HomeMy WebLinkAboutItem 4.4 - 2518 Acceptance of Work - CIP Project No. ST0517
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STAFF REPORT
CITY COUNCIL
DATE: April 2, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Work – Project No. ST0517, Citywide Bicycle and
Pedestrian Improvements - Dublin Boulevard and Donlon Way Intersection
Pedestrian Improvements, and Project No. ST0217, San Ramon Road
Arterial Management
Prepared by: Sai Midididddi, Associate Civil Engineer (Traffic)
EXECUTIVE SUMMARY:
The City Council will consider the acceptance of t he Citywide Bicycle and Pedestrian
Improvements - Dublin Boulevard and Donlon Way Intersection Pedestrian
Improvements, Project No. ST0517, and San Ramon Road Arterial Management,
Project No. ST0217.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Citywide Bicycle and Pedestrian Improvements -
Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements, Project No.
ST0517; and, adopt the Resolution Accepting the San Ramon Road Arterial
Management, Project No. ST0217.
FINANCIAL IMPACT:
Citywide Bicycle and Pedestrian Improvements (CIP ST0517)
Funding Sources
General Fund (Fund 1001) $324,000.00
TDA Article 3 (Fund 2203) $210,000.00
ACTC Measure B - Local Streets (Fund 2204) $360,000.00
ACTC Measure B - Bike and Pedestrian (Fund 2205) $78,100.00
Measure BB - Local Streets (Fund 2214) $333,600.00
Measure BB - Bike and Pedestrian (Fund 2215) $145,780.00
Total Funding Sources $1,451,480.00
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Actual Expenditures - Dublin Blvd and Donlon Way Intersection Pedestrian
Improvements
Construction Contract $107,380.04
Change Order #1 ($470.37)
City-Furnished Equipment $30,808.50
Contract Services, Design, Salary & Testing $69,848.05
Subtotal $207,556.22
Actual Expenditures - Other Projects Included in CIP ST0517
Alamo Creek Trail Project Geotech Study $10,237.40
San Ramon Road Bicycle Trail Overlay $465,484.72
Safe Routes to School $10,950.00
Subtotal $486,672.12
Total Expenditures $694,228.34
Remaining Balance in CIP ST0517 $757,251.66
The Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements Project is
now complete, and upon City Council’s acceptance of the project, the remaining budget
will be retained within CIP ST0517 for future use on Citywide Bicycle and Pedestrian
Improvements.
San Ramon Road Arterial Management (CIP ST0217)
Funding Sources
State Gas Tax (Fund 2201) $521,128.00
Transportation Fund for Clean Air Grant (Fund 2207) $146,352.00
Total Funding Sources $667,480.00
Actual Expenditures
Construction Contract $403,736.00
Change Order #1 $38,534.04
City-Furnished Equipment $48,429.00
Contract Services, Design, Salary & Testing $67,876.84
Total Expenditures $558,575.88
Remaining Project Balance $108,904.12
The remaining project budget will be returned to fund balances after the final project
closeout expenses are cleared.
DESCRIPTION:
Citywide Bicycle and Pedestrian Improvements - Dublin Boulevard and Donlon Way
Intersection Pedestrian Improvements
On May 1, 2018, the City Council awarded a contract to Columbia Electric, Inc., in the
amount of $107,380.04 for “Dublin Boulevard and Donlon Way Intersection Pedestrian
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Improvements”. These improvements were part of Citywide Bicycle and Pedestrian
Improvements CIP No. ST0517. The work included the instal lation of a pedestrian
warning light system which can be activated by pressing a push button on either side of
the street. A new street light was also installed for added illumination of the crosswalk at
night. Other improvements included extension of the existing concrete median to the
crosswalk which decreased the allowable vehicle turning radius, which slows down left
turning vehicles. The project also installed new roadway signing and striping.
The project had one deductive change order, the final balancing change order, which
decreased the construction contract by $470.37. The change order represents a final
balancing of construction quantities. Staff has determined that the project is complete
and recommends that the City Council accept the project and begin the warranty period
for the Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements. The
remaining budget of $757,241.66 will be retained with in CIP ST0517 for future use on
other Citywide Bicycle and Pedestrian Improvements.
San Ramon Road Arterial Management
On April 17, 2018, the City Council awarded a contract to W. Bradley Electric, Inc., in
the amount of $403,736.00 for the San Ramon Road Arterial Management , CIP No.
ST0217. The work included the installation of internally illuminated street name signs to
improve motorist guidance, bicycle presence detection equipment to ensure bicyclists
can trigger green lights, a traffic monitoring camera to allow Staff to monitor traffic flow,
and an upgrade of the existing communication network from copper wire to fiber optic
wire to improve traffic system bandwidth. The project limits are San Ramon Road from
Dublin Boulevard to Vomac Road.
The project had one additive change order, the final balancing change order, which
increased the construction contract by $38,534.04. The change order included
additional fiber optic cable and associated improvements, including field relocation of
microwave radar at the Amador Valley Boulevard intersection to improve bicycle
detection. Staff has determined that the project is complete and recommends that the
City Council accept the project and begin the warranty period for the San Ramon Road
Arterial Management Project. The remaining budget of approximately $108,904 will be
returned to fund balances after the final project closeout expenses are cleared.
STRATEGIC PLAN INITIATIVE:
Strategy 3: Pursue efforts to help strengthen the City's infrastructure and technology.
Strategic Objective 3b: Continue to embrace technology to improve traffic street and
engineering infrastructure.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
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ATTACHMENTS:
1. Resolution Accepting the Citywide Bicycle and Pedestrian Improvements - Dublin
Boulevard and Donlon Way Intersection Pedestrian Improvements Project, CIP ST0517
2. Resolution Accepting the San Ramon Road Arterial Management Project, CIP
ST0217
3. CIP ST0517 and CIP ST0217
RESOLUTION NO. - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS - DUBLIN
BOULEVARD AND DONLON WAY INTERSECTION PEDESTRIAN IMPROVEMENTS
PROJECT, CIP ST0517
WHEREAS, on May 1, 2018, the City of Dublin entered into a contract with Columbia
Electric, Inc. to perform Project No. ST0517, Citywide Bicycle and Pedestrian Improvements -
Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements; and,
WHEREAS, said improvements have been completed in accordance with plans and
specification, and any approved modifications thereof, to the satisfaction of the City Engineer of
the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, Project No. ST0517, Citywide Bicycle and Pedestrian
Improvements - Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements and
authorize Staff to file a Notice of Completion wit h Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 2nd day of April 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
RESOLUTION NO. - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE SAN RAMON ROAD ARTERIAL MANAGEMENT PROJECT, CIP ST0217
WHEREAS, on April 17, 2018, the City of Dublin entered into a contract with Columbia
Electric, Inc. to perform Project No. ST0217, San Ramon Road Arterial Management Project;
and
WHEREAS, said improvements have been completed in accordance with plans and
specification, and any approved modifications thereof, to the satisfactio n of the City Engineer of
the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, Project No. ST0217, San Ramon Road Arterial Management
Project and authorize Staff to file a Notice of Completion with the Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 2nd day of April 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Streets City of Dublin Capital Improvement Program 2018-2023 Page 58 Number – ST0517 CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS Program – STREETS PROJECT DESCRIPTION This project includes improvements to various pedestrian and bicycle facilities throughout the City. This project replaces former projects that provided funding for Americans with Disabilities Act (ADA) Transition Plan improvements and Citywide Sidewalk Repair improvements. In addition to the scope of those previous projects, this project includes design and construction of improvements recommended in the City of Dublin Bicycle and Pedestrian Master Plan, the ADA Transition Plan, and the Class 1 Facilities Maintenance Plan. In Fiscal Year 2017-2018, work began on the update to the ADA Transition Plan. The plan update will include a review of City building, parks, and rights-of-way. The ADA Transition Plan update will be funded by General Fund. In Fiscal Year 2018-2019, available budget from ST0517 Citywide Bicycle and Pedestrian Improvements will be used to fund a new Capital Improvement Program project, STNEW2 - Alamo Creek Trail Repair. Also, in Fiscal Year 2018-2019, update of the City of Dublin Bicycle and Pedestrian Master Plan will begin. The City will be receiving $210,000 from the Transportation Development Act (TDA) Article III funding for the Bicycle and Pedestrian Master Plan update. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2017-2018 BUDGET2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 FUTURE YEARS TOTALS 9100 - Salaries & Benefits $1,592 $56,988 $22,180 $23,270 $23,270 $23,270 $23,270 $173,840 9200 - Contract Services $9,857 $195,143$245,000 $30,000 $30,000 $30,000 $30,000 $570,000 9400 - Improvements $717,700 $167,300 $368,000 $368,000 $368,000 $368,000 $2,357,000 9500 - Miscellaneous $241 $29,959 $5,520 $9,730 $9,730 $9,730 $9,730 $74,640 TOTAL $11,691 $999,789$440,000$431,000$431,000 $431,000$431,000$3,175,480
Streets City of Dublin Capital Improvement Program 2018-2023 Page 59 FUNDING SOURCE PRIOR YEARS 2017-2018 BUDGET2018-20192019-2020 2020-2021 2021-20222022-2023 FUTURE YEARS TOTALS 1001 - General Fund $216,000 $108,000 $108,000 $108,000 $108,000 $108,000 $756,000 2204 - Measure B Sales Tax - Local Streets Fund (ACTC) $11,691 $348,309 $180,000 $180,000 $180,000 $180,000 $1,080,000 2205 - Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) $56,100 $22,000 $23,000 $23,000 $23,000 $23,000 $170,100 2214 - Measure BB Sales Tax - Local Streets Fund (ACTC) $233,600 $100,000 $100,000 $100,000 $100,000 $100,000 $733,600 2215 - Measure BB Sales Tax - Bike & Pedestrian Fund (ACTC) $145,780 $20,000 $20,000 $20,000 $20,000 $225,780 2203 - Transportation Development Act $210,000 $210,000 TOTAL $11,691$999,789$440,000$431,000$431,000 $431,000$431,000$3,175,480 ANNUAL OPERATING IMPACT
Streets City of Dublin Capital Improvement Program 2018-2023 Page 70 Number – ST0217 SAN RAMON ROAD ARTERIAL MANAGEMENT Program – STREETS PROJECT DESCRIPTION This project will implement traffic signal coordination and transit prioritization improvements along San Ramon Road from I-580 on-ramps to Vomac Road, including signal coordination for five traffic signals, upgrade of intersection communications infrastructure, update of five traffic signal controllers, and transit prioritization for three intersections along the corridor. The project will be completed by fall 2018. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2017-2018 BUDGET2018-20192019-20202020-2021 2021-20222022-2023 FUTURE YEARS TOTALS 9100 - Salaries & Benefits $252 $17,228 $17,480 9200 - Contract Services $19,500 $15,500 $35,000 9400 - Improvements $612,000 $612,000 9500 - Miscellaneous $3,000 $3,000 TOTAL $19,752 $647,728 $667,480 FUNDING SOURCE PRIOR YEARS 2017-2018 BUDGET2018-2019 2019-20202020-2021 2021-2022 2022-2023 FUTURE YEARS TOTALS 2201 - State Gas Tax $521,128 $521,128 2207 - TFCA/Transportation for Clean Air $19,752 $126,600 $146,352 TOTAL $19,752 $647,728 $667,480 ANNUAL OPERATING IMPACT