HomeMy WebLinkAboutItem 4.5 - 3001 2019 Annual Street Resurfacing Acceptance
Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: December 17, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Acceptance of Work – Project No. ST0117, Annual Street Resurfacing
(2019 Slurry Seal) Project
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider the acceptance of the Annual Street Resurfacing Project
(2019 Slurry Seal). The project resurfaced 81 City street segments with a slurr y seal
that will prolong the life of the paved surfaces.
STAFF RECOMMENDATION:
Adopt the Resolution Accepting the Annual Street Resurfacing Project (2019 Slurry
Seal Project), CIP No. ST0117.
FINANCIAL IMPACT:
The Annual Street Resurfacing Project (201 9 Slurry Seal), CIP No. ST0117, has a
current total budget of $2,186,000, which includes $1,758,000 in current fiscal year
budget plus $428,000 in remaining funding from prior years. The project is funded by
State Gas Tax, SB-1 RMRA, Measure B Sales Tax, and Measure BB Sales Tax. The
2019 Slurry Seal Project is now complete, with a total of $1,822,500 spent , including
$1,451,862.90 in construction by American Asphalt Repair and Resurfacing Co . and
$370,637 in project soft costs, including inspection services, testing, consulting, and
City staff costs. Upon City Council’s acceptance of the project, the remaining budget of
$363,500 will be retained within the Annual Street Resurfacing Project for use on a
future project.
DESCRIPTION:
On May 7, 2019, the City Council awarded a contract to American Asphalt Repair and
Resurfacing Co., Inc. for the Annual Street Resurfacing project (2019 Slurry Seal). City
Council awarded the contract for $1,392,302.00 and approved a construction
contingency amount of $150,000. The slurry seal program provides for the preventative
maintenance of our local streets and roads. As streets begin showing wear and stress
Page 2 of 2
cracks, it is important to seal the cracks to keep water from getting under the street
pavement. Slurry seal is a preventative maintenance technique used to prolong the life
of asphalt concrete surfacing. The seal coat consists of a sand/oil mixture which seals
cracks and provides a new uniform wearing surface.
The project consisted of removal and replacement of failed asphalt concrete, crack
sealing, slurry seal placement, and pavement striping. This project provided for the seal
coating of approximately 2.3 million square feet of asphalt and 140,000 square feet of
asphalt pavement repair. Change orders totaling $59,560.90 were issued during
construction, which included increased quantities of asphalt base repairs, repair and
replacement of traffic loops, and changes to pavement striping quantities.
Staff has determined that the project is complete and recommends tha t the City Council
accept the project and begin the warranty period. The remaining project budget of
$363,500 will be retained within the Annual Street Resurfacing Project budget for use
on a future project. It is anticipated that the next resurfacing proj ect will be a slurry seal
of local streets and roads.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A courtesy copy of this staff report was sent to American Asphalt Repair and
Resurfacing Co., Inc. and to the Alameda County Transportation Commission,
Independent Watchdog Committee.
ATTACHMENTS:
1. Resolution Accepting the Annual Street Resurfacing Project (2019 Slurry Seal), CIP
No. ST0117
2. CIP ST0117 Annual Street Resurfacing
RESOLUTION NO. - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
ACCEPTING THE ANNUAL STREET RESURFACING PROJECT (2019 SLURRY SEAL
PROJECT), CIP No. ST0117
WHEREAS, on May 7, 2019, the City of Dublin entered into a contrac t with American
Asphalt Repair and Resurfacing, Co., Inc. to perform Project No. ST0117, Annual Street
Resurfacing Project (2019 Slurry Seal); and,
WHEREAS, said improvements have been completed in accordance with plans and
specifications, and any approved modifications thereof, to the satisfaction of the City Engineer of
the City of Dublin.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby accept the improvements, Project No. ST0117, 2019 Slurry Seal Project and aut horize
Staff to file a Notice of Completion with Alameda County.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to release the retention, if after 35 days of filing the
Notice of Completion there are no subcontractor claims.
PASSED, APPROVED AND ADOPTED this 17th day of December 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk
Number ST0117ProgramSTREETSPRIOR YEARS 2018-2019 BUDGET 2019-2020 2020-2021 2021-2022 2022-2023 FUTURE YEARS ESTIMATE TOTALS9100$20,190 $33,205 $34,800 $34,800 $34,800 $34,800 $192,5959200$357,267 $458,077 $240,000 $340,000 $340,000 $340,000 $2,075,3449400$1,253,538 $3,012,827 $1,474,080 $1,972,041 $1,972,041 $1,972,041 $11,656,5689500$1,826 $16,887 $9,120 $7,120 $7,120 $7,120 $49,193$1,632,821 $3,520,996 $1,758,000 $2,353,961 $2,353,961 $2,353,961 $13,973,700PRIOR YEARS 2018-2019 BUDGET 2019-2020 2020-2021 2021-2022 2022-2023 FUTURE YEARS ESTIMATE TOTALS2201$227,105 $2,580,996 $500,000 $690,000 $580,000 $580,000 $5,158,1012204$584,999 $180,000 $220,000 $440,000 $500,000 $500,000 $2,424,9992205$100,000 $100,000$200,0002214$790,000 $300,000 $312,000 $100,000 $150,000 $150,000 $1,802,000Measure BB Sales Tax - Local Streets Fund (ACTC)Measure B Sales Tax - Bike & Pedestrian Fund (ACTC)ANNUAL STREET RESURFACINGESTIMATED COSTS2018-2023 CAPITAL IMPROVEMENT PROGRAMMeasure B Sales Tax - Local Streets Fund (ACTC)Salaries & BenefitsFUNDING SOURCEContract ServicesImprovementsMiscellaneousTOTALState Gas TaxPROJECT DESCRIPTIONThis project provides for the design and construction of a variety of pavement resurfacing treatments, from slurry seal to major rehabilitation and reconstruction. The project also includes installation of new or upgrade of existing ADA curb ramps on roads that are reconstructed or receive an asphalt concrete overlay. Streets are selected for improvements based on the City's Pavement Management System to optimize the pavement condition in relation to available budget. The City owns and maintains approximately 150 centerline miles of streets. The Metropolitan Transportation Commission groups Pavement Condition Index (PCI) ratings into the following categories: 80-100 Very Good-Excellent; 70-79 Good, 60-69 Fair, 50-59 At Risk, 25-49 Poor, and 0-24 Failed. The City of Dublin is rated very good with a rolling three-year average PCI of 84.This annual Resurfacing Program is primarily funded by Alameda County Transportation Commission (ACTC919) Measure B/BB funds, SB-1, and Gas Tax. This program protects the substantial investment the City has in the public street system.ANNUAL OPERATING IMPACT: NoneMANAGING DEPARTMENT: Public Works
PRIOR YEARS 2018-2019 BUDGET 2019-2020 2020-2021 2021-2022 2022-2023 FUTURE YEARS ESTIMATE TOTALSFUNDING SOURCE2215$100,000 $100,000$200,0002220$30,717 $100,000 $526,000 $1,123,961 $1,123,961 $1,123,961 $4,028,6002304$160,000$160,000$1,632,821 $3,520,996 $1,758,000 $2,353,961 $2,353,961 $2,353,961 $13,973,700ANNUAL OPERATING IMPACTTOTALRoad Maint. & Rehab. Account (RMRA)Local Recycling ProgramsMeasure BB Sales Tax - Bike & Pedestrian Fund (ACTC)