HomeMy WebLinkAbout4.16 - 1269 Award of Contract for Emerald Glen Aquatic
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STAFF REPORT
CITY COUNCIL
DATE: December 20, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Construction Contract - Emerald Glen Aquatic Complex – Audio
System
Prepared by: Douglas Rooney, Parks & Facilities Development Coordinator
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to 54 Electric Inc. for the
installation of an audio system at the Emerald Glen Recreation and Aquatic Complex in
the building and on the exterior pool decks.
STAFF RECOMMENDATION:
Adopt the Resolution Awarding a Contract for the Emerald Glen Aquatic Complex -
Audio System as part of the Emerald Glen Recreation and Aquatic Complex Project –
Phase I (CIP NO. PK0105) to 54 Electric Inc.
FINANCIAL IMPACT:
The 2016-2021 Capital Improvement Program includes the Emerald Glen Recreation
and Aquatic Complex Project - Phase 1. The total available funding for the
improvements in the CIP is $36,256,627. When awarded in Febru ary 2015, the base
contract for construction of the project was $33,090,000 with a 10% contingency for
unforeseen construction issues.
The lowest bid received for the audio system was $179,900. With a proposed 10%
contingency of $17,990, the total improvement costs for the audio system are estimated
at $197,890. Adequate funds remain in the improvements contingency to c over these
costs. The Resolution will authorize Staff to use the contingency funds to install the
system.
DESCRIPTION:
On February 3, 2015, the City Council awarded the construction contract for the
Emerald Glen Recreation and Aquatic Complex - Phase I (Project # PK0105) to C.
Overaa and Company. In addition to the base contract, the bids included two additive
alternates. One of those alternates was for an audio system. At the time of award, Staff
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recommended that the City Council only approve the base contract amount as all bids
had exceeded the budget and award of the base contract would require a budget
adjustment. The City Council awarded the contract per Staff recommendation, but also
requested that Staff find the means to include the alternates in the project.
During construction, Staff directed the architect to issue an Owners Proposed Revision
(OPR) to C. Overaa and Company. This OPR requested that the contractor and their
electrical subcontractor provide a price to install an audio system as a change order to
the project. The contractor provided a proposed change order in the amount of
$547,426. The change order was reviewed by Staff and the architect and was rejected
because it was not a good value for the City. Staff determined that bidding the audio
system as an individual project would likely provide better value to the City. In addition,
Staff worked with the architect to reduce the price of the audio system by reducing the
number of zones involved and simplifying some components. The architect then
prepared an audio system bid package.
The bidding period began on October 28, 2016, and was advertised on the City website,
on various building exchanges, and twice in the East Bay Times. An optional pre-bid
walk-through was held on November 9, 2016. Two contractors submitted bids before
the bid opening at 10:00 a.m. on Friday, December 2, 2016. The apparent low bidder
was 54 Electric Inc. Following is a summary of the bid results:
1. 54 Electric Inc. ................................................................ $179,900
2. Cal-Pacific Construction Inc. ........................................... $217,000
An additional bid was received from PCD, however the bid was delivered several hours
after the bid opening and was therefore deemed nonresponsive.
No bid protests were received within the allotted time. Staff has reviewed the bid
proposal from 54 Electric Inc., checked their license status, and has determined 54
Electric Inc. to be the lowest responsible and responsive bidder.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to 54 Electric Inc.
ATTACHMENTS:
1. Resolution Awarding a Contract for the Emerald Glen Aquatic Center – Audio System
to 54 Electric Inc.
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
AWARDING A CONTRACT FOR THE EMERALD GLEN AQUATIC COMPLEX – AUDIO SYSTEM
AS PART OF THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX PROJECT –
PHASE I (CIP NO. PK0105) TO 54 ELECTRIC INC.
WHEREAS, the City of Dublin did, on December 2, 2016, publicly open, examine and declare
all sealed bids for doing the work described in the approved Plans and Speci fications for the Emerald
Glen Aquatic Complex - Audio System, which Plans and Specifications are hereby expressly referred
to for a description of said work and for all particulars relative to the proceedings under the request for
bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has reviewed the bids
to determine the lowest bid which was responsive to the requirements of the bid docume nts.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Dublin does hereby
award the Contract for the Emerald Glen Aquatic Complex – Audio System (as part of Project #
PK0105), to the lowest responsible bidder therefore, to wit, 54 Electric Inc., at a bid of one hundred
and seventy-nine thousand nine hundred dollars even ($179,900) the particulars of which bid are on
file in the office of the Public Works Director.
NOW, THEREFORE BE IT FURTHER RESOLVED, the City Council of the City of Dublin does
hereby authorize the City Manager or his designee to approve the contract change orders for this
project, up to a cumulative total of ten-percent (10%) of the contract amount ($17,990).
BE IT FURTHUR RESOLVED the City Manager is authorized to execute the Agreement.
PASSED, APPROVED AND ADOPTED this 20th day of December, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk