HomeMy WebLinkAboutItem 4.5 - 2445 San Ramon Road Acceptance
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STAFF REPORT
CITY COUNCIL
DATE: February 19, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Work – Project No. ST0117 and ST0517, Annual Street
Resurfacing (San Ramon Road Overlay) Project
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider the acceptance the Annual Street Resurfacing Project
(San Ramon Road Overlay), Project No. ST0117 and ST0517. The proj ect included the
overlay of San Ramon Road, segments of Amador Valley Boulevard and Dublin
Boulevard, and the repaving of the multi-use path on the west side of San Ramon Road.
The project was successfully completed on time and within budget.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Annual Street Resurfacing Project (San Ramon
Road Overlay Project No. ST0117 and ST0517).
FINANCIAL IMPACT:
The San Ramon Road Overlay Project is funded by the following two Capital
Improvement Program (CIP) project budgets: Annual Street Resurfacing (CIP No.
ST0117) and Citywide Bicycle and Pedestrian Improvements (CIP No ST0517). The
combined available budget is $4,400,000, which represents funding from Fiscal Years
2017-18 and 2018-19. Funding sources for the project are State Gas Tax, Measure B
Sales Tax, Measure BB Sales Tax, and the Road Maintenance and Rehabilitation
Account (SB-1 gas tax). The project is now complete, with a total of $3,972,000 spent,
including $3,576,832.75 in construction by DeSilva Gates Construction LP. Upon the
City Council‘s acceptance of the project, the remaining budget of $428,000 will be
retained within Annual Street Resurfacing Project for use on a future construction
project.
DESCRIPTION:
On May 15, 2018, the City Council awarded a contract to DeSilva Gates Construction,
LP, in the amount of $3,853,360 for the Annual Street Resurfacing Project (San Ramon
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Road Overlay, CIP Nos. ST0117 and ST0517). The project included a rubberized
asphalt overlay of San Ramon Road from Du blin Boulevard to Alcosta Boulevard; an
asphalt overlay of the Amador Valley Boulevard cul-de-sac west of San Ramon Road;
an asphalt overlay of Dublin Boulevard from Hansen Drive to San Ramon Road; and
repaving the multi-use path on San Ramon Road from Dublin Boulevard to Silvergate
Drive and from Shannon Avenue to Alcosta Boulevard. The multi-use path between
Silvergate Drive and Shannon Avenue was recently reconstructed as part of a previous
CIP project, San Ramon Storm Drain Bypass (CIP No. ST1212)
The initial scope of work included pavement resurfacing within Caltrans right-of-way, on
San Ramon Road, between Dublin Boulevard and I-580. This work was removed from
the construction contract because Caltrans required additional design coordination at
the I-580 freeway ramps that could not be completed within the time frame of the
project. The pavement resurfacing of this portion of San Ramon Road will be
incorporated into a future City resurfacing project..
In addition to pavement resurfacing, the project also included the reconstruction of curb
ramps, modifications to median island noses to accommodate crosswalk improvements,
installation of traffic signal video detection systems at 5 intersections along San Ramon
Road, adjustment of utilities to finish grade, and installation of new pavement markings.
Staff has determined that the project is complete and recommends that the City Council
accept the project and begin the warranty period. The remaining project budget of
$428,000 will be retained within the Annual Street Resurfacing CIP budget, for use on a
future project. It is anticipated that the next resurfacing project will be a slurry seal of
local streets and roads.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of this staff report was sent to DeSilva Gates Construction, LP.
ATTACHMENTS:
1. Resolution Accepting the Annual Street Resurfacing Project (San Ramon Road
Overlay CIP No. ST0117 and ST0517)
2. CIP ST0117 and CIP ST0517
RESOLUTION NO. - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE ANNUAL STREET RESURFACING PROJECT (SAN RAMON ROAD
OVERLAY PROJECT, CIP NO. ST0117 and ST0517)
WHEREAS, on May 15, 2018, the City of Dublin entered a contract with DeSilva Gates
Construction, LP. to perform Project No. ST0117 and ST0517, Annual Street Resurfacing
Project (San Ramon Road Overlay); and,
WHEREAS, said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer
of the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, Project No. ST0117 and ST0517, San Ramon Road Overlay
Project and authorize Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 19th day of February, 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Streets City of Dublin Capital Improvement Program 2018-2023 Page 56 Number – ST0117 ANNUAL STREET RESURFACING Program – STREETS PROJECT DESCRIPTION This project provides for a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction. The project also includes installation of new or upgrade of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget. The City owns and maintains approximately 120 centerline miles of streets. The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a rolling three-year average PCI of 85. This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission (ACTC919) Measure B/BB funds and Gas Tax. This program protects the substantial investment the City has in the public street system. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2017-2018 BUDGET2018-20192019-20202020-20212021-20222022-2023FUTURE YEARS TOTALS 9100 - Salaries & Benefits $6,626 $76,834 $32,880 $32,880 $32,880 $32,880 $32,880 $247,860 9200 - Contract Services $25,313 $375,287 $240,000 $240,000 $340,000 $340,000 $340,000 $1,900,600 9400 - Improvements $87,124 $2,846,632 $1,444,410$1,390,000 $1,840,000 $1,840,000 $1,840,000 $11,288,166 9500 - Miscellaneous $476 $9,525 $8,710 $9,120 $7,120 $7,120 $7,120 $49,191 TOTAL $119,539$3,308,278$1,726,000$1,672,000$2,220,000$2,220,000$2,220,000$13,485,817
Streets City of Dublin Capital Improvement Program 2018-2023 Page 57 FUNDING SOURCE PRIOR YEARS 2017-2018 BUDGET2018-20192019-20202020-20212021-20222022-2023FUTURE YEARS TOTALS 2201 - State Gas Tax $2,022,100 $786,000 $952,000 $450,000 $380,000 $380,000 $4,970,100 2204 - Measure B Sales Tax - Local Streets Fund (ACTC) $119,539 $465,462 $180,000 $220,000 $580,000 $600,000 $600,000 $2,765,001 2205 - Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) $100,000 $100,000 2214 - Measure BB Sales Tax - Local Streets Fund (ACTC) $790,000 $300,000$200,000 $200,000 $250,000 $250,000 $1,990,000 2215 - Measure BB Sales Tax - Bike & Pedestrian Fund (ACTC) $100,000 $100,000 2220 - Road Maint. & Rehab. Account (RMRA) $30,716 $100,000 $300,000 $990,000 $990,000 $990,000 $3,400,716 2304 - Local Recycling Programs $160,000 $160,000 TOTAL $119,539$3,308,278$1,726,000$1,672,000$2,220,000$2,220,000$2,220,000$13,485,817 ANNUAL OPERATING IMPACT
Streets City of Dublin Capital Improvement Program 2018-2023 Page 58 Number – ST0517 CITYWIDE BICYCLE AND PEDESTRIAN IMPROVEMENTS Program – STREETS PROJECT DESCRIPTION This project includes improvements to various pedestrian and bicycle facilities throughout the City. This project replaces former projects that provided funding for Americans with Disabilities Act (ADA) Transition Plan improvements and Citywide Sidewalk Repair improvements. In addition to the scope of those previous projects, this project includes design and construction of improvements recommended in the City of Dublin Bicycle and Pedestrian Master Plan, the ADA Transition Plan, and the Class 1 Facilities Maintenance Plan. In Fiscal Year 2017-2018, work began on the update to the ADA Transition Plan. The plan update will include a review of City building, parks, and rights-of-way. The ADA Transition Plan update will be funded by General Fund. In Fiscal Year 2018-2019, available budget from ST0517 Citywide Bicycle and Pedestrian Improvements will be used to fund a new Capital Improvement Program project, STNEW2 - Alamo Creek Trail Repair. Also, in Fiscal Year 2018-2019, update of the City of Dublin Bicycle and Pedestrian Master Plan will begin. The City will be receiving $210,000 from the Transportation Development Act (TDA) Article III funding for the Bicycle and Pedestrian Master Plan update. ANNUAL OPERATING IMPACT: None MANAGING DEPARTMENT: Public Works 2018-2023 CAPITAL IMPROVEMENT PROGRAM ESTIMATED COSTS PRIOR YEARS 2017-2018 BUDGET2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 FUTURE YEARS TOTALS 9100 - Salaries & Benefits $1,592 $56,988 $22,180 $23,270 $23,270 $23,270 $23,270 $173,840 9200 - Contract Services $9,857 $195,143$245,000 $30,000 $30,000 $30,000 $30,000 $570,000 9400 - Improvements $717,700 $167,300 $368,000 $368,000 $368,000 $368,000 $2,357,000 9500 - Miscellaneous $241 $29,959 $5,520 $9,730 $9,730 $9,730 $9,730 $74,640 TOTAL $11,691 $999,789$440,000$431,000$431,000 $431,000$431,000$3,175,480
Streets City of Dublin Capital Improvement Program 2018-2023 Page 59 FUNDING SOURCE PRIOR YEARS 2017-2018 BUDGET2018-20192019-2020 2020-2021 2021-20222022-2023 FUTURE YEARS TOTALS 1001 - General Fund $216,000 $108,000 $108,000 $108,000 $108,000 $108,000 $756,000 2204 - Measure B Sales Tax - Local Streets Fund (ACTC) $11,691 $348,309 $180,000 $180,000 $180,000 $180,000 $1,080,000 2205 - Measure B Sales Tax - Bike & Pedestrian Fund (ACTC) $56,100 $22,000 $23,000 $23,000 $23,000 $23,000 $170,100 2214 - Measure BB Sales Tax - Local Streets Fund (ACTC) $233,600 $100,000 $100,000 $100,000 $100,000 $100,000 $733,600 2215 - Measure BB Sales Tax - Bike & Pedestrian Fund (ACTC) $145,780 $20,000 $20,000 $20,000 $20,000 $225,780 2203 - Transportation Development Act $210,000 $210,000 TOTAL $11,691$999,789$440,000$431,000$431,000 $431,000$431,000$3,175,480 ANNUAL OPERATING IMPACT