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STAFF REPORT
CITY COUNCIL
DATE: May 1, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to Columbia Electric Inc. and Approval of Plans and
Specification for Dublin Boulevard and Donlon Way Intersection
Pedestrian Improvements (CIP No. ST0517)
Prepared by: Obaid Khan, Transportation and Operations Manager
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to Columbia Electric,
Inc. and approving the plans and specifications for the Dublin Boulevard and Donlon
Way Intersection Pedestrian Improvements. The project will construct pedestrian safety
improvements, including flashing pedestrian warning lights, extension of the existing
concrete median, and upgrade of roadway signs and markings. The project is part of
the Citywide Bicycle & Pedestrian Improvements, Capital Improvement Program project
ST0517, which funds various pedestrian and bicycle improvements throughout the City.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
to Columbia Electric, Inc., for the Dublin Boulevard and Donlon Way Intersection
Pedestrian Improvements (CIP ST0517).
FINANCIAL IMPACT:
The lowest responsive bid for construction was $107,380.04. A construction
contingency of $20,000 is requested for unforeseen construction issues, bringing the
total potential construction cost to $127,380.04. Sufficient funding is available in the
project budget to award the construction contract. This project is funded by Measure B
and Measure BB Bicycle and Pedestrian Funds. There is no impact to the General
Fund.
DESCRIPTION:
The 2016-2021 Capital Improvement Program (CIP) includes the Citywide Bicycle and
Pedestrian Improvements project, CIP No. ST0517 (Attachment 1). The CIP project
provides for the design and construction of various pedestrian and bicycle
improvements throughout the City, including sidewalk repairs, Americans with
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Disabilities Act Transition Plan improvements, and updates to the Bicycle and
Pedestrian Master Plan.
The plans and specifications for the Dublin Boulevard and Donlon Way Intersection
Pedestrian Improvements project were completed and the project was advertised for
bids in March 2018. The work includes the installation of a pedestrian warning light
system which will activate automatically when a pedestrian is detected. As a
redundancy, the warning lights can also be activated by pressing a push button on
either side of the street. A new street light will also be installed for added illumination of
the crosswalk at night. Other improvements include extending the existing concrete
median to the crosswalk line to slow down turning vehicles, and installing new roadway
signing and striping.
A total of three sealed bids were received on April 3, 2018, ranging from $107,380.04 to
$185,230.00. A summary of the bids is provided as Attachment 2. The low bid of
$107,380.04 was submitted by Columbia Electric, Inc.
Staff has reviewed the bid results and bidder qualification statements, checked
references and necessary licenses, and recommends that the City Council adopt the
Resolution (Attachment 3), awarding the project construction contract to Columbia
Electric, Inc., as the lowest responsive bidder.
Staff expects the project to begin in late May 2018 and anticipates it to be completed by
the end of July 2018.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report was sent to Columbia Electric, Inc. and to the Alameda
County Transportation Commission, Independent Watchdog Committee.
ATTACHMENTS:
1. CIP ST0517
2. Bid Results
3. Resolution Approving the Plans and Specifications and Awarding a Contract to
Columbia Electric, Inc., for the Dublin Boulevard and Donlon Way Intersection
Pedestrian Improvements (CIP ST0517)
Number ST0517 Program STREETS
ESTIMATED COSTS
PRIOR
YEARS
2016-2017
BUDGET2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
9100$21,600$36,980$36,980$19,180$19,180$133,920
9200$15,000$190,000$15,000$15,000$15,000$250,000
9400$568,000$350,000$368,000$368,000$368,000$2,022,000
9500$5,000$25,200$5,400$5,400$5,400$46,400
$609,600$602,180$425,380$407,580$407,580$2,452,320
FUNDING SOURCE
PRIOR
YEARS
2016-2017
BUDGET2017-2018 2018-2019 2019-2020 2020-2021
FUTURE
YEARS
ESTIMATE TOTALS
1001$108,000$108,000$108,000$108,000$108,000$540,000
2204$180,000$180,000$180,000$180,000$180,000$900,000
2205$80,000$176,400$19,600$276,000
2214$213,600$20,000$233,600
2215$28,000$117,780$17,780$19,580$19,580$202,720
4304$100,000$100,000$100,000$300,000
$609,600$602,180$425,380$407,580$407,580$2,452,320
CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS
TOTAL
General Fund
Measure B Sales Tax -
Local Streets Fund
(ACTC)
Salaries & Benefits
Contract Services
Improvements
TOTAL
2016-2021 CAPITAL IMPROVEMENT PROGRAM
Measure B Sales Tax -
Bike & Pedestrian Fund
(ACTC)
Measure BB Sales Tax -
Local Streets Fund
(ACTC)
Measure BB Sales Tax -
Bike & Pedestrian Fund
(ACTC)
Western Dublin Traffic
Impact Fee
Miscellaneous
PROJECT DESCRIPTION
This project includes improvements to variouspedestrian and bicycle facilities throughout the City. This project replaces former projects that provided
funding for ADA Transition Plan improvements and Citywide Sidewalk Repair improvements. In addition to the scope of those previous projects, this project
includes design and construction of improvements recommended in the City of Dublin Bicycle and Pedestrian Master Plan, the ADA Transition Plan, and the
Class 1 Facilities Maintenance Plan.
In Fiscal Year 2017-2018, work on the update to the ADA Transition Plan will commence. In Fiscal Year 2018-2019, work will begin on the update of the
City of Dublin Bicycle and Pedestrian Master Plan.
ANNUAL OPERATING IMPACT:None
MANAGING DEPARTMENT: Public Works
Dublin Blvd and Donlon Way Intersection Pedestrian Improvements Project
ST0517
Bid Date:
BASE BID
ITEM Qty.UNIT Unit Cost Extension Unit Cost Extension Unit Cost Extension
1 1 LS $9,838.64 $9,838.64 $6,700.00 $6,700.00 $4,900.00 $4,900.00
2 1 LS $12,068.20 $12,068.20 $15,161.00 $15,161.00 $11,900.00 $11,900.00
3 1 EA $1,500.00 $1,500.00 $150.00 $150.00 $200.00 $200.00
4 8 EA $500.00 $4,000.00 $500.00 $4,000.00 $200.00 $1,600.00
5 4 EA $250.00 $1,000.00 $200.00 $800.00 $250.00 $1,000.00
6 4 EA $250.00 $1,000.00 $200.00 $800.00 $250.00 $1,000.00
7 2 EA $250.00 $500.00 $200.00 $400.00 $200.00 $400.00
8 2 EA $500.00 $1,000.00 $200.00 $400.00 $350.00 $700.00
9 2 EA $291.50 $583.00 $300.00 $600.00 $300.00 $600.00
10 1 LS $2,500.00 $2,500.00 $5,200.00 $5,200.00 $4,850.00 $4,850.00
11 2 EA $900.00 $1,800.00 $900.00 $1,800.00 $1,150.00 $2,300.00
12 3 EA $2,000.00 $6,000.00 $3,200.00 $9,600.00 $8,950.00 $26,850.00
13 1 EA $2,000.00 $2,000.00 $3,300.00 $3,300.00 $8,250.00 $8,250.00
14 1 EA $550.00 $550.00 $500.00 $500.00 $865.00 $865.00
15 65 LF $85.00 $5,525.00 $300.00 $19,500.00 $125.00 $8,125.00
16 100 LF $8.00 $800.00 $20.00 $2,000.00 $2.50 $250.00
17 6 EA $2,915.00 $17,490.00 $4,300.00 $25,800.00 $9,650.00 $57,900.00
18 4 EA $1,000.00 $4,000.00 $870.00 $3,480.00 $2,250.00 $9,000.00
19 66 SF $16.50 $1,089.00 $17.00 $1,122.00 $20.00 $1,320.00
20 10 LF $16.50 $165.00 $17.00 $170.00 $20.00 $200.00
21 1 LS $4,500.00 $4,500.00 $6,800.00 $6,800.00 $5,200.00 $5,200.00
22 116 LF $183.70 $21,309.20 $220.00 $25,520.00 $225.00 $26,100.00
23 212 SF $38.50 $8,162.00 $40.00 $8,480.00 $60.00 $12,720.00
TOTAL $107,380.04 $142,283.00 $186,230.00
15% Contingency
Grand Total
List of Sub-Contractors
CITY OF DUBLIN
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
BID SUMMARY
Project Name:
Project No. :
April 3, 2018
COLUMBIA ELECTRIC W.BRADLEY ELECTRIC TENNYSON ELECTRIC
DESCRIPTION
Mobilization
Traffic control
Remove existing roadside sign and pole
Furnish and install W11-2 (36x36)
Furnish and install W16-7p (24x12)
Furnish and install Modified W16-7p (24x12)
Furnish and install R1-5 (36x36)
Furnish and install R4-7 (24x30)
Furnish and install 2" square telespar post
Install City-furnished Caltrans Type 15D pole (12' MA) on new foundation
Furnish and install LED luminaire (Leotek GC1-60F-MV-NW-3-GY-530-
Furnish and install Caltrans Type 1-B (15') pole and foundation
Furnish and install Caltrans Type 1-B (18') pole and foundation
Furnish and install Caltrans No.3-1/2 pull box
Furnish and install 2" conduit with trenching and backfill
Furnish and install #8 conductors
Install City-furnished Solar RRFB System
Install City-furnished Pedestrian Sensor with Harness (Sedco XP-S)
Install pavement markings (paint) (yield line)
Install reflective yellow paint on median nose curb (top and face)
Relocate existing street light pole on new foundation
Miscellaneous Concrete Construction (Curb)
Median Pavers
APPARENT LOW BIDDER
Description COLUMBIA ELECTRIC W.BRADLEY ELECTRIC TENNYSON ELECTRIC
General Engineering Golden Bay Construction Inc Golden Bay Construction Inc Golden Bay Construction
Striping/Signage Chrisp Co Chrisp Co Chrisp Co
RESOLUTION NO. XX- 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO
COLUMBIA ELECTRIC INC. FOR THE DUBLIN BOULEVARD AND DONLON WAY
INTERSECTION PEDESTRIAN IMPROVEMENTS, CIP NO. ST0517
WHEREAS, Staff completed plans and specifications for the Dublin Boulevard and
Donlon Way Intersection Pedestrian Improvements, CIP No. ST0517 (“Project”). The project
includes the installation of pedestrian warning lights, a new street light, extension of concrete
median, and improved roadway signage and markings; and
WHEREAS, the City of Dublin did, on April 3, 2018, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans, Specifica tions, and
Modifications for Project No. ST0517, Dublin Boulevard and Donlon Way Intersection
Pedestrian Improvements, which Plans, Specifications, and Modifications are hereby expressly
referred to for a description of said work and for all particulars re lative to the proceedings under
the request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has
recommended that the bid hereinafter is the lowest and best bid for doing said work; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does h ereby
award the Contract for Project No. ST0517 Citywide Bicycle and Pedestrian Improvements
“Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements ”, to the lowest
responsible bidder therefore, to wit, Columbia Electric Inc., at a bid of One Hundred Seven
Thousand Three Hundred Eighty Dollars and Four cents ($107,380.04), the particulars of which
bid are on file in the Office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to
execute the Construction Agreement with Columbia Electric Inc.
PASSED, APPROVED AND ADOPTED this 1st day of May, 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk