HomeMy WebLinkAboutItem 4.3 - 1232 Authorization to solicit bids for Sean Diam
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STAFF REPORT
CITY COUNCIL
DATE: December 6, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Authorization to Bid Sean Diamond Park, CIP Project PK0216
Prepared by: Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
The Capital Improvement Program (CIP) includes funding to design and construct Sean
Diamond Park. The 5-acre park would provide a central gathering point with public art,
playgrounds for ages 2-to-5 and 5-to-12, a tennis court, picnic area, informal lawn area,
grass volleyball court, restroom building, and interior pathways for circulation and
exercise. Staff is requesting City Council authorization to bid Sean Diamond Park, CIP
No. PK0216.
STAFF RECOMMENDATION:
Authorize Staff to advertise Sean Diamond Park, CIP No. PK0216, for bids, including
additive alternates for the shade structure at picnic area and additional lighting at the
central garden.
FINANCIAL IMPACT:
The CIP budget for the project is $2.2 million and includes approximately $1.5 million for
construction. On September 20, 2016, the City Council amended the capital
improvement project and approved a budget change to accelerate the project design
and construction to Fiscal Year 2016-17. Funds have been allocated in project budget
to cover the construction contract. Based on the current cost estimate a budget change
may be required at the award of contract if the base bid exceeds the available budget.
The following summarizes the available budget, estimated construction costs and
potential additive alternates to the construction project.
Approved Construction Budget $1,568,226
Engineer’s Estimate for Base Bid $1,473,977
10% Construction Contingency $147,397
Subtotal, Potential Construction Cost for Base Bid $1,621,374
Potential Budget Shortfall for Base Bid ($53,148)
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Proposed Bid Alternates (including 10% contingency)
Add Alt 1: Shade Structure $19,800
Add Alt 2: Lighting at Rose Garden $16,500
Subtotal, Add Alts $36,300
Total Potential Construction Costs, incl. Alt. 1 & 2 $1,657,674
Total Potential Budget Shortfall, Base Bid & Alt. 1 & 2 ($89,448)
DESCRIPTION:
On February 2, 2016, the City Council approved the conceptual plan for the Sean
Diamond Neighborhood Park and authorized Staff to proceed with development of the
construction drawings which will be complete in December. On September 20, 2016,
the City Council approved amending the Capital Improvement Project for Sean
Diamond Park and accelerating the project from Fiscal Year 2017-18 to Fiscal Year
2016-17. The project will be ready to bid in December 2016.
The proposed base bid scope of work for the project includes the following elements:
Central gathering space with public art as focal point
Playgrounds for 2- to 5-year olds and 5- to 12-year olds
Tennis Court
Picnic Area
Grass Volleyball Court
Informal Lawn Area
Restroom Building
Interior Pathways for circulation and exercise
The following additive alternates are proposed to be included in the bid package:
Additive Alternate #1 will provide a shade structure at the picnic area.
Additive Alternate #2 will provide additional lighting around the rose garden area.
Schedule
The following is a summary of the key project milestones for the remainder of the
project:
Bid period Winter 2016
Award of contract & construction begins Spring 2017
Open to the public Spring 2018
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
The project will be advertised in local newspapers, at plan holder rooms and posted on
the City’s website. A copy of this Staff Report was sent to the Parks and Community
Services Commission.
ATTACHMENTS:
1. Park Concept Plan
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