HomeMy WebLinkAboutItem 4.6 Camp Parks Military History Center
STAFF REPORT CITY CLERK
File #600-30
CITY COUNCIL
DATE:February 16, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consideration of a Consulting Services Agreement with Van Sickle & Rolleri LLC,
for the Dublin Camp Parks Military History Center Exhibit Design, Build, and
Installation
Prepared by Tegan McLane, Cultural Arts & Heritage Manager
EXECUTIVE SUMMARY:
The City Council will consider approval of a Consulting Services Agreement between the City of
Dublin and Van Sickle & Rolleri LLC to design, fabricate and install historical exhibits at the
Dublin Camp Parks Military History Center. The City Council would then review and approve a
design concept later this spring.
FINANCIAL IMPACT:
The Consulting Services Agreement between the City of Dublin and Van Sickle & Rolleri LLC is
valued not-to-exceed $300,000, and is currently planned to be funded by the General Fund
Undesignated Reserve. City Council approval of the attached Budget Change Form would
formalize this appropriation. It is Staff’s intention to identify prospective sponsors for the exhibits
to offset the General Fund cost. Camp Parks command staff has pledged to coordinate
infrastructure improvements to the building for joint-use purposes.
RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Approving a Consulting Services
Agreement with Van Sickle & Rolleri LLC for the Dublin Camp Parks Military History Center
Exhibit Design, Build, and Installation, approve the Budget Change.
Reviewed By
Assistant City Manager
DESCRIPTION:
Following the City Council’s approval of the Dublin Camp Parks Military History Center
Management Plan in October 2015, Staff issued a request for proposals from firms specializing
in design and fabrication of museum exhibits.
ITEM NO. 4.6
Page 1 of 2
Eight firms submitted proposals that met the qualifications for consideration. Proposals were
rated by a Staff team, including one manager and two subject matter experts. The top three
firms were invited to come to Dublin to make presentations and further discuss the project.
Upon review and reference checks, Staff determined that Van Sickle & Rolleri LLC is best suited
for this project, considering their team’s historical expertise in Bay Area military history, design
styles, track record for similar projects, and capability to deliver on the tight project timeline.
The scope of work for professional services includes: site visits/collection review; interpretive
planning; design and fabrication of exhibits, including signage and artifact display and interactive
media; installation of exhibits; maintenance manual; and staff training. Proposed costs are
estimates based on the personnel and number of hours required per task.
The not-to-exceed amount for the services is $300,000. Attachment 1 is a Resolution that
includes the Agreement, Scope of Work, and Compensation Schedule.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the staff report was sent to Van Sickle & Rolleri LLC.
ATTACHMENTS:
1. Resolution Approving a Consulting Services Agreement with Van
Sickle & Rolleri LLC for the Dublin Camp Parks Military History
Center Exhibit Design, Build, and Installation; Consulting Services
Agreement; Exhibit A: Scope of Work from Van Sickle & Rolleri,
LLC.; and Exhibit B: Compensation Schedule
2. Budget Change Form
Page 2 of 2
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING A CONSULTING SERVICES AGREEMENT WITH VAN SICKLE & ROLLERI,
LLC FOR THE DUBLIN CAMP PARKS MILITARY HISTORY CENTER
EXHIBIT DESIGN, BUILD AND INSTALLATION
WHEREAS,
in 2011 the United States Army gave the City of Dublin a permanent loan of its
entire collection of Camp Parks historical artifacts; and
WHEREAS
the City Council, in December 2014, entered into a Memorandum of
Understanding with the Park Reserve Forces Training Area to begin planning and designing an
exhibit space to house the Camp Parks collection inside the newly constructed Camp Parks
Visitor Center; and
WHEREAS,
the City Council approved, in October 2015, a Dublin Camp Parks Military
History Center Management Plan and directed staff to issue a Request for Proposals from
qualified museum exhibit design/build firms; and
WHEREAS,
eight museum exhibit design/build teams submitted proposals for the project,
which were thoroughly reviewed by a Staff team including historical subject matter experts; and
WHEREAS,
Staff found Van Sickle & Rolleri LLC best qualified to do historical
interpretation, exhibit design, fabrication and installation for the Dublin Camp Parks Military
History Center; and
WHEREAS,
Van Sickle & Rolleri LLC has demonstrated ability to perform said services;
and
WHEREAS,
Van Sickle & Relleri LLC is available to perform the work specified.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin
does approve the attached Consulting Services Agreement, and authorizes the City Manager
to execute the Agreement.
PASSED, APPROVED AND ADOPTED
this 16th day of February, 2016, by the
following vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________
Mayor
ATTACHMENT 1
ATTEST
:
_________________________________
City Clerk
ATTACHMENT 1