HomeMy WebLinkAboutItem 4.5 - 1404 PSC Reject All Bids
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STAFF REPORT
CITY COUNCIL
DATE: April 18, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Reject All Bids for the Public Safety Complex - Police Services, Project
No. GI0116
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
On March 23, 2017, bids were publicly opened for the Public Safety Complex - Police
Services Building, Project No. GI0116. The City received three bids for the project, all of
which were significantly higher than the budget for construction. The City Council will
consider rejecting all bids, and rebidding the project in the future.
STAFF RECOMMENDATION:
Adopt the Resolution Rejecting All Bids for the Public Safety Complex - Police Services
Building (Project No. GI0116), and authorize Staff to re-bid the project at a later date.
FINANCIAL IMPACT:
The base bid plus additive alternate bids one and two (Basis of Award) submitted by the
lowest bidder was $16,264,000.00 which was 42 .5% over the construction estimate of
$11,412,692.00 and exceeds the budgeted amount for construction.
DESCRIPTION
The 2016-2021 Capital Improvement Program (CIP) includes the Public Safety Complex
- Police Services Building (Project No. GI0116) with a $15 million total project budget.
Of the total project budget, $11.4 million was budgeted for construction improvements.
The project will provide needed expansion space for Dublin Police Services through the
community’s buildout. These improvements would construct a facility that meets the
essential facilities criteria in the California Building Code for both Dublin Police and the
City’s Emergency Operations Center, complete with a stand -by generator. The project
includes the demolition of two existing buildings, renovation of two buildings, and
associated site improvements including secured parking with carports, guest parking,
and an entry plaza to accommodate current and future Dublin Police Service’s needs.
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On March 23, 2017, the City publicly ope ned bids for the project. Three bids were
received with Sausal Corporation being the apparent low bidder. The basis of award bid
from the apparent low bidder is $16,264,000.00 or 42.5% over the project construction
estimate. A detailed summary of the bids received is included in Attachment 1.
Because of the significant variance between the budget and the bids, Staff recommends
that the City Council reject all bids and authorize Staff to re-bid a revised project at a
later date.
Staff is working with the project design team and Dublin Police Services to evaluate the
project and to determine cost saving measures to provide a facility that meets current as
well as future needs and functionality. The team is evaluating all options in an effort to
deliver a project that is closer to the project budget and will serve the needs of the
community. If authorized by the attached Resolution, Staff would solicit bids for the
revised project later this year with a planned construction start prior to the end of 2017.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to Sausal Corporation.
ATTACHMENTS:
1. Bid Results
2. Resolution Rejecting All Bids for the Public Safety Complex - Police Services Building
(Project No. GI0116)
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1
RESOLUTION NO. xx - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
REJECTING ALL BIDS FOR THE
PUBLIC SAFETY COMPLEX - POLICE SERVICES BUILDING (PROJECT NO. GI0116)
WHEREAS, Staff prepared plans, specifications and bid documents for construction of
the Public Safety Complex - Police Services Building (Project No. GI0116); and
WHEREAS, in accordance with the Municipal Code, California Public Contract Code
Section 20162 and other applicable laws, City Staff solicited bids for the Project; and
WHEREAS, on March 23, 2017, three bids were received and publicly opened in
accordance with applicable laws; and
WHEREAS, the lowest bid for the Project was from Sausal Corporation for
$16,264,000.00; and
WHEREAS, the lowest bid received exceeds the amount of funding available for
construction and staff is recommending rejecting all bids, and rebidding the project at a later
date.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
hereby rejects all bids for the Public Safety Complex - Police Services Building (Project No.
GI0116).
BE IT FURTHER RESOLVED that the City Council of the City of Dublin authorizes and
directs Staff to rebid the project at a later date.
PASSED, APPROVED AND ADOPTED this 18th day of April, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk