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HomeMy WebLinkAboutItem 4.2 - 1932 City of Dublin Fiscal Year 2018-19 Human Se Page 1 of 7 STAFF REPORT CITY COUNCIL DATE: April 17, 2018 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: City of Dublin Fiscal Year 2018-19 Human Services Grant Program Funding Recommendations Prepared by: Rhonda Franklin, Management Analyst EXECUTIVE SUMMARY: The City Council will consider the Human Services Commission funding recommendations for the Fiscal Year 2018-19 Human Services Grant Program. STAFF RECOMMENDATION: Adopt the Resolution Approving Funding Recommendation for Fiscal Year 2018-19 Human Services Grant Program. FINANCIAL IMPACT: The City of Dublin Human Services Grants Program is supported by three funding sources: the federally-funded Community Development Block Grant (CDBG) Fu nd, and the City of Dublin General Fund and Affordable Housing Fund. The estimated Fiscal Year 2018-19 CDBG allocation is $79,781 for direct support of social service programs in the Dublin community. This amount is estimated from last year’s actual amou nt, as the final allocation from the Department of Housing and Urban Development (HUD) is currently unknown. General Fund support for Fiscal Year 2018 -19 is estimated at $130,000, and the Affordable Housing Fund support is estimated at $8,000. Each organization is eligible for a minimum award of $3,500 and a maximum of $25,000. DESCRIPTION: The Human Services Grants Program provides financial support to local non -profit organizations serving the Dublin community. The program is supported through three funding sources including the Federally-funded Community Development Block Grant (CDBG) program, the City of Dublin General Fund and the Affordable Housing Fund. Each year the City Council awards funding to organizations that best meet the community’s needs in support of the City’s adopted Mission, Vision and Values (Attachment 1) and needs identified in the Tri-Valley Needs Assessment (Attachment 2). Page 2 of 7 Funding Support History Over the past 11 years, funding support of the Human Services Grant program has varied as shown in the table below. The minimum and maximum grant award amounts have ranged from $1,000 to $25,000. Fiscal Year General Fund Affordable Housing Fund CDBG 2007-08 $125,413 $20,000 $51,176 2008-09 $131,975 $34,215 $59,708 2009-10 $110,475 $30,635 $59,708 2010-11 $115,423 $34,770 $69,464 2011-12 $120,000 $31,180 $53,826 2012-13 $125,000 $36,000 $54,746 2013-14 $135,000 $33,000 $45,184 2014-15 $120,000 $7,000 $67,402 2015-16 $120,000 $8,000 $69,812 2016-17 $140,000 $8,000 $75,602 2017-18 $140,000 $8,000 $79,781 Analysis and Funding Recommendations The City’s Fiscal Year 2018-19 total grant funding allocation is estimated at $217,781 which includes CDBG estimated at $79,781 for direct support to social services/capital programs, City General Fund at $130,000, and City Affordable Housing Fund at $8,000. Of the $79,781 estimated for CDBG, a portion is earmarked for support to Axis Community Health for the facility project loan obligation. On May 6, 2014 the City Council adopted Resolution 51-14 authorizing the City to enter into a Public Participating Jurisdiction Agreement (PPJ) with the cities of Pleasanton, Livermore, and the County of Alameda for repayment of a HUD loan to support Axis Community Health’s Health Center expansion in Pleasanton. The agreement was executed in July 2015 and the facility grand opening was held in May 2016. The PPJ allowed the agencies, with City of Pleasanton acting as lead agency, to borrow $1.25 million to support Axis Community Health’s facility construction. Per the agreement, the City of Dublin is required to repay its portion of the loan, a total of $265,618, with CDBG funds. The funding allocation for repayment of the loan is included as part of the Staff and Human Services Commission recommendations. The estimated loan repayment amount for Fiscal Year 2018-19 is $15,925. During this year’s application period, the City of Dublin received 19 applications from 15 organizations. Of the 19 applications received, eight (8) are eligible for CDBG funding. Four (4) organizations submitted applications for two (2) different programs/projects . The Human Services Commission is responsible for providing Human Services Grant Program funding recommendations to the City Council each year. On March 22, 2018 the Commission held a public meeting for the Fiscal Year 2018 -19 Human Services Grant Program funding recommendations. The Commission received presentations from 15 non-profit organizations that submitted applications for 19 programs. After Page 3 of 7 deliberation the Commission recommended 18 programs for grant funding for the Fiscal Year 2018-19 funding cycle, as shown below. FISCAL YEAR 2018-19 CITY OF DUBLIN HUMAN SERVICES GRANT PROGRAM RECOMMENDATION ORGANIZATION NAME PROJECT TITLE FY 2018-19 REQUESTED FUNDING STAFF RECOMMENDED FUNDING HUMAN SERVICES COMMISSION RECOMMENDATION Axis Community Health Facility Project Loan Obligation $15,925 $15,925 $15,925 Axis Community Health Phase II Dental Capital Project $25,000 $25,000 $25,000 CALICO Center Dublin Child Abuse Intervention $10,000 $9,000 $9,333 Chabot-Las Positas Community College District/Tri Valley One Stop Career Center Back-to-Work Dublin $13,846 $12,000 $12,000 Chabot-Las Positas Community College District/Tri Valley One Stop Career Center Dublin VITA Grant 2018-19 $8,227 $7,000 $6,667 Child Care Links Early Literacy Diaper Pantry / Car Seat Program $20,000 $8,000 $8,500 Child Care Links Early Childhood Education $5,000 $0 $0 CityServe of the Tri- Valley CityServe of the Tri-Valley $15,000 $14,000 $14,333 Community Resources for Independent Living Independent Living, Housing & Employment Services for People with Disabilities $10,941 $10,000 $9,333 Community Resources for Independent Living Roof Replacement $5,000 $5,000 $4,667 Deaf Counseling Advocacy and Referral Agency (DCARA) Deaf Access Services $25,000 $10,000 $9,000 Easter Seals Bay Area Easter Seals Kaleidoscope $15,000 $13,000 $12,667 Page 4 of 7 FISCAL YEAR 2018-19 CITY OF DUBLIN HUMAN SERVICES GRANT PROGRAM RECOMMENDATION ORGANIZATION NAME PROJECT TITLE FY 2018-19 REQUESTED FUNDING STAFF RECOMMENDED FUNDING HUMAN SERVICES COMMISSION RECOMMENDATION Eden I&R, Inc. 2-1-1 Alameda County Communication System $10,000 $10,000 $10,000 Hope Hospice, Inc. Grief Support Center and Hospice Volunteer Program $18,000 $14,000 $14,833 Legal Assistance for Seniors Legal Services, Medicare Counseling and Education for Dublin Seniors $7,300 $7,300 $6,967 Open Heart Kitchen Dublin Meal Programs $22,500 $15,178 $15,845 Senior Support Program of the Tri Valley Case Management $16,629 $12,500 $13,167 Spectrum Community Services Meals on Wheels for Dublin's Homebound Elderly $13,000 $9,678 $9,345 Tri-Valley Haven Domestic Violence Services Program $25,000 $9,600 $9,600 Tri-Valley Haven Homeless Services Program $25,000 $10,600 $10,600 GRAND TOTAL $306,368 $217,781 $217,781 Estimated CDBG TOTAL - $79,781 Estimated AFFORDABLE HOUSING FUND TOTAL -$ 8,000 Estimated GENERAL FUND TOTAL - $130,000 Estimated FUNDING GRAND TOTAL - $217,781 *The Axis Community Health Facility Project Loan is a contractual annual repayment obligation and does not participate in the annual application process. Staff allocated the Human Services Commission funding recommendations to the various funds given the amount available in each fund and based on each organization’s qualifications for the various funds. The allocation by fund is shown in Exhibit A of the Resolution (Attachment 4). Page 5 of 7 Organizations Not Recommended for Funding This year, the overall funding amount requested exceeded the amount available by over 40%. As a result, the City is unable to fund all of the application requests. Of the 19 applications received, one (1) organization was not recommended for funding. The application was not as competitive as the other applications. Additional reasons include not providing direct critical human service needs, and the funds requested could be eligibility for other educational related grants. Projects Recommended by Funding Type The following table shows the number of projects recommended for funding by project type. Project Type Quantity Recommended Funding Capital/Rehab* 3 $45,925 Services – Medical/Health 0 $0 Services – Food 2 $24,856 Services – Homeless 3 $34,200 Services – Financial/Legal 2 $14,300 Services – Disabled/Special Needs 4 $42,000 Services – Other 5 $56,500 Total Projects 19 $217,781 *Includes the Axis Community Heath Facility Loan Obligation Review and Rating Criteria Staff reviewed the Fiscal Year 2018-19 grant applications to verify that all requests qualify for funding based on the adopted program guidelines. As part of the review, Staff applied the City Council-approved Rating Criteria worksheet (Attachment 5) to each grant application. The Rating Criteria worksheet is only one of several factors used in determining Staff’s funding recommendations. Other factors include consideration of such elements as: • The number of Dublin residents served and cost per participant; • Past performance for existing Dublin programs; • Whether the project addresses one or more of the 14 Key Areas of Concern identified in the 2011 Tri-Valley Needs Assessment Report; and • Whether City funds are used to leverage other funding sources. City and Regional Priorities Based on the Human Services Commission’s work in establishing local and regional priorities, additional consideration was given to applications addressing needs in the areas of: Behavioral Health (mental health and substance abuse), Health Care (including dental), and Senior Services. In addition, at the October 20, 2015 City Council Meeting, the City Council discussed the funding priorities for the upcoming grants cycle. The dis cussion resulted in City Council direction that the Grants Program emphasize funding programs specifically directed towards human service needs. As such, the City Council decided that, going forward grants would not be awarded to arts or school -based programming or events, Page 6 of 7 but would be focused on the most critical human services needs such as health care, food and nutrition, homelessness, child care, etc. Alameda County Urban County CDBG Program The City of Dublin participates in Alameda County’s Urban-County CDBG Program. The City of Dublin, along with the cities of Albany, Emeryville, Newark, and Piedmont (cities whose population is or was less than 50,000 residents), are called the “Urban County Cities,” along with the unincorporated areas of Alameda County. During the current Fiscal Year (FY 2017-18), the City of Dublin received $79,781 in CDBG funds for direct support to organizations. This same amount is being estimated for Fiscal Year 2018-19 until the City is provided the approved funding level from Alameda County. Project Type: Public Service Project vs. Capital Project Each year, the County limits each Urban County City to approximately 12% of the CDBG allocation for service-based organizations and projects. Based on the estimated CDBG allocation, this amount would be $12,255 for public service projects, with the remaining $67,526 for capital projects. The County’s past practice has been to review all applications received from each Urban County City to determine if the overall request for service-based projects exceeds the 12% limit. For the past few years, the County has requested that the City make adjustments to the service-based project allocation as the County was projected to exceed the 12% limit. If adjustments are needed for Fiscal Year 2018-19, Staff will work with eligible grant applicants and the County to make adjustments, including implementation of a prorated reduction for all CDBG awards, if necessary. This year the City received two (2) capital project requests and 17 public service project requests. The City typically receives far more service project requests than capital project requests. Summary In total, grant applicants requested $306,368 in funds with only $217,781 grant funds available. The following chart summarizes the total funding requests and the amount available for the Fiscal Year 2018-19 Human Services Grants Program: Funding Sources FY 2018-19 Funding Request FY 2018-19 Funds Available CDBG Fund $91,425 $79,781* ** General Fund $206,943 $130,000 Affordable Housing Fund $8,000 $8,000 Total $306,368 $217,781 * Estimated amount available for direct funding to community organizations. ** Includes allocation to the Axis Community Health Facility Project Loan Obligation. NOTICING REQUIREMENTS/PUBLIC OUTREACH: A web link to the Staff Report was sent to all grant applicants. Page 7 of 7 ATTACHMENTS: 1. City of Dublin Mission, Vision, and Values 2. Tri-Valley Needs Assessment 14 Areas of Concern 3. Resolution Approving Funding Recommendations for Fiscal Year 2017-18 Human Services Grant Program 4. Exhibit A to Resolution 5. Rating Criteria Worksheet Mission, Vision & Values Ensuring the Prosperity & Well-Being of Our Community The City Council adopted Dublin's Mission, Vision, and Values statements as part of the City's Strategic Plan. These statements are intended to serve as guidance for the City Council and commissions in their deliberations on various proposals presented to them, and to ensure that our developing community remains happy, healthy, and well-balanced. These statements were updated and modified in 2015. Our Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities. Our Vision Dublin is a vibrant city committed to its citizens, natural resources, and cultural heritage. As Dublin grows, it will balance history with progress, to sustain an enlightened, economically balanced and diverse community. Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects of City life, including programs to strengthen our economic vitality and preserve our natural surroundings through environmental stewardship and sustainability. Dublin is dedicated to promoting an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities, and programs. Our Values • Our Values in Building Community o Promote locations and events that bring people of all ages together. o Provide more venues for family-based activities. o Foster heritage and cultural development. • Our Values in Ensuring a Safe Community o Provide high quality police and fire services to insure the safety of the citizens living in the community. o Provide education and training to residents and businesses that would promote public safety. • Our Values in Guiding Development o Assure that development contributes positively to the City's fiscal health. o Support pedestrian-friendly development, transit-oriented development, green building, and environmental responsiveness. o Promote high quality design and architectural standards in private development and in all public facilities. o Develop transportation systems that facilitate ease of movement throughout the City. • Our Values in Governing o Commit to openness and responsiveness to the public and community. o Operate at all times with honesty and integrity. o Exercise fairness in consideration of issues. o Provide a high level of customer service and responsiveness from City staff to citizens. o Embrace technology to improve effectiveness and efficiency. o Strive to build an informed community through communication. • Our Values in Relating to Other Communities and Entities o Encourage collaboration and communication with other communities on issues of mutual concern. o Encourage public and private partnership of mutual benefit. 14 A R E A S O F C O N C E R N as I d e n t i f i e d i n t h e N e e d s A s s e s s m e n t 20 1 1 T r i - V a l l e y N e e d s A s s e s s m e n t Fi n d i n g s b y A r e a o f C o n c e r n * 1 Be h a v i o r a l h e a l t h ( m e n t a l h e a l t h and s u b s t a n c e a b u s e ) 8 Di s a b i l i t i e s 2 Af f o r d a b l e h o u s i n g 9 Fo o d a n d n u t r i t i o n 3 He a l t h c a r e 10 Se n i o r s e r v i c e s 4 Wo r k f o r c e d e v e l o p m e n t 11 Yo u t h s e r v i c e s 5 Ho m e l e s s n e s s 12 Ch i l d c a r e , e a r l y c h i l d h o o d dev e l o p m e n t a n d e d u c a t i o n 6 Tr a n s p o r t a t i o n s e r v i c e s a n d a c c e s s 13 Ch a n g i n g d e m o g r a p h i c s a n d gro w i n g d i v e r s i t y 7 Do m e s t i c v i o l e n c e a n d c h i l d a b u s e 14 Fi n a n c i a l a s s i s t a n c e *P a g e 3 3 E a s t e r n A l a m e d a C o u n t y H u m a n S e r v i c e s N e e d s A s s e s s m e n t ATTACHMENT 1 RESOLUTION NO. XX - 18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING FUNDING RECOMMENDATIONS FOR FISCAL YEAR 2018-19 HUMAN SERVICES GRANT PROGRAM WHEREAS, the City received 19 applications for the Fiscal Year 2018-19 Human Services Grant Program; and WHEREAS, funding sources for the Human Services Grants Program include the federally- funded Community Development Block Grant (CDBG), and the City of Dublin General Fund and Affordable Housing Fund; and WHEREAS, the funding requests exceeding funding availability; and WHEREAS, on March 22, 2018, the Human Services Commission recommended 18 projects/programs receive grant funding through the Human Services Grant Program; and WHEREAS, the Human Services Commission has provided the City Council with Fiscal Year 2018-19 Human Services Grant Program funding recommendations; and WHEREAS, Exhibit A, attached hereto and made a part of this Resolution, reflects the Fiscal Year 2018-19 Human Services Grant Program funding recommendations for the City of Dublin; and WHEREAS, the action taken by this Resolution shall approve the funding recommendations of all funds. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby take the following actions: 1. Approve the Human Services Grant fund allocations, as recommended by the Human Services Commission, for Fiscal Year 2018-19, as outlined in Exhibit A; 2. Direct Staff to work with the County of Alameda as required on the CDBG funding allocations by reallocating funds as needed based on the confirmed CDBG funding guidelines and funding level; and 3. Authorize the City Manager to execute agreements with the County of Alameda for use of CDBG funds and the funding agreements with each grant reci pient effective July 1, 2018, and take such further actions as may be necessary or appropriate to carry out the City Council’s obligations pursuant to this Resolution. PASSED, APPROVED AND ADOPTED this 17th day of April 2018, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor ATTEST: _________________________________ City Clerk ATTACHMENT 4 1 of 1 ORGANIZATION NAME APPLICATION TITLE TOTAL AMOUNT FUNDED CDBG FUND $79,781 AFFORDABLE HOUSING FUND $8,000 GENERAL FUND $130,000 Axis Community Health Facility Project Loan Obligation $15,925 $15,925.00 $0 $0 Axis Community Health Phase II Dental Capital Project $25,000 $25,000.00 $0 $0 CALICO Center Dublin Child Abuse Intervention $9,333 $9,000.00 $0 $333 Chabot-Las Positas Community College District/Tri Valley One Stop Career Center Back-to-Work Dublin $12,000 $0 $0 $12,000 Chabot-Las Positas Community College District/Tri Valley One Stop Career Center Dublin VITA Grant 2018-19 $6,667 $0 $0 $6,667 Child Care Links Early Literacy Diaper Pantry / Car Seat Program $8,500 $0 $0 $8,500 Child Care Links Early Childhood Education $0 $0 $0 $0 CityServe of the Tri-Valley CityServe of the Tri-Valley $14,333 $0 $0 $14,333 Community Resources for Independent Living Independent Living, Housing & Employment Services for People with Disabilities $9,333 $0 $0 $9,333 Community Resources for Independent Living Roof Replacement $4,667 $4,667 $0 $0 Deaf Counseling Advocacy and Referral Agency (DCARA) Deaf Access Services $9,000 $0 $0 $9,000 Easter Seals Bay Area Easter Seals Kaleidoscope $12,667 $0 $0 $12,667 Eden I&R, Inc.2-1-1 Alameda County Communication System $10,000 $0 $0 $10,000 Hope Hospice, Inc.Grief Support Center and Hospice Volunteer Program $14,833 $0 $0 $14,833 Legal Assistance for Seniors Legal Services, Medicare Counseling and Education for Dublin Seniors $6,967 $0 $0 $6,967 Open Heart Kitchen Dublin Meal Programs $15,845 $15,845 $0 $0 Senior Support Program of the Tri Valley Case Management $13,167 $0 $0 $13,167 Spectrum Community Services Meals on Wheels for Dublin's Homebound Elderly $9,345 $9,345 $0 $0 Tri-Valley Haven Domestic Violence Services Program $9,600 $0 $8,000 $1,600 Tri-Valley Haven Homeless Services Program $10,600 $0 $0 $10,600 $217,781 $79,781 $8,000 $130,000TOTAL FISCAL YEAR 2018-19 PROPOSED HUMAN SERVICES GRANT PROGRAM FUNDING 1 Organization: ______________________________ Program: _______________________________ PROPOSAL SCORE Maximum of 15 points RECOMMEND FUNDING Yes  No  FUNDING SOURCE CDBG Comm. Grant Incl. Fund Total Requested Total Recommended IF RECOMMENDING CDBG FUNDING, NOTE THAT CDBG FUNDS MAY ONLY BE USED FOR THE FOLLOWING ACTIVITIES AS DEFINED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (CHECK ONE). CAPITAL PROJECTS  PUBLIC SERVICE  HOUSING  ECONOMIC DEVELOPMENT  THE WORD “PROGRAM” IS USED BELOW ON THIS FORM TO INCLUDE SERVICES, ACTIVITIES OR IMPROVEMENTS. 1. Organization/Management  The organization previously received funding from Dublin, and has fully complied with the City’s management procedures, including invoice and report deadlines.  The organization, as presented in the application, is able to achieve the stated goals and outcomes.  The organization and their staff are qualified and have the capacity to provide for the program. (i.e. non-profit status, resumes for staff, a Board of Directors, information on clients served).  The organization has completed all required aspects of the application process.  The proposed program has a successful proven track record (not a new program). (Maximum of 5) ______ 2. Needs/Benefit  The beneficiaries are an appropriate target group (lower income residents, handicapped, elderly, youth, etc.)  The organization provides an activity to Dublin residents that other organizations do not provide.  Applicant’s activity: (choose a or b) a. benefits a majority of Dublin residents by meeting the City’s Mission, Vision and Values OR b. meets at least one of the U.S. Department of Housing and Urban Development’s Strategic Goals or Policy Priorities.  The organization’s program meets one of the 14 Areas of Concern as identified in the 2011 Eastern Alameda County Needs Assessment Report  The organization collaborates with other agencies to enhance services. (Maximum of 5) ______ City of Dublin Universal Grant Rating Sheet TO BE FILLED OUT BY CITY STAFF 2 3. Funding/ Budget  The amount of funding requested compared to the number of Dublin residents served is reasonable.  Fiscal responsibility - evaluation of the most current audit does not reveal one or more *material weaknesses* (or equivalent) that could jeopardize other funding.  Program and administrative budget covers the cost to provide for the program.  The organization leverages other funding sources to provide activities/services/improvements.  The organization charges a fee and/or produces other income that may be used to support this program (review submitted fee schedule if applicable). (Maximum of 5) ______ *Standardized accounting audit statements 1. A “Control Deficiency”, which is the lowest of the three deficiencies, exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. 2. A “Significant Deficiency” is a control deficiency or a combination of control deficiencies, that adversely effects the organization’s ability to initiate, authorize, record, process or report financial data in accordance with the Generally Accepted Accounting Principles, and that the likelihood of a misstatement of the organization’s financial statement that is more than inconsequential which will not be prevented or detected by the organization’s established internal controls. 3. A “Material Weakness”, is a significant deficiency or a combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements which will not be prevented or detected by the organization’s established internal controls.  Rating Criteria is subject to change from time to time to reflect the current industry or to address the type of applications received.