HomeMy WebLinkAboutItem 4.6 - 1542 Concessions Building and Contract Amendment
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STAFF REPORT
CITY COUNCIL
DATE: August 15, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consideration of a Concession Building and an Amendment to the
Agreement with Dahlin Group, Inc. for the Emerald Glen Recreation and
Aquatic Complex (CIP No. PK0105)
Prepared by: Michael Boitnott, Capital Improvement Program Manager
EXECUTIVE SUMMARY:
The City Council will consider the addition of a concession building to the Emerald Glen
Recreation and Aquatic Complex project (CIP No. PK0105) and direct Staff to proceed
with its design and construction bidding. The City Council will also consider approving
an amendment to the consulting services agreement with Dahlin Group, Inc. for the
design of the concession building, as well as for additional architectural design and
construction support services required for the completion of the current Complex
project.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Addition of a Concession Building to the Project
Scope and Approving an Amendment to the Agreement between the City of Dublin and
Dahlin Group, Inc. for the Emerald Glen Recreation and Aquatic Complex Project (CIP
No. PK0105).
FINANCIAL IMPACT:
As approved in the 2016-2021 Capital Improvement Program, the total budget for the
Emerald Glen Recreation and Aquatic Complex (EGRAC) Project is $43,830,945. The
current agreement with the Project’s architect, Dahlin Group, is for $3,397,630. At
Staff’s request, Dahlin Group has provided a proposal for the design of a concession
building at the project site, which would add $61,000 to the current agreement fee . At
this time, it is estimated that construction and furnishing of the concession building is
approximately $700,000. That appropriation request would be brought to the City
Council as part of the consideration of awarding the construction contract.
In addition, Dahlin Group has provided a number of supplementary services during
construction of EGRAC, totaling $303,725. Staff is also proposing to include additional
as-needed post construction services, up to $45,000, in the event such services are
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needed as construction and project records are closed out in the coming months. The
proposed amendment to the agreement with Dahlin Group is for a total of $409,725,
which includes the concession design and the additional services at The Wave. There
are sufficient funds in the project budget to cover these costs.
DESCRIPTION:
This Staff Report includes a discussion for a proposed amendment with the Dahlin
Group, architect of the Emerald Glen Recreation and Aquatic Complex, to include the
design of a new concession building at the project site, and to incorporate the cost of
additional services provided during construction of Project.
Concessions
As the City concludes its first year of daily summer operations at The Wave, it has
become clear that a new approach to concession service is necessary to enhance the
customer experience and meet the ongoing service demand with average daily
attendance over 650 and peak weekend attendance of up to 1,400.
Prior to the opening this season, the plan was to use self-contained mobile units to
supply food service but the Alameda County Health Department raised some concerns
regarding the plan, leaving the City with the option to partner with the Food Truck Mafia
during the first season. While the City appreciates the working relationship with the
Food Truck Mafia, the food options vary and consistency in food choice has been one of
the main pieces of feedback received. Additionally, the City does not earn any income
on the current food service option and it is anticipated that adding a concession option
could yield financial benefit to the City.
The first step in developing the concessions service is engaging with Dahlin Group, the
project architect, for design services, on a timeline that will allow the concessions unit to
be in place and operable for the next summer season.
Staff requested a fee proposal from Dahlin Group to prepare plans, specifications, and
estimates for constructing an approximately 700-square-foot concession building. An
initial design concept locates the concession building at the southwest corner of the
large grass field that is located between the parking lot and the water park (Attachment
1). The proposed location minimizes the need to remove or replace newly installed
improvements and is located adjacent to utilities. This location is also centrally located
within Emerald Glen Park, which could allow walkup customers from both The Wave
and users from the general park area.
Initial estimates suggest that the concession building will cost approximately $700,000,
which includes the building, site improvements, utilities, design, inspection, testing, and
administration. The design team is recommending the use of a premanufactured
structure, which will reduce construction duration and cost compared to a field built
building.
Staff expects the concession building improvements to be ready for award by the City
Council in late fall 2017 with a completion in spring 2018.
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Consultant Services Amendment
The City Council adopted Resolution No. 185-08 on October 7, 2008, approving an
agreement Dahlin Group for the design of the Emerald Glen Recreation and Aquatic
Complex. In 2009, due to the economic downturn, City Council directed Staff to
suspend the project. On October 16, 2012 , the City Council adopted changes to the
building and the phasing plan for the Complex, directing Staff to restart the project.
Subsequently the City Council approved amendments to the agreement with Dahlin
Group, revising or augmenting the scope of services and increasing the total not -to-
exceed fee for services.
The proposed amendment to the agreement with Dahlin Group is for additional design
services required during the construction to address proposed design changes, to
provide extended construction support services, to provide additional post-construction
services as needed, and to provide design and construction support services for a
concession building. The proposed amendment, associated scope of services and
additional fee is further detailed in Attachments 3 and 4.
A summary of the design services agreement and amendments is listed in the following
table.
Item
Council
Approval
Date Scope
Total Not to
Exceed Fee
Report
Attachment
Agreement 10/7/08 Design Services $2,089,500 5
Amend. #1 12/4/12 Restart Design $2,189,500 6
Amend. #2 7/16/13
Revised Scope based on
approved Concept Master
Plan
$2,685,500 7
Amend. #3 8/19/14
Revised Scope for enhanced
natatorium roof and
expanded pool deck
$3,188,820 8
Amend. #4 6/21/16
Design changes and
administration services during
construction
$3,397,630 9
Proposed
Amend. #5 8/15/17
Concession Building
Design and Additional
Services
$3,807,355 3
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
1. Site Plan
2. Resolution Approving the Addition of a Concession Building and Approving an
Amendment to the Agreement with Dahlin Group
3. Exhibit A to Resolution - Amendment #5 to the Agreement
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4. Exhibit A-1 to Amendment #5
5. Original Agreement
6. First Amendment
7. Second Amendment
8. Third Amendment
9. Fourth Amendment
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5865 Owens Drive
Pleasanton, CA 94588
925 - 251 -7200
EMERALD GLEN
AQUATIC CENTER
4201 CENTRAL PARKWAY
DUBLIN, CA 94568
i \L_ v ivIvi vv
ENLARGED SITE PLAN
BUILDING PLAN
JOB NO. 562.005 SHEET
DRAWN SF
CHECK GLMA .2
DATE -
DATE 7.17.2017
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE ADDITION OF A CONCESSION BUILDING TO THE PROJECT SCOPE
AND APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
DUBLIN AND DAHLIN GROUP, INC. FOR THE EMERALD GLEN RECREATION AND
AQUATIC COMPLEX (CIP NO. PK0105)
WHEREAS, the City Council adopted Resolution 185-08 approving an agreement with Dahlin
Group on October 7, 2008 for Design Services for the Emerald Glen Recreation and Aquatic
Complex; and
WHEREAS, in 2009, due to economic turndown, the City Council directed Staff to suspend
the project; and
WHEREAS, the City Council adopted changes to the building and phasing plan for the
complex and directed Staff to restart the project on October 16, 2012 ; and
WHEREAS, the City Council on December 4, 2012, approved an amendment to the original
agreement with an updated scope of services; and
WHEREAS, the City Council on July 16, 2013, approved a second amendment to the contract
based on the City Council’s approval of the Conceptual Plan, which increased the size of the building
in the first phase and included the final phase of park improvemen ts; and
WHEREAS, the City Council on December 17, 2013, approved various expanded
components of the project; and
WHEREAS, the City Council on August 19, 2014 approved a third amendment to the contract
based on the City Council’s approval of the various expanded components of the project; and
WHEREAS, the City Council on June 21, 2016 approved a fourth amendment to the contract
based on the City Council’s approval to provide additional design support services for the project;
and
WHEREAS, the City has requested further design support services from Dahlin Group and
desires to engage Dahlin Group in the design of a concessions building at the project site.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Dublin does hereby
approve the Amendment to the Agreement with Dahlin Group , Inc., attached hereto as Exhibit A, for
the Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105); and
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby
authorize the City Manager or his designee to approve additional services with Dahlin Group, Inc., as
shown in Exhibit A, for the Emerald Glen Recreation and Aquatic Complex (CIP No. PK0105) up to
an amount of $45,000; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendment; and
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby expand
the project scope for the Emerald Glen Recreation and Aquatic Complex to include a Concession
Building.
PASSED, APPROVED AND ADOPTED this 15th day of August, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Amendment #5 To Consultant Services Agreement between August 15, 2017
City of Dublin and Dahlin Group, Inc.
EXHIBIT A TO RESOLUTION
AMENDMENT #5 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF
DUBLIN AND DAHLIN GROUP ARCHITECTURE PLANNING
THIS AMENDMENT shall modify the Agreement dated October, 7, 2008 for consulting services
by and between the City of Dublin (“City”) and Dahlin Group, Inc. (“Consultant”). The date of
Amendment #5 shall be August 15, 2017.
In order to accommodate additional services to be provided during construction of the Emerald
Glen Recreation and Aquatic Complex the Agreement shall be modified as follows:
A) The first paragraph of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $3,807,355, (Three million and eight hundred and seven thousand and three
hundred and fifty-five dollars), notwithstanding any contrary indications that may be
contained in Consultant’s proposal, for services to be performed and reimbursable costs
incurred under this Agreement. In the event of a conflict between this Agreement and
Consultant’s proposal, attached as Exhibit A-1, regarding the amount of compensation,
the Agreement shall prevail. City shall pay Consultant for services rendered pursuant to
this Agreement at the time and in the manner set forth herein. The payments specified
below shall be the only payments from City to Consultant for services rendered pursuant
to this Agreement. Consultant shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City, Consultant shall not bill City for
duplicate services performed by more than one person.
B) Exhibit A-1 – Scope of Services shall be modified in accordance with the attached
Requested Additional Services (Exhibit A-1) to supplement the scope of work.
C) The term of services in Exhibit A of the Agreement shall be extended to December 31,
2018.
CITY OF DUBLIN CONSULTANT
Christopher L. Foss, City Manager Gregor Markel, AIA, LEED AP,
Principal
COMPANY: FROM:
RE:
REQUESTED ADDITIONAL SERVICES #
REPRESENTATIVE: CONTRACT
DATE:
Dear Doug:
In regards to additional services that have been requested by the City during the construction of the
Aquatic Center, please find below a list of changes made and associated fees.
1. Natatorium Redesign Review - completion: With the redesign of the Natatorium structure,
additional work required by the Mechanical Engineer and the Architect included additional time for the
following unanticipated items:
• Re-routing and re-analyzation mechanical duct work due to structural reconfiguration.
• Re-analysis and coordination of revised duct layout and connections
2. Audio System Bid: The decision was made to pursue the installation of the Audio System which was
an add alternate in the original bid that was not formally accepted by Council. As the Contractor’s
revised quote was unreasonably high, the decision was made to put the Audio System scope of work
out for separate public bid. Additional work required by the Architect included:
• Preparation of Specifications and drawing package for additional Audio System Bid
• Provided Bidding services - assistance with Bid walk, answering Bid Questions and assisting
with Bid Opening
• Additional site walk and coordination with chosen bidder
3. FF&E Coordination: The Architect assisted City staff in the coordination and procurement the interior
furniture systems in order to expedite the procurement and installation process. Additional work
required by the Architect included:
• Meetings and revisions of existing FF&E package per requests of City staff
• Separation of the FF&E package into separate packages to accommodate the use of multiple
furniture vendors
• Coordination of equipment, contracts and installation with the multiple vendors.
4. Outdoor Furniture Coordination: The Architect assisted City staff in the coordination and
procurement the pool deck furniture systems and accessories in order to expedite the process.
Additional work required by the Architect included:
• Meetings and revisions of existing pool deck furniture package per requests of City staff
• Research and coordination with different vendors to source the furniture specified from
alternate vendors (the primary vendor went out of business during the procurement process)
• Assistance obtaining multiple quotes for each of the vendor packages created to meet public
contract code requirements
CITY OF DUBLIN
100 Civic Plaza
Dublin, CA 94568
Doug Rooney
Doug.Rooney@ci.dublin.ca.us
Emerald Glen Aquatic Center
562.005
July 28, 2017
Page 1 of 5
Gregor Markel, AIA, LEED AP
Principal
gregor.markel@dahlingroup.com
04
December 4, 2012
EMERALD GLEN AQUATIC CENTER ADDITIONAL SERVICES
Emerald Glen Aquatic Center
July 28, 2017
Page 2 of 5 REQUESTED ADDITIONAL SERVICES
• Sourcing and installation of additional furniture requested by City Staff – cabana furniture and
luxury loungers
• Coordination assistance for payment and delivery from the different vendors
5. Flagpole Addition: During construction, City Staff directed the project team to provide additional
work to procure and install a flagpole and the associated lighting for the project. Additional work
required by the Architect and the Electrical Engineer included:
• Provision and coordination of flagpole product and lights
• Revision of electrical drawings to accommodate additional lighting
6. Signage Redesign - completion: Per direction of the City Staff, review of the facility signage has
been put on hold in order for the City to re-evaluate the branding of the facility and the park overall.
As part of the rebranding, the City Staff directed the Architect to contract with GNU Group for
documentation of the new signage. The additional work to the Architect, beyond previously projected
included:
• Additional meetings with City Staff to coordinate additional signage
• Additional contract with Signage Consultant to assemble a new signage package with revised
logo
7. EV Chargers: Per the direction of the City Staff, during Construction the design team was directed to
revise the drawings to provide the infrastructure for future Electrical Vehicle Charging Stations. In
addition, we have included anticipated cost to create a formal bid package to allow the City to
complete the installation work at a later date. Additional work to the design team included:
• 7a. Coordination of EV infrastructure
• Revision and coordination of parking and landscape layout to accommodate charging
stations
• Revision of drawings to include additional step down transformer and power required
for future charging stations
• Coordination of revisions between the Electrical Engineer, Civil Engineer and
Landscape Architect
• 7b.Preparation of EV Charger Package for Public Bid, including:
• Preparation of Specifications for Public Bid
• Preparation of documents for Permitting and Bid
• Reimbursable costs for prints
• Bid and Construction Administration support services
8. Plinth Revisions: Per Client request, Architect provided additional work to coordinate with the
Public Artist. Additional work for to the Architect included:
• Multiple revisions of plinth layout and detail drawings to accommodate Public Artist’s
comments for their revised installation plans
• Coordination of plinth permit drawings
9. Slide Tower Controls Addition: Per client request, the design team worked with the City during
Construction to change the controls system for the slides at the slide tower. Additional work to the
Architect and Aquatic Designer included:
• Meetings with City Staff to determine control desires
• Revision of drawings to accommodate additional slide controls within existing system
parameters
Emerald Glen Aquatic Center
July 28, 2017
Page 3 of 5 REQUESTED ADDITIONAL SERVICES
10. Reimbursable Expenses: Additional reimbursable items exceeding contract cap – printing, image
purchases, product inspection
11. Services for Construction Administration: The following narrative describes the work initially
anticipated and completed to date for the Emerald Glen Aquatics Center project, and the factors
outside of our control generated by the selected General Contractor, that have required additional
time and effort:
Additional Unanticipated Costs:
• Additional Project Meetings: Beginning June 2016, an additional meeting was added each
week (Issues Resolution Meeting) that lasted between 2-4 hours. This additional meeting
was unanticipated in the initial project contract, or in RAS-03 that initially extended the project
CA timeframe to the anticipated end of construction (February 8, 2017). Total meeting cost
for additional meetings each week for 36 weeks is approximately $8,700.00.
• Extension of Construction Schedule: Per RAS-03, we anticipated completion of construction
in February 2017. It is now July 2017, and we are almost complete with project. This
extended time created the need for additional project staffing time of 6 months. In addition,
we are anticipating an additional month of time to complete the review and coordination of the
Contractor’s punch list and COR reviews and meetings and to complete final project close-
out. Total additional cost for the additional time spent over the additional 6 months of
construction is approximately $136,800.00.
• We are anticipating an additional month of time to complete the review and coordination
of the Contractor’s punch list and COR reviews and meetings. Our projected cost for
additional labor through August 31, 2017 is $ 23,000.00
In addition to the additional hours noted above incurred by Dahlin Group, our project
design team members are facing a similar challenge with their anticipated and actual time
expenditures on this project. They have billed us for contract extensions which have
been included in the sum below. Additional consultant contract extension cost is
approximately $24,000.00.
12. Services for Concession Stand: Per City request, the Dahlin Group researched and assembled
information and preliminary drawings for a potential new Concessions Stand, coordinated work with
the City’s outside consultant, and attended meetings to discuss the new addition to the overall project.
• 12a. - Time spent to this point
• 12b. – Anticipated scope of work and fees to complete the Concessions Stand. Please see
the attached ‘Exhibit A’ for full scope and fees.
13. Additional Services: City will provide written direction and a budget for any additional service to be
performed. Written authorization must be obtained from the City prior to the Consultant beginning
additional services. The City will not be responsible for additional work that the consultant performs
prior to receiving written authorization.
Emerald Glen Aquatic Center
July 28, 2017
Page 4 of 5 REQUESTED ADDITIONAL SERVICES
Additional Fees:
1. Natatorium Redesign - Completion
(Mechanical Engineer - $17,400)
$ 19,900
2. Audio System Bid
$ 5,500
3. FF&E Coordination
$ 3,000
4. Outdoor Furniture Coordination
$ 13,300
5. Flagpole Addition
(Electrical Engineer - $920)
$ 5,400
6. Signage Redesign – completion
(Signage Consultant - $19,100)
$ 22,000
7a. EV Chargers
(Electrical Engineer - $10,400)
(Civil Engineer - $1,500)
$ 12,900
7b EV Charger – Permit & Bid Set $ 20,000
8. Plinth Revisions $ 2,000
9. Slide Tower Controls
(Aquatic Designer - $1,200)
$ 4,200
10. Reimbursable Expenses $ 6,725
11. Services for Construction Administration
(Consultant Contract Extension – $24,000)
$ 192,500
12a. Services for Concessions Stand; work to date
$ 6,500
12b.
13.
Services for Concessions Stand - completion
Additional Services
$ 54,500
$ 45,000
Total Additional Services $409,725
Emerald Glen Aquatic Center
July 28, 2017
Page 5 of 5 REQUESTED ADDITIONAL SERVICES
Billing and Payment
A. Estimated hourly fees will be in accordance with our basic hourly rate schedule.
B. Invoices shall be issued monthly via email to the Project Representative and are due upon
presentation. COMPANY shall review invoices and contact DAHLIN within seven (7) days if there
are any questions or problems that would delay payment. Invoices become delinquent if not paid
within 30 days of invoice date. Services may be suspended if not paid within forty-five (45) days,
and DAHLIN shall not be liable to COMPANY for delay or damage resulting to COMPANY due to
such suspension of services. Past due invoices are subject to a late charge of 1.5 percent per
month. Late charges are not included in the fixed fee.
C. 2017 Basic Hourly Rate Schedule
Doug Dahlin – Founder $235
Nancy Keenan – President $225
John Thatch – Vice President / Design Director $225
Senior Principal $210
Principal $190
Director $190
Senior Associate $180
Associate $170
Senior Architect, Senior Project Manager, Senior Planner, Senior Designer $160
Architect, Project Manager, Designer $130
Planning Project Manager, Digital Graphics Manager $130
Senior Graphic Artist $130
Designer/Drafter III, Planner III, Graphic Artist III $115
Designer/Drafter II, Planner II, Graphic Artist II $104
Designer/Drafter I, Planner I, Graphic Artist I $ 94
Intern, Clerical, and Corporate Administrator $ 65
The Scope of Services does not include the following Reimbursable Expenses: printing and
reproduction, other than prints for COMPANY’s review and approval; photography and
photographic reproductions; travel expenses and mileage outside of the nine county San
Francisco Bay Area; delivery services; engineers and consultants; and government permits and
plan check fees. These fees will be billable at 1.15 times invoice and mileage will be reimbursed
at $0.535 per mile. Rates are valid through December 31, 2017.
Thank you,
Approved this date: ___________________________________
(Filled in by COMPANY)
CITY OF DUBLIN DAHLIN GROUP, INC.
________________________________ ________________________________
Michael Boitnott, P.E. Gregor Markel, AIA, LEED AP
Capital Improvement Program Manager Senior Principal
License #C23921, Exp. 2/2019
END OF RAS 04
ii)Architect will conduct a public workshop to review the conceptual plans and solicit
public comments.
iii)Develop Exterior Alternatives. The Architect will create a maximum of three (3)
exterior alternatives based on one (1) floor plan to receive City comments on style
and character.
iv)Review with City. The Architect will meet with the City to review these design
options and receive input.
v)Based upon the City's input the Architect will prepare presentation drawings for
Parks and Community Services Commission and City Council review.
vi)Project Cost Estimate. The Architect will do a conceptual construction and overall
Project cost estimate at this phase, and will review it with construction and cost
consultants. Overall Project costs include construction, fees and permits,
furnishings and equipment, LEED requirements and contingencies.
vii)Present to Parks and Community Services Commission and City Council. The
Architect will present these materials to the Parks and Community Services
Commission and City Council for its review and input. The goal is that both bodies
will make recommendations as to the preferred options for the site and floor plans,
and the exterior alternatives.
11.Phase III: Schematic Design:
i)Based on the mutually agreed-upon program, schedule and construction budget
requirements, the Architect shall prepare, for approval by the City, Schematic
Design Documents consisting of the following:
a. Code search on the building, including meeting with representatives of the
Community Development Department, Public Works Department, Fire
Department, DSRSD, PG&E and Alameda County Waste Management
Authority to determine relevant requirements.
b. Site Plans
c. Landscape Plans
d. Schematic Grading, Drainage and Utility Plans
e. Floor Plans
f. Exterior Elevations
g. Building Sections
h. Exterior Materials Board
i. L.E.E.D. Scorecard
j. Solar Study
Consulting Services Agreement between
City of Dublin and Dahlin Group--Exhibit A Page 4 of 14
ii)The Architect shall submit to the City a more comprehensive Design Development
cost estimate based on current area, materials volume or other unit costs. The
preliminary cost estimate referred to in this paragraph and any adjustments thereto
shall indicate, in a level of detail satisfactory to the City, the cost of each category
or work involved in constructing the project.
iii)The work of this phase shall include the following meetings. Meet with appropriate
representatives of the City of Dublin, County Agencies, DSRSD, Fish and Game,
andlor Fish and Wildlife to whom the documents will be submitted for plan check
and permits.
iv)The Architect shall advise the City of any need or advisability of the City's securing
any additional tests, analyses, studies, reports, or consultant's services in
connection with the development of the design and construction documents for the
project.
v)Present to Parks and Community Services Commission and City Council. The
Architect will present the Design Development to the Parks and Community
Services Commission and City Council for its review and input. The goal is that
both bodies will authorize the preparation of Construction Documents.
13.Phase V: Construction Document Phase:
Based on the approved Design Development Documents and any further adjustments in
the scope, quality of the project or in the construction budget authorized by the City, the
Architect shall prepare, for approval by the City, Construction Documents consisting of
Drawings and Technical Specifications setting forth in detail the requirements for the
construction of the Project, including final furnishing and equipment selections and
structural and energy calculations required by the local building authority. Said
Construction Documents, Drawings and Specifications shall incorporate a cost estimate at
50% completion based on a polling of current market conditions in the specific project
area. Should cost be in excess of 15% of the design development estimate, Architect shall
incorporate value engineering recommendations as approved by the City.
i)The Architect shall coordinate the technical specifications with the bidding
requirements, contract requirements and general conditions provided by the City.
The Architect's scope of services shall be limited to technical coordination and
shall not include legal advice or insurance matters.
ii)Construction drawings and specifications, or other construction documents or
contract documents submitted for approval or to any contractors for bidding or
negotiation shall be prepared to the standard of professional care and in
compliance with all applicable codes, ordinances, statutes, regulations and laws,
except to the extent expressly and specifically otherwise stated in detail in writing
Consulting Services Agreement between
City of Dublin and Dahlin Group--Exhibit A Page 6 of 14
EXHIBIT'A'
EMERALD GLEN RECREATION AND AQUATICS COMPLEX
CONTRACT AMENDMENT
1. Prolect Description: The project will provide recreation and aquatic facilities in three phases. A
Conceptual Master Plan will be developed for the full project but only Phase I will be constructed at
this time. The site area, recreation features, and phasing are shown on attached Exhibits Al, A2,
and A3.
2. Scope of Work The Architects Scope of Work shall be as described below:
a. Conceptual Master Plan: The site will be planned for recreation and aquatic facilities
including building floor plans, pool sizes and locations, landscape and hardscape concept
b. Phase I: Phase I work will provide complete Design, Construction Document and
Construction Adnrnistration services for the Swim Center/Natatorium,outdoor water play,
and associated site work.
c.Phase II and III: Phase II and III work will be limited to Schematic Design only for the
Fitness, Gymnasium and Daycare Building, and outdoor recreation pool. No Structural
Engineering will be provided. Mechanical, Electrical, Plumbing services will,be limited to
sizing the capacity of onsite utilities, both wet and dry, for future connection. Site work will
be limited to rough grading and temporary drainage facilities. Landscaping will be limited to
hydro seeding only with no irrigation.
3. ,Program:The Program for Recreation/Aquatic Facility shall be as follows:
Phase I- Swim Center:14,040 s.f.
Lobby/Reception 1,500 s.f.
Classroom/Special Events Room(dividable)1,500 s.f.
Offices 1,500 s.f. -
Men's Locker/Restroom 1,200 s.f.
Women's Locker/Restroom 1,200 s.f.
Special Need Restroom#1 100 s.f
Special Need Restroom#2 100 Si
Uni-sex Restroom(2)for outdoor aquatic use 150 s.f.
Lifeguard Room 500 s.f.
First Aid Room 200 s.f.
Storage 500 s.f.
Circulation @ 20%1,690 s.f.
Pool Mechanical Room 3,000 s.f.
Pool Storage 500 s.f.
Pool Chemical Room 400 s.f
Natatorium: 13,190 s.f.
Indoor Pool: 7,000 s.f.
Outdoor Water Play Pool: 5,000 s.f.
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 1 of 12
Phase II - Fitness(Schematic Only) •
Fitness Building: 10,689 s.f.
Outdoor Pool: 5,000 s.f.
Phase Ill- Gymnasium and Daycare(Schematic Only) 13,439 s.f.
Gymnasium: 8,080 s.f.
11 Day Care: 5,359 s.f.
4. Site Work:
a.Site work will be limited to the area within the Site Work Limit, `Exhibit A-1'. Work beyond
the site, if required, will be by separate contract Site work will include all work associated
with the buildings, swimming pools, hardscape, landscape,and parking areas.
b. Site work will include a study of the potential off-haul that could be used for the future
grass amphitheater adjacent to the site. If the quantity is sufficient for the amphitheater,
then grading, drainage, and landscaping will be provided as part of this contract This
scope of work is listed as a separate item on the Fee Schedule until it is determined if the
amphitheater is feasible.
5. Building Description:
a. The proposed Swim Center will be single-story, slab on grade, Type V, non-rated
construction,with a full fire sprinkler system. The building will be designed and certified as
L.E.E.D. Silver Rating.
b. The Natatorium will be a pre-engineered steel structure.
6. Project Approval: The project will need the approval of the Dublin Parks and Community Services
Commission and City Council.The Architect will limit public meetings to the following:
a. Parks Commission— Conceptual Master Plan presentation.
b. Parks Commission— Phase I Schematic Design.
c.City Council— Phase I Schematic Design.
d.City Council— Design Development presentation with Interiors.
7. Project Meetings: The Architect has allowed for the following number of review meetings with City
Staff. Additional meetings or presentations will be provided as an additional service when
requested by the City.
Conceptual Master Plan 3
Schematic Design 2
Design Development 3
Construction Documents 2
i
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 2 of 12
8. Building Budget; The construction budget for Phase I building shall be $9,000,000. This budget is
for building construction only and does not include site work, pools, fees, permits, testing,
inspections, furniture, fixtures, and equipment, soft costs, or contingency for any of the above
items.
9.Protect Schedule: The prelintinary project schedule is fifteen months of design and construction
document preparation followed by the project construction. The contract will be end upon
completion of the project close out material.
10. Consultant Services: Architect will provide the following consultant services for the building and
site work: •
Structural
Mechanical
Electrical
Plumbing
Civil
Landscape
Interior Design
Title 24 Energy Compliance
Cost Estimator
Audio Visual
Signage
Environmental
Aquatic
Performance Specs only will be provided for Fire Protection and Fire Alarm. Construction
Documents for these will be provided on a design/build basis through the General Contractor.
11. Environmental Impact Review. The project will not require a full Environmental Impact Review,
however a Mitigated Negative Declaration shall be prepared upon completion of the design
development phase. The Architect will provide an allowance for an Environmental Consultant to
prepare the documentation. •
12. Geotechnical Engineer. The services of a Geotechnical engineer are required and will be provided
by the City.
13. Site 8 Program Assessment:
a. Project Initiation. The Architect will initiate the Project, and set up .a system for
documenting the Project and organizing communication.
i} Project Kickoff Meeting. The Architect will convene a kick-off meeting,attended by
key representatives from the City of Dublin. The group will review and confirm the
Project schedule. Initial assignments will be identified and communication lines
will be established among Project participants. Minutes will be kept and .
distributed.
Consulting Services Agreement between
City of Dublin and Dahfin Group-Exhibit A Page 3 of 12
ii) Meeting Schedule. The Architect wif confer with the key project participants and
prepare an initial list of interviews and meetings to be scheduled.
b. Based on the information gathered in this Project initiation stage the Architect shall prepare
an updated Project schedule, list of interviews and meetings, directory of Project
participants and minutes of the Project kickoff and distribute these materials to Project
participants.
i) Review Existing Studies. The Architect will gather and review any existing studies,
reports or planning documents regarding the services and operations of the new
Emerald Glen Recreation and Aquatics Complex to become familiar with any
previous planning efforts and goals and objectives.
ii) Review City's Guidelines. The Architect will meet with the City's Planning,
Building and Public Works Staff, so that the Architect can learn of any other
building code, engineering, zoning or environmental constraints on the site. The
Architect will look at maximum footprint, setback, FAR and height restrictions.
iii) Review City's Green Building.Ordinance and Guidelines. The Architect will review
all pertinent green building information and determine base line strategies for
meeting the City's Goals for a LEED Silver rated building. Prepare an initial LEED
checklist and provide feedback on feasibility.
14. Conceptual Master Plan:
a.Based on the program, the Architect will prepare a Conceptual Master Plan that includes
preliminary building floor plans, swimming pool sizes, shapes, and locations, and
preliminary landscape and hardscape design.
b. Architect will review Master Plan with City Staff and make revisions as necessary.
1
c.With Staff approval of Conceptual Plan, Architect will prepare an illustrative site for
presentation to the Parks and Community Services Commission.
15. Schematic Desion:
a Based on the approved Conceptual Master Plan, the Architect shall prepare, for approval •
by the City, Schematic Design Documents consisting of the following:
i) Code search on the building; including meeting with representatives of the
Community Development Department, Public Works Department, Fire
Department, DSRSD, PG&E and Alameda County Waste Management-Authority
to determine relevant requirements.
ii) Site Plans.
iii) • Landscape Plans.
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A . Page 4 of 12
iv) Schematic Grading, Drainage and Utility Plans.
v) Floor Plans.
vi) Exterior Elevations.
vii) Building Sections.
viii) Exterior Materials Board.
x) L.E.ED. Scorecard.
x) Solar Study.
b.- Based upon the City's input the Architect will prepare presentation drawings for Parks and
Community Services Commission and City Council review. This should include;site plans,
landscape plans, building floor plans, exterior elevations, primary interior elevation, and
color and material selections.
c.Project Cost Estimate. The Architect will provide a cost estimate at this phase. If the plans
show an increase in costs, Architect should be prepared to review design elements that
can be adjusted to bring costs in line with the City's budget
d. The Architect will present these materials to the Parks and Community Services
Commission and City Council for their review and approval.
16. Design Qevelooment Phase:
a. Based on the approved Schematic Design Documents and any adjustments authorized by
the City in the schedule or construction budget,the Architect shall prepare,for approval by
the City, Design Development Documents consisting of the following drawings and other
documents to fix and describe the size and character of the Project as to architectural,
structural, mechanical and electrical systems, materials and such other elements as may
be appropriate or necessary to enter the construction document phase. The Architect shall
coordinate and review design concepts with City maintenance personnel.
i) Building Code Analysis;
ii) Site Layout Plans;
iii) Landscape and Preliminary Irrigation and Planting Plans;
iv) Grading, Drainage and Utility Plans;
v) Representative Site Details;
vi) Floor Plans;
vii) Roof Plan;
viii) Exterior Elevations;
ix) Building Sections;
x) Representative Wall Sections and Related Details;
xi) Selected Interior Elevations and Enlarged Plans;
xii) Reflected Ceiling Plans;
xiii) Preliminary Door,Window and Finish Schedules;
xiv) Structural Plans and Sections and Typical Details;
xv) Mechanical and Electrical Layouts;
xvi) Outline Specifications;
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 5 of 12
xvii) Lighting cut-sheets;
xviii) Access and Egress Plans;
j xix) AudioNideo system.
b. The Architect shall submit to the City a more comprehensive Design Development cost
estimate based on current area, materials volume or other unit costs. The preliminary cost
estimate referred to in this paragraph and any adjustments thereto shall indicate,in a level
of detail satisfactory to the City, the cost of each category or work involved in constructing
the project.
c.The work of this phase shall indude the following meetings. Meet with appropriate
representatives of the City of Dublin, County Agencies, DSRSD, Fish and Game, arid/or
Fish and Wildlife to whom the documents will be submitted for plan check and permits.
d. The Architect shall advise the City of any need or advisability of the City's securing any
additional tests, analyses, studies, reports, or consultant's services in connection with the
development of the design and construction documents for the project.
e. The Architect will present the Design Development to the City Council for its review and
approval.
17. Construction Document Phase:
a. Based on the approved Design Development Documents and any further adjustments in
the scope, quality of the project or in the constriction budget authorized by the City, the
Architect shall prepare, for approval by the City, Construction Documents consisting of
Drawings and Technical Specifications setting forth in detail the requirements for the
construction of the Project including final furnishing and equipment selections and
structural and energy calculations required by the local building authority. Said
Construction Documents, Drawings and Specifications shall incorporate a cost estimate at
50% completion based on a polling of current market conditions in the specific project
area. Should cost be in excess of 15%of the design development estimate,Architect shall
incorporate value engineering recommendations as approved by the City.
i) The Architect shall coordinate the technical specifications with the bidding
requirements, contract requirements and general conditions provided by the City.
The Architect's scope of services shall be limited to technical coordination and
shall not include legal advice or insurance matters.
u) Construction drawings and specifications, or other construction documents or
contract documents submitted for approval or to any contractors for bidding or
negotiation shall be prepared to the standard of professional care and in
compliance with all applicable codes, ordinances, statutes, regulations and laws,
except to the extent expressly and specifically otherwise stated in detail in writing
by Architect at the time of such submission. By submitting the sane for
l
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 6 of 12
construction contract purposes,Architect confirms that Architect has identified any
reasonable test studies, analyses or reports which are necessary or advisable to
be performed at that point in time. Architect shall additionally confirm these facts
in writing at such time.
ii) The Architect shall advise the City of any adjustments to estimates of Construction
Cost for the project indicated by changes in requreements or general market
conditions. The Architect shall submit to the City updated estimates of
Construction costs upon completion of the 90%construction set to be the basis for
the engineers estimate.
iv) The Architect shall assist the City in connection with the City's responsibility for
filing documents for the project required for the approval of governmental
authorities having jurisdiction over the Project This would at a minimum include a
SWPP plan, LEED certification requirements, BAAQM permits, Fish and Game,
Fish and Wildlife and the Alameda County Health Department However, the City
is responsible for the payment of any costs related to the filing and processing of
said documents.
v) The City shall prepare Division 0 of the project manual.
18. Bidding& Negotiation Phase:
a. The Architect, following the approval of the Construction Documents and of the latest
preliminary estimate of Construction Cost, shall assist in the bid process. The scope of
services includes the preparation of addenda which will be issued by the City.
b. Architect shall provide the City a complete plot set of electronic drawing files and black and
white 8%inch by 11-inch Project specifications for. Architect shall also provide the City
with an electronic version of the plan set drawings and Project specifications. The City will
use the electronic plan set drawings and Project specifications only for record
documentation.
19. Construction Administration Phase:
a. The Architects responsibility to provide basic services for the Construction Phase under
this Agreement commences with.the Notice to Proceed for Construction and terminates
sixty-days (60) after final acceptance of construction. 'Final acceptance" as used in this
paragraph shall mean the stage in the process of the Work when the Work or designated.
portion thereof is sufficiently complete in accordance with the Construction Documents so
the City can occupy,and accept the Work for its intended use.
b. The Architect shall provide administration of the Construction Contract as set forth in AIA
Document A201, General Conditions of the Contract for Construction (2007. Edition),
together with, and as amended by the City's supplementary general conditions and other
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 7 of 12 •
documents included or incorporated into the Construction contract; provided, however,that
whenever the provisions may be in conflict, the provisions of the City's supplementary
general conditions and other documents included or incorporated into the Construction
contract shall supersede the provisions set forth in AIA Document A20I.
c.The duties, responsibilities and limitations of authority of the Architect may be reasonably
restricted,modified or extended by the City after the date of this Agreement and if they are
substantially restricted, modified or extended without written agreement of the City and
Architect,then Architect's compensation shall be equitably adjusted.
d. The Architect, with the concurrence of the Construction Manager, shall generally oversee
and review the work for the project The Architect, with the approval of the Construction
Manager, in each case, shall review the Contractor with regard to matters set forth in the
Drawings and Specifications. In addition to any specific responsibilities assigned
elsewhere in the Contract Documents,the Construction Manager shall decide any and all
questions which may arise as to the rate of progress of the work. The Architect shall have
authority to act on behalf of the City only to the extent provided in this Agreement
e. The Architect shall visit the site at appropriate intervals to become generally familiar with
the progress and quality of the work completed and to determine in general if the work is
being performed in a manner indicating that when completed will be in accordance with the
Contract Documents. However, the Architect shall not be required to make exhaustive or
continuous on-site observations. Architect has allowed for a total of 50 site visits. The
Architect shall keep the City informed of the progress and quality of the work and shall
endeavor to guard the City against defects and deficiencies in the work. The Architect
shall issue written field reports of such
f.The Architect shall not have control over or charge of and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the work. The Architect shall not be
1 responsible for the Contractor's schedules or failure to carry out the work in accordance
with the Contract Documents. The Architect shall not have control over or charge of acts
or omissions of the Contractor, Subcontractors, or their agents or employees, or of any
other persons performing portions of the work.
g.Except as may otherwise be provided in the Contract Documents or when direct
communications have been specially authorized, the City, the Architect and Contractor
shall communicate through the Construction Manager. The City may consult with the
Architect regarding the selection and performance of the Construction Manager.
Communications by and with the Architect's consultants shall be through the Architect.
a
h. The Architect and Construction Manager shall jointly review Contractor's Applications for
Payment The Construction Manager shall have the sole authority to certify and authorize
payment of the amounts due the Contractor.
i
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 8 of 12
l
i.The'Architect shall notify the City regarding any work which he is aware of that does not
conform to the Contract Documents. Whenever the Architect considers it necessary or
advisable for implementation of the intent of the Contract Documents, the Architect shall
have authority, with approval of the City, to require additional inspection or testing of the
work in accordance with the provisions of the Contract Documents, whether or not such
work is fabricated, installed or completed. However, neither this authority of the Architect
nor a decision made in good faith-either to exercise or not to exercise such authority shall
give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors,
material and equipment suppliers, their agents or employees or other persons performing
portions of the work.
j.The Architect shall review and take appropriate action upon the Contactors submittals
such as Shop Drawings, Product Data and Samples, but only for the limited purpose of
checking for conformance with information given and the design concept expressed in the
Contract Documents. The Architects action shall be taken with such reasonable
promptness as to cause no delay in the Work or in the activities of the City, Contractor, or
separate contractors, while allowing sufficient time in the Architect's professional judgment
to permit adequate review. Review of such subnrttais is not conducted for the purpose of
determining the accuracy and completeness of other details such as dimensions and
quantities, or for substantiating instructions for installation or performance of equipment or
systems, all of which remain the responsibility of the Contractor as required by the
Contract Documents. The Architect's review shall not constitute approval of safety
precautions or, unless otherwise specifically stated by the Architect, of any construction
means, methods, techniques, sequences or procedures. The Architect's approval of a
specific item shall not indicate approval of an assembly of which the item is a component
k.The Architect shall review and assist the City or the Construction Manager as directed in
preparing Change Orders and Construction Change Directives, with suppofting
documentation and data if deemed necessary, for the City's approval and execution in
accordance with the Contract Documents.
I.The Architect shall assist the Construction Manager in the inspection and review of the.
work to determine the date or dates of Substantial Completion and the date of final
completion, shall receive and forward to the City for the City's review and records written
warranties and related documents required by the Contract Documents and assembled by
the Contractor, and shall issue a final Certificate for Payment upon compliance with the
requirements of the Contract Documents.
m. Interpretations and decisions of the Architect shall be consistent with the intent of and
reasonably inferable from the Contract Documents and shall be hi writing or in the form of
drawings.
n. . The Architect shall render written opinions as requested by the City within a reasonable -
time on all claims, disputes or other matters in question between the City and Contractor
relating to the execution or progress of the Work as provided in the Contract Documents.
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 9 of 12*
20. Project Close Out Phase:
a The Architect will provide the City with electronic copies of all construction documents,
including current/construction revisions with all notes as provided by General Contractor.
b. The Architect will provide required design documentation for a LEED Silver rating. It
should be anticipated that the City will be submitting to the USGBC for a formal
certification.
21. Construction Cost
a. Evaluations of the City's Project Budget, preliminary estimates of Construction Cost and
detailed estimates of Construction Cost, if any, prepared by the Architect, represent the
Architect's best judgment as an architect familiar with the construction Industry. It is
recognized, however, that neither the Architect nor the City has control over the cost of
labor, materials, or equipment, over the Consultant's methods of determining bid prices, or
over competitive bidding, market or negotiating conditions. Accordingly, the Architect
cannot and does not warrant or represent the bids or negotiated prices will not vary from
the City's Project budget or from any estimate of Construction Cost or evaluation prepared
or agreed to by the Architect
22. L.E.E.D.:
a. The building will be designed to LEED Silver standard. The Architect will prepare the
documentation for design credits and submit them to the USGBC for review: Information
and documentation for construction credits will be the obligation and responsibility of the
General Contractor. The Architect will submit the information provided by the General
Contractor to the USGBC for review. Final acceptance of construction credits will be the
responsibility of the General Contractor.
b. The LEED Green Building Rating System or similar environmental guidelines ("LEED')
utilizes certain design, construction, and usage criteria in order to promote environmentally
friendly building. The Owner acknowledges and understands that LEED is subject to
interpretation, and achieving levels of compliance involves factors beyond the control of
the Architect, including, but not limited to, the Owner's use,operation, and maintenance of
the completed project. In addressing LEED, the Architect shall perform its services in a
manner consistent with that degree of skill and care ordinarily exercised by architects
performing similar services in the same locality, and under the same or similar
circumstances and conditions. The Architect will use reasonable care consistent with the
foregoing standard in interpreting LEED and designing in accordance with LEED.
However, the Architect does not warrant or represent that the Project will actually achieve
LEED certification or realize any particular energy savings. The Architect shall not be
responsible for any environmental or energy issues arising out of the Owner's use and
operation of the completed project
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 10 of 12
23. Renderings: Architect will provide one (1)exterior rendering at completion of Schematic Design.
24. Revisions: Architectural work that is required to be revised after program or schematic design
approval due to changes by the City shall be done as an additional service on an hourly basis.
Revisions required by the.Building Department for permit are included in the project scope and fee.
25. Work Not Included: The following items are not included within the project scope or fee: -
a Entitlement processing, including EIR,traffic studies, biological or other land use studies.
b. Improvements required beyond the site work line.
c.Geotechnical Engineer.
d. Renderings,models or graphic presentation material other than those specifically listed.
e. Public presentations or meetings other than those specifically listed.
f.Phase building, multiple permits, multiple bid sets,or fast track construction.
g. Consultant services,other than those specifically listed.
26. Fee Schedule: Services shall be compensated with the following fixed fees which includes
services completed to date under the original agreement approved October 7,2008:
a. Site&Program Assessment 20,000
Conceptual Master Plan 254,500
Schematic Design 362,000
Design Development 624,000
Working D'rawinas 612.000
SUBTOTAL 1,872,500
Bidding 10,000
Construction Administration (12 months) 212,000 •
SUBTOTAL 222,000
TOTAL FIXED FEE 2,094,500
b. E.I.R. Negative Declaration Documents 25,000 allowance
c. Theme Signage 20,000 allowance
d. Reimbursable(see detail Section 29 below)50,000 allowance
TOTAL WITH ALLOWANCES 2,189,500
e. Additional Construction Administration Services 10,000 per month
27. Retainer. No initial payment is required to be made upon execution of this Agreement
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 1.1 of 12
28. Work Suspension: Architect may suspend work if payment is more than 90 days due. Architect
may resume work after past due amounts are paid and acceptable arrangements are made to
continue future timely payments. Architect will provide a written notice,to the City,fifteen (15)days
prior to suspension of work.
29. Reimbursable Expenses: The following is a good faith estimate of reimbursable expenses. This
amount will not be exceeded without the City's approval.
Blueprints
Site&Program Assessment 1,000
Conceptual Design 4,000
Schematic Design 4,000
Design Development 6,000
Bid&Construction Documents 33,000
Postage 1,000
Miscellaneous 1,000
TOTAL 50,000
Architect will provide three (3) sets of plans and specifications at completion of Schematic Design,
Design Development, and Construction Documents. Architect will also provide electronic versions
of all documents on CD ROM discs. Architect will provide electronic copies for bidding and
construction. Architect will not charge for local travel time, mileage, telephone or fax. Overnight
delivery services will only be used when specifically requested by the City and are not included in
the reimbursable expenses.
END OF EXHIBIT'A'
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A Page 12 of 12
1944 82 CITY OF DUBLIN 4 100 CIVIC PLAZA,DUBLIN,CALIFORNIA 94568 4 (925)833-6630 4 (925)829-9248 FAX
CONTRACT CHANGE ORDER NO. 01
PAGE 1 OF 1
PROJECT: Emerald Glen Recreation and Aquatic Complex(CIP#930007)
AGREEMENT DATED kbeen hi r ,
2011 oatelaer- -1' 20015
TO: Dahlin Group Architects Between Dahlin Group Architects
and the City of Dublin
You are hereby directed to make the herein described changes from the scope of services or do the following described work not included
in the scope of services of this contract.The description of work to be done,estimate of quantities,and prices to be paid are
complete,accurate and segregate between additional work at contract price,agreed price and force account. Unless otherwise
stated,rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle
time.
NOTE: This change order is not effective until approved by the City Manager
Change requested by: The City of Dublin
The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement.
Extension of time:N/A COST INCREASE: $496,000.00
T I BY:
46
APPR L RECOMMENDED BY APPROVED BY
B -nt •• Date Paul eary DatJ Chris Foss_. Date
Parks&Facilities Develop.Manager Parks&Community Services Director ity Manager teutt
y
We,the undersigned contractor,have given careful consideration to the change proposed and hereby agree,if this proposal is
approved,that we will provide all equipment,furnish all materials,except as may otherwise be noted above,and perform all
services necessary for the work above specified,and will accept as full payment therefore the prices shown above.
Accepted,Date: 7 ?!Consultant: Dahlin Group Architects
By: ` APrA Principal: & L 17/o.Ul e1.SD
C//ZO/, r}P "//S`
I,the undersigned contractor declare under penalty of perjury under the laws of the State of California,and do personally
certify and attest that:I have thoroughly reviewed the attached request for change order and know its contents,and said
request for change order is made in good faith;that it is supported by truthful and accurate data;that the amount requested
and the additional time requested accurately reflects the allowable expenses that would be incurred,and the time necessary,to
perform the change order;and further,that I am familiar with California Penal Code section 72 and California Government
Code section 12650,et seq.,pertaining to false claims,and further know and understand that submission or certification of a
false claim may lead to fines,imprisonment,or other severe legal consequences. If the Contractor does not sign acceptance of
this order,his/her attention is directed to the requirements of the specifications as to proceeding with the ordered work and
filing a written protest within the time therein specified
DAHLIN
group
Emerald Glen Aquatic Center
562.005
May 6,2013REQUESTEDADDITIONALSERVICES #01 Page 1 of 1
CLIENT:CITY OF DUBLIN FROM: Karl Danielson,AIA, LEED AP
100 Civic Plaza Principal
Dublin, CA 94568 KarI.danielson @dahlingroup.com
ATTENTION: Paul McCreary CONTRACT
paul.mccreary@ci.dublin.ca.us DATE: December 4,2012
SPOKE WITH:Paul McCreary
RE: EMERALD GLEN REVISED PROJECT SCOPE AND FEES
Dear Paul:
Based on the City Council's approval of the Concept Master Plan, I have provided a revised Scope of
Services in Exhibit A(attached).
Please sign and return (via FAX or mail) the acceptance below and we will proceed upon receipt. All
conditions of our original contract still apply.
Thank you,
I L 2.0 I y ePtfrael- Ch f e/Approved this date:
filed • by client) bitay IL Z40/3
CITY OF DUBLIN DAHLIN GROUP,Ike C
draAAL C
Paul lcCreary ar Danielson,Al ED APParksandCommunityServicesDirect.Principal
License#C11201 and Exp. 11/30/13
END OF RAS 01
5865 Owens Drive 1-925-251-7200 WWW.DAHLINGROUP.COMPleasanton,California 94588 USA 1-925-251-7201 fax
1
EXHIBIT"A"
EMERALD GLEN RECREATION AND AQUATICS COMPLE .
VISEC PROJECT Si.. OPE AND FEiES
1. Project Descripttion: The project will be based on the approved Conceptual Master Plan dated April
16,2013 (attached),
2. Project Phases: The project will be developed in two (2) phases. Phase I work will consist of all
Site development, Aquatics Facilities, and Phase I Building with additional rooms described below.
Phase II work will consist of Gymnasium, Preschool, Mat Room, Fitness Room, and Restroom.
3. Site Work:
a. Additional site work will be provided per the Concept Master Plan to include:
i) Amphitheater,
ii) Central Plaza,
iii) Additional parking areas,
iv) The Boreen,
v) Relocation of Preschool facilities,Children's Museum, and Playground Restroom.
b. Entire site will be graded at one time. Any excess dirt will be stockpiled on the Phase II
site.
c. Amphitheater and Stage will be limited to:
I) Grading and landscaping for Amphitheater,
ii) A concrete performance circle to service as a Stage,
iii) . 10-foot paths on either side for access,
iv) ADA seating areas in front of Stage,
v) Provision for six(6)30-amp electrical outlets,
vi) Stubs for future light and audio/visual equipment.
A band shell will not be provided in this phase.
d. The existing Preschool and Children's Museum facilities be relocated onto new
foundations near the southwest corner of the site. New utilities will be provided as
necessary for this site location.A new playground will be designed and constructed, along
with the facilities.
e. Relocate the existing Restroom next to the existing Playground.
4. Aquatic Facilities:
a. The Sport Pool and associated pool deck and landscaping will be provided in Phase I.The
Sport Pool will be per the Concept Plan dated April 16,2013 (attached).
b. The Natatorium Pool will be provided per the Concept Plan dated April 16, 2013
attached).
5. Building:
a. The Phase I Building has been increased +1-2,600 s.f. by adding a Flex Room, Natatorium
viewing area, Restrooms at the Lobby, Laundry Room, I.T. Room, expanded Electrical,
Janitor, and Storage Rooms.
Consulting Services Agreement between
City of Dublin and Dahlin Group--Exhibit A Revised Project Scope and Fees Page 1 of 2
6. Construction Cost: The construction cost for the project has been increased +1- $4,500,000. This
budget is for construction only and does not include fees, pen-nits, testing, inspections, furniture,
fixtures, and equipment, or soft costs for the above items,
7. Work Not Included: Per original contract.
8. Fee Schedule: Services for the revised Scope shall be fixed fees as follows:
a. Conceptual Master Plan 37,000
Schematic Design 110,000
Design Development 162,000
Working Drawings 148,000
SUBTOTAL 457,000
Bidding 3,000
Construction Administration 36,000
SUBTOTAL 39,000
TOTAL FIXED FEE 496,000
END OF EXHIBIT'A'
REVISED PROJECT SCOPE AND FEES
Consulting Services Agreement between
City of Dublin and Dahlin Group—Exhibit A—Revised Project Scope and Fees Page 2 of 2
3y
A
Emerald Glen Aquatic Center
562.005
May 6, 2014
REQUESTED ADDITIONAL SERVICES #02 Page 1 of 1
CLIENT: CITY OF DUBLIN FROM: Karl Danielson, AIA, LEED AP
100 Civic Plaza Senior Principal
Dublin, CA 94568 Karl.danielson @dahlingroup.com
ATTENTION: Paul McCreary CONTRACT
December 4, 2012
paul.mccreary @dublin.ca.gov DATE:
SPOKE WITH:Herma Lichtenstein
RE: EMERALD GLEN REVISED PROJECT SCOPE AND FEES
Dear Paul:
Based on our previous conversations about the expanded scope of project work as approved by the City
Council on December 17, 2013 and subsequent meetings with City Staff, I have provided a revised Scope
of Services in Exhibit A(attached).
Please sign and return (via FAX or mail) the acceptance below and we will proceed upon receipt. All
conditions of our original contract still apply.
Thank you,
C
Approved this date:St?rViAM t '10 '4-
filled in by client)
CITY OF DUBLIN DAHLIN GROUP, INC.
aulcCreary ar Dani- son, AIA, 417:AP
Director of Parks &Community Services Senior Principal
License#C11201 and Exp. 11/30/15
END OF RAS 02
5865 Owens Drive 1-925-251-7200 WWW.DAHLINGROUP.COM
Pleasanton, California 94588 USA 1-925-251-7201 fax
EXHIBIT"A"
EMERALD GLEN RECREATION AND AQUATICS.COMPLEX
REVISED PROJECT SCOPE AND FEES
1.Project Description: The project scope has been increased based on the approved Conceptual
Master Plan dated April 16, 2013 and new Sport Pool building (attached).
2.Scope of Work:
a.Aquatics Expansion: The exterior pool deck has been increased to accommodate
expanded aquatics features into the design. This includes the following additional work:
i)Expansion of the pool deck areas to allow for additional area to incorporate speed
slides at the slide tower and to create more seating / leisure space between the
individual on deck features.
ii) Additional lighting and power utilities at the expanded pool deck area.
iii) Additional surge tank capacity design and pump engineering to accommodate the
additional slides.
iv) Additional grading and drainage design at the expanded pool deck area.
v) Additional C.3 calculations and storm water treatment design.
vi) Additional landscape and irrigation design at the expanded pool area.
vii) Redesign and enlargement of the sport pool to accommodate two additional
competition swim lanes and a separated warm up/play area at the pool.
viii) Additional surge tank capacity design and pump engineering to accommodate the
additional pool size.
ix) Additional fence and retaining wall elements to accommodate the expanded areas.
x) Addition of an exterior pool toilet and storage building adjacent to sports pool. The
expansion of the water areas for the sports pool area requires the addition of toilet
room facilities for both men and women that cannot be accommodated in the
primary building as initially planned. The planned outdoor covered storage area is
now combined with this requirement to create one structure.
xi) Reconfiguration of the indoor natatorium pool; at the time of the initial contract
extension, the indoor natatorium pool design was approved by staff and the
drawing was part of the contract extension. Following the extension, we have
attended multiple additional design meetings to revise the configuration and layout
of the pool, including multiple design revisions.
xii) Additional overall coordination and construction administration for the expanded
scope area.
xiii) Attendance at Public Art meetings for initial selection, final selection, and
construction coordination with selected Public Artist at the request of Staff.
xiv) Additional Structural Engineering and Landscape Architectural Detailing and
drainage connections required for coordination with selected public artist for all
pedestal support elements at entry plaza art.
Consulting Services Agreement between
City of Dublin and Dahlin Group--Exhibit A—Revised Project Scope and Fees Page 1 of 3
b.Natatorium Structural Design: The original contract for the project was to deliver a design-
build-install element for the natatorium similar to the Alan Will Park natatorium in Fairfield,
CA by Standard Structures. This is a Kal-Wal clad, gable form roof structure. During the
design process, the City determined this form and aesthetic were not one they desired,
and we were directed to look at alternate structural systems that provided enhanced
design. The City Council ultimately selected "the wave", a design that is a much more
dynamic and exciting structure. The design engineering requirements for this type of
custom structural system are greater than those of a simple gable form. Dahlin Group has
entered into a contract with Novum Structures for the ETFE clad space.truss design of"the
wave" to meet the City of Dublin Building Department's minimum submittal requirements
as defined by Gregory Shreeve, CBO City of Dublin, and to ensure the project can be
permitted and competitively bid for this portion of the work. Included in this R.A.S. is time
for design, construction documentation and construction administration services based on
the enhanced requirements of the structural system for the alternate vendor and system.
c.Environmental Impact Reporting: The initial contract included an allowance for performing
a basic review and MND report that would be considered along with the existing reports
completed for the overall Emerald Glen Park Master Plan. After a review with City Staff it
was determined that the existing documents were not sufficient, and a more intensive level
of study would be required to satisfy CEQA requirements for this project. We have
engaged Jerry Haag, Environmental Planner, to provide the additional review and
mitigation recommendations for the entire project and to consider potential noise and traffic
related issues that were not sufficiently addressed in the initial project master plan study.
d.Fundamental and Enhanced Commissioning Services: The project is required by Cal
Green and LEED to incorporate fundamental building commissioning services for project
completion and close-out, which is a service that is contracted for and provided directly by
the Owner. In order to maintain our track for a LEED Silver certification level, we have
incorporated enhanced commissioning services into the project. This step requires that a
Commissioning Agent is engaged during the document generation phases to review and
provide input to the design team. We have now included these services under our contract
to the City to expedite this process.
e.Cost Analysis Update: At the request of Staff, we are providing an additional cost estimate
update at approximately 25% CD. This update includes the expansion of the pool deck
area, additional pool storage / toilet building, and other design revision impacts noted
above.
3.Construction Cost: The Cost Analysis Update will determine the current estimated project costs.
We have estimated that the current revisions will increase the project costs by ±$4,000,000. This
cost is for construction only and does not include fees, permits, testing, inspections, furniture,
fixtures, and equipment, or soft costs for the above items.
Consulting Services Agreement between
City of Dublin and Dahlin Group--Exhibit A—Revised Project Scope and Fees Page 2 of 3
4.Work Not Included:
a.Per original contract.
b.Mitigation measures required by the Updated E.I.R., if any.
5.Fee Schedule: Services for the revised Scope shall be fixed fees as indicated below. The fee
allowance for E.I.R. services will be increased by the amount below.
TASK RAS#02
Site& Program Assessment
Conceptual Master Plan
Schematic Design
Design Development 179,760
Working Drawings 222,560
SUBTOTAL 402,320
Bidding
Construction Administration 25,680
SUBTOTAL 25,680
TOTAL FIXED FEE 428,000
E.I.R. Negative Declaration Documents 50,320
Fundamental/Enhanced Commissioning Services 25,000
Theme Signage
Reimbursables
TOTAL WITH ALLOWANCES 503,320
1AdditionalConstructionAdministrationServices
END OF EXHIBIT'A'
REVISED PROJECT SCOPE AND FEES
Consulting Services Agreement between
City of Dublin and Dahlin Group--Exhibit A—Revised Project Scope and Fees Page 3 of 3
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EXHIBIT A TO RESOLUTION
AMENDMENT#4 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF
DUBLIN AND DAHLIN GROUP ARCHITECTURE PLANNING
THIS AMENDMENT shall modify the Agreement.dated October, 7, 2008 for consulting services
by and between the City of Dublin ("City") and Dahlin Group Architecture Planning
Consultant"). The date of Amendment#4 shall be June 21, 2016.
In order to accommodate additional services to be provided during construction of the Emerald
Glen Recreation and Aquatic Complex the Agreement shall be modified as follows:
A) The first paragraph of Section 2 shall be rescinded in its entirety and replaced with the
following:
Section 2. COMPENSATION. City hereby agrees to pay Consultant a sum not to
exceed $3,397,630, (Three million and three hundred and ninety-seven thousand and
six hundred and thirty dollars), notwithstanding any contrary indications that may be
contained in Consultant's proposal, for services to be performed and reimbursable costs
incurred under this Agreement. In the event of a conflict between this Agreement and
Consultant's proposal, attached as Exhibit A to Amendment#4, regarding the amount of
compensation, the Agreement shall prevail. City shall pay Consultant for services
rendered pursuant to this Agreement at the time and in the manner set forth herein. The
payments specified below shall be the only payments from City to Consultant for
services rendered pursuant to this Agreement. Consultant shall submit all invoices to
City in the manner specified herein. Except as specifically authorized by City,
Consultant shall not bill City for duplicate services performed by more than one person.
B) Exhibit A-1 —.Scope of Services shall be modified in accordance with the attached
Requested Additional Services (Exhibit A-1) to supplement the scope of work.
CITY OF BLIN CONSULTANT
4
topher L. Foss, Ci, Mana2er Gregor , AIA, LEED AP,
Principal
Amendment#4 To Consultant Services Agreement between June 21, 2016
City of Dublin and Dahlin Group Architecture Planning
r-1
Emerald Glen Aquatic Center
562:005
June 2016
REQUESTED ADDITIONAL:SERVICES.'#0.3 Page 1 of 4
CLIENT:CITY OF DUBLIN FROM Gregor Markel, AIA, LEED AP
100 Civic Plaza: Principal
Dublin; CA 94568 gregor:markel @dahlingroup.com
ATTENTION: Douglas.Rooney CONTRACT
Doug.rooney @ei:dublin:ca:us _ DATE: December 4;:201.2
SPOKE WITH Doug:Rooney.
RE EMERALD GLEN AQUATIC CENTER ADDITIONAL SERVICES..
Dear Doug:: .
In regards to additional services that_have been requested by the City during the construction of the
Aquatic Center, please find below a list of changes made and associated-fees:
1: Natatorium Redesign Review: With the redesign of the Natatorium structure, additional work
required by the Design:Team-included
Review and re-analyzation of Natatorium Structure loads and forces.
9 yRevisedstructuralfooting
lay
outs and loads:
Review and.coordination of new Natatorium design.:
Additional construction meetings with Natatorium:Designers to:coordinate structure revisions'.
On-going Structural and ETFE redesign/reviews:
Per:your request„we are projecting the additional:anticipated work for the Design:Team through
the end:of the:project construction as a separate .line item.: iThit=will include the review and
possible revision of the Natatorium lighting;:additional review of the HVAC:ducting_due to further
Natatorium Structure: :.revisions, and revision of details . curtainwall/storefront : elevations,
schedules and overall coordination.
2. .North.Detention:Basin (OPR-002) The City made the:decision to save the large mature:trees in the
portion.of.the existing.grove that:was designed'to be a portion of the North Detention:Basin This
revision required:additional.w_ork;by-the Design Team,:including,.
Review:and:redesign of basin--reshape,revise flows and invert elevations; revise grades.:
Coordination of new pipe elevations and basin configuration:
3. Revision of Water Line :(OPR-007): In the: interest of eliminating the street crossing and the
associated: road closures`and impact to Central Parkway, the City directed the Design Team to
redesign the site water line layout in:order to avoid the designed road crossings at Central Parkway:
Additional work required by:the Design:Team included:
Revision of drawings to reflect new Waterline;layout for domestic water and.fire..
Coordination between the Civil Engineer, Overaa, and DSRSD:
5865'Owens:Drive.: 1-925-251,7200 WWW.DAHLINGROUPCOM. :
Pleasanton, California 94588 USA 1-925-251-.7201 fax
Emerald Glen Aquatic Center s :
June 3, 2016•
REQUESTED:ADDITIONAL SERVICES page 2:of 4
4. Revision to Sanitary Sewer Line"(OPR-007): Per the:direction:of the:Ciity, the:Design Team revised;:
drawings to.incorporate.a realignment:of the sanitary sewer:line on the west.side:of the site as,a;cost.
savings:vehicle. The additional work from the Design Team'included: :
Revision.of drawings to reflect realignment of the sanitary-sewer recalculation of invert:`
elevations:
Coordination'of revisions:between:the.Civil Engineer, General Contractor, and DSRSD: ::•
5. = Natatorium:HVAC/ducting Revision: As a result'of change in the Natatorium structural system,
additional review and.redesign was needed:to reintegrate the HVAC ducting_in-the:Natatorium with
the new:truss layout%type:,The additional work from,the Design.Team included::- : .
Review.of alternate systems.proposed by the Contractor.
Realignment of duct system.
Recalculation of air flow and acoustics.
Coordination of revisions between.the Mechanical Engineer; General Contractor,.and Delegated
Natatoriumatatorium Design Contractor:
This iS:an ongoing item and additional:time is:beingtracked with Item:#1' above:
6 Signage :Redesign; (on=going)::Per Client direction; review Of the facility signage has been put On : • • .
hold in order for-the City to re-evaluate the overall branding Of:the facility and:park. The additional •,
work to the DesignTeam:included . .
Meetings with.tte new Branding Professional.hired by the City
Review of new logos.
Additional:coordination with the current Signage.Consultant.:: • :
We.:are-projecting the additional anticipated•work for:the:Design Team through the end of.the :
project.as a:separate:line.item. This includes possible: Electrical and Structural:revisions.for.the
detailing of the revised.Monument Sign once branding is resolved:and the signage revised.:
7: .Amphitheater.Design Change.(OPR-25)::Per.Client direction, the:Design"Team:explored options of' :
re-grading the Amphitheater area in hopes: of increasing the usable•space and making use of the .•
excess•.dirt on site. .Although ultimately the City chose not to move forward with.the majority of.the•
design revisions generated,the additional:work to the:Design Team included:.
Revision.:of layout and grading of the Amphitheater.and.stage.
Recalculation of grades and.dirt use: : :"
Coordination Of revisions between•the:"Design Team members:
8. Additional:Electrical-for:Pool.Storage Building 28)::.-28) Per Client request, electrical.outlets :
were:added to the Pool.Storage Building to accommodate added refrigerators and freezers :The
additional work from the Design:Team included:
Equipment layout within-the"space : :
Recalculation:of the electrical:loads for the:Electrical Panel serving the Pool Storage Building.:
Revision:to effected drawings to illustrate the changes; : :
9, ..Scoreboard:Upgrade:(OPR-27):: Per Client request,:we have revised.the:scoreboard.to a full:video.
scoreboard. :This:change:required the:following additional work by.the:Design Team: :
Determination:of additional requirements for the:upgraded scoreboard•systern
Coordination.of additional conduit routing. •
Coordination of revised scoreboard with Manufacturer. : : .
Um9-11.1 64ROPP ARCHITECTURE.I
PLANNING
Emerald Glen Aquatic Center:: :
Ju ne 3 2016 : •
REQUESTED:ADDITIONAL SERVICES Page3of4 : .
10. Door Hardware-VE As a potential:-cost:savingmeasure, the Client requested that all FOB:systems in;` ":
the:project:be:removed, with the exception_of 3,specific locations: This required the:Deign Teams to.
revise the entire door:hardware:schedule, and resulted in additional coordination with the General • :.:
Contractor to.determine:precise locksets and function,codes.
11: Community: Room Revision : During the building.design process, -the:Community.Room.was
revised:to be a Fitness Room, During construction; the:Client•requested that this:room be.converted
back to a:Community Room:use.:This:change required the:following additional work:from;the Design
Team including:
Removal.of above ground raceways:and.wiring:
Addition:and.location of:new.televisions:
Revision:of Wall finish materials..:
12, Additional Services for Construction Administration:The duration of construction for the Emerald : • .
Glen Aquatics Center project as initially contemplated, and then:expanded by:revisions to the project •. ': •
program:and scope were for a shorter:duration:than finally established:by the City'at Bid time In:
addition to:the.additional months of construction duration,the General Contractor has_requested;and
the City has agreed to, additional project meeting time over the remaining:course"of constructiori to
address:issues''and assist the.:General .Contractor. In processing.construction documentation as: • :
expeditiously as.possible:The following addiitional:work of the Design Team includes:
Additional construction submittals,:review and processing.
Additional construction requests for=information. :
Additional-project meetings with the General Contractor and with the City;
Additional project staffing to.meet the expanded•needs generated by the project.
Additional Fees::Summary:
1; Natatorium Redesign Review 9,500:
1 a. Projected Additional Work . 16,700: ; : • ••
2: . North Detention Basin 7,515.
3:.: : .Revision of.Water:Line • 2,220: ::
4. : Revision of.Sanitary.•Sewer:Line.. • : 1,750:.
5. Natatorium.HVAC Review " : : 5,400 : : . : . : .•
6: : Signage Redesign :520
I• 6a.. Projected Additional Services 6,600:.
7: • :'Amphitheater.Design Change 8,500
8. Electrical Additionto Pool Storage - 2,000:••
9.. • :. •_Scoreboard Upgrade.: : • :1.,100:.:•
10:. :Door Hardware.VE : 500.
1:1: Community Rocirrf Revision •: 700: :
12. Additional.Services for Construction Administration .; : • $145,750:
TOTAL ADDITIONAL SERVICES. 208,755. :
C1 1HL11V GROUP ARCHITECTURE 1.PLANNING
Emerald Glen Aquatic Center : .
June 3; 2016. : :.
REQUESTED:ADDITIONAL SERVICES. Page4of4
Should you have.any.questions about the'above•descriptions or fees;-please:feel,free,to:contact,.me at.,: •
any-time. :
Thant :you, : .: r.
Approved this date:. • :-. S.
filled in by client)
C:ITY.OF DUBLIN.- . ':: -: . - DAHLIN:GROUP, INC:
Doug.Rooney Gregor-Marke LEE'AP. .
Parks:and Facilities Development Coordinator•Principal.: ..
License.#C23921 and.Exp. 02/28%17..
EN D.OF:RAS:03 ::. ': .
Llta' 'RRGHITECTU{tE l P.LANNIIVG