HomeMy WebLinkAboutItem 4.12 - 2007 Award Street Resurfacing San Ramon
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STAFF REPORT
CITY COUNCIL
DATE: May 15, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to DeSilva Gates Construction, LP and Approval of
Plans and Specifications for the Annual Street Resurfacing Project, Project
No. ST0117 and ST0517
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to DeSilva Gates
Construction LP and approving the plans and specifications for the Annual Street
Resurfacing Project (San Ramon Road Overlay Project, CIP Project No. ST0117). The
project will overlay San Ramon Road and segments of Amador Valley Boulevard and
Dublin Boulevard. The contract work also includes repaving of the multi-use path
fronting San Ramon Road (CIP Project No. ST0517).
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
for Project Nos. ST0117 and ST0517 to DeSilva Gates Construction, LP for the Annual
Street Resurfacing Project.
FINANCIAL IMPACT:
The lowest responsive bid for construction was $3,853,360.00. A construction
contingency of $575,000 is requested for unforeseen construction issues bring the total
potential construction cost $4,428,360. Sufficient funds are available in the budgets for
this and next Fiscal year in Capital Improvement Projects ST0117 and ST0517.
DESCRIPTION:
The 2016-2021 Capital Improvement Program (CIP) includes the Annual Street
Resurfacing Program (CIP No. ST0117) and Citywide Bicycle and Pedestrian
Improvements (CIP No ST0517). The Annual Street Resurfacing project provides for
various types of pavement improvements from slurry seals to major rehabilitation of
roadways and the Citywide Bicycle and Pedestrian Improvements provides for various
improvements to pedestrian and bicycle facilities throughout the City.
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The project plans and specifications for the Annual Street Resurfacing Project , including
resurfacing the pedestrian and bicycle trail along the west side of San Ramon Road,
were completed and the project was advertised for bids in April 2018. The work
includes: a rubberized asphalt overlay of San Ramon Road from I -580 to Alcosta
Boulevard; an asphalt overlay of the Amador Valley Boulevard cul-de-sac west of San
Ramon Road; an asphalt overlay of Dublin Boulevard from Hansen Drive to San Ramon
Road; and repaving the multi-use path on San Ramon Road from Dublin Boulevard to
Silvergate Drive and from Shannon Avenue to Alcosta Bou levard. The multi-use path
between Silvergate Drive and Shannon Avenue was recently resurfaced as part of a
previous CIP project, San Ramon Storm Drain Bypass (CIP No. ST1212).
The project also includes the reconstruction of curb ramps, modifications to median
island noses to accommodate crosswalks, installation of traffic signal video detection
systems at 5 intersections along San Ramon Road, adjustment of utilities to finish grade
and installation of new pavement markings. This project is exempt under Se ction 15301
(Existing Facilities) of the CEQA Guidelines.
A total of three (3) sealed bids were received on April 26, 2018, ranging from
$3,853,360 to $5,084,952.50. A summary of the bids is provided as Attachment 2. The
low bid of $3,583,360 was submitted by DeSilva Gates Construction, LP.
Staff reviewed the bid results, checked references, and necessary licenses, and
recommends that the City Council adopt the Resolution awarding the project
construction contract to DeSilva Gates Construction, LP., as the lowest responsive
bidder.
To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorized to approve change orders up to the
contingency amount of $575,000.00. The Resolution wi ll authorize this change as it
relates to this Project.
Staff expects the project to begin in June and anticipates completion of the majority of
the improvements by the end of fall 2018.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to DeSilva Gates Construction, LP and to the Alameda
County Transportation Commission, Independent Watchdog Committee.
ATTACHMENTS:
1. Resolution Approving the Plans and Specification and Awarding a Contract to
DeSilva Gates Construction LP, for the Annual Street Resurfacing Project (Project Nos.
ST0117 and ST0517)
2. Bid Results
3. CIP ST0117 and ST0517
RESOLUTION NO. - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO
DESILVA GATES CONSTRUCTION, LP. FOR ANNUAL STREET RESURFACING PROJECT,
PROJECT NOs. ST0117 and ST0517
WHEREAS, the design team has completed the plans and specifications for the Annual
Street Resurfacing Project (San Ramon Road Overlay Project CIP No. ST0117 and ST0517)
(“Project”). The work includes an asphalt overlay San Ramon Road and segments of Amador
Valley Boulevard and Dublin Boulevard. The project also includes re -paving of the multi-use
path fronting San Ramon Road.; and
WHEREAS, the City of Dublin did, on April 26, 2018, publicly open, examine, and
declare all sealed bids for doing the work described in the approved Plans and Specification for
the Project, which Plans and Specification are hereby expressly referred to for a description of
said work and for all particulars relative to the proceedings under the request for bids; and,
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest responsive responsible bid for doing said
work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
award the Contract for the Project, to the lowest responsive responsible bidder therefore, to wit,
DeSilva Gates Construction, LP., at a bid of Three Million, Eight Hundred and Fifty-Three
Thousand, Three Hundred and Sixty Dollars and no cents ($3,853,360.00) the particulars of
which bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager of his designee to approve the Project Contract Change Orders
based on the appropriated funds designated for the Project up to the contingency amount of
$575,000.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Project
Construction Agreement.
PASSED, APPROVED AND ADOPTED this 15th day of May, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Attachment 2
Project Name: San Ramon Road Overlay Project
Bid Date: April 26, 2018
BASED BID
ITEM Qty.UNIT Unit CostExtensionUnit CostExtensionUnit CostExtension
1 1LS $380,000.00$380,000.00$400,000.00$400,000.00$400,000.00$400,000.00
2 1LS $539,000.00$539,000.00$341,413.00$341,413.00$700,000.00$700,000.00
3 1LS $2,000.00$2,000.00$5,600.00$5,600.00$30,000.00$30,000.00
4 26,000SF $8.00$208,000.00$8.90$231,400.00$9.00$234,000.00
5 10,100TON $100.00$1,010,000.00$115.00$1,161,500.00$141.00$1,424,100.00
6 2,500TON $100.00$250,000.00$170.00$425,000.00$110.00$275,000.00
7 30,100SY $4.00$120,400.00$4.50$135,450.00$3.20$96,320.00
8 31,000SY $5.00$155,000.00$6.00$186,000.00$8.00$248,000.00
9 400CY $100.00$40,000.00$110.00$44,000.00$150.00$60,000.00
10 2,900SY $3.00$8,700.00$9.30$26,970.00$5.00$14,500.00
11 1LS $15,000.00$15,000.00$25,500.00$25,500.00$30,000.00$30,000.00
12 2EA $2,500.00$5,000.00$4,000.00$8,000.00$1,000.00$2,000.00
13 23EA $950.00$21,850.00$1,300.00$29,900.00$1,100.00$25,300.00
14 10EA $950.00$9,500.00$1,300.00$13,000.00$1,100.00$11,000.00
15 3EA $800.00$2,400.00$2,000.00$6,000.00$900.00$2,700.00
16 61EA $800.00$48,800.00$1,000.00$61,000.00$900.00$54,900.00
17 4EA $800.00$3,200.00$1,000.00$4,000.00$900.00$3,600.00
18 8EA $1,000.00$8,000.00$1,500.00$12,000.00$1,200.00$9,600.00
19 102EA $375.00$38,250.00$520.00$53,040.00$500.00$51,000.00
20 4EA $500.00$2,000.00$567.00$2,268.00$550.00$2,200.00
21 1EA $500.00$500.00$618.00$618.00$500.00$500.00
22 6EA $30,000.00$180,000.00$32,400.00$194,400.00$38,500.00$231,000.00
23 1 EA $3,000.00$3,000.00$2,580.00$2,580.00$4,000.00$4,000.00
24 5EA $4,000.00$20,000.00$4,125.00$20,625.00$4,400.00$22,000.00
25 4EA $1,000.00$4,000.00$750.00$3,000.00$1,100.00$4,400.00
26 180LF $80.00$14,400.00$156.00$28,080.00$120.00$21,600.00
27 70LF $60.00$4,200.00$63.00$4,410.00$110.00$7,700.00
28 580SF $18.00$10,440.00$20.00$11,600.00$30.00$17,400.00
29 420SF $30.00$12,600.00$54.00$22,680.00$30.00$12,600.00
30 60SF $50.00$3,000.00$310.00$18,600.00$110.00$6,600.00
31 31LF $100.00$3,100.00$115.00$3,565.00$220.00$6,820.00
32 135SF $50.00$6,750.00$22.00$2,970.00$110.00$14,850.00
33 4EA $5,000.00$20,000.00$8,800.00$35,200.00$9,400.00$37,600.00
34 7EA $5,000.00$35,000.00$6,900.00$48,300.00$8,500.00$59,500.00
35 1EA $5,000.00$5,000.00$11,500.00$11,500.00$10,000.00$10,000.00
36 1EA $5,000.00$5,000.00$6,900.00$6,900.00$7,000.00$7,000.00
37 1EA $6,000.00$6,000.00$12,400.00$12,400.00$11,000.00$11,000.00
38 1EA $6,000.00$6,000.00$12,400.00$12,400.00$12,000.00$12,000.00
39 1EA $6,000.00$6,000.00$12,400.00$12,400.00$12,000.00$12,000.00
40 1EA $6,000.00$6,000.00$17,670.00$17,670.00$16,000.00$16,000.00
41 1EA $6,000.00$6,000.00$9,400.00$9,400.00$11,000.00$11,000.00
42 1EA $6,000.00$6,000.00$9,400.00$9,400.00$11,000.00$11,000.00
43 1EA $6,000.00$6,000.00$15,500.00$15,500.00$16,000.00$16,000.00
44 3EA $9,000.00$27,000.00$10,200.00$30,600.00$20,000.00$60,000.00
45 4,800SF $18.00$86,400.00$20.00$96,000.00$20.00$96,000.00
46 1,200TON $120.00$144,000.00$117.00$140,400.00$130.00$156,000.00
47 700CY $200.00$140,000.00$100.00$70,000.00$175.00$122,500.00
48 75CY $200.00$15,000.00$50.00$3,750.00$200.00$15,000.00
49 100LF $25.00$2,500.00$25.00$2,500.00$1,000.00*$100,000.00
50 2EA $1,000.00$2,000.00$1,000.00$2,000.00$1,100.00$2,200.00
51 1EA $800.00$800.00$900.00$900.00$900.00$900.00
52 1EA $1,000.00$1,000.00$3,600.00$3,600.00$1,100.00$1,100.00
53 2EA $800.00$1,600.00$3,100.00$6,200.00$1,000.00$2,000.00
54 1EA $800.00$800.00$3,092.00$3,092.00$1,000.00$1,000.00
55 4EA $1,500.00$6,000.00$1,500.00$6,000.00$5,500.00$22,000.00
56 370LF $75.00$27,750.00$78.00$28,860.00$100.00$37,000.00
57 1EA $11,000.00$11,000.00$12,100.00$12,100.00$10,000.00$10,000.00
58 1EA $9,000.00$9,000.00$9,700.00$9,700.00$10,000.00$10,000.00
59 5EA $300.00$1,500.00$300.00$1,500.00$380.00$1,900.00
60 18,023SF $3.00$54,069.00$5.00$90,115.00$4.50$81,103.50
61 2,595SF $10.00$25,950.00$14.00$36,330.00$12.00$31,140.00
62 24,620LF $0.60$14,772.00$0.80$19,696.00$1.00$24,620.00
63 30LF $1.50$45.00$1.90$57.00$2.00$60.00
64 970LF $1.50$1,455.00$1.90$1,843.00$2.00$1,940.00
65 5,225LF $0.60$3,135.00$0.75$3,918.75$1.00$5,225.00
66 495LF $0.60$297.00$0.75$371.25$1.00$495.00
67 1,210LF $1.00$1,210.00$1.60$1,936.00$2.00$2,420.00
68 9,610LF $1.20$11,532.00$1.60$15,376.00$1.50$14,415.00
69 29,365LF $0.60$17,619.00$1.00$29,365.00$1.00$29,365.00
70 4,610LF $0.60$2,766.00$1.00$4,610.00$1.00$4,610.00
71 1,065LF $2.00$2,130.00$2.50$2,662.50$2.00$2,130.00
72 95LF $2.00$190.00$2.50$237.50$3.00$285.00
73 18EA $25.00$450.00$31.00$558.00$28.00$504.00
74 5EA $60.00$300.00$40.00$200.00$50.00$250.00
75 1LS $5,000.00$5,000.00$25,800.00$25,800.00$22,000.00$22,000.00
TOTAL $3,853,360.00 $4,326,517.00 *$5,084,952.50
* Mathematical summaton error and a unit extension error.
Construct Custom Curb Ramp - SE Corner of San Ramon Road
and Dublin Blvd
Construct Custom Curb Ramp - SW Corner of San Ramon Road
and Silvergate Drive
Construct Angled Case C Curb Ramp
Construct Custom Curb Ramp - NW Corner of Amador Valley
Blvd and San Ramon Road
Re-Construct Island Passageway
Construct Custom Curb Ramp at NW Corner of San Ramon
Road and Arbor Creek Circle - Class I Path
Roadside Signs
Thermoplastic Pavement Marking (Arrows, Symbols, and Words)
Construct Angled Case C Curb Ramp - Class I Path
Construct Custom Curb Ramp - SW Corner of San Ramon Road
and West Vomac Road
Construct Custom Curb Ramp - NW Corner of San Ramon Road
and W Vomac Road
Construct Custom Curb Ramp - SW Corner of San Ramon Road
and Alcosta Blvd
Construct Custom Curb Ramp - NE Corner of San Ramon Road
and Dublin Blvd
Construct Custom Curb Ramp - NE Corner of San Ramon Road
and Amador Valley Blvd
Install Pedestrian Barricade and Signage
Remove and Replace or Construct New Curb and Gutter
Remove and Replace or Construct New Curb
Remove and Replace Sidewalk
Removal of Median Nose
Adjust Telephone Manhole to Grade
Detector Loop (Type E )
Detector Loop (Modified Type E )
Bicycle Detector Loop
Install Video Detection System - Camera and Wiring
Remove Existing Push Button from Existing Post and Install New
Pedestrian Push Button and Post
Relocate Pedestrian Push Button Post
Reset Survey Monument
Adjust Sanitary Sewer Manhole to Grade
Adjust Storm Drain Manhole to Grade
Adjust Detector Handhole to Grade
Adjust Water or Recycled Water Covers to Grade
Adjust Gas Valve Cover to Grade
Construct Concrete Median
Adjust Telephone Manhole to Grade - Class I Path
Adjust PG&E Box to Grade - Class I Path
Adjust AT&T Box to Grade - Class I Path
Install Detectable Warning Surface to Full Width of Class I Path
Remove and Replace or Construct New Curb - Class I Path
Install 3" or 4" Under Sidewalk Drain
Remove and Replace Concrete Driveway
Construct Case A Curb Ramp
Construct Case C Curb Ramp with 6' Landing
Hot Mix Asphalt - Class I Path
Excavation - Class I Path
Class 2 Aggregate Base
Removal of Tree Roots Over 2" Diameter
Adjust Sanitary Sewer Manhole to Grade - Class I Path
Adjust Water Covers to Grade - Class I Path
Green Pavement Markings
Detail 9
Detail 10
Detail 22
Detail 27B
Detail 37B
Detail 38
Remove Pavement Markings and Traffic Stripes
Blue Fire Hydrant Markers
DESCRIPTION
Mobilization
Mill Asphalt Concrete Pavement - 2" Depth
Water Pollution Control
Hot Mix Asphalt - Roadway
Traffic Control & Construction Area Signs
RHMA (1/2" Type G) Overlay
HMA Digout Repair- 6" Thick
Crack Sealing
Conform and Wedge Grind
Engineered Paving Mat
Detail 24
Detail 40
Delineators
Detail 39A
Detail 41
Detail 39
Excavation - Roadway
CITY OF DUBLIN
ENGINEERING DIVISION
BID SUMMARY
Project No. : ST0117
PUBLIC WORKS DEPARTMENT
Decorative Stamped Crosswalk
GRANITE
APPARENT LOW BIDDER
DESILVA GATES O'GRADY PAVING
1
Number ST0117 Program STREETS
ESTIMATED COSTS
PRIOR
YEARS
2016-2017
BUDGET2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100$58,480$24,980$24,980$24,980$24,980$158,400
9200$185,000$215,600$215,600$215,600$215,600$1,047,400
9400$1,451,520$1,451,520$1,451,520$1,451,520$1,451,520$7,257,600
9500$5,000$5,000$5,000$5,000$5,000$25,000
$1,700,000$1,697,100$1,697,100$1,697,100$1,697,100$8,488,400
FUNDING SOURCE
PRIOR
YEARS
2016-2017
BUDGET2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
2201$920,000$1,102,100$917,100$917,100$917,100$4,773,400
2204$370,000$215,000$580,000$580,000$580,000$2,325,000
2214$410,000$380,000$200,000$200,000$200,000$1,390,000
$1,700,000$1,697,100$1,697,100$1,697,100$1,697,100$8,488,400
ANNUAL STREET RESURFACING
TOTAL
State Gas Tax
Measure B Sales Tax -
Local Streets Fund
(ACTC)
Salaries & Benefits
Contract Services
Improvements
TOTAL
2016-2021 CAPITAL IMPROVEMENT PROGRAM
Measure BB Sales
Tax - Local Streets
Fund (ACTC)
Miscellaneous
PROJECT DESCRIPTION
This project provides for a variety of pavement resurfacing treatments, from slurry seal to major rehabilitationand reconstruction. The project also includes
installation of ADA ramps along roads that are reconstructed or receive an AC overlay. Streets are selected for improvements based on the City's Pavement
Management System to optimize the pavement condition based on available budget. TheCity owns and maintains approximately117 centerline miles of
streets.
The Metropolitan Transportation Commission (MTC) groups Pavement Condition Index (PCI) ratings into the following categories:80-100 Very Good-
Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The Cityof Dublin is rated very good with a rolling three-year average PCI
of 85.
This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission (ACTC919) Measure B/BB funds andGas Tax.
This program protects the substantial investment the City has in the street system.
ANNUAL OPERATING IMPACT:None
MANAGING DEPARTMENT: Public Works
Number ST0517 Program STREETS
ESTIMATED COSTS
PRIOR
YEARS
2016-2017
BUDGET2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100$21,600$36,980$36,980$19,180$19,180$133,920
9200$15,000$190,000$15,000$15,000$15,000$250,000
9400$568,000$350,000$368,000$368,000$368,000$2,022,000
9500$5,000$25,200$5,400$5,400$5,400$46,400
$609,600$602,180$425,380$407,580$407,580$2,452,320
FUNDING SOURCE
PRIOR
YEARS
2016-2017
BUDGET2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001$108,000$108,000$108,000$108,000$108,000$540,000
2204$180,000$180,000$180,000$180,000$180,000$900,000
2205$80,000$176,400$19,600$276,000
2214$213,600$20,000$233,600
2215$28,000$117,780$17,780$19,580$19,580$202,720
4304$100,000$100,000$100,000$300,000
$609,600$602,180$425,380$407,580$407,580$2,452,320
CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS
TOTAL
General Fund
Measure B Sales Tax -
Local Streets Fund
(ACTC)
Salaries & Benefits
Contract Services
Improvements
TOTAL
2016-2021 CAPITAL IMPROVEMENT PROGRAM
Measure B Sales Tax -
Bike & Pedestrian Fund
(ACTC)
Measure BB Sales Tax -
Local Streets Fund
(ACTC)
Measure BB Sales Tax -
Bike & Pedestrian Fund
(ACTC)
Western Dublin Traffic
Impact Fee
Miscellaneous
PROJECT DESCRIPTION
This project includes improvements to variouspedestrian and bicycle facilities throughout the City. This project replaces former projects that provided
funding for ADA Transition Plan improvements and Citywide Sidewalk Repair improvements. In addition to the scope of those previous projects, this project
includes design and construction of improvements recommended in the City of Dublin Bicycle and Pedestrian Master Plan, the ADA Transition Plan, and the
Class 1 Facilities Maintenance Plan.
In Fiscal Year 2017-2018, work on the update to the ADA Transition Plan will commence. In Fiscal Year 2018-2019, work will begin on the update of the
City of Dublin Bicycle and Pedestrian Master Plan.
ANNUAL OPERATING IMPACT:None
MANAGING DEPARTMENT: Public Works