HomeMy WebLinkAboutItem 4.4 - 2041 Agreement with Alameda County for Fiscal Ye
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STAFF REPORT
CITY COUNCIL
DATE: June 5, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Agreement with Alameda County for Fiscal Year 2018-19 Additional
Library Services
Prepared by: Rhonda Franklin, Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider approving an agreement with the Alameda County Library
to provide 23 hours of library services per week at the Dublin Public Library for Fiscal
Year 2018-19. These hours are in addition to the County's base service level of 28
hours per week, for a total of 51 open hours per week.
STAFF RECOMMENDATION:
Adopt a Resolution Approving an Agreement with County of Alameda for Additional
Library Services for Fiscal Year 2018-19.
FINANCIAL IMPACT:
The City’s cost to fund 23 additional operating hours of library services during Fiscal
Year 2018-19 is $579,936; which was appropriated for the Fiscal Year 2018 -19 Budget.
DESCRIPTION:
The Dublin Public Library opened in April 2003; the Library building and related
improvements are owned by the City of Dublin. Through an operational Agreement
executed in October 2002, the Alameda County Library operates the library-related
activities in the building and provides equipment related to the general operation of the
Library, while the City maintains the building. Each year, the City and County enter into
an Agreement for operational hours.
The City of Dublin has consistently provided funding to the Alameda County Library to
extend the number of hours the Library is open to the public. The Alameda County
Library provides a base service level of 28 operating hours per week, and as proposed,
the City would continue to provide funding for an additional 23 operating hours per
week, excluding County observed holidays, for a total schedule of 51 operating hours
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per week.
The table below provides an eight year history of City funding levels for additional
Library services.
Fiscal Year
# of
Additional
Hours
Funding Level
2017-2018 23 $552,320
2016-2017 23 $552,320
2015-2016 21 $479,275
2014-2015 21 $456,452
2013-2014 19 $409,003
2012-2013 19 $409,003
2011-2012 17 $367,858
2010-2011 17 $385,959
Attachment 1 is a Resolution approving the Agreement between the City of Dubli n and
County of Alameda, with Exhibit A as the proposed Agreement to provide 23 City -
funded hours of service per week at a cost of $579,936. As shown above, it has been
the past practice of the County Library to adjust its funding request as needed to
account for changes to their staffing and operational costs.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was provided to Alameda County staff.
ATTACHMENTS:
1. Resolution Approving an Agreement with County of Alameda for Additional Library
Services for Fiscal Year 2018-19
2. Exhibit A - Agreement with County of Alameda for Additional Library Services for
Fiscal Year 2018-19
ATTACHMENT 1
RESOLUTION NO. xx–18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA FOR LIBRARY SERVICES
FOR FISCAL YEAR 2018-19
WHEREAS, the County of Alameda provides 28 hours of funding per week for Library
Services, excluding County-observed holidays, at the Dublin Branch of the Alameda County
Library system; and
WHEREAS, the Dublin City Council has appropriated $579,936 for Fiscal Year 2018-19
to fund 23 hours of Library Services per week, excluding County-observed holidays, for a total of
51 open hours per week.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby approves the Agreement with the County of Alameda for Library Services for Fiscal Year
2018-19, attached hereto as Exhibit A.
PASSED, APPROVED AND ADOPTED this 5th day of June 2018.
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
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AGREEMENT BETWEEN THE
CITY OF DUBLIN
AND
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
FISCAL YEAR 2018-19
The County of Alameda and the City of Dublin enter into this Agreement as Follows:
WHEREAS, current funding levels for County Library services limit the number of open
hours per week at the Dublin Branch of the Alameda County Library system ; and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open more than
the County-funded hours per week; and
WHEREAS, the Dublin City Council has authorized funding for the increases in staffing
and utility costs required to open the Dublin Branch an average of 23 additional hours per week
for a total of 51 open hours per week; therefore,
The City of Dublin and the County of Alameda agree to provide an average of 23 additional
hours per week of Library services at the Dublin Branch of the Alameda County Library system,
subject to the following terms and conditions.
TERMS AND CONDITIONS
1) Time Period: This agreement will be in effect from July 1, 2018, to
June 30, 2019.
2) Services Described: During the time period specified above, the County agrees to
provide 23 additional open hours per week of library service at the Dublin Branch
Library, excluding County observed holidays, in order to maintain a total weekly
schedule of open hours at the Dublin Branch Library at 51 hours per week.
3) Payments: The City of Dublin agrees to pay the County of Alameda $579,936 in four (4)
quarterly installments as follows:
September 30, 2018 $144,984.00
December 31, 2018 $144,984.00
March 31, 2019 $144,984.00
June 30, 2019 $144,984.00
Payments shall be due and payable upon receipt of quarterly billing statements in
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conjunction with the dates stated above. In addition to the amounts stated above,
interest of 5 percent / month shall be payable, for any payment which is more than 30
days overdue.
4) Extension: All terms and conditions of this agreement may be extended, by mutual
written agreement, on a year-to-year basis or as otherwise agreed to by the parties,
provided the amount paid by the City of Dublin to the County of Alameda is adjusted
annually to reflect increases/decreases to the costs connected with providing the
services.
5) Periodic Activity Reports: Activity reports will be provided by the County Librarian to
the designated City Staff on a quarterly basis to coincide with the issuance of quarterly
billing statements. Dublin City Council or City Staff may request additional reports or
presentations at any time.
6) Option to Terminate or Renegotiate Agreement: In the event that either party
determines that it no longer has sufficient funding or staffing to meet the obligations of
this agreement, that party may terminate or renegotiate this Agreement by giving at
least thirty (30) days written notice.
7) Liability:
a) No persons engaged in the performance of services and functions under this Agreement
shall be considered City employees or gain rights to City pension, Civil service, or other
City employment status or right by way of this Agreement.
b) The City shall not be called upon to assume any liability for the direct payment of any
salary, wage, or other compensation to any County personnel performing services
hereunder for the City, or any liability other than that provided for in this Agreement.
Except as herein otherwise specified, the City shall not be liable for compensation or
indemnity to any County employee for injury or sickness arising out of his/her
employment.
c) The County will assume liability and pay cost of defense and hold the City harmless from
loss, costs, or expenses caused by the negligent or wrongful act or omission of County
officers, agents, and employees occurring in the performance of agreements between
the parties hereto to the extent that such liabilit y is imposed on the City by the
provisions of Section 895.2 of the Government Code of the State of California.
d) The City will assume liability and pay costs of defense and hold the County harmless
from loss, costs, or expenses caused by the negligent or wrongful act or omission of City
officers, agents, and employees occurring in the performance of agreements between
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the parties hereto to the extent that such liability is imposed on the County by the
provisions of Section 895.2 of the Government Code of the State of California.
e) The provisions of this paragraph shall apply only to liability arising out of the
performance by the Parties of their obligations under this Agreement.
8) Notices: Notices pertaining to this agreement shall be sent to the following:
CITY: COUNTY:
City Manager President, Board of Supervisors
CITY OF DUBLIN COUNTY OF ALAMEDA
100 Civic Plaza Administration Building
Dublin, CA 94568 1221 Oak Street
Oakland, CA 94612
County Librarian
ALAMEDA COUNTY LIBRARY
2450 Stevenson Boulevard
Fremont, CA 94538
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IN WITNESS WHEREOF:
The parties hereto have executed this Agreement the day and year first above written, and
County has hereunto caused its corporate name to be signed by its President of the Board of
Supervisors, who is hereunto duly authorized the day and year first above written.
CITY OF DUBLIN COUNTY OF ALAMEDA
By: _______________________ By: ____________________________
Mayor Pro Tem President of the Board of Supervisors
City of Dublin County of Alameda
State of California State of California
Date: ___________________________ Date: __________________________
ATTEST:
By: ___________________________ By: __________________________
City Clerk Clerk of the Board of Supervisors
APPROVED AS TO FORM APPROVED AS TO FORM
By: ___________________________ By: __________________________
City Attorney Deputy County Counsel
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DUBLIN LIBRARY
FY 2018-19 Projected Budget
EXPENSES:
Branch Personnel (18.65 FTE) $1,628,894
Services & Supplies $225,000
*All other Direct Cost $1,622,422
Total Direct Costs (Sub Total) $3,476,316
**Admin. Cost $934,560
GRAND TOTAL $4,410,876
*Direct Cost include share of Material costs, ITD cost and cost of Learning Group Services
(Bookmobile: Literacy: Senior Services and Services to those with Disability)
**System Wide Support includes the shared cost of Administration.
REVENUE:
County Library Property Tax $3,559,875 (28 Base Hours)
(Collection in Dublin)
City Contract $579,936 (23 Add. Hours)
Other County Library Funds $271,065
GRAND TOTAL $4,410,876