HomeMy WebLinkAboutItem 4.09 Street Overlay Program~~~~ OF Dp~~~
i9' d-~~~`-'" '82 STAF C I T
`~~~~~ FREPORT Y CLERK
~c~~I~~~ DUBLIN CITY COUNCIL File # ^~00-0~
DATE: May 4, 2010
TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager
SUBJECT: Award of Bid - Contract No. 10-04, 2009-2010 Annual Street Overlay Program
Prepared By: Steven Yee, Public Works Manager
EXECUTIVE SUMMARY:
The Annual Street Overlay Program (CIP No. 969101) provides for the resurFacing of various
streets with placing 1%2" asphalt concrete overlay on top of existing pavement.
FINANCIAL IMPACT:
The adopted Fiscal Year 2009-2010 total appropriations for this project were $765,375,
including design and inspection. Of this amount, $129,950 has been allocated for design and
inspection and $635,425 for improvements to be completed under this Contract. Due to State
requirements to expend Traffic Congestion Relief Funds (TCRF) within a finro year period, an
adjustment is proposed to the amount funded by TCRF. The total amount of the base bid to be
awarded is $486,465.37 and allowing for a 10% contingency would create total contract costs
that are below the amount budgeted.
RECOMMENDATION:
1. Adopt the Resolution awarding Contract No. 10-04, 2009-2010 Annual Street Overlay
Program, to G. Bortolotto Co., Inc.
2. Approve the Budget Change form authorizing an adjustment to the amount funded by
Traffic Congestion Relief Funds to reflect the balance available.
:
S` mitted y
Public Works Manager
~
Reviewed By
Administrative Services Director
~
Re ~ ed By
Assistant City Manager
Page 1 of 2 ITEM NO. ~~ '_
DESCRIPTION:
The Annual Street Overlay project consists of removing and replacing failed asphalt concrete
(AC) pavement to a minimum depth of 4 inches on residential streets and 6 inches on
collector/arterial streets, resurfacing the street with a minimum 1-1/2-inch overlay of AC, and re-
striping pavement markings. Major cracks will be sealed prior to resurFacing in order to prevent
the cracks from reflecting through the new AC overlay. .
The 2009-2010 Annual Street Overlay Program will repair and overlay the following streets, as
shown on the Location Map (Attachment 1):
STREETS TO BE INCLUDED IN THE 2009-2010 ANNUAL STREET OVERLAY PROJECT
Mulber Place Lewis Avenue Soleado Court S uirrel Creek Circle
Mulber Court Beckett Wa Santo Court Quail Creek Circle
Wineber Wa Au usta Court Kolb Place Willow Creek Circle
Locust Court Via Za ata Bluebell Wa New ort Court
Locust Place Za ata Court Lancaster Road
C ress Court Re io Court Juarez Lane
The project went to bid on April 6, 2010, and a total of ten (10) bids were received on April 20,
2010 (Attachment 2), with the low bid of $486,465.37 submitted by G. Bortolotto & Co., Inc.
Staff has reviewed the bid results, checked references, necessary licenses, and recommends
that the City Council adopt the Resolution (Attachment 3) awarding Contract No. 10-04, 2009-
2010 Annual Street Overlay Program to G. Bortolotto & Co., Inc., as the lowest responsive
bidder.
Staff expects the project to begin the end of May 2010 and anticipate completion of the majority
of the improvements by June 30, 2010. A minor adjustment to the appropriations is required as
described in the Budget Change Form (Attachment 4). Traffic Congestion Relief Funds have
requirements for minimum expenditures within established time periods. Based on the balance
of these funds as of June 30, 2009, it is necessary to appropriate an additional $2,562 of
project costs from this fund. Based on the low bid the total project remains less than the
original adopted budget.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
1) The City mailed notices to affected residents and businesses of the upcoming street overlay
improvements.
2) As required by the specification, the Contractor will distribute a notice one week in advance
of the overlay improvements to all affected residents and businesses.
ATTACHMENTS: 1. Location Map
2. Bid Results
3. Resolution awarding Contract 10-04, 2009-2010 Annual
Street Overlay Program to G. Bortolotto & Co., Inc.,
4. Budget Change Form
G:\CIP\Overlay~2009-2010\Staff Report Award of Bid - Overlay.doc
Page 2 of 2
2009-2010 Annual Street Overlav Proaram
0 oz5 os 1 Miles ~ Overlay Streets Streets ~City of Dublin Parks RFTA e
~~
~
SUMMARY OF BID RESULTS - April 20, 2010
---- '
' --- ~
CONTRACT 10-04, 2009-2010 ANNUAL STREET OVERLAY PROGRAM
-- -
-- - i
Page 1.
- - --- - - ---
I
~
_ - ~ -- ,
~ - ----
I
--- ENGINEER' S E STIMATE G. BOR TOLOTTO
~ BAY CITI ES PAVING O'GRADY PAVING
BID
ITEM
ITEM DESCRIPTION
M
UNIT
EASURE
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
~
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE --
TOTAL PRICE
1 Striping & Marking Removal _ LS 1 $ 7,000.00 $ 7,000.00 $ 2,300.00 $ 2,300.00 $ 2,415.00 $ 2,415.00 $ 2,300.00 $ 2,300.00
2 Plane AC Pavement 12' Wide LF 1,348 $ 1.70 $ 2,291.60 $ 4.01 $ 5,405.48 $ 3.74 $ 5,041.52 $ 5.00 $ 6,740.00
3 Plane AC Pavement 6' Wide LF 24,493 $ 0.85 $ 20,819.05 $ 1.01 $ 24,737.93 $ 1.08 $ 26,452.44 $ 1.00 $ 24,493.00
_ 4 Base Pavement Failure Repairs 4" SF 48,500 $ 2.770 $ 134,345.00 $ 2.37 $ 114,945.00 $ 2.15 $ 104,275.00 $ 2.450 $ 118,825.00
5 Crack Sealing LS 1 $ 12,000.000 $ 12,000.00 $ 8,500.00 $ 8,500.00 $ 11,550.00 $ 11,550.00 $ 12,000.00 $ 12,000.00
6
-- Install1 1/2"ACoverlay _ SF 439,102 $ 0.660 $ 289,807.32 $ 0.655 $ 287,611.81 $ 0.65 $ 285,416.30 $ 0.72 $ 316,153.44
7 Reconstruction - 4" AC SF 8,215 $ 2.77 $ 22,755.55 $ 2.37 $ 19,469.55 $ 2.71 $ 22,262.65 $ 2.400 $ 19,716.00
8 Install Detector Loops EA 8 $ 500.00 $ 4,000.00 $ 370.00 $ 2,960.00 $ 304.50 $ 2,436.00 $ 320.00 $ 2,560.00
9 Adjust Storm Drain Manhole _ EA 3 $ 476.00 $ 1,428.00 $ 301.00 $ 903.00 $ 483.00 $ 1,449.00 $ 700.00 $ 2,100.00
10
~ ~'~'~ : , Ad~ust Monuments to Grade
~~~,~~ . ~~~~~ ~ ~ ~.
_ LF 57
_ $ 320.00
_ $ 18,240.00
- $ 180.00 $ 10,260.00 $ 357.00 $ 20,349.00 $ 250.00 $ 14,250.00
12 '
Install Detail 22 _
LF _
967
$
2.20
$
2,127.40
$ --
1.71
$
1,653.57
$
1.68
$
1,624.56
$
1.60
$
1,547.20
13 Install Detail 23 LF 323 $ 2.20 $ 710.60 $ 1.71 $ 552.33 $ 1.68 $ 542.64 $ 1.60 $ 516.80
14 Install Detail 38A _ LF 105 $ 1.15 $ 120.75 $ 1.40 $ 147.00 $ 1.47 $ 154.35 $ 1.40 $ 147.00
15 Install Arrow Type III (L) EA 1 $ 150.00 $ 150.00 $ 101.00 $ 101.00 $ 99.75 $ 99.75 $ 100.00 $ 100.00
16 Install Arrow Type III (R) EA 1 $ 150.00 $ 150.00 $ 101.00 $ 101.00 $ 99.75 $ 99.75 $ 100.00 $ 100.00
17
18 Install Arrow Type IV (L)
_-
Install Arrow Type IV (R) ~ EA
-
EA , 2
_.
2 $
$ 55.00
55.00 $
$ 110.00
110.00 $
$ 63.00
63.00 $
$ 126.00
126.00 $
$ 63.00
63.00 $
$ 126.00
126.00 $
$ 65.00
65.00 $
$ 130.00
130.00
19
-- --
20 Install 12" Yellow Crosswalk ~
Install 12" White Xwalk or Stop Bar_ _ LF~
-~
LF _ 230
-
740 $
$ 2.80
2.80 $
$ 644.00
2,072.00 $
$ 3.11
3.11 $
$ 715.30
2,301.40 $
$ 3.15
3.15 $
$ 724.50
2,331.00 $
$ 3.00
3.00 $
$ 690.00
2,220.00
21 Install "PED XING" Legend, Thermo. EA 2 $ 188.00 $ 376.00 $ 121.00 $ 242.00 $ 126.00 $ 252.00 $ 130.00 ' $ 260.00
22
-- Install "STOP" Legend, Thermo.
-- EA
- 22 $ 91.00 $ 2,002.00 $ 111.00 $ 2,442.00 $ 110.25 $ 2,425.50 $ 110.00 $ 2,420.00
23 Install "25" Legend, Thermoplastic EA 4 $ 70.00 $ 280.00 $ 85.00 $ 340.00 $ 89.25 $ 357.00 $ 90.00 $ 360.00
24 _ Install Reflective Markers (Blue)_
_ ~
_ EA
_- 35
___ $ 15.00
_._ $ 525.00 $ 15.00 $ 525.00 $ 15J5 $ 551.25 $ 20.00 $ 700.00
__ -
- ~
-
___ --
TOTAL: $ 522,064.27 $ 486,465.37 $ 491,061.21 $ 528,458.44
~ ~
~ ~
~ ~ ~
E.
..~
r~
~
SUMMARY OF BID RESULTS - May 5, 200 ~
CONTRACT 09-07, 2008-2009 ANNUAL STREET OVERLAY PROGRAM
- -- -- ----
Page 2.__
~
_ -
I
T DESILV A GATES GALEDRIGE CONSTR. C.F. ARCHIBALD
BID
ITEM
ITEM DESCRIPTION UNIT~
MEASURE i
QTY
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
UNIT PRICE
TOTAL PRICE
1
- Striping & Marking Removal LS ~
_~ 1
_ - $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 10,000.00 $ 2,300.00 $ 2,300.00
2 Plane AC Pavement 12' Wide LF 1,348 $ 3.00 $ 4,044.00 $ 2.95 $ 3,976.60 $ 3.00 $ 4,044.00
3 Plane AC Pavement 6' Wide LF 24,493 $ 1.00 $ 24,493.00 $ 0.80 $ 19,594.40 $ 1.00 $ 24,493.00
4 Base Pavement Failure_Repairs 4" _ SF 48,500 $ 2.400 $ 116,400.00 $ 2.50 $ 121,250.00 $ 2.80 $ 135,800.00
5 CrackSealing LS 1 $15,000.000 $ 15,000.00 $ 10,500.00 $ 10,500.00 $ 11,200.00 $ 11,200.00
6
-- Install11/2"ACoverlay SF 439,102 $ 0.750 $ 329,326.50 $ 0.7685 $ 337,449.89 $ 0.72 $ 316,153.44
7 Reconstruction - 4" AC SF 8,215 $ 2.00 $ 16,430.00 $ 2.45 $ 20,126.75 $ 3.65 $ 29,984.75
8 Install Detector Loops
_ EA
___ _ 8
_ $ 300.00 $ 2,400.00 $ 350.00 $ 2,800.00 $ 350.00 $ 2,800.00
9
Adjust Storm Drain Manhole _
EA
3 _ -
$ 500.00
$ 1,500.00
$ 500.00
$ 1,500.00
$ 350.00
$ 1,050.00
10
~;~~~, Ad~ust Monuments to Grade
~
~~ ~~:
~. . : ~. +~~"~m,,,~ ~.,,, .
~ LF
- 57
-- $ 250.00 $ 14,250.00 $ 250.00 $ 14,250.00 $ 250.00 $ 14,250.00
12
13
14
_
15
16
_ 17 Install Detail 22
Install Detail 23 _ _
Install Detail 38A
- ---
Install Arrow Type III (L)
Install Arrow Type III (R)
Tlnstall Arrow Type IV (L) LF
LF
LF i
EA_
EA
EA 967
323
105
~ 1
1
2 $ 1.00
$ 1.00
$ 1.00
$ 100.00
$ 100.00
$ 50.00 $ 967.00
$ 323.00
$ 105.00
$ 100.00
$ 100.00
$ 100.00 $ 2.00
$ 2.00
$ 1.50
$ 150.00
$ 150.00
$ 75.00 $ 1,934.00
$ 646.00
$ 157.50
$ 150.00
$ 150.00
$ 150.00 $ 1.65
$ 1.65
$ 1.45
$ 100.00
$ 100.00
$ 65.00 $ 1,595.55
$ 532.95
$ 152.25
$ 100.00
$ 100.00
$ 130.00
------
~---
18 I Install Arrow Type IV (R) EA 2 $_
50.00 $ 100.00 $ 75.00 $ 150.00 $ 65.00 $ 130.00
19 i Install 12" Yellow Crosswalk LF 230 _
$ 3.00 $ 690.00 $ 3.50 $ 805.00 $ 3.25 $ 747.50
20 r -
Install 12" White Xwalk or Stop Bar -
LF
740 - -
$ 3.00 -
$ 2,220.00 --
$ 3.25
$ 2,405.00
$ 3.25
$ 2,405.00
21 Instail "PED XING" Legend, Thermo. EA 2 $ 100.00 $ 200.00 $ 120.00 $ 240.00 $ 125.00 $ 250.00
22
- Install "STOP" Legend, Thermo.
--- -- EA
--- 22 $ 100.00 $ 2,200.00 $ 105.00 $ 2,310.00 $ 110.00 $ 2,420.00
23
Install "25" Legend, Thermoplastic
EA
4
$ 100.00
$ 400.00
$ 100.00
$ 400.00
$ 90.00
$ 360.00 -
24 ~ Install Reflective Markers (Blue) _ EA 35 $ 15.00 $ 525.00 $ 15.00 $ 525.00 $ 16.00 $ 560.00
-- _ __ _ __-
_ TOTAL:
~ -
$ 536,873.50
$ 551,470.14
$ 551,558.44
W
oh
~~
~
SUMMARY OF BID RESULTS - May 5, 2009 ~
CONTRACT 09-07, 2008-2009 ANNUAL STREET OVERLAY PROGRAM '
Page 3. - --
_ _- - --- -
- - -- - - - _ _
_ _ __ GHILOTTI CONSTR.
M S CONSTRUCTION
GRANITE
CONSTR.
--
MCK SERVICES
BID ~ UNIT -
ITEM' ITEM DESCRIPTION ~ MEASURE QTY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1 Striping & Marking Removal LS 1 $ 4,500.00 $ 4,500.00 $ 2,000.00 $ 2,000.00 $ 2,500.00 $ 2,500.00 $ 10,020.00 $ 10
020.00
2 Plane AC Pavement 12' Wide LF i 1,348 $ 5.00 $ 6,740.00 $ 1.00 $ 1,348.00 $ 3.75 $ 5,055.00 $ 1.60 ,
$ 2,156.80
3 Plane AC Pavement 6' Wide LF 24,493 $ 1.00 $ 24,493.00 $ 1.00 $ 24,493.00 $ 1.00 $ 24,493.00 $ 1.15 $ 28,166.95
4 Base Pavement Failure Repairs 4" SF 48,500 $ 2.500 $ 121,250.00 $ 2.75 $ 133,375.00 $ 3.07 $ 148,895.00 $ 2.97 $ 144,045.00
5
6 CrackSealing
In
t
ll1 1/2"AC LS
~- 1 $10,900.000 $ 10,900.00 $ 7,500.00 $ 7,500.00 $11,000.00 $ 11,000.00 $ 8,500.00 $ 8,500.00
s
a
overlay SF 439,102 $ 0.800 $ 351,281.60 $ 0.86 $ 377,627.72 $ 0.85 $ 373,236.70 $ 0.93 $ 408,364.86
7 Reconstruction - 4" AC SF
T 8,215 $ 3.00 $ 24,645.00 $ 3.10 $ 25,466.50 $ 2.40 $ 19,716.00 $ 2.83 $ 23,248.45
8
9 Install Detector Loops
Adjust Storm Drain Manhole EA
EA 8
3 $ 300.00
$ 450.00 $ 2,400.00
$ 1,350.00 $ 350.00
$ 400.00 $ 2,800.00
$ 1,200.00 $ 325.00
$ 573.00 $ 2,600.00
$ 1,719.00 $ 308.00
$ 450.00 $ 2,464.00
$ 1,350.00
10
:.: Ad~ust Monuments to Grade
. ,.
` LF
_ 57 $ 250.00 $ 14,250.00 $ 375.00 $ 21,375.00 $ 250.00 $ 14,250.00 $ 250.00 $ 14,250.00
~
~~ 11t l~
~ ~
~`
~
~
~ ~~~~~
~
12 ...
,
._ .
.~„
Install Detail 22 LF 967 $ 1.00 $ 967.00 $ 1.60 $ 1,547.20 $ 1.60 $ 1,547.20 $ 1.60 $ 1
547.20
13 Install Detail 23 LF ~ 323 $ 1.00 $ 323.00 $ 1.60 $ 516.80 $ 1.60 $ 516.80 $ 1.60 ,
$ 516.80
14 Install Detail 38A LF 105 $ 1.00 $ 105.00 $ 1.40 $ 147.00 $ 1.40 $ 147.00 $ 1.40 $ 147.00
15 Install Arrow Type III (L) EA 1 $ 95.00 $
95.00 $ 95.00 $ 95.00 $ 95.00 $ 95.00 $ 95.00 $ 95.00
16 Install Arrow Type III (R) EA 1 $ 95.00 _
$ 95.00 $ 95.00 $ 95.00 $ 95.00 $ 95.00 $ 95.00 $ 95.00
17 Install Arrow Type IV (L) EA 2 $ 60.00 $ 120.00 $ 60.00 $ 120.00 $ 60.00 $ 120.00 $ 60.00 $ 120.00
18 Install Arrow Type IV (R) ~ EA 2 $_ 60.00 $ 120.00 $ 60.00 $ 120.00 $ 60.00 $ 120.00 $ 60.00 $ 120.00
19 Install 12" Yellow Crosswalk LF 230 $ 3.00 $ 690.00 $ 3.00 $ 690.00 $ 3.00 $ 690.00 $ 3.00 $ 690.00
20 Install 12" White Xwalk or Stop Bar LF 740 $ 3.00 $ 2,220.00 $ 3.00 $ 2,220.00 $ 3.00 $ 2,220.00 $ 3.00 $ 2
220.00
21 Install "PED XING" Legend, Thermo. EA 2 $ 120.00 $ 240.00 $ 120.00 $ 240.00 $ 120.00 $ 240.00 $ 120.00 ,
$ 240.00
22 Install "STOP" Legend, Thermo. EA 22 $ 105.00 $ 2,310.00 $ 105.00 $ 2,310.00 $ 105.00 $ 2,310.00 $ 105.00 $ 2
310.00
23 Install "25" Legend, Thermoplastic EA _ 4 $ 85.00 $ 340.00 $ 85.00 $ 340.00 $ 85.00 $ 340.00 $ 85.00 ,
$ 340.00
24 Install Reflective Markers (Blue) EA 35 $ 15.00 $ 525.00 $ 15.00 $ 525.00 $ 15.00 $ 525.00 $ 15.00 $ 525.00
TOTAL:' $ 569,959.60 $ 606,151.22 $ 612,430.70 $ 651,532.06
~
~
~
/ C~ , lQ
~
RESOLUTION NO. - 10
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
~~*~~*~**
AWARDING CONTRACT NO. 10-04,
2009-2010 ANNUAL STREET OVERLAY PROGRAM TO
G. BORTOLOTTO & CO., INC.
WHEREAS, the City of Dublin did on April 20, 2010, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifications, and
Modifications for Contract No. 10-04, 2009-2010 Annual Street Overlay Program, which Plans,
Specifications, and Modifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has reviewed
the bids to determine the lowest bid which was responsive to the requirements of the bid
documents;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby award Contract No. 10-04, 2009-2010 Annual Street Overlay Program, to the lowest
responsible bidder therefore, to wit, G. Bortolotto & Co., Inc., at a bid of Four Hundred Eighty-
Six Thousand, Four Hundred Si~y-Five Dollars, and Thirty-Seven Cents ($486,465.37), the
particulars of which bid are on file in the office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 4th day of May, 2010, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
G:\CIP\Overlay~2009-2010\Resolution of Award.DOC
fl~4~r~~~~c~~`~~~° ~
~ ~
CITY OF DUBLIN ~
BUDGET CHANGE FORM FY 2009 / 2010
CHANGE FORM #
Budget Transfers:
_ _ From Budgeted Contingent Reserve (1001.1901.81101)
Within Same Department Activity
__ Between Departments (City Council Approval Required)
(~ther
New Appropriations (City Council Approval Required)
_X~ From Unappropriated Reserves (Fund)
From New Revenues
Name: EXPENSE - Traffic Congestion
Relief Funds (TCRF) - 2010 Overlay Project
- Improvements $ 2,562
Project # 969101.9400.9401.2209
GL Account #: 3600.9601.73103
Fin Mgr/ASD: ~Ct~~
Signature
Date: ~ ~~3 ( O
~
REASON FOR BUDGET CHANGE ENTRY: The 2010 Annual Street Overlay Project is funded partially
from Traffic Congestion Relief Funds (TCRF). Regulations regarding the use of these funds require that funds
be expended within certain time frames. This minor additional appropriation will allow for the full expenditure
of the balance of TCRF funds that were held as of 6/30/2009, which complies with the regulations.
~ ~
i
City Manage~ ~~ . ~~~~=.~~ Date: ~,' Z~,~' I L~
~: ~„dge, ~ha»ges~~_zoo9_,o~zo_~_a ,o_T~a~APp,opove,,~,.Da~ ATTAC H M E N T#~