County's past practice has been to review all applications received from each Urban
County City to determine if the overall request for service-based projects exceeds the 15% limit.
For the past two years, the County has requested that the City make adjustments to the service-based project allocation
as the County was projected to exceed the 15% limit. During these funding cycles, Axis Community Health worked with
City Staff and the County to make adjustments to their designated funding sources. Their cooperation has resulted in
County-wide compliance with the 15% cap without reductions to any Dublin grant allocations. If adjustments are
needed for Fiscal Year 2015-2016, Staff will work with eligible grant applicants and the County to make adjustments as
necessary, including implementation of a prorated reduction for all CDBG awards, if necessary.
COPIES TO:All Grant Applicants
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ITEM NO:8.1
On May 6, 2014, the City Council approved a resolution authorizing the City to enter into a Public Participating
Jurisdiction Agreement (PPJ) with the Cities of Pleasanton, Livermore, and the County of Alameda for repayment of a
HUD loan to support Axis Community Health's Clinic Expansion (Item 8.2, Resolution #51-14). The City of Dublin has
been supporting predevelopment activities for this project over the past several years through the CDBG program. The
PPJ allows the agencies, with City of Pleasanton acting as lead agency, to borrow $1.25 million to support Axis
Community Health's facility construction. As a result of the agreement, the City of Dublin is required to repay its portion
of the loan, a total of $221,676, each year through CDBG funds. The funding allocation for repayment of the loan is
identified as part of the staff recommendations in Attachment 2.
CDBG funds are categorized as federal funds with strict use, reporting and monitoring requirements to insure
compliance with federal regulations. Many organizations are not able to meet these requirements and are therefore
not eligible to receive CDBG funds. To comply with the County's CDBG program timelines and to assist with timely
reporting to HUD, the Commission's CDBG funding recommendations must be considered at the City Council meeting on
February 17, 2015.
Community Support Grant Program Background:
Fiscal Year 2015-2016 marks the eleventh year of the City Council's adopted Community Grant funding process. This
formalized grant process was the result of the City Council's desire to standardize an application and reporting process
for organizations requesting and receiving financial support from the City's General Fund and other City funding sources.
The funding cap for Community Support grants has been established by the City Council at $120,000 from the General
Fund. As appropriate, the General Fund allocation has been supplemented by the Affordable Housing Fund. This
approach had provided additional flexibility in funding community organizations providing valued services to Dublin
residents.
As a result of last year's grant process, the Human Services Commission recommended to the City Council that research
be completed to determine another venue and funding source for arts related programs. The City Council agreed with
the recommendation and directed Parks and Community Services staff to undertake the project. The research is nearing
completion and is expected to be presented to the City Council in the coming months.
Outreach Efforts
As in past years, there were many points of contact with organizations as part of the Community Grants Program
application process. These outreach and education efforts included:
• In early October 2014, notices of funding availability and upcoming community workshops were mailed to
organizations.
• In early November 2014, a Request for Proposal was advertised 3 times in the local newspaper for Grants, with an
open application period set between November 13 and December 11, 2014.
• Program announcements and information were posted on the City website with links to the Zoom Grants
Application.
• On November 12 and November 20, 2014, City Staff held Mandatory Grant Application Workshops with interested
community organizations to review the online Zoom Grants Application process and discuss program guidelines for
the year. All Fiscal Year 2015-2016 grant applicants attended at least one of the mandatory meetings.
COPIES TO:All Grant Applicants
3 of 8
ITEM NO:8.1
• In January 2015, Community Grants Program information was distributed to the Human Services Commissioners to
familiarize them with the grant applications and online grant application program.
ANALYSIS
During this year's application cycle, the City of Dublin received 30 applications from 27 organizations or groups. Of the
30 eligible applications received, 8 met the CDBG criteria and the remaining 22 met other grant program criteria. Three
organizations submitted applications for two different programs/projects: Dublin High School Parent Faculty Student
Organization, Tri-Valley Haven, and YMCA of the East Bay Tri-Valley Branch. When more than one application is
submitted, organizations are required to rank their funding requests based on the organization's priority. Upon Staff
review, all applications were deemed complete and all organizations met the minimum application requirements.
Staff reviewed all applications and rated them according to the following City Council approved criteria:
• Organization and Management— Evaluates the agency's ability to run and manage its operations;
• Needs and Benefits—Assesses if the request meets the targeted population and meets at least one goal and/or
policy established by the City's Mission, Vision and Values or HUD guidelines;
• Funding and Budget— Evaluates the agency's ability to leverage funds, reviews fees and current audits.
Attachment 2 summarizes the Fiscal Year 2015-2016 funding requests including: the organization's name and program;
the Fiscal Year 2014-2015 funding award (if any); the organization's Fiscal Year 2015-2016 funding request; Staff's
funding recommendation (including funding source); the rating score for each application; and the number of "Needs"
the service or project meets as outlined in the Tri-Valley Needs Assessment. The staff recommendations are based on
the rating criteria and the additional factors outlined earlier in the report. Finally, the program criteria provide that
organization funding requests and awards must be between $3,500 and $25,000.
CDBG Funds
Of the 30 eligible applications received during this year's application cycle, 8 applicants qualified and indicated they
were willing to meet the strict federal guidelines for use of CDBG funds.
Staff has reviewed past program performance and proposed activities of the service providers to ensure the activities
are in compliance with HUD/CDBG guidelines. As a requirement of funding, the City performs an annual site-monitoring
visit to each agency. This site-monitoring visit includes a review of organization and client files to ensure compliance
with HUD guidelines. There were no findings issued during the prior monitoring period for any of the organizations
funded through the CDBG program.
In the table below, of the anticipated $90,189 allocated to the City, $69,812 is expected to be available for funding
organizations through the Community Grants Program. Staff recommends funding 5 organizations for Fiscal Year 2015-
2016 through the CDBG program as follows, the 3 remaining organizations are recommended for funding through other
sources (Community Resources for Independent Living, Tri-Valley Haven Domestic Violence Program, and Tri-Valley
Haven Homeless Services:
CDBG Fund Recommendations
Fiscal Year 2015-2016
Axis Community Health — Improving Patient Care with $9,000
Facilitated Medication Review
Calico Center—Dublin Child Abuse Intervention $7,000
Open Heart Kitchen - Dublin Meal Programs $12,000
Senior Support Program of the Tri-Valley - Case $10,000
Management
COPIES TO:All Grant Applicants
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ITEM NO:8.1
Spectrum Community Services- Meals on Wheels $8,250
REQUIRED - Axis Community Health — Facility Project $23,562
Loan Obligation
Total $69,812
These recommendations are based on City Council discussions, funding decisions approved during the last several grant
funding cycles, and the factors identified above. For the past five years, the City Council has emphasized basic life needs
such as food, shelter, medical services, and education in grant funding decisions. The CDBG recommendations are
reflective of that approach.
In addition to the CDBG funding recommendation of$69,812 in the table above, the City has 2 additional CDBG funding
commitments which total the$90,189 in funding for the year:
• The County of Alameda administers the City of Dublin's rehabilitation program. In Fiscal Year 2015-2016,
$13,777 is preliminarily allocated to that program;
• Administration fees in the amount of$6,600 are allocated to support administration of the CDBG program.
After funding the program's mandatory functions listed above, $69,812 remains for direct allocation to qualifying
applicants. Should there be further decreases in the CDBG allocation, Staff will program the percentage of the decrease
evenly across all the organizations (with allowance for rounding and compliance with grant guidelines). If adjustments
are necessary to comply with the 15%service-based project cap, Staff will work with the organizations and the County to
bring grant allocations into compliance.
The organizations, as recommended, meet the CDBG program's national objectives of benefiting income qualified
persons, homeless persons or persons with disabilities; and all qualify as eligible uses of CDBG funds. If approved, the
City would enter into mandatory contracts with the County and with the funded organizations. As required by CDBG
guidelines, organizations would be required to submit quarterly reports on their progress in reaching the goals and
participate in annual site monitoring.
Community Support Grants
General Fund
Of the 30 eligible applications received during this year's application cycle, all applications met Community Grant
funding criteria. Staff has reviewed past program performance and proposed applicant activities to ensure compliance
with program guidelines. As a condition of funding, the City requires an annual summary report from each agency
receiving funding. These reports detail how many residents were assisted; how the funds were used; if the program
goals as outlined in the grant application were met; and the overall impact of the funding. Once submitted at the end of
the year, the summary reports are provided to the Human Services Commission as an informational item.
Of the applications submitted for Community Grant funding, Staff recommends that 24 organizations be funded as
follows:
General Fund Recommendations
Fiscal Year 2015-2016
CARD—Collaborating Agencies Responding to Disasters—
Helping Dublin Prepare to Prosper! $0
Center for Community Dispute Settlement—Tri-Valley Youth
Court $3,500
Chabot-Las Positas Community College District-Tri-Valley $10,000
COPIES TO:All Grant Applicants
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ITEM NO:8.1
One Stop Career Center
Child Care Links - Early Childhood Education $10,000
Children's Emergency Food Bank—New Building $7,500
CityServe of the Tri-Valley—Operational Grant $5,000
Dublin High School—Dublin High Freshman Mentor Program $0
Dublin High School PFSO -Sober Grad Night $4,000
Dublin High School PFSO—Every 15 Minutes Program $7,000
Dublin Partnerships in Education—Operational $10,000
Eden I&R, Inc.- 2-1-1 Alameda County Communications
System $10,000
Easter Seals Bay Area—Kaleidoscope Program $3,500
Hope Hospice, Inc.-Grief Support Center and Volunteer
Program $10,000
Kidango, Inc.- Emerald Vista Enrichment Program $4,000
Livermore Valley Performing Arts Center—Arts in the Schools
with Cheza Nami Foundation $0
Pacific Chamber Symphony- "Music is Fun" Educational
assemblies for elementary schools $0
Partners Fore Golf, Inc.—The First Tee Tri-Valley Expansion
into Dublin $3,500
School of Imagination—Happy Talkers Screening and Training
Project $5,000
Tri-Valley Haven - Domestic Violence Services Program * $5,000
Tri-Valley Haven—Homeless Services Program $9,000
Valley Children's Museum— Mobile Museum Children's
Activities 15-16 $5,000
ValleyCare Health System—CPR in Schools $0
YMCA of the East Bay Tri-Valley Branch—Behavioral Health
Care Services for Kids with Special Needs $8,000
YMCA of the East Bay Tri-Valley Branch—Tri-Valley YMCA
Mentoring Program $0
Total $120,000
* See Affordable Housing Fund for additional recommendation
Note that Children's Emergency Food Bank's application indicates that once completed, they may consider donating the
proposed new structure to John Knox Presbyterian Church. The California State Constitution prohibits governmental
support for religious purposes. The City Attorney's Office has opined that if City funds are used for the project and
Children's Emergency Food Bank later donates the structure to the church, it could be interpreted as a violation of the
Constitution. If funding is ultimately approved for the Children's Emergency Food Bank, Staff will work with the
organization and the City Attorney's Office to create a funding agreement that ensures City funds are allocated and used
as required by the California State Constitution.
Affordable Housing Fund
Two organizations are recommended for funding through the City's Affordable Housing Fund: (1) Community Resources
for Independent Living; and (2) Tri-Valley Haven Domestic Violence Services. Housing services are allowable expenses
per the City's Zoning Ordinance, Section 8.68.080A as long as income verification is collected. These programs have
been supported through this City funding source in prior years. Using the Affordable Housing Fund for these programs
COPIES TO:All Grant Applicants
6of8
ITEM NO:8.1
provides additional flexibility in awarding funding for applicants furthering the grant program goals. Staff recommends
funding the organizations as follows:
Affordable Housing Fund Recommendations
Fiscal Year 2015-2016
CRIL-Independent Living, Housing & Employment Services for
People with Disabilities $4,500
Tri-Valley Haven - Domestic Violence Services Program * $3,000
Total $7,500
* See General Fund for additional recommendation
In total, $380,028 was requested through the Community Grants Program. The following chart summarizes the total
funding requests and Staff Recommendations for the Fiscal Year 2015-2016 Community Grants Program:
Total Grant Funding Funding Request for Staff Recommendation
Recommendation FY 2015-2016 FY 2015-2016
CDBG Fund * $52,646 $69,812 **
General Fund $322,382 $120,000
Affordable Housing Fund $5,000 *** $7,500
Total Community Grants $380,028 $197,312
*These amounts do not include$20,377 committed for two CDBG programs (Rehabilitation Program and Administrative
costs).
** Includes allocation to the Axis Community Health Facility Project Loan Obligation.
***Tri-Valley Haven Domestic Violence Services funding request included in General Fund.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
1. Identified in "Outreach Efforts" above.
2. Copy of Staff Report to All Grant Applicants.
ATTACHMENTS:
1. Grant Applicant Presentation Order
2. Funding Request Summary Table
Exhibits: Grant Applications (Hard copy of applications available for public review,
electronic copies for Commission members)
A. Axis Community Health— Improving Patient Care with Facilitated
Medication Review
B. CALICO Center—Dublin Child Abuse Intervention
C. CARD—Collaborating Agencies Responding to Disasters— Helping Dublin
Prepare to Prosper!
D. Center for Community Dispute Settlement—Tri-Valley Youth Court
E. Chabot-Las Positas Community College District—Tri-Valley One Stop
Career Center
F. Child Care Links—Early Child Education
G. Children's Emergency Food Bank—New Building
H. CityServe of the Tri-Valley—CityServe of the Tri-Valley
I. Community Resources for Independent Living— Independent Living,
Housing & Employment Services for People with Disabilities
J. Dublin High School—Dublin High Freshman Mentor Program
COPIES TO:All Grant Applicants
7 of 8
ITEM NO:8.1
K. Dublin High School Parent Faculty Student Organization—Dublin High
Safe & Sober Grad Night
L. Dublin High School—Every 15 Minutes Program
M. Dublin Partnerships In Education—DPIE City of Dublin Community Grant
N. Easter Seals Bay Area—Easter Seals Kaleidoscope Youth Grant(Zach
Lupton)
O. Eden Information & Referral—2-1-1 Alameda County Communications
System
P. Hope Hospice, Inc.—Grief Support Center and Volunteer Programs
Q. Kidango, Inc.—Emerald Vista Enrichment Program
R. Livermore Valley Performing Arts Center—Arts in the Schools with Cheza
Nami Foundation
S. Open Heart Kitchen—Dublin Meal Program
T. Pacific Chamber Symphony—"Music is Fun!" Educational assemblies for
elementary schools
U. School of Imagination—Happy Talkers Screening and Training Project
V. Senior Support Program of the Tri-Valley—Case Management
W. Spectrum Community Services—Meals on Wheels for Dublin's
Homebound Seniors
X. Tri-Valley Haven—Domestic Violence Services Program
Y. Tri-Valley Haven— Homeless Services Program
Z. Valley Children's Museum—Mobile Museum Children's Activities 15-16
AA. ValleyCare Health System —CPR in Schools
BB. YMCA of the East Bay,Tri-Valley Branch—Behavioral Health Care
Services for Kids with Special Needs
CC. YMCA of the East Bay,Tri-Valley Branch—Tri-Valley YMCA Mentoring
Program
3. City of Dublin Mission, Vision and Values
4. 14 Needs Identified in 2011 Tri-Valley Needs Assessment
5. Grant Rating Criteria Worksheet
COPIES TO:All Grant Applicants
8of8
ITEM NO:8.1
Fiscal Year 2D15=2016 City of Dublin Community Grants Orograrn'
Final HIS6 1116cofnineridatioris 01-22-15'
Organizations Eligible for CDBG Funds Final H[SC PecomffmrWation,
Axis Community Health-Patient Care $7,530
CALICO Center-Child Abuse Intervention $7,300
Open Heart Kitchen-Dublin Meal Programs $12,600
Senior Support Program of the Tri-Valley-Case Management $11,646
Spectrum Community Services-Meals on Wheels for Homebound Seniors $8,350
Axis Community Health-Facility Project Loan Obligation $22,386
Total Available$69,8121 $65,912
Organizations Eligible for Affordable Housing Fund Final H[SC PecomffmrWation,
Community Resources for Independent Living-Independent Living,Housing
&Employment Services $5,000
Tri-Valley Haven-Domestic Violence Services $3,000
Total Available:NIA! $8,000
Organizations bigibkfdr General Fund Final 14tC Recrmnieridafioti
CARD-Helping Dublin Prepare to Prosper! $0
Center for Community Dispute Settlement-Tri-Valley Youth Court $3,500
Chabot-Las Positas Community College-Tri-Valley One Stop Career Center $9,600
Child Care Links-Early Childhood Education $8,000
Children's Emergency Food Bank-New Building $7,000
CityServe of the Tri-Valley-CityServe $10,000
Dublin High School-Dublin High Freshman Mentor Program $0
Dublin High PFSO-Dublin High Safe and Sober Grad Night $3,500
Dublin High PFSO-Every 15 Minutes Program $6,375
Dublin Partnerships in Education-DPIE Community Grant $12,000
Eden I&R,Inc.-2-1-1 Alameda County Communications System $10,000
Easter Seals Bay Area-Kaleidoscope $5,000
Hope Hospice,Inc.-Grief Support Center&Volunteer Programs $0
Kidango-Emerald Vista Enrichment $3,500
Livermore Valley Performing Arts Center-Arts in the Schools with Cheza
Nami Foundation $0
Pacific Chamber Symphony-Music is Fun!Assemblies $0
Partners for Golf-First Tee Tri-Valley Expansion into Dublin $0
School of Imagination-Happy Talkers Screening and Training Project $11,500
Tri-Valley Haven-Domestic Violence Services $5,000
Tri-Valley Haven-Homeless Services $10,000
Valley Children's Museum-Mobile Museum Children's Activities $5,125
ValleyCare Health System-CPR in Schools $0
YMCA of the East Bay-Behavioral Health Care Services for Kids w Special
Needs $9,900
YMCA of the East Bay-Mentoring Program $0
Total Available$120400 $220,060
Tri-Valley Haven Domestic Violence Program-General Fund+Affordable Housing Fund
HUMAN SERVICES COMMISSION
REGULAR MEETING
DRAFT Minutes
CITY OF CITY OF DUBLIN
DUBLIN January 22, 2015
The January 22, 2015 Human Services Commission (HSC) was called to order at 6:05:26
PM at the Dublin Civic Center, Dublin, California, by Chair Lockhart.
Administration of Oath of Office by Deputy City Clerk Gloria McCafferty to newly
appointed Human Services Commissioners Melissa Sladden and Melissa Strah.
PLEDGE OF ALLEGIANCE
Chair Lockhart led the Pledge of Allegiance
ROLL CALL
Commissioners (Cm.) Present: Vice Chair (VC) Brown, Chair Lockhart, McCormick, Sladden,
Strah
Commissioners Absent: None
ORAL COMMUNICATIONS
Chair Lockhart opened the floor for public comments with no responders.
Election of Officers for Chairperson and Vice-Chairperson.
Amy Cunningham, Assistant to the City Manager, reviewed the Bylaws and Rules of Procedure
with the Commissioners specific to the election of the Chairperson and Vice-Chairperson terms.
On a motion by VC Brown and seconded by Cm. McCormick, on a vote of 5-0-0, the HSC
elected Cm. Lockhart as Chairperson. On a motion by Cm. McCormick and seconded by Chair
Lockhart Cm. Brown was elected as Vice Chair Person of the HSC, on a vote of 5-0-0.
MINUTES OF PREVIOUS MEETINGS
4. October 23, 2014
On a motion by Cm. McCormick and seconded by Cm. Brown, on a vote of 2-0-3, the HSC
approved the minutes of the October 23, 2014 meeting. Cm. Sladden and Cm. Strah abstained
from voting since their appointments as Commissioners started tonight and they were not
present at that meeting. Cm. Brown also abstained as he was not present at the meeting.
WRITTEN COMMUNICATIONS — None
PUBLIC HEARING — None
UNFINISHED BUSINESS — None
NEW BUSINESS
City of Dublin Fiscal Year 2015-2016 Community Grants Program Funding
Recommendations
DRAFT HSC Meeting Minutes, January 22, 2015 Page 1 of 20
Chair Lockhart introduced the Staff presentation.
Ms. Cunningham presented the Community Grants Program guidelines and funding
recommendations as outlined in the staff report.
Chair Lockhart briefed the organizations of the presentation and meeting process and outlined
expectations of the meeting tonight.
Cm. Strah read a statement to the audience: "I wanted to publicly state that I will recuse myself
from making and participating in making any decisions involving grant funding to Dublin High
Parent Faculty Student Organization (PFSO). I will do so because I currently serve as a board
member for this organization. I understand that this organization is seeking grant funding today
and the applications may eventually make their way to the City Council. I will remove myself
from the room when this organization presents to the Commission and will again remove myself
during Commission deliberation relating to this organization. I would ask that my statement is
included in the minutes."
Chair Lockhart read a statement to the audience: "I wanted to publicly state that I will recuse
myself from making and participating in making any decisions involving grant funding to Dublin
Partnerships in Education (DPIE), the School of Imagination, and Valley Children's Museum. I
will do so because I currently serve as either staff or as a board member for these
organizations. I understand that each of these organizations is seeking grant funding today and
some of those applications may eventually make their way to the City Council. I will remove
myself from the room when each of these organizations presents to the Commission and will
again remove myself during Commission deliberation relating to these organizations. I would
ask that my statement is included in the minutes."
Chair Lockhart introduced the organization presentations.
Zach Lupton, representing Easter Seals Bay Area (Easter Seals), presented program services
and requested funding for support of the Kaleidoscope Program.
The HSC had no questions.
Cm. Strah recused herself from the meeting for the Dublin High School PFSO (PFSO)
presentation.
Jean Josey and Terri Dyer, representing PFSO, presented program services and requested
funding for support of the Every 15 Minutes Program.
Chair Lockhart asked if the videography is provided by a private company and if they had
thought about using a public foundation like TV30.
Ms. Josey explained that the crash scene is recorded all night long, so there is extensive taping
involved.
Ms. Dyer explained that the company that handles the videography was also used in 2008 and
2012 because they have a fast turnaround when videotaping and editing.
Chair Lockhart asked if this video is shown to all high school students in Dublin.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 2 of 20
Ms. Josey confirmed that the entire student body is at the assembly and sees the video and
confirmed that it is not practical to use TV30.
The PFSO presentation concluded. Cm. Strah returned to the dais.
Vickie Thompson, representing Tri-Valley Haven (the Haven), presented program services and
requested funding for support of the Tri-Valley Haven's Homeless Services Program.
Cm. Strah asked if this is a six month program.
Ms. Thompson explained that the shelter stay is up to six months and negotiated on a week by
week basis with the assistance of a case manager who evaluates the situation.
Cm. Strah asked if the Haven follows up on the success rate of those who leave the shelter.
Ms. Thompson explained that follow up is difficult. They have initiated follow up in the past, and
clients indicated housing was sustained.
Linda McKeever and Clair Gomes, representing Open Heart Kitchen (OHK), presented program
services and requested funding for support of the Dublin Meal Programs.
Cm. Sladden asked how many children's meals are served.
Ms. McKeever responded 37,373 meals were served in the year 2014.
Chair Lockhart recused herself from the meeting for the Valley Children's Museum presentation.
Dawn Benson, representing Valley Children's Museum, presented program services and
requested funding for support of the Mobile Museum Children's Activities 15-16.
VC. Brown asked if the museum is open year round.
Ms. Benson stated that the museum is open the third Saturday of every month and is present at
the farmers market every week.
Cm. Sladden verified that four-thousand (4,000) kids are served annually.
Ms. Benson replied yes.
Cm. Strah asked about the fourth grader field trips.
Ms. Benson explained that they are taken to the California Mission History exhibit in the mobile
museum.
The discussion for Valley Children's Museum concluded. Chair Lockhart returned to the dais.
Sarah Holtzclaw and Mike Alvarez, representing Chabot-Las Positas Community College
District/Tri-Valley One Stop Career Center (Chabot-Las Positas), presented program services
and requested funding for support of Project Dublin.
Chair Lockhart asked for Chabot-Las Positas' new address.
Ms. Holtzclaw responded that the address is 6300 Village Parkway, Dublin, CA.
Chair Lockhart asked if Phase One of the workshop includes searching forjob listings.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 3 of 20
Ms. Holtzclaw explained that Phase One includes the use of computers, fax machines, and
printers to enable a job seeker to search for jobs and print out resumes.
Chair Lockhart asked if Chabot-Las Positas offers resume support.
Mr. Alvarez explained that they provide a two-hour workshop called Dynamic Resume where
people are assisted in writing customized resumes for specific occupations. A career counselor
is available to assist people with selecting a career path and recommend training to help them
achieve their goal.
Chair Lockhart asked if people are helped by appointment only.
Mr. Alvarez stated they have an open door policy, but do recommend making an appointment to
be assisted by a career counselor.
Vickie Thompson, representing the Haven, presented program services and requested funding
for support of Tri-Valley Haven's Domestic Violence Services Program.
Chair Lockhart asked if the Haven uses Alameda County's language line.
Ms. Thompson responded yes. It allows staff to assist other language groups who call in on the
crisis line or who come in to the shelter to receive case management.
Sue Compton, representing Axis Community Health (ACH), presented program services and
requested funding for support of the Improving Patient Care with Facilitated Medication Review
Program.
Cm. Strah asked how many patients ACH serves each day.
Ms. Compton explained that each doctor sees twenty-five (25) patients, each day or forty-
thousand (40,000) medical visits per year.
Cm. McCormick asked if a medication nurse is preventative or reactive to medication incidents
with seniors.
Ms. Compton responded that a medication nurse is needed to alleviate administrative duties
from the doctors. This position allows the doctors to see more patients each day. She explained
that the nurse provides medication education, which can prevent medication incidents.
Cm. Brown asked for clarification that the medication nurse follow-up has not been handled this
way in the past.
Ms. Compton responded no. The doctors have followed up with medication refills in the past.
Cm. Strah asked if patients are permitted to follow-up with the medication nurse to refresh their
memories or if they have further questions.
Ms. Compton stated that a nurse is always available to speak with a patient.
Rick Snowden, representing Children's Emergency Food Bank (Food Bank), presented program
services and requested funding for support of a New Building.
Chair Lockhart asked if the building will belong to the Food Bank.
Mr. Snowden explained that the Food Bank is a tenant on the property of John Knox
Presbyterian Church (the Church). To obtain discounted insurance, the Food Bank was
DRAFT HSC Meeting Minutes, January 22, 2015 Page 4 of 20
considering donating the new building to the Church. He explained that if this is a concern, the
new building does not have to be given to the Church.
Cm. Sladden asked about other funding sources the Food Bank will receive.
Mr. Snowden replied that they have internal funds, funds from Dublin San Ramon Women's
Club annual fund raiser, and corporate donations.
Michael Galvan, representing Community Resources for Independent Living (CRIL), presented
program services and requested funding for Independent Living, Housing & Employment
Services for People with Disabilities.
The HSC had no questions.
Donnamarie Fuller, representing Child Care Links, presented program services and requested
funding for support of Early Childhood Education.
The HSC had no questions.
Kim Sato and Camille Hernandez, representing Kidango, Inc. (Kidango), presented program
services and requested funding for support of the Emerald Vista Enrichment Program.
Cm. Strah asked how many hours the subjects are taught and if they are taught weekly or bi-
weekly.
Ms. Sato explained it depends on the topic and trainer. The goal is to provide a series of
continuous workshops and the City's funding would support eight workshops.
Chair Lockhart clarified that the workshops are for kids ages three-to-five and asked if the
information in the workshops is incorporated into the everyday programing.
Ms. Sato stated yes to both questions. She further explained that the funding would supplement
activity kits that are taken home to encourage parent involvement. She stated that specialists
are brought in to speak with the kids, such as representatives from Lawrence Hall of Science.
Chair Lockhart asked to clarify if the workshop brings visitors into the program.
Ms. Sato stated that specialized trainers are brought to the kids to discuss various topics.
Cm. Sladden asked for clarification on the fifty (50) students who are in the program but not
Dublin residents. She asked whether their parents work in Dublin.
Ms. Sato answered that the parents may work in Dublin or reside in the Tri-Valley.
Chair Lockhart asked if the waiting list includes Dublin families.
Ms. Hernandez responded yes.
Cm. Strah asked how many Dublin families are on the waitlist.
Ms. Hernandez explained that she does not have that information, but her enrollment specialist
would.
Chair Lockhart asked if residents at Emerald Vista are given preference into the program, since
they are located onsite.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 5 of 20
Ms. Sato stated she does not believe they receive preference into the program, but they are
informed of the program through outreach.
Victoria Gwiasda, representing CALICO Center (CALICO), presented program services and
requested funding for support of Dublin Child Abuse Intervention.
Cm. Sladden asked why the District Attorney (DA) is not paying for the forensic interviews.
Ms. Gwiasda responded that the forensic interviews service both the criminal side of the
investigation and the child welfare side. This ensures child safety at home in determining if the
child should be taken into custody for their protection. CALICO Staff receive specialized training
and serve the entire County. They conduct over one-hundred (100) interviews a year with kids.
Dublin detectives may conduct two (2) interviews a year and do not have the specialized
training.
Cm. Lockhart reiterated the question as to why the government is not paying for a service used
in prosecution.
Ms. Gwiasda clarified that CALICO does request a contribution from all law enforcement
agencies and receives funding from the DA's office and County Social Services. These
contributions cover half of the operating budget.
Cm. McCormick asked where the interviews take place.
Ms. Gwiasda explained that the interviews for Dublin families take place in the San Leandro
office.
Cm. McCormick asked if the parent is responsibility to take the child to the interview.
Ms. Gwiasda stated that although it is the parent's responsibility, a police officer or child welfare
worker can take them to the interview.
Alison DeJung, representing Eden I & R, Inc. (Eden I & R), presented program services and
requested funding for support of 2-1-1 Alameda County Communications System.
The HSC had no questions.
Cm. Lockhart recused herself from the meeting for the Dublin Partnerships In Education (DPIE)
presentation.
Susan Campbell, representing DPIE, presented program services and requested funding for
support of the DPIE City of Dublin Community Grant.
The HSC had no questions.
The discussion for DPIE concluded. Chair Lockhart returned to the dais.
Hope Hospice was asked to provide a presentation on their funding request in support of the
Grief Support Center and Volunteer Programs. No representative attended the HSC meeting to
present on behalf of the organization.
Gloria Gregory, representing CityServe of the Tri-Valley (CityServe), presented program
services and requested funding for support of CityServe of the Tri-Valley.
The HSC had no questions.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 6 of 20
Collaborating Agencies Responding to Disasters (CARD) was asked to provide a presentation
on their funding request in support of Helping Dublin Prepare to Prosper! No representative
attended the HSC meeting to present on behalf of the organization.
Marlene Peterson, representing Senior Support Program of the Tri-Valley (Senior Support),
presented program services and requested funding for support of Case Management.
VC Brown asked if Senior Support provides job training or job assistance.
Ms. Peterson explained that they do not provide direct job training, but do offer counseling that
would assist a senior to be in a position to work and would use resources within the community
to help with job training.
Chair Lockhart stated that Senior Support is the eyes in the community to assist seniors in
remaining independent.
Ms. Peterson explained that their programs help service seniors in Dublin's senior housing,
providing specialty programs.
Andrew Zelller, representing Partners for Golf Inc. dba The First Tee of the Tri-Valley (First
Tee), presented program services and requested funding for support of The First Tee Tri-Valley
Expansion into Dublin.
Cm. Brown asked how their service is marketed.
Mr. Zelller stated that marketing is done through connections with the schools' physical
education (PE) teachers, word of mouth, media outlets, and banners at all national school sites.
Cm. Strah asked which Dublin schools they have performed outreached at.
Mr. Zeller stated Kolb Elementary School, Murray Elementary School, and Dougherty
Elementary School.
Cm. Strah asked if they have reached out to Fredericksen Elementary School or Dublin
Elementary School.
Mr. Zeller stated yes and explained that they have a part-time employee and PE teacher who
communicates with schools in the Tri-Valley to promote the program.
Chair Lockhart asked if the parent faculty clubs are supporting the program.
Mr. Zeller stated they attend the majority of Parent Faculty Student Association (PFSO)
meetings. One-half of the First Tee Staff are volunteers.
Chair Lockhart asked if financial support is received from the parent faculty clubs.
Mr. Zeller stated they do not receive financial support from parent faculty clubs. Students that
cannot afford to pay are subsidized through the organization. 30%-35% of students are
completely subsidized.
Chair Lockhart asked if the schools contribute financially.
Mr. Zeller stated that the schools do not contribute financially.
Cm. Strah recused herself from the meeting for the Dublin High School PFSO Dry Grad Night
presentation.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 7 of 20
Catheryn Grier, representing PFSO, presented program services and requested funding for
support of Dublin High Safe and Sober Grad Night.
Chair Lockhart asked if the Disneyland trip planned for this year is a senior trip.
Ms. Grier confirmed that the Disneyland trip is the grad night event for the class of 2015.
Chair Lockhart asked if money was given for the grad night event last year.
Ms. Grier stated that the City did fund them last year and that although the event changed it
does have the same parameters of being a safe, secure, and a well supervised evening.
Chair Lockhart reiterated that the plans were changed after the funding was granted.
Ms. Grier explained that Disneyland releases available dates in September and the date
requested is not a guarantee or something that can be planned ahead for.
Chair Lockhart asked if that could happen again.
Ms. Grier explained that it could, if the parents choose to do that.
Chair Lockhart asked if the money funded for last year is going towards the Disneyland event of
2015.
Ms. Grier confirmed that yes it is, and reiterated that the event has the same goals of being a
safe, secure and a well supervised grad night. She explained that it is a different venue than the
one described in the grant application.
Cm. Sladden asked if students from other high schools are allowed to join the event.
Ms. Grier replied no, it is a Dublin High School event.
The discussion for PFSO concluded. Cm. Strah returned to the dais.
Denise Bridges and Catherine Ndugu-Case, representing Livermore Valley Performing Arts
Center (LVPAC), presented program services and requested funding for support of Arts in the
Schools with Cheza Nami Foundation.
Cm. Brown asked if they had any discussions with the Dublin Unified School District or
principals regarding the program.
Ms. Ndugu-Case responded that they have reached out to the Dublin Assistant Superintendent,
and are hoping to meet with him before the program is implemented. She mentioned receiving
positive feedback from his secretary who stated that programing and diversity is integral to the
schools. She stated that typically they outreach to the school districts first to get the message
into the individual schools.
MaryJo Schaarschmidt, representing ValleyCare Health Systems (ValleyCare), presented
program services and requested funding for support of CPR in Schools.
Cm. Strah asked if the goal is to have every student by the time they are seniors trained in CPR.
Ms. Schaarschmidt stated the program would start with students in the leadership class at
Dublin High School.
Cm. Strah asked if the program includes Automated External Defibrillator (AED) training.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 8 of 20
Ms. Schaarschmidt stated that the AED training would be included.
Cm. Brown asked if the School Board has approved the program.
Ms. Schaarschmidt stated the program has not been presented to the School Board as of yet.
Chair Lockhart asked if the seventy (70) student volunteers at ValleyCare are from the Tri-
Valley.
Ms. Schaarschmidt stated yes.
Chair Lockhart asked what percentage are Dublin students.
Ms. Schaarschmidt responded that she was not sure.
Maureen Byrne, Lennie Velez, Jennifer Angel Diaz, Alexander Torrez, and Sofia Wee,
representing Dublin High School, presented program services and requested funding for support
of the Dublin High Freshman Mentor Program.
Cm. Sladden asked if the program informs freshman students of the requirements for California
colleges and universities.
Ms. Byrne replied that a counselor meets with groups of twenty-five (25) freshman providing this
information.
Cm. Brown asked if there is a model the program follows.
Ms. Byrne stated the program is modeled after a program offered by Stevenson High School,
located outside of Chicago.
Cm. Strah asked how the upper classman are picked.
Ms. Byrne stated that the students are picked after a review of their applications.
Samantha Finkelstein, representing Spectrum Community Services (Spectrum), presented
program services and requested funding for support of Meals on Wheels for Dublin's
Homebound Seniors.
The HSC had no questions.
Chair Lockhart announced that Pacific Chamber Symphony (PCS) submitted an application for
the Music is Fun! Educational Assemblies for Elementary Schools. She stated that a
representative telephoned her prior to the meeting to advise that they are withdrawing their
funding request.
Tonya Clenney, representing Center for Community Dispute Settlement, presented program
services and requested funding for support of the Tri-Valley Youth Court.
Cm. Sladden asked if they partner with Alameda County District Attorney's Office.
Ms. Clenney responded that the DA's Office is aware of the program, but no partnership has
been established.
Cm. Sladden asked what distinguishes their organization from Centerforce.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 9 of 20
Ms. Clenney stated that Centerforce is based out of Oakland and provides services to that area.
She stated that Center for Community Dispute Settlement serves people in the Tri-Valley, San
Lorenzo, Castro Valley, and San Leandro.
Cm. Sladden asked if they are considered a diversion program.
Ms. Clenney explained that they are a diversion program that receives referrals from the police
department before they are sent to the juvenile justice system.
Kenny Altenburg, representing YMCA of the East Bay, Tri-Valley Branch (YMCA), presented
program services and requested funding for support of the Tri-Valley YMCA Mentoring Program.
Chair Lockhart asked if fifteen (15) Dublin youths will be served by the program.
Mr. Altenburg responded that a minimum of fifteen (15) Dublin youths will be served at a time.
He explained that it is a very high cost program and requires members to participate weekly.
Chair Lockhart asked if the fifteen (15) represents those served per year.
Mr. Altenburg stated yes and explained that in subsequent years the number would be higher.
Chair Lockhart asked if the program would need ongoing funding.
Mr. Altenburg stated there are other funding sources and more become available when a
program is up-and-running.
Chair Lockhart asked where the fifteen (15) kids are referred from.
Mr. Altenburg explained that the kids are referred from the school districts, other community
partners, kids participating in other YMCA programs, and Emerald Vista. He explained that they
already have the referrals and the policies in place to start the program.
Chair Lockhart asked if they have sought out any of the funders at Emerald Vista, such as Eden
Housing, for financial support.
Mr. Altenburg stated they had not been able to receive funding from that source.
Cm. Strah asked what the time frame is to get a mentor established.
Mr. Altenburg responded that the timeframe is a month for screening and training.
Cm. Strah asked if mentors are in place at the YMCA in Oakland and San Francisco branches.
Mr. Altenburg responded that YMCA has this program running out of San Francisco.
Kenny Altenburg, representing YMCA, presented program services and requested funding for
support of Behavioral Health Care Services for Kids with Special Needs.
The HSC had no questions.
Chair Lockhart recused herself from the meeting for the School of Imagination presentation.
Mitch Sigman, representing School of Imagination, presented program services and requested
funding for support of the Happy Talkers Screening and Training Project.
Cm. McCormick clarified that they are the only center in North America to provide this particular
model of treatment.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 10 of 20
Mr. Sigman responded that they provide the Early Start Denver Model (ESDM), which was
developed by the UC Davis Mind Institute (Mind Institute). He explained that to be certified in the
model a physician, speech therapist, and occupational therapist must attend training as a group
with the Mind Institute. He stated that they provide the only ESDM multidisciplinary program in
North America.
The discussion for School of Imagination concluded. Chair Lockhart returned to the dais.
Chair Lockhart announced that the organization presentations had concluded and the
Commission would take a break to complete their individual funding recommendations and
submit them to Staff for input into a cumulative worksheet for discussion later.
Chair Lockhart recessed the meeting for a break at 8:34:48 PM.
Chair Lockhart called the meeting back to order at 9:19:36 PM.
Chair Lockhart opened the floor for public comment with no responders.
Chair Lockhart introduced the HSC's funding options and recommendations. She explained that
the Commissioners with conflicts of interest will step out of the meeting while the remaining
Commissioners discuss funding recommendations.
Ms. Cunningham stated that the organizations with Commissioner conflicts will be discussed
first. She then walked the Commissioners through the worksheet that displayed, by funding
source, columns detailing the organization request, staff recommendation, each Commissioner's
recommendation, and the Commission's average recommendation. The final column of the
worksheet was available to note the cumulative HSC recommendation.
Cm. Strah recused herself from the meeting for discussion about the PFSO funding
recommendations.
The HSC agreed on recommending $4,000 in funding during Fiscal Year 2015-2016 (FY15-16)
to PFSO for the Safe and Sober Grad Night.
The HSC agreed on recommending $6,375 in funding during FY 15-16 to PFSO for the
Every 15 Minutes Program.
The recommendations for PFSO concluded. Cm. Strah returned to the dais.
Chair Lockhart recused herself from the meeting for discussion about the DPIE, School of
Imagination, and Valley Children's Museum funding recommendations.
Cm. McCormick suggested funding DPIE in the amount of $15,000 because they assist other
programs applying for grant funding.
VC. Brown stated he would like to fund DPIE less because other programs need funding and
DPIE is successful at fund raising.
The Commission asked to defer the funding recommendation for DPIE to later in the meeting.
Cm. Sladden asked if School of Imagination has a building the program is run out of.
Ms. Cunningham responded that School of Imagination does have a building in the City.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 11 of 20
The HSC agreed on recommending $12,500 in funding during FY 15-16 to School of
Imagination for the Happy Talkers Screening and Training Project.
The HSC agreed on recommending $5,125 in funding during FY 15-16 to Valley Children's
Museum for Mobile Museum Children's Activities.
The discussion for DPIE, School of Imagination, and Valley Children's Museum concluded.
Chair Lockhart returned to the dais.
The HSC began discussions about CDBG eligible organizations.
The HSC agreed on recommending $7,530 in CDBG funding during FY 15-16 to Axis
Community Health for Patient Care.
The HSC agreed on recommending $7,300 in CDBG funding during FY 15-16 to Calico for
Child Abuse Intervention.
The HSC agreed on recommending $12,600 in CDBG funding during FY 15-16 to Open
Heart Kitchen for the Dublin Meal Programs.
Chair Lockhart suggested raising the funding amount for Senior Support because they are the
eyes and voice in the community for senior needs.
Cm. Sladden supported the recommendation to fully fund Senior Support acknowledging the
growing senior population.
The HSC agreed on recommending $11,646 in CDBG funding during FY 15-16 to the
Senior Support Program of the Tri-Valley for Case Management.
The HSC agreed on recommending $8,350 in CDBG funding during FY 15-16 to Spectrum
for Meals on Wheels for Homebound Seniors.
Ms. Cunningham stated that CDBG funds are now entirety allocated and that the loan payment
obligation for Axis Community Health's Capital Project can be reduced by $1,176. She indicated
that CDBG funding may need to be marginally reduced once final funding amounts are
announced.
The HSC began discussions about organizations eligible for the Affordable Housing Fund.
Chair Lockhart suggested funding CRIL at the requested amount because they are the only
organization in the Tri-Valley that provides these services to the disabled community. She stated
that they never request exorbitant amounts and use the funds wisely. She stated that they have
been a source of information to the City of Dublin for new home construction.
Ms. Cunningham explained to the Commissioners that they can fully fund CRIL's request from
the Affordable Housing Fund because the services are within the intended use of the fund.
The HSC agreed on recommending $5,000 in Affordable Housing funds during FY 15-16
to CRIL for Independent Living, Housing & Employment Services for People with
Disabilities.
Ms. Cunningham stated that the Haven's full funding request for Tri-Valley Haven's Domestic
Violence Services Program is divided between the Affordable Housing Fund and General Fund.
The HSC agreed on recommending $3,000 in Affordable Housing funds during FY 15-16
to the Haven for Tri-Valley Haven's Domestic Violence Services.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 12 of 20
Ms. Cunningham stated that CARD is not present as the HSC meeting and is therefore
ineligible to receive funding. Attendance at the Commission meeting is mandatory to
qualify for the grant program.
The HSC agreed on recommending $3,500 in funding during FY 15-16 to Center for
Community Dispute Settlement for the Tri Valley-Youth Court.
The HSC agreed on recommending $9,600 in funding during FY 15-16 to Chabot-Los
Positas for Tri-Valley One Stop Career Center.
The HSC agreed on recommending $9,700 in funding during FY 15-16 to Child Care Links for
Early Childhood Education.
Cm. Sladden suggested increasing the funding amount for the Children's Emergency Food
Bank to $10,000. She noted that the services fill an unmet need and have been established for
nearly forty years. She stated that the money will fund a safe building rather than being spent on
salary or overhead.
Chair Lockhart stated that if the ownership can be remedied then she would be in agreement
with the funding. She explained that she is not comfortable with the idea of giving funds to an
organization who would then donate the building, partially purchased with City funds, to a
church.
Ms. Cunningham stated that the City of Dublin Attorney is confident there is a legal solution.
Chair Lockhart clarified that the funds would be directed at the Tuff Shed.
Ms. Cunningham stated that the funds would help pay for the Tuff Shed.
Cm. McCormick asked for a contingency that the legal issue be resolved prior to funding.
Ms. Cunningham stated that the condition could be written into the funding contract. She
explained that the City Attorney has already identified a funding model that would allow for the
City's funds to be used as required by the state constitution.
Cm. McCormick asked if there is a contractual agreement between the Food Bank and the
Church and if the Church can ask the Food Bank to leave at any time.
Mr. Snowden explained that the current building has been there since 1969 and the Food Bank
pays $50 a month to use it. He stated that the Food Bank is a separate 501(c)3 from the Church
and is not required to get prior approval before replacing it. He stated to maintain the insurance
on the bill donating the building was an option but not requirement.
Ms. Cunningham stated that calling the Tuff Shed a building is a misnomer. She stated that in
the legal sense it should be considered a piece of equipment due to its nominal value.
The HSC agreed on recommending $10,000 in funding during FY 15-16 to Food Bank for a New
Building.
The HSC agreed on recommending $10,000 in funding during FY 15-16 to CityServe for
CityServe of the Tri-Valley.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 13 of 20
A discussion ensued regarding the Dublin High School, Dublin High Freshman Mentor Program.
VC. Brown stated he feels strongly about motivating freshmen to stay in school.
Chair Lockhart stated that it is a wonderful program and brilliant idea to work with these
students. She stated that traditionally the City has funded organizations that help the schools,
without funding school programs directly. She encouraged her fellow Commissioners to
consider the HSC priorities when making funding recommendations. She explained that there is
an educational foundation that supports the schools and is confident they can get funding
through this source.
Cm. Sladden said that she supports funding the program this year because freshman are a
delicate population and that a bad decision in this critical first year could affect their future goals
and take them off track.
Ms. Cunningham explained that the Staff recommendation of $0 is not a commentary on the
value of the program, but is aligned with the established priorities of the HSC and the City
Council's past decisions.
Cm. McCormick stated that she agreed that the City is the wrong source for this funding and
that other organizations would love the program and would be in the position to fund it.
Cm. Strah stated that she has a freshmen, but is in agreement to not recommend funding.
The HSC asked to defer the funding recommendation for Dublin High School, Freshman Mentor
Program.
The HSC agreed on recommending $10,000 in funding FY 15-16 to Eden I & R for 2-1-1
Alameda County Communications System.
The HSC agreed on recommending $5,000 in funding during FY 15-16 to Easter Seals Bay
Area for Kaleidoscope.
Ms. Cunningham stated that Hope Hospice is not present as the HSC meeting and is
therefore ineligible to receive funding. Attendance at the Commission meeting is required
to qualify for the grant program.
The HSC agreed on recommending $4,000 in funding during FY 15-16 to Kidango for Emerald
Vista Enrichment.
A discussion ensued regarding LVPAC, Arts in the Schools with Cheza Nami Foundation.
VC. Brown stated art programs are of value, but he thinks they should be funded through
Heritage and Cultural Arts.
Chair Lockhart responded that Staff is researching other funding sources. She stated that the
schools should agree to provide the program prior to the HSC being asked for funding.
Ms. Cunningham explained that the HSC has maintained a consistent message of funding
human services needs. She explained that Staff informed the organizations applying for grant
funding of the HSC priorities at the mandatory community workshops.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 14 of 20
Cm. Strah explained that she allocated funding towards the art program because she was
unable to recommend funding to organizations she had a conflict with.
The HSC agreed not to recommend funding during FY 15-16 to LVPAC for Arts in the
Schools with Cheza Nami Foundation.
Ms. Cunningham stated that Pacific Chamber Symphony is not present as the HSC
meeting and is therefore ineligible to receive funding. Attendance at the Commission
meeting is required to qualify for the grant program. She noted that a representative
contacted the Commission Chair to advise that he did not plan to attend the meeting.
A discussion ensued about the Partners for Golf, First Tee Tri-Valley Expansion into Dublin
program.
Cm. Sladden stated that the benefits of the program to the community were unclear.
Ms. Cunningham stated that Mr. Zeller with The First Tee of the Tri-Valley was no longer
present at the meeting to comment on behalf of the organization.
Chair Lockhart stated that golf is not a top priority need for underserved kids and recommended
community or school sports programs that offer the same valuable lessons. She stated that if
kids in the Dublin community are interested in the program, it is offered through other venues.
Cm. McCormick stated that there are funding sources in the private sector that would be a more
appropriate funding option.
The HSC agreed on not recommending funding during FY 15-16 to The First Tee for The
First Tee Tri-Valley Expansion into Dublin.
Ms. Cunningham reminded the Commissioners that the funding for the Haven's Domestic
Violence Program was partially funded through the Affordable Housing fund.
The HSC agreed on recommending an additional $5,000 from the General Fund in funding
during FY15-16 to the Haven for Domestic Violence Program.
The HSC agreed on recommending $10,000 in funding during FY15-16 to the Haven for
Homeless Services.
A discussion ensued regarding ValleyCare Health System, CPR in Schools.
Cm. Sladden asked if the school program could be funded elsewhere.
Chair Lockhart stated that she believes the service clubs would fund the program and
suggested the organization confirm the program is approved by the school prior to requesting
grant funding.
The HSC agreed on not recommending funding during FY15-16 to ValleyCare for CPR in
Schools.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 15 of 20
Cm. Lockhart suggested increasing funding for YMCA's Behavior Health. She stated that the
program serves a special needs group which includes older children and young adults, which is
not addressed by any other program.
The HSC agreed on recommending $10,000 in funding during FY15-16 to YMCA for Behavior
Health Care.
A discussion ensued regarding YMCA's Mentoring Program.
Cm. Sladden stated that funding $3,500 for one year may be counterproductive when the
program requires a multi-year commitment. She stated she was unsure what the requested
funding was for.
Ms. Cunningham stated that the funding is for staff to administer the mentoring program.
Chair Lockhart stated that the requested $15,000 is a high cost program.
Ms. Cunningham stated that the reason Staff recommended zero for this program is because
YMCA ranked their Behavioral Health Care Services for Kids with Special Needs program
application as a priority (ranking is a requirement when an organization submits more than one
application). She stated that YMCA's other program provides behavioral health services which
is an identified HSC priority.
The HSC agreed not to recommend funding during FY 15-16 to YMCA for the Mentoring
Program.
Chair Lockhart recused herself from the meeting for the continued discussion about DPIE's
funding recommendation.
The HSC decided to discuss the funding recommendation for DPIE after consideration of the
other remaining organizations.
Chair Lockhart returned to the dais.
Cm. Strah asked if the freshmen mentoring program will remain at Dublin High School.
Ms. Byrne responded yes.
Chair Lockhart stated that since the program is in place this year, there are not-for-profit
organizations that can provide future funding. She reiterated that in the past, the City has stayed
away from directly funding school programs through the Community Grants Program and has
funded the not-for-profit organizations that help support the school programs.
VC. Brown asked if the mentoring program is a separate 501(c)3.
Chair Lockhart responded no, it is a school district program.
Cm. McCormick stated that there are other funding sources outside the City to fund this program
and she did not recommend funding it.
Ms. Cunningham suggested working with the organization to identify other funding sources.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 16 of 20
The HSC agreed not to recommend funding during FY 15-16 to Dublin High School for the
Dublin High Freshman Mentor Program.
Chair Lockhart recused herself from the meeting for another discussion about DPIE's funding
recommendation.
Cm. McCormick suggested funding DPIE at $15,000 because she is confident they will fund the
Dublin High Freshman Mentor Program.
The HSC agreed on recommending $15,000 in funding during FY 15-16 to DPIE for the DPIE
Community Grant.
The discussion for DPIE concluded. Chair Lockhart returned to the dais.
Cm. McCormick stated she would like to reduce the funding for Eden I & R to fund other
programs.
Ms. Cunningham suggested the HSC review funding recommendations to programs that are
being funded significantly higher than the Commission average to reach their goal of funding
more organizations.
The HSC agreed to change the recommended amount to $7,000 in funding during FY 15-
16 to the Children's Emergency Food Bank for a New Building.
Cm. Sladden suggested reducing the funding for Child Care Links, Early Childhood Education,
to $8,000 because they have strong partners that can make up the difference.
Chair Lockhart stated that there are organizations offering the same programs in the community
and agreed the funding amount should be reduced.
The HSC agreed to change the recommended amount to $8,000 in Community Support
funding during FY 15-16 to Child Care Links for Early Childhood Education.
Chair Lockhart recused herself from the meeting again for discussion about the DPIE
recommendation.
VC. Brown explained that DPIE is successful in their fund raising efforts and suggested reducing
the funding recommendation to $12,000.
The HSC agreed to change the recommended amount to $12,000 in Community Support
funding during FY 15-16 to DPIE for the DPIE Community Grant.
The discussion for DPIE concluded. Chair Lockhart returned to the dais.
Chair Lockhart stated that Eden I & R is a County program that will exist even if the City decides
to fund a lessor amount.
Ms. DeJung requested to address the HSC to answer any questions about the 2-1-1 program.
The HSC responded that they would like to ask questions.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 17 of 20
Ms. DeJung explained that each City is asked to pay on a per capita amount. Dublin is two
percent of Alameda County and is asked to pay $10,000. The program is supported a third by
the cities, a third by various County departments, and a third by the private sector. She
explained that if the City reduces funding, other cities will reduce funding, creating a domino
effect.
Ms. Cunningham explained that Eden I & R requests a very calculated amount of funding. She
also stated that the Commissioners have a limited amount of funding to support organizations.
Ms. DeJung pointed out to the Commissioners that the two percent they request is from the
organization's original budget. The budget has increased over the years, but increased amounts
have not been requested from the cities.
Chair Lockhart asked how they are able to make up the difference.
Ms. DeJung responded that some years they have had a deficit and have dipped into their
reserves. She stated that they are frugal, look for individual and private funding sources, and
establish new partnerships. She gave an example of a new partnership started last fiscal year
with Alameda County Probation Department. She explained that they track callers who self-
report as formerly incarcerated on probation and report their needs to the County which reduces
rates of recidivism.
Chair Lockhart stated that this program is important to Alameda County.
Ms. DeJung responded that they have contracts with Health Care Services Agency, Probation,
and the Workforce Investment Board because of their Medi-Cal outreach. She explained that
they are the gateway to connecting the residents with all the not-for-profit agencies.
Ms. Cunningham explained that most of the programs funded by the City's Community Grants
program are required to register with 2-1-1. She explained that they provide services that meet
all fourteen needs in the Tri-Valley.
Cm. Sladden recommended funding at the requested amount.
Chair Lockhart asked how many rating points 2-1-1 received.
Ms. Cunningham explained that 2-1-1 received fifteen points in the rating criteria and addressed
all fourteen needs.
Chair Lockhart stated that based on the rating criteria they should be funded at the requested
amount.
The HSC agreed as a majority on recommending $10,000 in funding FY 15-16 to Eden I &
R for 2-1-1 Alameda County Communications System.
Cm. McCormick suggested to her fellow Commissioners that they use the rating criteria to help
them narrow down which other organizations to reduce funding to. This approach would help
them balance the funding recommendations.
Chair Lockhart recused herself from the meeting for another discussion about the School of
Imagination funding recommendation.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 18 of 20
The Commissioners reviewed the rating criteria and last fiscal year funding amount.
The HSC agreed to change the recommended funding to $11,500 in funding during FY 15-
16 to School of Imagination for the Happy Talkers Screening and Training Project.
The discussion for School of Imagination concluded. Chair Lockhart returned to the dais.
Cm. Strah recused herself from the meeting for another discussion about the PFSO funding
recommendations.
Cm. Sladden suggested changing the recommendation amount for Dry Grad Night because
they changed the use of funding after receiving a grant award from the City.
Ms. Cunningham explained that from a Staff perspective if an organization changes what they
say they are going to do with grant funding they need to notify the City. She explained that Staff
will address this with the organization.
Cm. Sladden suggested reducing funding to $3,500.
The HSC agreed to change the recommended funding to $3,500 in funding during FY 15-
16 to PFSO for Dublin High Safe and Sober Grad Night.
The discussion for PFSO concluded. Cm. Strah returned to the dais.
Ms. Cunningham stated that the HSC has to reduce funding by another $600 to balance the
General Fund allocation. The HSC cannot recommend more than $120,000.
After discussion, the HSC agreed to change the recommended funding to $3,500 in
funding during FY 15-16 to Kidango for Emerald Vista Enrichment.
After discussion, the HSC agreed to change the recommended funding to $9,900 in
funding during FY15-16 to YMCA for Behavior Health Care.
OTHER BUSINESS
9. Brief INFORMATION ONLY reports from the Human Services Commission and / or
Staff related to meetings attended at City Expense (AB 1234).
Ms. Cunningham explained that the next HSC meeting will be held Thursday, April 23, 2015 at
7:00 p.m. She encouraged the Commissioners to inform her if they would like any of tonight's
organizations to present in more detail at the next HSC meeting. She stated that Open Heart
Kitchen, The Tri-Valley Haven, and Kidango seemed to be of interest to the Commissioners
this evening.
The Commissioners agreed they would like more information about Kidango's programs at
Emerald Vista.
Chair Lockhart inquired about increasing the frequency of the HSC meetings to more than
quarterly. She asked if there is something they need to do to make that happen.
Ms. Cunningham explained that this could be done through the strategic planning process.
She invited Luke Sims, Community Development Director, to the podium to discuss this further.
DRAFT HSC Meeting Minutes, January 22, 2015 Page 19 of 20
Mr. Sims explained that the strategic plan involves a two-step process where the City's agenda
is set for the next several years. This helps guide the City Council in the development of the
budget. The process will start March 7, 2015 with a work session laying out the strategic
initiatives to accomplish the mission vision, and values. He explained that all Commissions will
be invited to the second work session, Saturday, March 21, 2015. Each Commissioner will
receive the strategic plan initiatives and mission, vision, and values in advance of the work
session. Then the Commissioners will have the opportunity to provide input to the City Council.
Chair Lockhart stated that the Commission should consider whether they want to meet more
often to gain momentum to accomplish something.
The HSC agreed they would like to consider the idea of meeting more frequently.
Chair Lockhart asked when the next Joint Human Services Commission meeting will be with
Pleasanton and Livermore.
Ms. Cunningham stated that the date had not been set, but it typically takes place in the
summer. She further reminded the Commission that last summer regional sub-committees
were formed and because Livermore and Pleasanton have been busy with CDBG activities the
Commissioners have not had time to meet. If they are ready to meet prior to the next HSC
meeting she will let the Commissioners know.
Chair Lockhart spoke about the priorities all three Commissions were interested in the Tri-
Valley, one being a dental program.
Ms. Cunningham explained that Staff from all three cities spoke with Axis about opportunities
for housing a dental clinic in their new facility. She stated they will be meeting with the
president of the Southern Alameda County Dental Society to discuss other options for providing
dental care, if Axis is not available to provide this care.
Chair Lockhart asked if there was a priority that the Dublin and Livermore Commissions agreed
on.
Ms. Cunningham stated that all three cities agreed on the same three priorities: behavior health
services, senior services and medical services (including dental). She also spoke about the
Tri-Valley health fair held last August. She stated that there was not significant participation
from Pleasanton and Dublin residents. The regional committee is looking to use Alameda
County funds this year to specifically address the needs within each respective city.
ADJOURNMENT
Being no further business, the meeting adjourned at 11:03:02 PM.
Respectfully Submitted,
Anastasia Nelson, Recording Secretary
APPROVED:
Chairperson, Janet Lockhart
DRAFT HSC Meeting Minutes, January 22, 2015 Page 20 of 20