HomeMy WebLinkAboutItem 4.6 - 1159 Downtown Wi-Fi
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STAFF REPORT
CITY COUNCIL
DATE: September 20, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Amendment to the Consulting Services Agreement with SmartWave
Technologies
Prepared by: Tim Eisler, Information Systems Manager
EXECUTIVE SUMMARY:
The City Council will consider approving an amendment to the consulting services
agreement with SmartWave Technologies LLC for the design and installation of a no -
fee public access Wi-Fi system within a portion of the Downtown area.
STAFF RECOMMENDATION:
Staff recommends that the City Council approve the Resolution Approving an
Amendment to the Consulting Services Agreement with SmartWave Technologies LLC;
and approve the budget change.
FINANCIAL IMPACT:
The existing agreement with SmartWave Technologies LLC (SmartWave) to design and
install the Downtown Wi-Fi system was $71,294, with a 10% contingency included for a
total project cost of $78,424. Redesign of the Public Safety Complex necessitated a
reconfiguration of the project and additional design work, which increases the fee to
$81,947. Staff recommends a contingency of 10%, for a total project cost of $89,699.
The Downtown Wi-Fi project is funded by the Downtown Public Improvement Reserve
in the General Fund. A budget change of $11,275 from the reserve is now needed for
the additional costs.
DESCRIPTION:
On January 19, 2016, the City Council approved the consulting services agreement with
SmartWave LLC to design and implement a pilot project for Downtown Wi-Fi. The
proposed areas covered by the pilot project are between Dublin Blvd. and Amador
Valley Blvd. at its northern and southern borders, and the area between Amador Plaza
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Road and Village Parkway at its eastern and western borders. Co verage is also
extended to the Golden Gate Drive area south of Dublin Blvd. to the freeway, and from
Amador Plaza Road to the end of St. Patrick Way.
The pilot area will piggyback on the public Wi-Fi internet service provided at the Civic
Center. In the original design, the Civic Center Wi-Fi service would have been routed to
the Downtown area from antennas placed atop the Public Safety Complex and the
Senior Center, but the redesign of the Public Safety Complex for Police Services
removed the possibility of using the Public Safety Complex rooftop. SmartWave and
Staff have reviewed other possible configurations, and have entered into an agreement
with Downtown Displays LLC to use the Downtown sign as the routing point back to the
Civic Center rooftop. The relocation of the antennas required a new network
configuration with additional hardware and installation costs, and prolonged the
expected implementation time.
Approval of the attached budget change form (Attachment 3), in the amount of $11,275,
will cover the additional implementation costs. Annual maintenance and internet service
costs were included in the Fiscal Year 2016 -17 Adopted Budget in the Information
Technology Fund.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving an Amendment to the Consulting Services Agreement with
SmartWave Technologies LLC
2. Exhibit A to the Resolution: Amendment to the Consulting Services Agreement with
SmartWave Technologies LLC
3. Attachment A to Exhibit A
4. Budget Change Form
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH
SMARTWAVE TECHNOLOGIES, LLC
WHEREAS, On January 19, 2016, the City entered into an Agreement with SmartWave
Technologies, LLC (hereinafter referred to as “Contractor”) to assist with the design and
installation of a no-fee public access Wi-Fi system within a portion of the City’s Downtown area;
and
WHEREAS, the City and the Contractor wish to extend the term of Agreement to
December 31, 2016; and
WHEREAS, the City agrees to increase the Consultant compensation from the original
not to exceed amount of $71,294 to a not to exceed amount of $81,947 for services performed,
plus a contingency amount of $7,752; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the Amendment to the Consulting Services Agreement with SmartWave
Technologies, LLC to perform the design and installation of a Wi-Fi system as attached hereto
as “Exhibit A to the Resolution.”
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
amendment to the Agreement, to approve the use of the contingency amount of $7,752 as
necessary and make minor modifications to the Agreement, including time extensions (if
needed), in order to carry out the intent of the Resolution .
PASSED, APPROVED AND ADOPTED this 20th day of September, 2016, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
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SmartWAVE Technologies LLC
1275 Hwy 23 NW, Ste 101
Suwanee, GA 30024 8/30/16
Project: Dublin WiFi - Phase 1
Tim Eisler
City of Dublin
100 Civic Plaza
Dublin, CA 94568
tim.eisler@dublin.ca.gov
MATERIAL / EQUIPMENT DESCRIPTION MANF. PART #QUANTITY UNIT PRICE
Materials/Equipment
Virtual SmartZone 3.0 or newer software virtual appliance, 1 Instance, includes 1 AP license L09-VSCG-WW00 1 ea $697.00
AP management license for SZ-100/vSZ 3.X, 1 Ruckus AP access point L09-0001-SG00 22 ea $65.00
ZoneFlex T300, omni, outdoor access point, 802.11ac 2x2:2 internal BeamFlex+, dual band
concurrent, one ethernet port, PoE input, includes mounting bracket and one year warranty. 901-T300-xx01 21 ea $907.00
ZoneFlex T301n, 30x30 deg, Outdoor 802.11ac 2x2:2, narrow beam, dual band concurrent
access point, one ethernet port, PoE input 901-T301-xx61 1 ea $1,047.00
P300, single unit, outdoor 802.11ac 2X2:2 bridge, 5 GHz internal antenna, optional antenna
support, one ethernet port, PoE input, includes mounting brackets and one year warranty. 901-P300-XX01 11 ea $837.00
One 5GHz directional antenna, dual-polarized 12.5dBi gain and 120 degrees 3dBm beam
width, including one dual plane adjustable wall/pole mounting kit and two 1m RF cables with
N-Type connectors.
911-1212-DP01 2 ea
$280.00
One high gain directional antenna, dual-polarized 21dBi gain and 10degrees 3dBm beam
width, including one dual plane adjustable wall/pole 911-2101-DP01 2 ea $210.00
Photocell Adpater with 1 PoE 48VDC RJ45 End - 5 Ft SWPHTCL5-1POE 15 ea $238.00
Photocell Adpater, 120V, 15-ft, stripped ends SWPHTCL15-120V 7 ea $69.00
Outdoor PoE Switch, 3 Port 100/1000Mbps, 802.3at 30W PDS-102GO/AC/M 7 ea $399.00
Mounting Brackets for Outdoor Units PD-OUT/MBK/G 7 ea $42.00
4+1 Outdoor Switch, 60W per port, Managed PoE, AC Input PDS-104GO 1 ea $874.00
Mounting Brackets for PDS-104GO PD-OUT/MBK/S 1 ea $39.00
CAT6 Cabling Materials for wiring BSUs and Fiber Gateways SWCAT5E0D 4 ea $122.00
POE Surge Protection 100/1000Mbps SWCMJPOE8A 4 ea $54.00
Radio Mounting Hardware - Pole Mounts - 22 Mesh, 7 CPEs, 4 BSU SWMNTPL 31 ea $84.00
Base Station mounting hardware - SLED - Downtown SWSLED 1 ea $313.00
Shipping, grounding, weatherproofing, misc and consumable items SWMISC 1 ea $1,250.00
Crane Rental for Sign Installation CRANE 1 ea $1,250.00
Manufacturer Support
Partner WatchDog Support - vSZ-RTU, 1 YR S02-VSCG-1L00 1 ea $200.00
Partner WatchDog Support Per SZ/vSZ AP, 1 YR S02-0001-1LSG 22 ea $30.00
PRICING
Materials/Equip $47,442.00
Professional Svcs $30,080.00
Tax (9.5%)$4,425.29
GRAND TOTAL $81,947.29
Pricing Notes:
1.Sales Taxes are included. SmartWave will pay any and all applicable sales tax.
2.Payment Terms are Net-30 receipt of an invoice. Invoices will be provided monthly.
3.SmartWave will retain ownership of the equipment until payment is made in full.
4.Price provided is for the Phase 1 coverage area only.
5.Price assumes use of network switches at City Hall.
6.Price assumes radios and outdoor switches can be mounted on poles selected, and all poles are powered via POE.
7.Price assumes mesh radio mounted on a street light can be powered via a photocell adapter.
8.Price is subject to change upon completion of a field survey.
9.Professional Services include site survey, design, installation and training.
10.Price assumes the City has an existing VMWare Platform to host the vSCG Controller Software.
11.Price is inclusive of Bucket Truck Rental and Crane Rental for Target Sign Installation.
12.Price assumes Traffic Plans are not required or are provided by others.
13.Price assumes that traffic cones are acceptable for safety during street installation work.
14.Ongoing Support/Optimization services can be provided per Section 6 of Proposal for $450/AP/Year.
***ALL PRICES ARE GOOD FOR 30 DAYS FROM DATE OF QUOTE***
ATTACHMENT A TO EXHIBIT A
Budget Change Reference #:
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves X Other
Account Amount Account Amount
1001.1901.64001 $11,275
9/20/2016
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
Increased cost due to relocation of antennas and resulting new network configuration. Funded by the Downtown Public
Improvement Committed Reserves in the General Fund.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
General Fund - Non Departmental Program - Contracted
Services
City Council's Approval Required
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Smartwave Budget Change Smartwave