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Home My WebLink AboutItem 4.1 Approve 12-17-2013 Minutes STAFF REPORT CITY CLERK File # 610-10 CITY COUNCIL DATE:January 21, 2014 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, Acting City Manager SUBJECT: Minutes of the December 17, 2013 Regular City Council Meeting Prepared by Caroline P. Soto, City Clerk/Records Manager EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the Regular City Council meeting of December 17, 2013. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the Regular City Council meeting of December 17, 2013. Submitted By Reviewed By City Clerk Acting Assistant City Manager DESCRIPTION: The City Council will consider the approval of the minutes of the Regular City Council meeting of December 17, 2013. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the December 17, 2013 Regular City Council Meeting ITEM NO. 4.1 Page 1 of 1 MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING – DECEMBER 17, 2013 A regular meeting of the Dublin City Council was held on December 17, 2013, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:00 p.m., by Mayor Sbranti. ROLL CALL PRESENT: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti ABSENT: None PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. ORAL COMMUNICATIONS Recognition of City Manager Joni Pattillo 7:01 p.m. 3.1 Alameda County Supervisor Scott Haggerty presented a certificate of recognition to City Manager Pattillo on her pending retirement. The City Council recognized retiring City Manager Pattillo. Recognition of Chevron Energy Solutions for Energy Action Plan Assistance 7:22 p.m. 3.2 The City Council recognized Chevron Energy Solutions, Inc. for its partnership with the City’s on the City’s Energy Action Plan. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 32 REGULAR MEETING DECEMBER 17, 2013 Acceptance of Public Safety Grant from Target 7:29 p.m. 3.3 On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote, the City Council accepted the $1,000 grant and formally recognized the donor. Appointment of Public Art Selection Committee Members at Large 7:31p.m. 3.4 On motion of Cm. Gupta, seconded by Cm. Hart and by unanimous vote, the City Council confirmed the Mayor’s appointments of Bruce Gekko, Suresh Puli and Robert Spicer to serve on the Emerald Glen Recreation and Aquatics Complex Public Art Selection Committee. Dublin Ranch Golf Club HOA Recognition for Environmental Efforts 7:32 p.m. 3.5 The City Council formally recognized the Dublin Ranch Golf Club Home Owners Association for its use of renewable energy sources. Launch of City Mobile App 7:39 p.m. 3.6 The City Council received a presentation on the City’s launch of its mobile app. Public Comments 7:44 p.m. No comments were made by any member of the public at this time. CONSENT CALENDAR 7:44 p.m. Items 4.1 through 4.12 On motion of Vm. Biddle, seconded by Cm. Gupta and by unanimous vote, the City Council took the following actions: DUBLIN CITY COUNCIL MINUTES 2 VOLUME 32 REGULAR MEETING DECEMBER 17, 2013 Approved 4.1 Minutes of the Regular Meeting of December 3, 2013: Adopted 4.2 RESOLUTION NO. 202 - 13 ACCEPTANCE OF TRACT IMPROVEMENTS AND APPROVAL OF REGULATORY TRAFFIC CONTROL DEVICES FOR TRACT 8081, NEIGHBORHOOD “D1” AND APPROVAL OF THE RELEASE OF SECURITY FOR THE NEIGHBORHOOD “D” TRAIL WITHIN THE FUTURE FALLON VILLAGE GHAD PARCEL POSITANO/ FALLON VILLAGE (BRADDOCK AND LOGAN) Adopted 4.3 ORDINANCE NO. 10 - 13 APPROVING AMENDMENTS TO DUBLIN ZONING ORDINANCE CHAPTERS 8.08 (DEFINITIONS), 8.36 (DEVELOPMENT REGULATIONS) AND 8.76 (OFF-STREET PARKING AND LOADING REGULATIONS) EFFECTIVE CITY-WIDE PLPA-2012-00028 Adopted 4.4 ORDINANCE NO. 11 - 13 AMENDING THE ZONING MAP TO REZONE 14.32 ACRES AT 5054 HACIENDA DRIVE TO A PLANNED DEVELOPMENT ZONING DISTRICT AND APPROVING THE RELATED STAGE 1 AND 2 DEVELOPMENT PLAN FOR THE VILLAGE AT DUBLIN RETAIL CENTER PROJECT PLPA-2012-00031 (APN 986-0033-007-00) Authorized 4.5 the City Manager to finalize the contract negotiations with Horizon Tower, LLC for Telecom Marketing and Management Services, and execute the agreement as long as it is within the substantial form as outlined within the Staff Report and its attachments. Received 4.6 Check Issuance Report and Electronic Funds Transfersreport. DUBLIN CITY COUNCIL MINUTES 3 VOLUME 32 REGULAR MEETING DECEMBER 17, 2013 Adopted 4.7 ORDINANCE NO. 12 - 13 AMENDING THE ZONING MAP TO REZONE 12.13 ACRES OF FORMER UNION PACIFIC RAILROAD RIGHT-OF-WAY ADJACENT TO THE IRON HORSE REGIONAL TRAIL TO A PLANNED DEVELOPMENT ZONING DISTRICT AND APPROVING THE RELATED STAGE 1 AND 2 DEVELOPMENT PLAN FOR THE IRON HORSE NATURE PARK AND OPEN SPACE PROJECT APN 941-2768-006-02, PLPA-2013-00044 Adopted 4.8 RESOLUTION NO. 203 - 13 MODIFYING PARKING REGULATIONS ON LOCKHART STREET Approved 4.9 Contract Change Order No. 4 and accepted improvements under Contract No. 13- 07, 2013 Annual Street Overlay Program, and release retention after 35 days if there are no subcontractor claims. Adopted 4.10 RESOLUTION NO. 204 - 13 AUTHORIZING THE USE OF ECS REFINING FOR THE RECYCLING OF CITY ELECTRONIC WASTE AND SURPLUS COMPUTER EQUIPMENT Accepted 4.11, the $100,000 in federal asset seizure and forfeitures and approved the Budget Change. Adopted 4.12 RESOLUTION NO. 205 - 13 APPROVING AN AFFORDABLE HOUSING AGREEMENT FOR THE CONSTRUCTION OF INCLUSIONARY UNITS AND THE PAYMENT OF FEES IN-LIEU OF CONSTRUCTING CERTAIN AFFORDABLE OWNERSHIP UNITS AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT, AMEND THE AGREEMENT, AND TAKE OTHER NECESSARY AND APPROPRIATE ACTIONS AND AUTHORIZING THE COMMUNITY DEVELOPMENT DIRECTOR TO APPROVE DEVELOPER’S CHOSEN METHOD OF COMPLIANCE WITH ITS INCLUSIONARY HOUSING OBLIGATIONS WRITTEN COMMUNICATIONS – None. DUBLIN CITY COUNCIL MINUTES 4 VOLUME 32 REGULAR MEETING DECEMBER 17, 2013 PUBLIC HEARINGS - None UNFINISHED BUSINESS Emerald Glen Recreation and Aquatic Complex Schematic Design and Theming 7:45 p.m. 7.1 By consensus,the City Council selected The Boardwalk theme for the design of the Emerald Glen Recreation and Aquatic Complex. NEW BUSINESS Comprehensive Annual Financial Report (CAFR) and Annual Audit for the Fiscal Year Ending June 30, 2013 and Supplemental Reports Completed By the Auditors 8:41 p.m. 8.1 On motion of Vm. Biddle, seconded by Cm. Hart and by unanimous vote, the City Council received the CAFR and Supplemental Reports and directed Staff to file the reports. Consideration of Alameda County Waste Management Authority Mandatory Recycling Ordinance Phase II Participation 8:47 p.m. 8.2 Janet Lockhart, Dublin resident, provided public comment on this item. On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote, the City Council adopted RESOLUTION NO. 206 - 13 OPTING OUT OF PHASE 2 OF THE ALAMEDA COUNTY WASTE MANAGEMENT AUTHORITY (ACWMA) MANDATORY COMMERCIAL RECYCLING ORDINANCE #2012-1 DUBLIN CITY COUNCIL MINUTES 5 VOLUME 32 REGULAR MEETING DECEMBER 17, 2013 Military Heritage Center Partnership 9:15 p.m. 8.3 Steve Lockhart, Dublin resident, provided public comment on this item. Georgean Vonheeder-Leopold, Dublin historian, provided public comment on this item. Steve Minniear, Dublin resident, provided public comment on this item. On motion of Cm. Hart, seconded by Cm. Haubert and by unanimous vote, the City Council agreed to pursue a partnership with Camp Parks to create a Military Heritage Center; directed Staff to develop a Memorandum of Understanding with Camp Parks for City Council consideration; and authorized the City Manager to negotiate and execute an agreement with a consultant to prepare the study. City Councilmember Dublin Pride Week Committee Appointments 9:32 p.m. 8.4 On motion of Mayor Sbranti, seconded by Cm. Hart and by unanimous vote, the City Council confirmed the appointments of Mayor Sbranti and Cm. Gupta to the Dublin Pride Week Committee for a limited term of January 2014 through December 2014. Appointment of Delegate to Attend the National League of Cities Congressional City Conference and Designation of Voting Delegate for the 2014 National League of Cities Annual Conference 9:34 p.m. 8.5 On motion of Cm. Haubert, seconded by Mayor Sbranti and by unanimous vote, the City Council appointed Vm. Biddle as the delegate, and Cm. Gupta as the alternate, to attend the National League of Cities (NLC) Congressional City Conference in March 2014, and appointed Cm. Gupta as the voting delegate, and Vm. Biddle as the alternate, to attend and vote on the City's behalf at the NLC Annual Conference in November of 2014. DUBLIN CITY COUNCIL MINUTES 6 VOLUME 32 REGULAR MEETING DECEMBER 17, 2013 OTHER BUSINESS 9:37 p.m. Brief information only reports were provided by City Council and Staff, including committee reports and reports by City Council related meetings attended at City expense (AB1234). By consensus, the City Council requested Staff return with information on potential methods of providing information to the community regarding future developments in the Eastern Dublin Specific Plan area. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:47 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. _________________________________ Mayor ATTEST : ___________________________ City Clerk DUBLIN CITY COUNCIL MINUTES 7 VOLUME 32 REGULAR MEETING DECEMBER 17, 2013