HomeMy WebLinkAboutItem 4.6 - 1150 ALCO Maintenance Facility Asphalt Emergency
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STAFF REPORT
CITY COUNCIL
DATE: September 6, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Contract Change Order with O’Grady Paving Inc. For Emergency Repairs
at the William J. McCammon Alameda County Fire Department Vehicle
Maintenance Facility
Prepared by: Dan Stevenson, Public Works Manager
EXECUTIVE SUMMARY:
The City Council will consider the authorization of funds associated with emergency
repair work necessary at the Alameda County Fire Maintenance Facility and authorize
the City Manager to execute a Contract Change Order with O’Grady Paving Inc.
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution authorizing the use of
remaining funds from the construction of the Alameda County Fire Maintenance Facility
Project and authorize the City Manager to execute a Contract Change Order with
O’Grady Paving Inc. for emergency repair work.
FINANCIAL IMPACT:
The estimated cost to repair the facility pavement is approximately $130,000 and would
be funded by the Maintenance Yard Facility Improvements Project (GI0509), which has
a remaining budget of $215,102.
DESCRIPTION:
The City of Dublin owns the property at 5777 Scarlett Court. The property is leased by
the Alameda County Fire Department as the William J. McCammon Alameda County
Fire Department Vehicle Maintenance Facility. The facility serves as the primary
maintenance and repair facility for fire apparatus, fire fleet services, and other fire
equipment owned by the City and the County. The County Fire Department also
provides these services to other municipalities and fire departments.
Several areas of pavement around the facility have failed or are failing, which is
substantially impacting the ability of the County to conduct operations. One area in
particular has failed to the point that it is impassable to any vehicular traffic. This area
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provides access to the pump testing area for fire trucks which is critical for properly
testing and repairing fire equipment. This area needs to be repaired immediately in
order for the County to continue apparatus maintenance operations at the facility.
The proposed work at the site will include excavating and removing all failed and
compromised asphalt concrete around the facility. The areas will be over-excavated in
order to install a more substantial base for final paving. The improved base will provide
the necessary support for fire equipment that can weigh upwards of 80,000 pounds.
Other associated minor work will include surface patching some smaller areas and
reinstalling a loop detector for the automatic gate. The loop detector is located in an
area that requires pavement repair.
O’Grady Paving Inc. is currently under contract for the Tassajara Road Overlay (Project
ST5016) and has the necessary equipment and expertise to complete the emergency
repair. Staff estimates the cost of the repair work to be approximately $130,000 and
recommends execution of a contract change order with O’Grady Paving, Inc. to
authorize the emergency repair. Payments will be made based on actual time and
materials used to make the repairs.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this staff report has been sent to O’Grady Paving Inc.
ATTACHMENTS:
1. Resolution Authorizing the City Manager to Execute a Contract Change Order with
O'Grady Paving, Inc. for Emergency Repair Work
ATTACHMENT 1
RESOLUTION NO. XX- 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT CHANGE ORDER WITH O’GRADY PAVING INC.
FOR EMERGENCY REPAIR WORK
WHEREAS, the City of Dublin did, on June 21, 2016, award the Contract for Project No. ST5016,
Tassajara Road Improvements, to the lowest responsible bidder therefore, to wit, O’Grady Paving, Inc.,
at a bid of One Million, Eight Hundred and Twenty Two Thousand, Eight Hundred and Ninety Dollars and
sixty-five Cents ($1,822,890.65); and
WHEREAS, the Public Works Director, has determined that the condition of the existing
pavement at the Alameda County Fire Maintenance Facility is creating a hazard to both equipment and
staff working at the facility and is in need of immediate repair; and
WHEREAS, a portion of the remaining balance from the construction of the Alameda County Fire
Maintenance Facility Project will be utilized to complete contract change order emergency repair work ;
and
WHEREAS, the additional work does not increase the total contract amount with O’Grady
Paving, Inc.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the emergency repairs to Alameda County Fire Maintenance Facility.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager to execute a Contract Change Order with O’Grady Paving Inc. to make these
emergency repairs.
PASSED, APPROVED AND ADOPTED this 6th day of September, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_____________________________
City Clerk