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Home My WebLink AboutItem 4.1 - 2661 Draft Minutes of the May 7 2019 Regular an Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: May 21, 2019 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Approval of the May 7, 2019 Regular and Special Meeting Minutes Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the May 7, 2019 Regular and Special meetings. STAFF RECOMMENDATION: Approve the minutes of the May 7, 2019 Regular and Special City Council meetings. FINANCIAL IMPACT: N/A DESCRIPTION: The City Council will consider approval of the minutes of the May 7, 2019 Regular and Special City Council meetings. STRATEGIC PLAN INITIATIVE: N/A NOTICING REQUIREMENTS/PUBLIC OUTREACH: N/A ATTACHMENTS: 1. Draft Minutes of the May 7, 2019 Regular City Council Meeting 2. Draft Minutes of the May 7, 2019 Special City Council Meeting MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – MAY 7, 2019 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING MAY 7, 2019 Closed Session 6:51 P.M. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Paragraph (1) of subdivision (d) of section 54956.9) Name of case: Dublin Unified School District v. Grafton Station LLC et al., Alameda Superior Court Case No. RG18924850 1. Call to Order and Pledge of Allegiance The meeting was called to order at 7:08 p.m. by Mayor Haubert. The pledge was led by Dublin High School students and recited by the City Council, Staff, and those present at the meeting. Attendee Name Title Status David Haubert Mayor Present Melissa Hernandez Vice Mayor Present Arun Goel Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Report on Closed Session The Mayor stated that there was no reportable action. 3. Oral Communications 3.1. Small Business Week Proclamation The City Council presented the proclamation. 3.2. Report on Dublin Real Estate Market The City Council received the report from David Stark, Public Affairs Director at Bay East Association of Realtors. 3.3. Presentation from Innovation Tri-Valley The City Council received a report from Lynn Wallace Naylor, Chief Executive Officer of Innovation Tri-Valley, and Tim Sbranti, Dublin resident. DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING MAY 7, 2019 3.4. Employee Introductions: Robert Smith and Jim Bergdoll The City Council welcomed the new Dublin Staff members. 3.5. Public Comment Kevin Fryer, Vice President at Mission Valley Properties Development, LLC, provided public comment. By consensus, the City Council agreed to hear a study session regarding AT Dublin with community dialogue. 4. Consent Calendar Cm. Kumagai pulled item 4.12 for further discussion. 4.1. Approved the minutes of the April 16, 2019 Regular and March 19, 2019 Special City Council meetings. 4.2. Presented the National Public Works Week proclamation. 4.3. Waived the reading and adopted ORDINANCE NO. 03 – 19 AMENDING THE ZONING MAP AND APPROVING A PLANNED DEVELOPMENT ZONING DISTRICT WITH A RELATED STAGE 1 AND 2 DEVELOPMENT PLAN FOR THE KAISER COMMERCIAL PROJECT PLPA 2019-00003 (APN 985-0027-019) 4.4. Adopted RESOLUTION NO. 38 – 19 APPROVING AMENDMENTS TO THE CONSULTING SERVICES AGREEMENTS FOR ON-CALL CONTRACT BUILDING AND SAFETY SERVICES 4.5. Adopted RESOLUTION NO. 39 – 19 AUTHORIZING STAFF TO PROCURE STEELCASE FURNITURE THROUGH ONE WORKPLACE 4.6. Waived the first reading and introduced the Ordinance Approving the First Amendment to the Amended and Restated Agreement with Dublin Crossing, LLC. DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING MAY 7, 2019 4.7. Adopted RESOLUTION NO. 40 – 19 APPROVING THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES FOR FISCAL YEAR 2019-20 4.8. Adopted RESOLUTION NO. 41 – 19 APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO GOLDEN BAY CONSTRUCTION INC. FOR AMADOR VALLEY BOULEVARD - WILDWOOD ROAD AND STAGECOACH ROAD INTERSECTIONS IMPROVEMENTS, CIP NO. ST0317 4.9. Adopted RESOLUTION NO. 42 – 19 APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO AMERICAN ASPHALT REP AIR AND RESURFACING CO., INC., FOR THE ANNUAL STREET RESURFACING PROJECT “2019 SLURRY SEAL,” CIP NO. ST0117 4.10. Approved the budget change for traffic signal maintenance. 4.11. Adopted RESOLUTION NO. 43 – 19 APPROVING A SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING FOR ANIMAL SHELTER SERVICES RESULT: ADOPTED [UNANIMOUS] MOVED BY: Melissa Hernandez, Vice Mayor SECOND: David Haubert, Mayor AYES: Josey, Kumagai, Goel, Haubert, Hernandez 4.12. Presented the Affordable Housing Week Proclamation. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Shawn Kumagai, Councilmember SECOND: Jean Josey, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING MAY 7, 2019 5. Written Communication – None. 6. Public Hearing – None. 7. Unfinished Business 7.1. Ordinance Amending Chapter 2.12 (Planning Commission) and Resolution Amending Bylaws and Rules of Procedure to Add Alternate Commission and Committee Member Positions Michelle McDonald, Chair of Parks and Community Services Commission, provided public comment. By consensus, the City Council made an amendment to revisions to the Municipal Code Section 2.12.040 and Article VII, Section 3 Section F of all bylaws and rules of procedure for PCSC, Hum an Services Commission and SCAC that states "In such event the first alternate shall participate as voting member during an absence or vacancy; the second alternate shall participate as a voting member if there is a second absence or vacancy at the same meeting.” The City Council requested Staff to report back in 12 months, which includes attendance data and a satisfaction survey from alternates and Chairs of the commission/committees. The City Council waived the reading and INTRODUCED the Ordinance of the City of Dublin Amending Chapter 2.12 (Planning Commission) of the Dublin Municipal Code to Add Alternate Commissioner Positions and adopted: RESOLUTION NO. 44 – 19 APPROVING AMENDMENTS TO THE BYLAWS AND RULES OF PROCEDURE OF THE HUMAN SERVICES COMMISSION, PARKS & COMMUNITY SERVICES COMMISSION, SENIOR CENTER ADVISORY COMMITTEE, AND HERITAGE & CULTURAL ARTS COMMISSION TO ADD ALTERNATE COMMISSIONER OR COMMITTEE MEMBER POSITIONS RESULT: ADOPTED AS AMENDED [3 TO 2] MOVED BY: David Haubert, Mayor SECOND: Melissa Hernandez, Vice Mayor AYES: Shawn Kumagai, David Haubert, Melissa Hernandez NAYS: Jean Josey, Arun Goel DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING MAY 7, 2019 8. New Business 8.1. Fallon Sports Park Phase 3 Concept Design Options James Fulwiler, General Manager Dublin Soccer League, provided public comment. Suresh Reddy provided public comment. Karen Wong, Dublin resident, provided public comment. Rob D’Amore, Dublin Little League Treasurer, provided public comment. Suraj Viswanathan, USA Cricket Board Member, provided public comment. Venki Subramanian, Dublin resident, provided public comment. Girish Das, Dublin resident, provided public comment. Pradeep Routra, Dublin resident, provided public comment. Ramesh Immadi provided public comment. By consensus, the City Council received the presentation and directed Staff to move forward with conceptual plan C for the Fallon Sports Park Phase 3; and to study the possibility of adding conduit and lights for two of the fields; a two-story score board; and an artificial turf field. 8.2. Consideration of General Plan Amendment Study Policy By consensus, the City Council continued the item to the May 21, 2019 Regular Meeting. 9. Other Business – Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). By consensus, the City Council agreed to have a study session on At Dublin on June 4, 2019 at 6:00 p.m. DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING MAY 7, 2019 10. Adjournment The meeting was adjourned at 10:46 p.m. Mayor ATTEST: ___________________________ City Clerk Minutes of the May 7, 2019 City Council Special Meeting Page 1 of 2 SUMMARY MINUTES OF THE DUBLIN CITY COUNCIL SPECIAL MEETING Tuesday, May 5, 2019, 5:00 p.m. DUBLIN CIVIC CENTER REGIONAL MEETING ROOM 100 CIVIC PLAZA, DUBLIN, CA 94568 1. Call to Order and Pledge of Allegiance Mayor Haubert called the meeting to order at 5:08 p.m. The pledge of allegiance was recited by the City Council, Staff, and those present at the meeting. Attendee Name Title Status David Haubert Mayor Present Melissa Hernandez Vice Mayor Present Arun Goel Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Public Comment - None 3. Update on Covenants, Conditions & Restrictions Efforts Economic Development Director Hazel Wetherford provided a brief update on efforts to assist property owners of the Dublin Place and Dublin Plaza Center shopping centers to update and modernize their respective Covenants, Conditions and Restrictions (CC&Rs). Staff continues to work with the retail real estate consultant and City Attorney’s Office to draft new CC&Rs to present to the property owners. 4. Work Session with Urban Field Studio Assistant City Manager Linda Smith provided an introduction and background on the project. Jane Lin, with Urban Field Studio and Ryan Call with ELS Architecture + Urban Design led a work session with the City Council on possible forms and physical characteristics for a new public park or town square and their vision for the short-term and long-term plan to transform the Downtown Dublin Retail District. The City Council provided feedback on three design concepts. The three concepts were: “Dublin Square” (Concept A); “Central Park” (Concept B); and “Dublin Porch” (Concept C). There was consensus for the “Dublin Square” concept (Concept A). Urban Field will begin gathering public input on the three design concepts through an online survey and at a community meeting planned for mid-June and will provide that feedback at a future Downtown study session. Minutes of the May 7, 2019 City Council Special Meeting Page 2 of 2 5. Adjournment The meeting was adjourned at 6:46 p.m. The next City Council work session on Downtown Dublin’s Retail District is scheduled for Tuesday, June 18, 2019. _____________________________________ Mayor ATTEST: _____________________________________ City Clerk