HomeMy WebLinkAboutItem 4.5 - 2194 Acceptance of OTS STEP Grant
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STAFF REPORT
CITY COUNCIL
DATE: October 2, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Office of Traffic Safety Grant for the Selective Traffic
Enforcement Program
Prepared by: Nate Schmidt, Captain Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will consider accepting a traffic safety grant for Dublin Police Services
in relation to the City’s participation in the Selective Traffic Enforcement Program. Th is
grant program supports best practices and strategies to reduce the number of persons
killed and injured in crashes involving alcohol and other primary collision factors.
STAFF RECOMMENDATION:
Adopt the Resolution Confirming City of Dublin Participation in the State of California
Office of Traffic Safety Selective Traffic Enforcement Grant Agreement.
FINANCIAL IMPACT:
New grant funds awarded after the adoption of the Fiscal Year 2018 -19 Budget are
detailed in the Table below. The eligible expenses ar e limited to reimbursement of
Police Services’ overtime costs which are associated with grant program activities; the
City absorbs all Sheriff’s Department indirect charges and other administrative costs.
There is no matching fund requirement and no finan cial impact to the General Fund.
FISCAL YEAR Expenditure Period Grant Revenue
2017-18 (10/01/2018 - 06/30/2019) $55,000.00
2018-19 (07/01/2019 - 09/30/2020) $15,000.00
TOTAL GRANT AWARD: $70,000.00
DESCRIPTION:
The California Office of Traffic Safety (OTS) is awarding grant funds for its Selective
Traffic Enforcement Program (STEP), using best practice strategies shown to reduce
traffic collisions and gain favorable media coverage. OTS funding is based on the
federal fiscal year beginning October 1, 2018. Dublin Police Services has been
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awarded and has administered similar grants in the past. California OTS recently
awarded Dublin Police Services $70,000 to cover overtime costs and supplies.
All special traffic enforcement events will fall under the STEP grant. Dublin Police
Services will use STEP grant funds to reimburse overtime expended strategies such as
DUI saturation patrols. This program will also develop a “Hot Sheet” program to notify
patrol and traffic officers to be on the lookout for identified repeat DUI offenders with
suspended or revoked licenses as a result of DUI convictions. There will also be
enforcement patrols focused on motorcycle DUI enforcement, traffic enforcement,
distracted driving enforcement, motorcycle enforcement, nighttime seatbelt/child
restraint seat violations and bicycle/pedestrian safety enforcement operations. Each of
these traffic operations will be conducted to make the streets of Dublin safer for all
pedestrians and motorists. The STEP grant will seek voluntary compliance of traffic
laws by generating publicity throughout the one-year grant period.
OTS will cover all costs associated with the overtime for enforcement programs for the
full grant period. After conducting an eval uation of available resources and developing
a deployment strategy during this period, Dublin Police Services requested and was
awarded funding for nine DUI saturation patrols, eleven Traffic Enforcement operations,
including but not limited to, primary collision factor violations, ten Distracted Driving
enforcement operations targeting drivers using hand held cell phones and texting, four
highly publicized pedestrian and/or bicycle enforcement operations in areas or during
events with a high number of pede strian and/or bicycle collisions resulting from
violations made by pedestrians, bicyclist's and drivers, and two Traffic Safety
educational presentations with an effort to reach community members.
OTS will cover the costs of supplies to include but not limited to: Lidar traffic
enforcement devices used for speed limit enforcement, office supplies, education
material, as well as additional schooling for officers to train them in Field Sobriety
testing, advanced roadside impaired driving enforcement training, Drug Recognition
Expert training and recertification training.
Overtime funding will include supervisor, officer and clerical positions. Staffing varies
depending on the enforcement detail being worked. There is no matching fund
requirement for this grant. See Exhibit “A” for goals and objectives and budget sections
of the Grant Agreement describing agreement of allotted funds.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Confirming City of Dublin Participation in the State of California Office of
Traffic Safety Selective Traffic Enforcement Agreement
2. Exibit A to the Resolution: OTS STEP Grant Agreement
ATTACHMENT 1
RESOLUTION NO. xx - 18
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
CONFIRMING CITY OF DUBLIN PARTICIPATION IN THE STATE OF CALIFORNIA OFFICE OF
TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT GRANT AGREEMENT
WHEREAS, injuries and fatalities resulting from traffic collisions are frequently caused by
preventable factors such as driver impairment; and
WHEREAS, On September 18, 2018, a Grant Agreement with the State of California Office of
Traffic Safety was signed to conduct a mu lti-year Selective Traffic Enforcement Program (STEP); and
WHEREAS, the City was advised after the adoption of the Fiscal Year 2018-19 Budget of the
award of $70,000 to be made under the STEP Grant; and
WHEREAS, the total award for the STEP Grant will span Fiscal Years 2018-19 and 2019-20
as described in the Staff Report presented to the City Council on October 2, 2018; and
WHEREAS, the enforcement grant is dedicated to reducing the number of fatal and injury
traffic collisions by funding supplemental saturation patrols as well as providing for additional public
safety awareness activities; and
WHEREAS, the City Council of the City of Dublin has agreed DUI enforcement , distracted
driving enforcement, seat belt enforcement, and awareness are important elements in improving
overall public safety.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin confirms
the Grant Agreement with the State of California Office of Traffic Safety attached hereto as Exhibit A
and executed on September 18, 2018.
BE IT FURTHER RESOLVED, that the City Council accepts the grant award of $70,000.
PASSED, APPROVED AND ADOPTED this 2nd day of October 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PTI9027
1. GRANT TITLE
Selective Traffic Enforcement Program STEP
2. NAME OF AGENCY
3. Grant Period
Dublin
From: 10/01/2018
4. AGENCY UNIT TO ADMINISTER GRANT
Dublin Police Department
To: 09/30/2019
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement,
enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement,
special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high
number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media
attention thus enhancing the overall deterrent effect.
6.. Federal Funds Allocated Under This Agreement Shall Not Exceed: $70,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A— Problem Statement, Goals and Objectives and Method of Procedure_
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
e Schedule B4 — Budget Narrative and Sub -Budget Narrative (if applicable)
9 Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www,ots.ca.gov,
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that.we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. '
8. Approval Signatures
A. GRANT DIRECTOR
B. AUTHORIZING OFFICIAL OF AGENCY
NAME: Kevin Monaghan PHONE: (925) 5564562
NAME: Garrett Holmes PHONE: is 925433-6685
TITLE: Sergeant FAX:
TITLE: Chief of Police FAX:
ADDRESS: 100 Civic Plaza,
ADDRESS: 100 Civic Plaza
Dublin, CA 94568
Dublin, CA 94568
EMAIL: kmonaghan@acgov.org acgov.org
EMAIL: gholmes@acgov.org
l8 i
(Signature) (Date)
Tignature) (Date)
C. FISCAL OR ACCOUNTING OFFICAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Laura Jammal PHONE: (925) 5564580
NAME: Rhonda L. Craft PHONE: (916) 509-3030
TITLE: Administrative Aide FAX:
TITLE: Director FAX: (916) 509=3055
ADDRESS: 100 Civic Plaza
ADDRESS: 2208 Kausen Drive, Suite 300
• Dublin, CA 94568
Elk Grove, CA 95758
EMAIL: laura.jammal@dublin.ca.gov
EMAIL: rhonda.craft@ots.ca.gov
(Signature) (Date)
(Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
9. DUNS INFORMATION
NAME: Carolyn Vu
DUNS #: 361268083
ADDRESS: 2208 Kausen Drive, Suite 300
REGISTERED ADDRESS: 100 Civic Plaza
Elk Grove, CA 95758
CITY:Dublin
ZIP+4:9456&7735
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10. PROJECTED EXPENDITURES
PROJECTED
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER
STATUTE
EXPENDITURES
402PT-19
20.600
0521-0890401
2018
2018
29/18
$555000000
164-ALA9
20.608
0521-0890-101
2018
2018
29/18
$155000000
AGREEMENT
$70,000.00
TOTAL
AMOUNT ENCUMBERED BY
$70,000.00
THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for
the current budget year are available for the period and purpose of the
PRIOR AMOUNT ENCUMBERED FOR THIS
expenditure stated above.
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE
DATE
TOTAL AMOUNT ENCUMBERED TO DATE
SIGNED
$709000900
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
1. PROBLEM STATEMENT
The City of Dublin is a city with a residential population of 61,025. Due to the light
industry, existing retail business, and the planned future retail business, the day time
population increases by 85%.
The City of Dublin currently has 116 miles of roadway that is used by approximately
115,000 vehicles on an average day. There are four major roadways thru Dublin which
carry a high volume of the traffic during all hours from neighboring Contra Costa County,
which is growing in population as fast, if not faster, than Dublin. Dublin is bordered on
the south by Interstate 580 and on the west with Interstate 680 running north and south
thru Dublin. Due to the increasing volume of traffic, collisions are on the rise while
staffing levels stay the same.
The Dublin Police Traffic Unit is staffed with three Traffic Officers and one Sergeant.
The Traffic Unit can only effectively staff six out of the seven days of the week. Sunday
is the day there is no Traffic Unit assigned. To cover six days of the week, two days are
covered 10 hours out of the 24 hour day. The other 4 days are covered for 12 hours.
With the assistance of this grant, the Traffic Unit will be able to aggressively address
driving problems during the hours which it most occurs. The Traffic Unit will also be able
to address other major collision causing violations. The normal day to day Traffic Unit
objectives will be able to continue without interruption.
Dublin's proposed Selective Traffic Enforcement Program (STEP), in conjunction with
our established Community Oriented Policing philosophy, will assist the Police Services
to educate the public on traffic laws, seat belt and DUI awareness. This effort, coupled
with aggressive enforcement in the areas of aggressive drivers, pedestrian safety, red
light running, and high accident intersections will provide a positive influence on collision
2. I PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed. in traffic collisions..
Z. Reduce the number of persons injured in traffic collisions.
3. Reduce the number of pedestrians killed in traffic collisions.
4. Reduce the number of pedestrians injured in traffic collisions.
5. Reduce the number of bicyclists killed in traffic collisions.
6. Reduce the number of bicyclists injured in traffic collisions.
7. Reduce the number of persons killed in alcohol -involved collisions.
8. Reduce the number of persons injured in alcohol -involved collisions.
9. Reduce the number of persons killed in drug -involved collisions.
10. Reduce the number of persons injured in drug -involved collisions.
11. Reduce the number of persons killed in alcohol/drug combo -involved collisions.
12. Reduce the number of persons injured in alcohol/drug combo -involved collisions.
13. Reduce the number of motorcyclists killed in traffic collisions.
14. Reduce the number of motorcyclists injured in traffic collisions.
15. Reduce hit & run fatal collisions.
16. Reduce hit & run injury collisions.
17. Reduce nighttime (2100 - 0259 hours) fatal collisions.
18. Reduce mahttime (2100 - 0259 hours) injury collisions.
B. Objectives:
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off
press releases and media advisories, alerts, and materials must be emailed to the OTS
Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for
approval 14 days prior to the issuance date of the release.
GRANT NUMBER
PT19027
Target Number
2018 1:49:22 PM
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2.
Participate and report data (as required) in the following campaigns, National Walk to
10
School Day, NHTSA Winter & Summer Mobilization, National Bicycle Safety Month, .
National Click it or Ticket Mobilization, National Teen Driver Safety Week, National
Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child
Passenger Safety Week, and California's Pedestrian Safety Month.
3.
Develop (by December 31) and/or maintain a " HOT Sheet" program to notify patrol and
12
traffic officers to be on the lookout for identified repeat DUf offenders with a suspended or
revoked license as a result of DUI convictions. Updated HOT sheets should be distributed
to patrol and traffic officers monthly.
4.
Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing
4
SFST (minimum 16 hours) POST -certified training.
5.
Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
2
Enforcement (ARIDE) 16 hour POST -certified training.
6.
Send law enforcement personnel to the Drug Recognition Expert (DRE) training.
1
7.
Send law enforcement personnel to the DRE Recertification training.
1
8.
Conduct DUI Saturation Patrol operation(s).
9
9.
Conduct Traffic Enforcement operation(s), including but not limited to, primary collision
1 I
factor violations.
10.
Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers
10
using hand held cell phones and textin .
11.
Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s).
2
12.
Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or
4
during events with a high number of pedestrian and/or bicycle collisions resulting from
violations made by pedestrians, bicyclists, and drivers.
13,
Conduct Traffic Safety educational presentation(s) with an effort to reach community
2
members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed,
bicycle and pedestrian safety, seat belts and child passenger safety.
3. METHOD OF PROCEDURE
A.
Phase 1— Program Preparation (V Quarter of Grant Year)
• The department will develop operational plans to implement the "best practice" strategies outlined in the
objectives section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the
worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and the
number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and
patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
locations.
Media
Requirements
• Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October
1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off
press releases and any related media advisories, alerts, and materials must be emailed for approval to the
OTS Public Information Officer at pio a,ots.ca.gov, and copied to your OTS Coordinator, 14 days prior to
the issuance date of the release.
B.
Phase 2 — Program Operations (Throughout Grant Year)
The department will work to create media opportunities throughout the grant period to call attention to the
innovative program strategies and outcomes.
Media Requirements
• Send all grant -related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio(a,ots.ca.gov, with a copy to your OTS Coordinator. The
following requirements are for grant -related activities and are different from those regarding any grant
kick-off release or announcement.
• If an OTS-supplied, template -based press release is used, there is no need for pre -approval, however, the
9/6/2018 1:49:22 PM Page 4 of 13
OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the
press.
• If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to
the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but
should be no less than 5 working days prior to the release distribution date.
• Press releases reporting the immediate and time -valued results of grant activities such as enforcement
operations are exempt from the recommended advance approval process, but still should be copied to the
OTS PIO and Coordinator when the release is distributed to the press.
• Activities such as warrant or probation sweeps and court stings that could be compromised by advanced
publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to
report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
• Email the OTS PIO.at pioAots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
description of any significant grant -related traffic safety event or program so OTS has sufficient notice to
arrange for attendance and/or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.) to the OTS PIO at pioaots.ca.gov and copy your OTS Coordinator for approval 14-days
prior to the production or duplication.
• Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS Coordinator for
specifics and format -appropriate logos.
• Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for.
consultation when deviation from any of the above requirements might be contemplated
C. Phase 3 —Data Collection &Reporting (Throughout Grant Year)
• Invoice Claims (due January 30, April 30, July 30, and October 30)
• Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant media
activities. Include status of grant -funded personnel, status of contracts, challenges, or special
accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect. analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the
fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's
accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives
were met. exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant
conclusion.
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT19027
FUND NUMBER
CATALOG NUMBER
CFDA
FUND DESCRIPTION
TOTAL AMOUNT
402PT-19
20.600
State and Community Highway
$55,000.00
Safety
164 AL-19
20.608
Minimum Penalties for Repeat
$15,000.00
Offenders for Driving While
Intoxicated
COST CATEGORY
CFDA
TOTAL COST
To GRANT
A. PERSONNEL COSTS
Positions and Salaries
Full -Time
$0.00
Overtime
DUI Saturation Patrols
20.608
$151000.00
Traffic Enforcement
20.600
$18,229900
Distracted Driving
20.600
$16,071.00
Pedestrian and Bicycle Enforcement
20.600
$6,400.00
Night-time Click It Or Ticket
20.600
$3,200.00
Traffic Safety Education
20.600
$3,200.00
Part -Time
$0.00
Category Sub -Total
$62,100.00
B. TRAVEL EXPENSES
In State Travel
20.600
$3,000.00
$0.00
Category Sub -Total
$3,000.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub -Total
$0.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
Lidar Device
20.600
$45900.00
Category Sub -Total
$4,900000
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
GRANT TOTAL $709000.00
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule 13-1
GRANT NUMBER
PT19027
BUDGET NARRATIVE
PERSONNEL COSTS
QUANTITY
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by
9
appropriate department personnel.
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
I I
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
10
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations
4
conducted by appropriate department personnel.
Night-time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by
2
appropriate department personnel..
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns
2
conducted by appropriate department personnel.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
1
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. Anticipated travel may include the Governor's Highway Safety Association
conference and the annual International Association of Chiefs of Police DRE conference which are
both scheduled for Anaheim. All conferences, seminars or training not specifically identified in the
Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate.
Per Diem may not be claimed for meals provided at conferences when registration fees are paid with
OTS grant funds.
CONTRACTUAL SERVICES
EQUIPMENT
OTHER DIRECT COSTS
Lidar Device - Lidar Device — light detection and ranging device used to measure the speed of motor
2
vehicles. This device will be used for speed enforcement.
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives.
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Page 7 of 13
State of California — Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
CERTIFICATIONS AND ASSURANCES
HIGHWAY SAFETY GRANTS
23 U.S.C. CHAPTER 4 AND SEC.1906, PUB. L. 109-59, AS AMENDED
GRANT NUMBER
PT19027
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high -risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the
Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include,
but are not limited to, the following:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1300—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on
the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis
of age);
• .The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title
VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or
activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are
Federally -funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the
basis of disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing) and 49 CFR parts
37 and 38,
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• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -
Income Populations (prevents discrimination against minority populations by discouraging programs, policies,
and activities with disproportionately high and adverse human health or environmental effects on minority and
low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards
against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by
ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to
programs (70 FR 74087-74100).
The State highway safety agency—
• Wiil take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color,
national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by
Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally -assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non -Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require. its subrecipients, contractors, subcontractors, and consultants to comply) with all
applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non -Discrimination Authorities and this Assurance,
• Agrees to insert in all. contracts and funding agreements with other State or private entities the following clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees —
a. To comply with all Federal nondiscrimination laws and regulations, as maybe amended from time to
time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discriminationlaw orregulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office, US DOT or NHTSA;
d. That, in event acontractor/funding recipient fails to comply with any nondiscrimination provisions in
this contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding
recipient under the contract/agreement until the contractor/funding recipient complies; and/or
cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and
in every solicitation for a subcontract or sub -agreement, that receives Federal funds under this
program.
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POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding.of any Federal
contract, the making of any Federal grant, the malting of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all
sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representationoffatt upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than
$100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one
exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
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2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in connection with
the department or agency's determination whether to enter into this transaction. However, failure of the prospective
primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Oovernment, the department or agency may terminate this transaction for cause or default or may pursue suspension or
debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment,. suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or
agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency entering into
this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency
entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations
for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not .proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any
prospective lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal government, the department or
agency may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier
Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
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(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal
or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State
or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification.
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certiftcation in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal government, the department or agency with
which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted
or has become erroneous by reason of changed circumstances.
4. The terms. covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that,. should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants
to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any
prospective lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website (https://www.sani.aov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.
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9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to
other remedies available to the Federal government, the department or agency with which this transaction originated may
pursue available remedies,
including suspension or debarment.
Certification Regarding Debarment, Suspension,Ineligibility and VoluntaiyExclusion-- Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is.
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating
in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items
using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and
manufactured products produced in the United States, unless the Secretary of Transportation determines that such
domestically produced items would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or
that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In
order to use Federal funds to purchase foreign produced items, the State must submit a
waiver request that provides an adequate basis and justification for approval by the Secretary of
Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that speciftcally target motorcyclists.
LAW ENFORCEMENT AGENCIES
All subrecipient law enforcement agencies shall comply with California law regarding proftling. Penal Code section
13519.4, subdivision (e), defines "racial profiling" as the "practice of detaining a suspect based on a broad set of criteria
which casts suspicion on an entire class of people without any individualized suspicion of the particular person being
stopped." Then, subdivision (f) of that section goes on to provide, "A law enforcement officer shall not engage in racial
profiling."
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