HomeMy WebLinkAboutItem 4.3 - 2818 Amendment to the Agreement with All City Ma
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STAFF REPORT
CITY COUNCIL
DATE: September 17, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment to the Agreement with All City Management Services, Inc.
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider an Amendment to the Agreement for crossing guard
services with All City Management Services Inc.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Amendment to the Agreement with All City
Management Services, Inc. for the Provision of Crossing Guard Services for Fiscal Year
2019-20.
FINANCIAL IMPACT:
The Amendment to the Agreement with All City Management Services, Inc., provides for
the addition of one crossing guard for Fiscal Year 2019-20. The associated cost for the
additional crossing guard is $15,559.20. This amount will be reimbursed by Dublin
Unified School District as part of a reimbursement agreement between the City and the
District. Therefore, there will be no financial impact to the City.
DESCRIPTION:
On May 7, 2019, City Council approved an agreement for crossing guard services with
All City Management Services, Inc. for Fiscal Year 2019-20 at a cost of $219,471.16.
Over the summer, the City received a request for an additional crossing guard from the
Dublin Unified School District for Fallon Middle School with the District agreeing to pay
for the cost of the crossing guard. The City and the District already have an existing
reimbursement agreement in place for such requests and have noted the change as an
amendment to the existing reimbursement agreement which is executed by the City
Manager and the Superintendent. The addition of one crossing guard will allow for up
to 15 crossing guard locations, as well as summer school coverage at one elementary
school site. The addition of this crossing guard will increase the cost of the agreement
with All City Management Services Inc., by $15,559.20 and will require an amendment
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to the contract with the contractor.
All City Management Services, Inc., has submitted a proposal outlining the services in
the amended agreement. The following table summarizes those changes:
FY 2019-2020 FY 2019-2020 Change
(Amended)
Service Hours 10,156 10,876 180
Hourly Rate $21.61 $21.61 No Change
Total $219,471.16 $235,030.36 $15,559.20
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving the Amendment with All City Management Services, Inc. fo r
the Provision of Crossing Guard Services for Fiscal Year 2019 -20
2. Exhibit A to the Resolution - Amendment to the Agreement with All City Management
Services, Inc. for Crossing Guard Services
ATTACHMENT 1
RESOLUTION NO. XX - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT
SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES
FOR FISCAL YEAR 2019-20
WHEREAS, the City of Dublin uses adult crossing guards to ensure the safety of
schoolchildren crossing streets; and
WHEREAS, the City of Dublin wishes to continue to contract with the firm All City
Management Services, Inc. to provide crossing guard services for Fiscal Year 2019-20; and
WHEREAS, on May 7, 2019, City Council approved the Agreement with All City Management
Services to provide crossing guard services at fourteen (14) locations and one (1) summer school
location; and
WHEREAS, subsequent to that date, the Dublin Unified School District requested an
additional crossing for Fallon Middle School which would be paid for by the District as part of an
reimbursement agreement with the City; and
WHEREAS, the addition of one (1) additional crossin g guard requires an Amendment to the
Agreement with All City Management Services to cover the additional expense incurred by the City
but reimbursed by the District.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the Amendment to the Agreement (attached hereto as Exhibit A) with All City Management
Services, Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 17th day of September, 2019, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
ATTACHMENT 1
City Clerk
AMENDMENT #1 TO CONTRACTING SERVICES AGREEMENT BETWEEN
THE CITY OF DUBLIN AND ALL CITY MANAGEMENT SERVICES INC.
WHEREAS, on July 1, 2019 the City of Dublin (hereinafter referred to as
"CITY") and All City Management Services Inc. (hereinafter referred to as
"CONTRACTOR" entered into a Contracting Services Agreement for Crossing Guard
services (hereinafter referred to as the “AGREEMENT”); and
WHEREAS, the existing AGREEMENT’S term expires June 30, 2020; and
has a not to exceed amount of $219,472
WHEREAS, the existing AGREEMENT’s project scope and budget are
complete, and staff desires additional services; and
WHEREAS, the CITY and CONTRACTOR now wish to amend the
Agreement to add an additional crossing guard and increasing the not to exceed amount
by $15,558.36 for a total of $235,030.36; and
NOW THEREFORE, for good and valuable consideration, the sufficiency of
which is hereby acknowledged, the AGREEMENT is amended as follows:
1) Section 2, COMPENSATION shall be rescinded in its entirety and replaced with
the following:
Section 2. COMPENSATION. City hereby agrees to pay Contractor a sum
not to exceed $235,030.36, notwithstanding any contrary indications that may be
contained in Contractor’s proposal, for services to be performed and
reimbursable costs incurred under this Agreement. In the event of a conflict
between this Agreement and Contractor’s proposal, attached as Exhibit B,
regarding the amount of compensation, the Agreement shall prevail. City shall
pay Contractor for services rendered pursuant to this Agreement at the time and
in the manner set forth herein. The payments specified below shall be the only
payments from City to Contractor for services rendered pursuant to this
Agreement. Contractor shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City in writing, Contractor shall not
bill City for duplicate services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to
Contractor under this Agreement is based upon Contractor’s estimated costs of
providing the services required hereunder, including salaries and benefits of
employees and subcontractors of Contractor. Consequently, the Parties further
agree that compensation hereunder is intended to include the costs of
contributions to any pensions and/or annuities to which Contractor and its
employees, agents, and subcontractors may be eligible. City therefore has no
responsibility for such contributions beyond compensation required under this
Agreement.
2) Exhibit B, Client Worksheet 2019-20 shall be rescinded in its entirety and will be
replaced with the following:
Billing Rate for 2019/2020: $21.61
KEY:
60 180 10800 $21.61 =$233,388.00
16 days/yr X Hourly Billing Rate
Estimate based on Summer School 2018
4 19 76 $21.61 =$1,642.36
1 days/yr X Hourly Billing Rate
10876 $235,030.36TOTAL PROJECTED HOURS TOTAL ANNUAL PROJECTED COST
Summer School Sites:
Site at 4.0 hrs per day Total Hrs/day X
Client Worksheet 2019 - 2020
3701Department:
Summer School
For schools with Summer School sessions use 19 days
Total Hrs/day X
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Sites at 4.0 hrs per day
Traditional Calendar:
Sites with traditional calendar:
For sites with no regularly scheduled early release days, use 180 regular days
3) Except to the extent inconsistent with this First Amendment, the Parties ratify and
confirm all of the terms and conditions of the AGREEMENT.
IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be
executed as of the date and year first above written.
CITY OF DUBLIN
Dated: ___________ __ By: __________________________ ____
Christopher L. Foss, City Manager
ATTEST:
By:
Caroline Soto, City Clerk
ALL CITY MANAGEMENT SERVICES INC.
Dated: By: ______________________________
Demetra Farwell, Corporate Security