HomeMy WebLinkAboutItem 4.2 - 1411 City of Dublin Fiscal Year 2017-18 Human Se
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STAFF REPORT
CITY COUNCIL
DATE: May 16, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
City of Dublin Fiscal Year 2017-18 Human Services Grant Program
Funding Recommendations
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider the Human Services Commission funding
recommendations for the Fiscal Year 2017-18 Human Services Grant Program.
STAFF RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2017-18
Human Services Grant Program.
FINANCIAL IMPACT:
The City of Dublin Human Services Grants Program is supported by several funding
sources including the Federally-funded Community Development Block Grant (CDBG)
Fund, and the City of Dublin General Fund and Affordable Housing Fund. The
estimated Fiscal Year 2017-18 CDBG allocation is $75,602 for direct support of social
service programs in the Dublin community. This amount is estimated as the final
allocation from the Department of Housing and Urban Development (HUD) is currently
unknown. During the grant application process, the General Fund funding level was
incorrectly estimated by Staff at $140,000, when the actual amount should have been
$130,000. As a result, the City Council is being asked to augment the General Fund
funding level by $10,000 to be consistent with the funding recommendations of the
Human Services Commission. The additional funding will be allocated from the Parks
and Community Services Operating Budget. Affordable Housing Fund support is
$8,000. Each organization is eligible for a minimum award of $3,500 and a maximum of
$25,000.
RECOMMENDATION:
Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2017-18
Human Services Grant Program.
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DESCRIPTION:
The Human Services Grants Program provides financial support to local non -profit
organizations serving the Dublin community. The program is supported through three
funding sources including the Federally-funded Community Development Block Grant
(CDBG) program, and the City of Dublin General Fund and Affordable Housing Fund.
Each year the City Council awards funding to organizations that best meet the
community’s needs in support of the City’s adopted Mission, Vision a nd Values
(Attachment 3) and needs identified in the Tri-Valley Needs Assessment
(Attachment 4).
Funding Support History
Over the past 10 years, funding support of the Human Services Grant program has
varied as shown in the table below. The minimum and maximum grant award amounts
have ranged from $1,000 to $25,000.
Fiscal Year General Fund Affordable Housing Fund CDBG
2007-08 $125,413 $20,000 $51,176
2008-09 $131,975 $34,215 $59,708
2009-10 $110,475 $30,635 $59,708
2010-11 $115,423 $34,770 $69,464
2011-12 $120,000 $31,180 $53,826
2012-13 $125,000 $36,000 $54,746
2013-14 $135,000 $33,000 $45,184
2014-15 $120,000 $7,000 $67,402
2015-16 $120,000 $8,000 $69,812
2016-17 $140,000 $8,000 $75,602
Analysis and Funding Recommendations
During the grant application process, the General Fund funding level was incorrectly
estimated by Staff at $140,000, when the actual amount should have been $130,000.
As a result, the City Council is being asked to augment the General Fund funding level
by $10,000 to be consistent with the funding recommendations of the Human Services
Commission. The additional funding will be reallocated out of the Parks and Community
Services Operating Budget.
With the additional $10,000, the City’s Fiscal Year 2017 -18 total funding allocation is
$223,602 which includes CDBG estimated at $75,602 for direct support to social
services/capital programs, City General Fund at $140,000, and City Affordable Housing
Fund at $8,000.
Of the $75,602 estimated for CDBG, a portion is earmarked fo r support to Axis
Community Health for the facility project loan obligation. On May 6, 2014 the City
Council approved Resolution 51-14 authorizing the City to enter into a Public
Participating Jurisdiction Agreement (PPJ) with the cities of Pleasanton, Li vermore, and
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the County of Alameda for repayment of a HUD loan to support Axis Community
Health’s Health Center expansion in Pleasanton. The agreement was executed in July
2015 and the facility grand opening was held in May 2016. The PPJ allowed the
agencies, with city of Pleasanton acting as lead agency, to borrow $1.25 million to
support Axis Community Health’s facility construction. As a result of the agreement, the
City of Dublin is required to repay its portion of the loan, a total of $265,618, with CDBG
funds. The funding allocation for repayment of the loan is included as part of the Staff
and Human Services Commission recommendations. The estimated loan repayment
amount for Fiscal Year 2017-18 is $13,502.
During this year’s application period, the City of Dublin received 27 applications from 22
organizations, a 29% increase in applications from last year. Of the 27 applications
received, nine (9) are eligible for CDBG funding. Five (5) organizations submitted
applications for two (2) different programs/projects:
Chabot-Las Positas Community College District/Tri Valley One Stop Career
Center
Child Care Links
Hope Hospice
Tri-Valley Haven
YMCA of the East Bay Tri-Valley Branch
Under direction of the City Council, the Human Services Commission is responsible for
providing Human Services Grant Program funding recommendations to the City Council
each year. On March 23, 2017 the Commission held a public meeting for the Fiscal
Year 2017-18 Human Services Grant Program funding recommendations. T he
Commission received presentations from 22 non -profit organizations that submitted
applications for 27 programs. After deliberation the Commission recommended 21
programs for grant funding for the Fiscal Year 2017-18 funding cycle, as shown below.
FISCAL YEAR 2017-18
CITY OF DUBLIN HUMAN SERVICES GRANT PROGRAM RECOMMENDATION
ORGANIZATION NAME PROJECT TITLE
FY 2017-18
REQUESTED
FUNDING
STAFF
RECOMMENDED
FUNDING
HUMAN SERVICES
COMMISSION
RECOMMENDATION
Axis Community
Health
Facility Project Loan
Obligation (annual)*
$13,502 $13,502 $13,502
Axis Community
Health
Enhancing Health
Outcomes with
Patient Care
Messaging
$7,000 $7,000 $6,800
CALICO Center Dublin Child Abuse
Intervention
$10,000 $10,000 $9,600
Center for Community
Dispute Settlement
Tri Valley Youth
Court
$3,500 $3,500 $3,500
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Chabot-Las Positas
Community College
District/Tri Valley One
Stop Career Center
Dublin Jobs Initiative
2017-2018
$19,385 $15,000 $13,500
Chabot-Las Positas
Community College
District/Tri Valley One
Stop Career Center
Dublin VITA Grant
2017-18
$7,430 $7,000 $7,000
Child Care Links Child Care Links
Diaper Pantry
$13,000 $8,000 $8,000
Child Care Links Professional
Development
Trainings
$7,000 - -
CityServe of the Tri-
Valley
CityServe of the Tri-
Valley
$15,000 $15,000 $14,400
Community Resources
for Independent Living
Independent Living,
Housing &
Employment
Services for People
with Disabilities
$10,118 $10,000 $9,800
Deaf Counseling
Advocacy and Referral
Agency (DCARA)
Deaf Seniors
Services
$25,000 $10,000 $10,400
Easter Seals Bay Area Easter Seals
Kaleidoscope
$15,000 $15,000 $14,400
Eden I&R, Inc. 2-1-1 Alameda
County
Communication
System
$10,000 $10,000 $9,400
Hope Hospice, Inc. Grief Support Center
and Hospice
Volunteer Program
$18,500 $15,000 $15,000
Hope Hospice, Inc. Hope Hospice -
Unified
Communications
Phone System
$20,000 - -
Kidango, Inc. Emerald Vista Parent
Workshops
$2,000 - -
Legal Assistance for
Seniors
Legal Services,
HICAP and
Community
Education for Dublin
Seniors
$10,000 $8,500 $7,300
Open Heart Kitchen OHK-Dublin Meal
Programs
$25,000 $14,100 $15,800
Sandra J Wing
Healing Therapies
Foundation
Cancer Assistance
for Dublin Residents
$10,000 - -
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Senior Support
Program of the Tri
Valley
Case Management $14,280 $13,000 $13,000
Spectrum Community
Services
Meals on Wheels for
Dublin's Homebound
Seniors
$10,000 $10,000 $10,000
Sunflower Hill Sunflower Hill
Garden Teachers /
Educators
$20,120 - -
Teen Esteem Teen Esteem
Student and Parent
Education Programs
$10,000 - -
Tri-Valley Haven Domestic Violence
Services Program
$25,000 $8,000 $9,600
Tri-Valley Haven Homeless Services
Program
$25,000 $11,000 $11,400
Valley Children's
Museum
Valley Children's
Museum (VCM)
Children's Programs
$25,000 - -
YMCA of the East
Bay, Tri-Valley YMCA
Affordable Summer
Childcare - YMCA
Day Camp
$25,000 $10,000 $9,400
YMCA of the East
Bay, Tri-Valley YMCA
Mental Health
Services
$25,000 $10,000 $11,800
GRAND TOTAL $420,835 $223,602 $223,602
CDBG TOTAL - $75,602
AFFORDABLE HOUSING FUND TOTAL -$ 8,000
GENERAL FUND TOTAL - $140,000
FUNDING GRAND TOTAL - $223,602
*The Axis Community Health Facility Project Loan is a contractual annual repayment
obligation and does not participate in the annual application process.
Staff allocated the Human Services Commission funding recommendations to the
various funds given the amount available in each fund and based on each
organization’s qualifications for the various funds. The allocation by fund is shown in
Exhibit A of the Resolution (Attachment 2).
Organizations Not Recommended for Funding
Of the 27 applications received, seven (7) organizations were not recommended for
funding. The overall funding amount requested exceeded the amount available by
almost 90%. As a result, the City is unable to fund all of the appl ication requests.
Additional reasons include fund requests being passed through for scholarships,
projects not providing direct critical human service needs, and funds requested could be
eligibility for other educational and arts related grants.
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Projects Recommended by Funding Type
The following table shows the number of projects recommended for funding by project
type.
Project Type Quantity Recommended Funding
Capital/Rehab* 2* $20,302*
Services – Medical/Health 1 $11,800
Services – Food 2 $25,800
Services – Homeless 2 $21,000
Services – Financial/Legal 3 $17,800
Services – Disabled/Special Needs 3 $34,600
Services – Other 8 $92,300
Total Projects 21 $223,602
*Includes the Axis Community Heath Facility Loan Obligation
Review and Rating Criteria
Staff reviewed the Fiscal Year 2017-18 grant applications to verify that all requests
qualify for funding based on the adopted program guidelines. As part of the review,
Staff applied the City Council-approved Rating Criteria worksheet (Attachment 5) to
each grant application.
The Rating Criteria worksheet is only one of several factors used in determining Staff’s
funding recommendations. Other factors include consideration of such elements as:
The number of Dublin residents served and cost per participant;
Past performance for existing Dublin programs;
Whether the project addresses one or more of the 14 Key Areas of Concern
identified in the 2011 Tri-Valley Needs Assessment Report; and
Whether City funds are used to leverage other funding sources.
City and Regional Priorities
Based on the Human Services Commission’s work in establishing local and regional
priorities, additional consideration was given to applications addressing needs in the
areas of: Behavioral Health (mental health and substance abuse), Health Care
(including dental), and Senior Services.
In addition, at the October 20, 2015 City Council Meeting, the City Council discussed
the funding priorities for the upcoming grants cycle. The discussion resu lted in City
Council direction that the Grants Program emphasize funding programs specifically
directed towards human service needs. As such, the City Council decided that, going
forward grants would not be awarded to arts or school -based programming or events,
but would be focused on the most critical human services needs such as health care,
food and nutrition, homelessness, child care, etc.
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Alameda County Urban County CDBG Program
The City of Dublin participates in Alameda County’s Urban -County CDBG Program.
The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont
(cities with a population of less than 50,000 residents), are called the “Urban County
Cities,” along with the unincorporated areas of Alameda County. During the current
Fiscal Year (FY 2016-17), the City of Dublin received $75,602 in CDBG funds for direct
support to organizations. This same amount is being estimated for Fiscal Year 2017 -18
until the City is provided the approved funding level from Alameda County.
Project Type: Public Service Project vs. Capital Project
Each year, the County limits each Urban County City to approximately 12% of the
CDBG allocation for service-based organizations and projects. Based on the estimated
CDBG allocation, this amount would be $12,373 for public service projects, with the
remaining $63,229 for capital projects. The County’s past practice has been to review
all applications received from each Urban County City to determine if the overall request
for service-based projects exceeds the 12% limit.
For the past few years, the County has requested that the City make adjustments to the
service-based project allocation as the County was projected to exceed the 12% limit. If
adjustments are needed for Fiscal Year 2017-18, Staff will work with eligible grant
applicants and the County to make adjustments, including implementation of a prorated
reduction for all CDBG awards, if necessary.
This year the City received two (2) capital project requests and 25 public service proj ect
requests. The City typically receives far more service project requests than capital
project requests.
Summary
In total, grant applicants requested $420,835 in funds with only $223,602 grant funds
available. The following chart summarizes the total funding requests and the amount
available for the Fiscal Year 2017-18 Human Services Grants Program:
Funding Sources
FY 2017-18
Funding Request
FY 2017-18
Funds Available
CDBG Fund $174,898 $75,602*, **
General Fund $245,937 $140,000
Affordable Housing Fund $0*** $8,000
Total $420,835 $223,602
* Estimated amount available for direct funding to community organizations.
** Includes allocation to the Axis Community Health Facility Project Loan Obligation.
*** All non-CDBG requests included in General Fund requests.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A web link to the Staff Report was sent to all grant applicants.
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ATTACHMENTS:
1. Resolution Approving Funding Recommendations for Fiscal Year 2017 -18 Human
Services Grant Program
2. Exhibit A to Resolution
3. City of Dublin Mission, Vision and Values
4. Tri-Valley Needs Assessment 14 Areas of Concern
5. Rating Criteria Worksheet
ATTACHMENT 1
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING FUNDING RECOMMENDATIONS FOR
FISCAL YEAR 2017-18 HUMAN SERVICES GRANT PROGRAM
WHEREAS, the City received 27 applications for the Fiscal Year 2017-18 Human Services
Grant Program; and
WHEREAS, the funding requests exceeding funding availability; and
WHEREAS, on March 23, 2017, the Human Services Commission recommended 21
projects/programs receive grant funding through the Human Services Grant Program; and
WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year
2017-18 Human Services Grant Program funding recommendations; and
WHEREAS, Exhibit A, attached hereto and made a part of this Resolution, reflects the Fiscal
Year 2017-18 Human Services Grant Program funding recommendations for the City of Dublin; and
WHEREAS, the action taken by this Resolution shall approve the funding recommendations
of all funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby take the following actions:
1. Approve the Human Services Grant Fund allocations, as recommended by the
Human Services Commission, for Fiscal Year 2017-18, as outlined in Exhibit A;
2. Direct Staff to work with the County of Alameda as required on the CDBG funding
allocations by reallocating funds as needed based on the confirmed CDBG funding guidelines
and funding level; and
3. Authorize the City Manager to execute agreements with the County of Alameda for
use of CDBG funds and the funding agreements with each grant recipient effective July 1, 201 7,
and take such further actions as may be necessary or appropriate to carry out the City Council’s
obligations pursuant to this Resolution.
PASSED, APPROVED AND ADOPTED this 16th day of May 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
ATTACHMENT 1
_________________________________
City Clerk
FISCAL YEAR 2017-18
CITY COUNCIL APPROVED HUMAN SERVICES GRANT PROGRAM FUNDING
1 of 1
ORGANIZATION NAME APPLICATION TITLE
CITY COUNCIL
APPROVED
FUNDING
CDBG FUND
$75,602
AFFORDABLE
HOUSING
FUND
$8,000
GENERAL
FUND
$140,000
Axis Community Health Facility Project Loan Obligation
(annual)
$13,502 $13,502 $0 $0
Axis Community Health Enhancing Health Outcomes with
Patient Care Messaging
$6,800 $6,800 $0 $0
CALICO Center Dublin Child Abuse Intervention $9,600 $9,600 $0 $0
Center for Community Dispute
Settlement
Tri Valley Youth Court $3,500 $0 $0 $3,500
Chabot-Las Positas Community College
District/Tri Valley One Stop Career
Center
Dublin Jobs Initiative 2017-2018 $13,500 $0 $0 $13,500
Chabot-Las Positas Community College
District/Tri Valley One Stop Career
Center
Dublin VITA Grant 2017-18 $7,000 $0 $0 $7,000
Child Care Links Child Care Links Diaper Pantry $8,000 $0 $0 $8,000
Child Care Links Professional Development Trainings - - - -
CityServe of the Tri-Valley CityServe of the Tri-Valley $14,400 $0 $0 $14,400
Community Resources for
Independent Living
Independent Living, Housing &
Employment Services for People with
Disabilities
$9,800 $8,500 $0 $1,300
Deaf Counseling Advocacy and
Referral Agency (DCARA)
Deaf Seniors Services $10,400 $0 $0 $10,400
Easter Seals Bay Area Easter Seals Kaleidoscope $14,400 $0 $0 $14,400
Eden I&R, Inc.2-1-1 Alameda County Communication
System
$9,400 $0 $0 $9,400
Hope Hospice, Inc.Grief Support Center and Hospice
Volunteer Program
$15,000 $0 $0 $15,000
Hope Hospice, Inc.Hope Hospice - Unified
Communications Phone System
- - - -
Kidango, Inc.Emerald Vista Parent Workshops - - - -
Legal Assistance for Seniors Legal Services, HICAP and Community
Education for Dublin Seniors
$7,300 $0 $0 $7,300
Open Heart Kitchen OHK-Dublin Meal Programs $15,800 $15,800 $0 $0
Sandra J Wing Healing Therapies
Foundation
Cancer Assistance for Dublin Residents - - - -
Senior Support Program of the Tri
Valley
Case Management $13,000 $0 $0 $13,000
Spectrum Community Services Meals on Wheels for Dublin's
Homebound Seniors
$10,000 $10,000 $0 $0
Sunflower Hill Sunflower Hill Garden Teachers /
Educators
- - - -
Teen Esteem Teen Esteem Student and Parent
Education Programs
- - - -
Tri-Valley Haven Domestic Violence Services Program $9,600 $0 $8,000 $1,600
Tri-Valley Haven Homeless Services Program $11,400 $11,400 $0 $0
Valley Children's Museum Valley Children's Museum (VCM)
Children's Programs
- - - -
YMCA of the East Bay, Tri-Valley YMCA Affordable Summer Childcare - YMCA
Day Camp
$9,400 $0 $0 $9,400
YMCA of the East Bay, Tri-Valley YMCA Mental Health Services $11,800 $0 $0 $11,800
$223,602 $75,602 $8,000 $140,000TOTAL
Mission, Vision & Values
Ensuring the Prosperity & Well-Being of Our Community
The City Council adopted Dublin's Mission, Vision, and Values statements as part of the City's
10-Year Strategic Plan. These statements are intended to serve as guidance for the City Council
and commissions in their deliberations on various proposals presented to them, and to ensure that
our developing community remains happy, healthy, and well-balanced. These statements were
updated and modified in 2013.
Our Mission
The City of Dublin promotes and supports a high quality of life, ensures a safe and secure
environment, and fosters new opportunities.
Our Vision
Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As
Dublin grows, it will balance history with progress, to sustain an enlightened, economically
balanced and diverse community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in
all aspects of City life, including programs to strengthen our economic vitality, and support
environmental stewardship and sustainability through the preservation of our natural
surroundings. Dublin is dedicated to promoting an active and healthy lifestyle through the
creation of first-class recreational opportunities, facilities, and programs.
Our Values
• Our Values in Building Community
o Promote locations and events that bring people of all ages together.
o Provide more venues for family-based activities.
o Foster heritage and cultural development.
• Our Values in Ensuring a Safe Community
o Provide high quality police and fire services to insure the safety of the citizens
living in the community.
o Provide education and training to residents and businesses that would promote
public safety.
• Our Values in Guiding Development
o Assure that development contributes positively to the City's fiscal health.
o Support pedestrian-friendly development, transit-oriented development, green
building, and environmental responsiveness.
o Promote high quality design and architectural standards in private development
and in all public facilities.
o Develop transportation systems that facilitate ease of movement throughout the
City.
14
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Organization: ______________________________ Program: _______________________________
PROPOSAL SCORE
Maximum of 15 points
RECOMMEND FUNDING Yes No
FUNDING SOURCE CDBG Comm. Grant Incl. Fund
Total Requested Total Recommended
IF RECOMMENDING CDBG FUNDING, NOTE THAT CDBG FUNDS MAY ONLY BE USED FOR THE FOLLOWING ACTIVITIES AS
DEFINED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (CHECK ONE).
CAPITAL PROJECTS PUBLIC SERVICE HOUSING ECONOMIC DEVELOPMENT
THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS.
1. Organization/Management
The organization previously received funding from Dublin, and has fully complied with the City’s management
procedures, including invoice and report deadlines.
The organization, as presented in the application, is able to achieve the stated goals and outcomes.
The organization and their staff are qualified and have the capacity to provide for the program. (i.e. non-profit
status, resumes for staff, a Board of Directors, information on clients served).
The organization has completed all required aspects of the application process.
The proposed program has a successful proven track record (not a new program).
(Maximum of 5) ______
2. Needs/Benefit
The beneficiaries are an appropriate target group (lower income residents, handicapped, elderly, youth, etc.)
The organization provides an activity to Dublin residents that other organizations do not provide.
Applicant’s activity: (choose a or b)
a. benefits a majority of Dublin residents by meeting the City’s Mission, Vision and Values OR
b. meets at least one of the U.S. Department of Housing and Urban Development’s Strategic Goals or Policy
Priorities.
The organization’s program meets one of the 14 Areas of Concern as identified in the 2011 Eastern Alameda
County Needs Assessment Report
The organization collaborates with other agencies to enhance services.
(Maximum of 5) ______
City of Dublin
Universal Grant Rating Sheet
TO BE FILLED OUT BY CITY STAFF
2
3. Funding/ Budget
The amount of funding requested compared to the number of Dublin residents served is reasonable.
Fiscal responsibility - evaluation of the most current audit does not reveal one or more *material weaknesses*
(or equivalent) that could jeopardize other funding.
Program and administrative budget covers the cost to provide for the program.
The organization leverages other funding sources to provide activities/services/improvements.
The organization charges a fee and/or produces other income that may be used to support this program
(review submitted fee schedule if applicable).
(Maximum of 5) ______
*Standardized accounting audit statements
1. A “Control Deficiency”, which is the lowest of the three deficiencies, exists when the design or operation of a
control does not allow management or employees, in the normal course of performing their assigned functions,
to prevent or detect misstatements on a timely basis.
2. A “Significant Deficiency” is a control deficiency or a combination of control deficiencies, that adversely
effects the organization’s ability to initiate, authorize, record, process or report financial data in accordance with
the Generally Accepted Accounting Principles, and that the likelihood of a misstatement of the organization’s
financial statement that is more than inconsequential which will not be prevented or detected by the
organization’s established internal controls.
3. A “Material Weakness”, is a significant deficiency or a combination of significant deficiencies, that results in
more than a remote likelihood that a material misstatement of the financial statements which will not be
prevented or detected by the organization’s established internal controls.
Rating Criteria is subject to change from time to time to reflect the current industry
or to address the type of applications received.