HomeMy WebLinkAboutItem 4.4 - 2444 Signal Communication and Synchronization -
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STAFF REPORT
CITY COUNCIL
DATE: February 19, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Additional Funding for Citywide Signal Communication Upgrade, CIP No.
ST0713, and Approval of Cubic Trafficware as a Sole Source Vendor
Prepared by: Sai Midididdi
EXECUTIVE SUMMARY:
The City Council will consider approving an additional $2,065,000 of funding for
Citywide Signal Communication Upgrade, CIP No. ST0713 and approving Cubic
Trafficware as a sole source vendor of Adaptive Traffic Signal System - Synchrogreen.
STAFF RECOMMENDATION:
Approve the budget change to Citywide Signal Communication Upgrade, CIP No.
ST0713, and adopt the Resolution Approving Cubic Trafficware as a Sole Source
Vendor of Adaptive Traffic Signal System - Synchrogreen.
FINANCIAL IMPACT:
Approval of the budget change will increase the budget for Citywide Signal
Communications Upgrade, CIP No. ST0713, by $2,065,000. The increased budget will
provide for additional design and construction costs associated with expanding the
City’s fiber optic network, adaptive traffic signal software and updating the City’s Travel
Demand Forecasting Model. Sufficient funds are available in the General Fund Reserve
for One Time Initiatives, the Western Dublin Traffic Impact Fee Fund, the Eastern
Dublin Traffic Impact Fee Fund, and the Road Maintenance and Rehabilitation Account
Fund for Fiscal Year 2018-19
DESCRIPTION:
The Five-Year Capital Improvement Program, adopted by the City Co uncil, includes
Citywide Signal Communication Upgrade project, CIP No. ST0713. The scope of the
project provides continued upgrade of the traffic signal communications system,
replacement of signal controllers, signal controllers, conflict monitors, and battery
backup units. The project also includes managing ongoing signal operations along
arterials.
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Additional project funding is required in order to replace existing copper communication
cables with fiber optic cables along major arterials. Currently the traffic signal
operations system includes a combination of copper cables and fiber optic cables.
Fiber optic cables provide higher bandwidth communications and improved
expandability for future signal operation needs.
In addition to expansion of the fiber optic network, additional funding is needed to
expand the City’s adaptive traffic signal system. Currently the City has adaptive traffic
signals on Dublin Boulevard between San Ramon Road and Hacienda Drive. This
system gathers real-time traffic data and automatically adjusts the timing of traffic
signals along Dublin Boulevard to reduce delay and increase safety. The adaptive
traffic signal system uses Synchrogreen software that runs within the City’s Advanced
Traffic Management System (ATMS) software. Synchrogreen and the ATMS software
are proprietary signal software by Cubic Trafficware. Synchrogreen has performed
exceptionally well in coordinating signals along Dublin Boulevard , prioritizing transit, and
reducing travel time and delays.
Staff is now proposing to expand Synchrogreen to the remainder of Dublin Boulevard
and to Dougherty Road. As such, Staff recommends Cubic Trafficware as a sole source
vendor. A Letter of Exclusivity from Cubic Trafficware is attached as Attachment 3.
The cost to expand the adaptive traffic signal system on Dublin Boulevard is included in
the budget request for CIP No. ST0713. The cost to add an adaptive traffic signal
system on Dougherty Road is proposed to be funded by Dougherty Road
Improvements, CIP No. ST0911.
The additional project funding for CIP No. ST0713 will also provide for adding battery
backup units at traffic signals that currently lack such a system. A battery backup
system keeps traffic signals active, and therefore enhances traffic safety, in the event of
power outages.
Finally, the additional funding will provide for an update to Dublin’s Travel Demand
Forecasting Model, which provides traffic flow projections on arterial and collector
roadways, facilitates analysis of land use development proposals and of transportation
network changes within the City. The last model update was completed in 2013 and
was based on the 2011 Alameda County Transportation Commission Countywide
Model. The Alameda County Transportation Commission recently updated the ir model
in 2018, therefore Staff recommends updating the City’s model.
STRATEGIC PLAN INITIATIVE:
Strategy 3: Pursue efforts to help strengthen the City’s infrastructure and technology .
Strategic Objective 3B: Continue to embrace technology to improve traffic, street, and
engineering infrastructure.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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ATTACHMENTS:
1. Budget Change Form for CIP No. ST0713
2. Resolution Approving Cubic Trafficware as a Sole Source Vendor of Adaptive Traffic
Signal System – Synchrogreen
3. Cubic Trafficware - Letter of Exclusivity
4. CIP ST0713
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves X Other
Account Amount Account Amount
Staff Salaries & Benefits (ST0713.9100.9101)$65,000
Contract Services - General (ST0713.9200.9201)$65,000
Professional Services - General (ST0713.9200.9207)$500,000
Inspection - Public W orks (ST0713.9200.9209)$65,000
Improvements - Not Buildings (ST0713.9400.9401)$1,370,000
3600.9601.49999 (Transfers In)$2,065,000
ST0713.4304 (4304.9601.89101) - W estern Dublin Traffic Impact Fee - Transfers Out $199,000
ST0713.4301 (4301.9601.89101) - EDTIF1 - Transfers Out 200,000.00
ST0713.2220 (2220.9601.89101) - Road Maint & Rehab Account (RMRA) Fund - Transfers Out 166,000.00
1,500,000.00
2/19/2019
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
REASON FOR BUDGET CHANGE
FISCAL YEAR 2018-19
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
City Council's Approval Required
EXP: Cityw ide Signal Communication Upgrade (ST0713)
To further expand the traffic communication network in the eastern part of the City, connecting traffic signals on Fallon Road and
Tassajara Road which will improve citywide traffic signal operation and safety, and replace the existing copper cables with fiber optics
along Dublin Boulevard corridor in the western part of the City, close gaps in the network on Tassajara Road , Fallon Road and on
Hacienda Drive
ST0713.1001 (1001.9601.89101) - General Fund (Designated Reserve for One Time Initiative - Capital 44315) -
Transfers Out
\\cc-uem\users\carolines\appdata\roaming\iqm2\minutetraq\dublinca@dublinca.iqm2.com\work\attachments\4285
RESOLUTION NO. - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING CUBIC TRAFFICWARE AS A SOLE SOURCE VENDOR OF ADAPTIVE
TRAFFIC SIGNAL SYSTEM – SYNCHROGREEN
WHEREAS, in 2002, a Traffic Operations Center (TOC) was deployed at the City of
Dublin, which was funded through a federal grant in cooperation with the Cities of Pleasanton
and Livermore; and
WHEREAS, the TOC contains state-of-the-art networking equipment that communicates
with field devices, including video monitoring cameras and traffic signal controllers; and
WHEREAS, the recent CIP Capital Improvement Program projects have expanded the
scope of communication capabilities to signals along San Ramon Road, Dougherty Road,
Tassajara Road and Dublin Boulevard; and
WHEREAS, an adaptive traffic signal system has been implemented on Dublin
Boulevard between San Ramon Road and Hacienda Drive to gather real-time traffic data,
automatically coordinate and adjust the timing of traffic signals and prioritizes transit; and
WHEREAS, there is a need to expand adaptive traffic signal system to major arterials
such as but not limited to Dougherty Road, Tassajara Road and remaining sections of Dublin
Boulevard to reduce travel time, reduce delays, and, if warranted, prioritize transit; and
WHEREAS, Cubic Trafficware firm is the proprietary owner of the adaptive traffic signal
system Synchrogreen; and
WHEREAS, Synchrogreen has performed exceptionally well in not only coordinating
signals along Dublin Boulevard but also in prioritizing transit and reducing travel time and
delays; and
WHEREAS, Cubic Trafficware has demonstrated professional qualifications and the
ability to install and support Synchrogreen as required; and
WHEREAS, staff recommends approving Cubic Trafficware as sole source vendor of the
Adaptive Traffic Signal System Synchrogreen.; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve Cubic Trafficware as sole source vendor of the Adaptive Traffic Signal System
Synchrogreen.
PASSED, APPROVED AND ADOPTED this 19th day of February 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
ATTEST: Mayor
_______________________________________
City Clerk
February 1, 2019
City of Dublin
Sai Midididdi
100 Civic Plaza
Dublin, Ca 94568
SUBJECT: Procurement of Trafficware Hardware & Software in Northern California
Dear Sai,
Trafficware Group, Inc. is the sole, authorized source for procuring Trafficware hardware and
software in Northern California.
Should you have any questions, please contact Liam Flynn at liamflynn@trafficware.com. I
can also be reached by phone at 661-435-6032 or by email at stangarren@trafficware.com.
Sincerely,
Stanley P. Garren
Director of Business Development Western Region
Streets City of Dublin Capital Improvement Program 2018-2023 Page 60 Number – ST0713 CITYWIDE SIGNAL COMMUNICATIONS UPGRADE Program – STREETS PROJECT DESCRIPTION This project provides for the continued upgrades of the traffic signal communications system. Work will include the replacement of signal controllers, conflict monitors, and battery backup units. The project also includes managing ongoing signal operations of coordinated corridors. In Fiscal Year 2018-2019, the project will expand the traffic communication network in the eastern part of the City, connecting traffic signals on Fallon Road and Tassajara Road which will improve citywide traffic signal operations and safety. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2017-2018 BUDGET2018-20192019-20202020-2021 2021-2022 2022-2023 FUTURE YEARS TOTALS 9100 - Salaries & Benefits $1,359 $20,628 $7,040 $7,040 $7,040 $43,1079200 - Contract Services $35,200 $51,800 $50,000 $50,000 $50,000 $237,0009400 – Improvements $471,804 $75,954 $92,960 $92,960 $92,960 $826,6389500 - Miscellaneous $4,900 $4,900TOTAL $513,263 $148,382$150,000$150,000$150,000 $1,111,645FUNDING SOURCE PRIOR YEARS 2017-2018 BUDGET2018-20192019-20202020-2021 2021-2022 2022-2023 FUTURE YEARS TOTALS 2204 - Measure B Sales Tax - Local Streets Fund (ACTC) $50,000 $60,000 $60,000 $60,000 $230,0002212 - Vehicle Registration Fee (ACTC) $423,789 $92,956 $70,000 $70,000 $70,000 $726,7456305 - Internal Service Fund - Equipment $89,474 $5,426 $20,000 $20,000 $20,000 $154,900TOTAL $513,263 $148,382$150,000$150,000$150,000 $1,111,645ANNUAL OPERATING IMPACT