HomeMy WebLinkAboutItem 4.1 Approve 08-20-2013 Minutes
STAFF REPORT CITY CLERK
File # 610-10
CITY COUNCIL
DATE:September 3, 2013
TO:
Honorable Mayor and City Councilmembers
FROM:
Joni Pattillo, City Manager
SUBJECT:
Minutes of the August 20, 2013 Regular City Council Meeting
Prepared by Caroline P. Soto, City Clerk/Records Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of the minutes of the Regular City Council meeting of
August 20, 2013.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Approve the minutes of the Regular City Council meeting of August 20, 2013.
Submitted By Reviewed By
City Clerk Assistant City Manager
DESCRIPTION:
The City Council will consider the approval of the minutes of the Regular City Council meeting of
August 20, 2013.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Draft Minutes of the Regular City Council Meeting of August 20, 2013
ITEM NO. 4.1
Page 1 of 1
MINUTES OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REGULAR MEETING – AUGUST 20, 2013
CLOSED SESSION
A closed session was held at 6:30 p.m., regarding:
I. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of
Section 54956.9: 1 case
Existing facts and circumstances: Letter from Richard Taylor to the City Attorney, dated
July 29, 2013
II. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Attorney
III. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Vice Mayor Biddle and Councilmember Gupta
Unrepresented employee: City Attorney
A regular meeting of the Dublin City Council was held on Tuesday, August 20, 2013, in the City
Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:15 p.m., by
Mayor Sbranti.
ROLL CALL
PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti
ABSENT: None
PLEDGE OF ALLEGIANCE
The pledge of allegiance to the flag was recited by the City Council, Staff and those present.
REPORT ON CLOSED SESSION ACTION
Mayor Sbranti stated there was no reportable action during Closed Session; Closed Session
would continue after the regular business of the meeting.
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ORAL COMMUNICATIONS
Introduction of New Employees and Re-Introduction of Employees Recently Promoted
7:16 p.m. 3.1
The City Council welcomed the new employees and congratulated employees with recent
promotions.
Presentation from East Bay Regional Parks District: Mayors Trail Challenge
7:30 p.m. 3.2
The City Council received the presentation from Carol Johnson, Assistant General Manager for
Public Affairs, East Bay Regional Parks District.
Acceptance of Gifts for Parks and Community Services Programs and Events
7:35 p.m. 3.3
Mayor Sbranti left the dais and the Chambers.
On motion of Cm. Hart, seconded by Cm. Gupta and by unanimous vote (Mayor Sbranti having
left the dais), the City Council accepted the gifts and directed Staff to prepare a formal
acknowledgement to the various sponsors.
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Acceptance of Gifts to
City from the Live Healthy Dublin: 10 Week Wellness Challenge Sponsors
7:38 p.m. 3.4
Mayor Sbranti returned to the dais.
On motion of Vm. Biddle, seconded by Cm. Hart and by unanimous vote, the City Council
accepted the gifts and directed Staff to prepare a formal acknowledgement to the various
sponsors.
Certificate of Achievement for Excellence in Financial Reporting, FY 2011-12 CAFR
7:44 p.m. 3.5
The City Council received the Certificate of Achievement for Excellence in Financial Reporting.
Public Comments
7:46 p.m. 3.6
Rich Guarienti, City of Dublin representative on the Alameda County Mosquito Abatement
District, provided an update on the District activities.
Jan Cornish-Barcus, Community Outreach Coordinator, Livermore Amador Valley Transit
District, provided information regarding bus route changes.
CONSENT CALENDAR
7:53 p.m. Items 4.1 through 4.14
Cm. Hart pulled Item 4.1 for further discussion.
On motion of Vm. Biddle, seconded by Cm. Hart and by unanimous vote, the City Council took
the following actions:
Adopted 4.2
RESOLUTION NO. 133 - 13
APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT
FOR TRACT 7929, DUBLIN TRANSIT CENTER, SITE C
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RESOLUTION NO. 134 - 13
APPROVING AGREEMENT FOR LONG TERM ENCROACHMENT
FOR LANDSCAPE FEATURES WITH TRACT 7929,
DUBLIN TRANSIT CENTER, SITE C
Adopted 4.3
RESOLUTION NO. 135 - 13
ACCEPTING THE LANDSCAPE IMPROVEMENTS FOR
TRACT 8000 – SCHAEFER RANCH, UNIT 2
Adopted 4.4
RESOLUTION NO. 136 - 13
APPROVING AMENDMENT TO THE AGREEMENT WITH KIMLEY-HORN & ASSOCIATES,
INC. TO PROVIDE CONSULTING SERVICES FOR THE DOUGHERTY ROAD
IMPROVEMENTS - SIERRA LANE TO NORTH CITY LIMIT – CIP NO. 960025
Adopted 4.5
RESOLUTION NO. 137 - 13
AWARDING CONTRACT NO. 13-09,
2013 ANNUAL SLURRY SEAL PROGRAM,
TO VSS INTERNATIONAL INC.
Adopted 4.6
RESOLUTION NO. 138 - 13
AUTHORIZING STAFF TO PURCHASE ONE FIRE ENGINE
THROUGH PURCHASING CONTRACT WITH THE ALAMEDA COUNTY
Accepted 4.7 improvements under Contract No. 12-15, Dublin Boulevard Resurfacing, and
release retention after 35 days if there were no subcontractor claims
Adopted 4.8
RESOLUTION NO. 139 - 13
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APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT
FOR TRACT 8100, JORDAN RANCH, UNIT II
RESOLUTION NO. 140 - 13
APPROVING AGREEMENT FOR LONG TERM ENCROACHMENT
FOR LANDSCAPE FEATURES WITH TRACT 8100,
JORDAN RANCH, UNIT II
Received 4.9 the Check Issuance and Electronic Funds Transfers report;
Adopted 4.10
ORDINANCE NO. 4 - 13
ESTABLISHING UNDERGROUND UTILITY DISTRICT 2013-01
ON DUBLIN BOULEVARD – CIVIC PLAZA/SIERRA COURT TO DUBLIN COURT
Approved 4.11 a Budget Change in the amount of $21,500 for additional TV30 capital
expenses.
Received 4.12 the City Treasurer’s Informational Report of Investments for Period April 1, 2013
to June 30, 2013;
Adopted 4.13
RESOLUTION NO. 141 - 13
APPROVING AGREEMENT BY AND BETWEEN
THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR FISCAL YEAR 2013-2014
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
Approved 4.14 the budget changes for City Street Lighting Assessment Districts that were a
part of Item No. 6.3 of the June 18, 2013, City Council meeting
Cm. Hart pulled Item 4.1, Minutes of the Regular City Council Meetings of May 7, 2013 and
July 16, 2013, and the Special City Council Meeting of July 15, 2013, and asked that a
correction be made to Line 24, Page 102 of the May 7, 2013 Regular City Council Meeting
minutes to read: “It's about 1:17 according to my watch.”
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On motion of Cm. Hart, seconded by Vm. Biddle and by unanimous vote, the City Council
approved the Minutes of the Regular City Council Meetings of May 7, 2013 and July 16, 2013,
and the Special City Council Meeting of July 15, 2013.
WRITTEN COMMUNICATIONS
Citizen Request to Consider Sale of Fireworks within the City of Dublin
7:54 p.m. 5.1
Marlene Massetti, Dublin resident, provided public comment on this item.
Jan Atkins, Dublin resident, provided written public comment on this item.
By consensus, the City Council directed Staff to continue to monitor the use of safe and sane
fireworks and prevention measures of illegal fireworks.
PUBLIC HEARINGS
Human Services Commission
8:31 p.m. 6.1
Mayor Sbranti opened the public hearing.
No public comments were made by the public on this item.
Mayor Sbranti closed the public hearing.
On motion of Mayor Sbranti, seconded by Vm. Biddle and unanimous vote, the City Council
adopted
RESOLUTION NO. 142 - 13
CREATING A HUMAN SERVICES COMMISSION
AND ADOPTING BYLAWS AND RULES OF PROCEDURE
FOR THE COMMISSION
and INTRODUCED an Ordinance relating to Compensation for Human Service Commission
Members.
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UNFINISHED BUSINESS
Emerald Glen Recreation and Aquatic Complex Architectural Design Alternatives
8:37 p.m. 7.1
By consensus, the City Council selected Option C, as presented in the Staff Report, as the
preferred option for the architectural style of the Emerald Glen Recreation and Aquatic
Complex; and also directed Staff to also ensure that in order to refresh the building in the
future, costs would not be a monumental.
Library Concession Stand Update
9:10 p.m. 7.2
By the consensus, the City Council directed Staff to move forward with the RFP for concession
services at the library.
Modifications to Parking Regulations on
East Side of Lockhart Street Between Central Avenue and Palermo Way
9:37 p.m. 7.3
On motion of Cm. Hart, seconded by Vm. Biddle and by unanimous vote, the City Council
adopted
RESOLUTION NO. 143 - 13
APPROVING PARKING REGULATIONS ON LOCKHART STREET
and approved the Budget Change for the installation of a median fence.
NEW BUSINESS
Parks and Community Services Department Marketing Plan
9:45 p.m. 8.1
On motion of Cm. Biddle, seconded by Cm. Gupta and by unanimous vote, the City Council
approved the Parks and Community Services Department Marketing and Communications Plan.
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Community Park Survey and Dog Park Recommendations
10:46 p.m. 8.2
By consensus, the City Council agreed to construct another dog park, and selected Jordan
.
Ranch Community Park as the preferred site
Consideration of Health and Wellness Concept
11:11 p.m. 8.3
On motion of Vm. Biddle, seconded by Mayor Sbranti and by unanimous vote, the City Council
adopted
RESOLUTION NO. 144 - 13
SETTING FORTH THE CITY OF DUBLIN’S
COMMITMENT TO HEALTHY LIFESTYLES AND WELLNESS
WITHIN THE DUBLIN COMMUNITY
Approval of Contract with Chandler Asset Management for Investment Services
11:19 p.m. 8.4
On motion of Vm. Biddle, seconded by Cm. Hart and by unanimous vote, the City Council
adopted
RESOLUTION NO. 145 - 13
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT
WITH CHANDLER ASSET MANAGEMENT TO PROVIDE
INVESTMENT MANAGEMENT SERVICES
and directed Staff to provide projections in its next report of investments.
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Confirmation of City Council 2013 Ad-Hoc Audit Review Committee
11:34 p.m. 8.5
On motion of Cm. Hart, seconded by Cm. Gupta and by unanimous vote, the City Council
confirmed the Mayor’s appointment of Vice Mayor Don Biddle and Councilmember David
Haubert as the 2013 Ad-Hoc Audit Review Committee that would serve for a limited time.
OTHER BUSINESS
Brief information only reports were provided by City Council and Staff, including committee
reports and reports by City Council related meetings attended at City expense (AB1234).
11:42 p.m.
The City Council returned to Closed Session.
REPORT ON CLOSED SESSION ACTION
Mayor Sbranti stated there was no reportable action during Closed Session.
ADJOURNMENT
10.1
There being no further business to come before the City Council, the meeting was adjourned at
12:25 p.m. in memory of Robert “Bud” Nielson, Staff Sgt. Sean Diamond and our fallen troops.
Minutes prepared by Caroline P. Soto, City Clerk.
_________________________________
Mayor
ATTEST: ___________________________
City Clerk
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