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Home My WebLink AboutItem 4.1 - 2963 Draft Minutes of the November 5 2019 Regul Page 1 of 1 STAFF REPORT CITY COUNCIL DATE: November 19, 2019 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Approval of the November 5, 2019 Regular City Council Meeting Minutes Prepared by: Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the November 5, 2019 Regular City Council meeting. STAFF RECOMMENDATION: Approve the minutes of the November 5, 2019 Regular City Council m eeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the November 5, 2019 Regular City Council meeting. STRATEGIC PLAN INITIATIVE: None. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the November 5, 2019 Regular City Council Meeting MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – NOVEMBER 5, 2019 DUBLIN CITY COUNCIL MINUTES 1 REGULAR MEETING NOVEMBER 5, 2019 Closed Session 6:30 p.m. I. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case II. THREAT TO PUBLIC SERVICES OR FACILITIES Consultation with: Dublin Police Services, Police Chief 1. Call to Order and Pledge of Allegiance A regular meeting of the Dublin City Council was held on Tuesday, November 5, 2019, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m. by Mayor Haubert. Attendee Name Title Status David Haubert Mayor Present Melissa Hernandez Vice Mayor Present Arun Goel Councilmember Present Jean Josey Councilmember Present Shawn Kumagai Councilmember Present 2. Report on Closed Session – The Mayor stated that there was no reportable action. 3. Oral Communications 3.1. Presentation from the League of California Cities to the City of Dublin for the Helen Putnam Award for Excellence for the Valor Crossing Affordable Housing Development Sam Caygill, East Bay Division Regional Public Affairs Manager for the League of California Cities, presented the City Council with the League’s Helen Putnam Award for Excellence for the Valor Crossing Affordable Housing Development. 3.2. Employee Introduction: John Stefanski The City Council welcomed John Stefanski to the City of Dublin Staff. DUBLIN CITY COUNCIL MINUTES 2 REGULAR MEETING NOVEMBER 5, 2019 3.3. Proclamation in Recognition of United Against Hate Week (November 17-23, 2019) The City proclaimed November 17-23, 2019 in Recognition of United Against Hate Week. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Jean Josey, Councilmember SECOND: David Haubert, Mayor AYES: Josey, Kumagai, Goel, Haubert, Hernandez 3.4. Public Comment Eliza Rando provided public comment. Bobby Khullar and Evelyn Andrews provided public comment. Elder Taylor provided public comment. 4. Consent Calendar Item 4.5, Updates to the City’s Construction and Fire Codes in Accordance with Requirements of State Law, and Item 4.8, Clover Park Art Selection and Agreement, were pulled for further discussion. City Attorney Baker stated in regard to Item 4.9, Agreement to Employ Linda Smith as City Manager, the Brown Act requires the City to provide a verbal summary of a recommendation to approve a local agency executive contract or amendment. Item 4.9 is the Negotiation Committee’s recommendation to approve an agreement with Linda Smith to serve as the City Manager beginning December 31, 2019. The basic terms of the agreement are as follows: Term through December 30, 2024; initial base salary of $24,238 per month; standard benefits that accrue to other employees, plus, automobile allowance, technology allowance, City deferred compensation contribution, 35 days of general leave and 12 days of management leave annually; and an initial 12 month severance. City Manager Foss stated, in regard to Item 4.5, the City Council had received an errata sheet. It was a list of non-substantive changes to the update to the City’s Construction and Fire Codes that would be incorporated into Item 4.5. DUBLIN CITY COUNCIL MINUTES 3 REGULAR MEETING NOVEMBER 5, 2019 RESULT: ADOPTED [UNANIMOUS] MOVED BY: Shawn Kumagai, Councilmember SECOND: Arun Goel, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez 4.1. Approved the October 1, 2019 Special City Council meeting minutes, October 15, 2019 two Special City Council meetings' minutes and the October 15, 2019 Regular City Council meeting minutes. 4.2. Waived the second reading and adopted ORDINANCE NO. 11-19 AMENDING THE ZONING MAP AND APPROVING A PLANNED DEVELOPMENT ZONING DISTRICT WITH A STAGE 2 DEVELOPMENT PLAN FOR THE WESTIN HOTEL PROJECT 4.3. Adopted RESOLUTION NO. 119-19 APPROVING THE AGREEMENT WITH REDWOOD TOXICOLOGY SERVICES, INC. FOR THE PROVISION OF TOXICOLOGY TESTING SERVICES FOR FISCAL YEAR 2019-20 AND FISCAL YEAR 2020-21, contingent upon budget approval. 4.4. Waive the second reading and adopted ORDINANCE NO. 12-19 AMENDING THE DUBLIN TRAFFIC CODE ESTABLISHING 15 NEW BUS STOPS DUBLIN CITY COUNCIL MINUTES 4 REGULAR MEETING NOVEMBER 5, 2019 4.5. 1) Waived the first reading and INTRODUCED an Ordinance Repealing and Replacing Chapters 5.08 (Fire Code), 7.28 (Building Regulation Administration Code), 7.32 (Building Code), 7.34 (Residential Code), 7.36 (Electrical Code), 7.40 (Plumbing Code), 7.44 (Mechanical Code), and 7.94 (Green Building Code), of the Dublin Municipal Code, in Order To Adopt By Reference and Amend Provisions of the 2019 Edition of the California Building Standards Code, Title 24, Cal ifornia Code of Regulations and Repealing Chapter 7.48 (Housing Code) and Adopting Chapter 7.48 (Building Maintenance Code), of the Dublin Municipal Code, in Order to Adopt by Reference and Amend Provisions of the 2018 International Property Maintenance Code; and, 2) Set the Public Hearing of November 19, 2019 to: a) Adopt the Resolution approving the Finding of Necessity for Amend ments to the 2019 California Building Standards Code, as recommended by Staff, b) Waive the second reading and adopt an Ordinance Repealing and Replacing Chapters 5.08 (Fire Code), 7.28 (Building Regulation Ad ministration Code), 7.32 (Building Code), 7.34 (Residential Code), 7.36 (Electrical Code), 7.40 (Plumbing Code), 7.44 (Mechanical Code), and 7.94 (Green Building Code), of the Dub lin Municipal Code, in Order to Adopt by Reference and Amend Provisions of the 2019 Edition of the California Building Standards Code, Title 24, California Code of Regulations and Repealing Chapter 7.48 (Housing Code) and Adopting Chapter 7.48 (Building Maintenance Code), of the Dublin Municipal Code, in Order to Adopt by Reference and Amend Provisions of the 2018 International Property Maintenance Code. 4.6. Waived the second reading and adopted ORDINANCE NO. 13-19 AMENDING THE DUBLIN TRAFFIC CODE TO REDUCE THE SPEED LIMIT ON GOLDEN GATE DRIVE 4.7. Adopted RESOLUTION NO. 112-19 APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO IBS USA INCORPORATED FOR THE MAPE MEMORIAL PARK PLAYGROUND REPLACEMENT (CIP NO. PK0319); and, approved the budget change. 4.9. Approved, and authorized the Mayor to execute the Agreement with Linda Smith for employment as City Manager and; adopted RESOLUTION NO. 114-19 AMENDING THE SALARY PLAN DUBLIN CITY COUNCIL MINUTES 5 REGULAR MEETING NOVEMBER 5, 2019 Item 4.8, Clover Park Art Selection and Agreement, was pulle d for further discussion. On motion of Cm. Kumagai, seconded by Vm. Hernandez and by majority vote (Cm. Josey and Cm. Goel voting no), the City Council adopted RESOLUTION NO. 113-19 APPROVING AN AGREEMENT WITH COLIN SELIG FOR A PUBLIC ART PROJECT AT CLOVER PARK; and asked that the artist make the art project more “seatable”. 5. Written Communication – None. 6. Public Hearing 6.1. Density Bonus Regulations Amendments — Dublin Municipal Code Chapter 8.52 (PLPA-2019-00039) Mayor Haubert opened the public hearing. No public comments were received. Mayor Haubert closed the public hearing. Waived the reading and INTRODUCED an Ordinance Amending Chapter 8.52 (Density Bonus Regulations) of the Dublin Zoning Ordinance. RESULT: ADOPTED [UNANIMOUS] MOVED BY: Shawn Kumagai, Councilmember SECOND: Jean Josey, Councilmember AYES: Josey, Kumagai, Goel, Haubert, Hernandez 7. Unfinished Business 7.1. Downtown Dublin Preferred Vision RESOLUTION NO. 115-19 APPROVING THE DOWNTOWN DUBLIN PREFERRED VISION DUBLIN CITY COUNCIL MINUTES 6 REGULAR MEETING NOVEMBER 5, 2019 RESULT: ADOPTED [UNANIMOUS] MOVED BY: David Haubert, Mayor SECOND: Melissa Hernandez, Vice Mayor AYES: Josey, Kumagai, Goel, Haubert, Hernandez 8. New Business – None. 9. Other Business Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). Vice Mayor Hernandez left the dais and meeting at 8:12 p.m. Assistant City Manager Linda Smith stated Staff would return with a future agenda item requesting additional funding for equipment that will assist in the event of another large-scale outage in terms of a Public Safety Power Shutoff. By consensus, the City Council agreed to invite the East Bay Housing Organizations to a future City Council meeting; have Staff return with a feasibility report on staff time and cost for public fitness challenge; have Staff return with an item in regard to City Council voting at League of California Cities conference, to register the Mayor, and Vice Mayor, then City Councilmembers in order of seniority; and return with what other communities are using for regulations on short term re ntals. The City Council held a moment of silence for Alameda County Sheriff’s Technician Nancy Melanson. 10. Adjournment The meeting was adjourned at 8:30 p.m. in honor or Staff Sgt. Sean Diamond and Alameda County Sheriff’s Technician Nancy Melanson. Mayor ATTEST: ___________________________ City Clerk