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HomeMy WebLinkAboutItem 4.7 - 1296 Authorization for Engineer's Reports for La Page 1 of 3 STAFF REPORT CITY COUNCIL DATE: February 7, 2017 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Authorization to Prepare Engineer's Reports: Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97 -1 (Santa Rita Area); Street Lighting Maintenance Assessment District 99-1 (Dublin Ranch Area and Tracts 7067, 7586, 8024, 8073, 8074) Prepared by: Nancy McDonnell, Management Analyst EXECUTIVE SUMMARY: The City Council will consider authorizing the preparation of Engineer's Reports for the Fiscal Year 2017-18 assessments for the City's two street lighting maintenance assessment districts and three landscaping and lighting maintenance districts. Public hearings will be held prior to the levy of assessments. STAFF RECOMMENDATION: Adopt five Resolutions directing preparation of the Annual Engineer's Reports for: Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2 (Stagecoach Road); Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek); Landscaping and Lighting Maintenance Assessment District 97 -1 (Santa Rita Area); and Street Lighting Maintenance Assessment District 99-1. FINANCIAL IMPACT: The cost of preparing the Engineer's Reports is budgeted in the Fiscal Year 2016 -2017 budget and is paid by each respective assessment district. DESCRIPTION: The procedure for establishing annual maintenance assessments requires that the City Council first authorize preparation of the Engineer's Reports. The preliminary reports are then brought back to the City Council for approval later in the year, once the Page 2 of 3 assessment district budgets have been formulated. Following the City Council's approval of the preliminary reports, public hearings will be scheduled as required. The proposed resolutions (Attachments 1-5) authorize the City Engineer to begin preparation of the required Engineer's Reports for the two street lighting maintenance assessment districts and the three landscaping and lighting maintenance assessment districts described below for Fiscal Year 2017-2018. Citywide Street Lighting Maintenance Assessment District 83-1 This District was established to replace the County Service Area, which had paid maintenance and energy costs for public street lights within the City of Dublin. The boundary of this assessment district encompasses the entire City, with the exception of the Dublin Ranch area and Tracts 7067, 7586, 8024, 8073, and 8074. The City Council approved formation of this District on August 2, 1983, with the initial assessment in the 1984-1985 tax year. Landscaping and Lighting Maintenance Assessment District 83 -2 (Stagecoach Road) This District provides funds for the maintenance of certain landscape improvements in the Dublin Hills Estates and Amador Lakes developments along Stagecoach Road. The District's boundaries include all of Tract 4719. The City Council approved formation of this District on January 23, 1984, with the initial assessment in the 19 85-1986 tax year. Landscaping and Lighting Maintenance Assessment District 86-1 (Villages at Willow Creek) This District maintains roadside and median landscaping associated with the Villages at Willow Creek development along Dougherty Road. The City Council approved formation of this District on November 10, 1986, with the initial assessment in the 1987 - 1988 tax year. Landscaping and Lighting Maintenance Assessment District 97 -1 (Santa Rita Area) This District funds street landscape maintenance and utility costs for the Santa Rita development area, which is bounded by Arnold Road, Gleason Drive, Tassajara Road, and Interstate 580. The City Council approved formation of this District on July 23, 1996, with the initial assessment in the 1997-1998 tax year. Street Lighting Maintenance Assessment District 99-1 This District funds the electric energy, maintenance and repair costs associated with street lighting that has been installed in the Dublin Ranch area and Tracts 7067, 7586, 8024, 8073, and 8074. The City Council approved formation of this District on June 1, 1999, with the initial assessment in the 1999-2000 tax year. NOTICING REQUIREMENTS/PUBLIC OUTREACH: Following the City Council's approval of the preliminary reports, a public hearing for each street lighting maintenance assessment district and landscaping and lighting maintenance assessment district will be scheduled as required. It is anticipated that the hearings will be held in May 2017. Page 3 of 3 ATTACHMENTS: 1. Resolution Directing Preparation of Annual Engineer's Report for Citywide Street Lighting Maintenance Assessment District 83-1 2. Resolution Directing Preparation of Annual Engineer's Report for Landscaping and Lighting Maintenance Assessment District 83-2 3. Resolution Directing Preparation of Annual Engineer's Report for Landscaping and Lighting Maintenance Assessment District 86-1 4. Resolution Directing Preparation of Annual Engineer's Report for Landscaping and Lighting Maintenance Assessment District 97-1 5. Resolution Directing Preparation of Annual Engineer's Report for Street Lighting Maintenance Assessment District 99-1 RESOLUTION NO. XX - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83 -1 WHEREAS, on August 2, 1983, by its Resolution No. 38-83, the City Council ordered the formation of and levied the first assessment within the City of Dublin Street Lighting Maintenance Assessment District (“the District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, “the Act”); and WHEREAS, Section 22620 et seq of the Act provides for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as: energy and maintenance work for and to all street lights within City limits of the City of Dublin, excepting the street lighting that is maintained though Street Light Maintenance Assessment District 83-1. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby designates the City Engineer, or their designee, as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. PASSED, APPROVED AND ADOPTED this 7th day of February, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: __________________________________ City Clerk RESOLUTION NO. XX - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD AREA) WHEREAS, on January 23, 1984, by its Resolution No. 11-84, the City Council initiated proceedings, and by Resolution No. 10-84, ordered the formation of City of Dublin Landscaping and Lighting Maintenance Assessment District No. 83-2 (“the District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, “the Act”); and WHEREAS, Section 22620 et seq of the Act provides for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as: maintenance of landscaping and irrigation within road right-of-way and within a public easement along Stagecoach Road, from Amador Valley Boulevard to the City limits . NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby designates the City Engineer, or their designee, as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. PASSED, APPROVED AND ADOPTED this 7th day of February, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: __________________________________ City Clerk RESOLUTION NO. XX - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86 -1 (VILLAGES AT WILLOW CREEK) WHEREAS, on November 10, 1986, by its Resolution No. 128-86, the City Council initiated proceedings, and by Resolution No. 129-86, ordered the formation of City of Dublin Landscaping and Lighting Maintenance Assessment District No. 86-1 (“the District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, “the Act”); and WHEREAS, Section 22620 et seq of the Act provides for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as: maintenance and servicing of landscape in the Villages at Willow Creek. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby designates the City Engineer, or their designee, as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. PASSED, APPROVED AND ADOPTED this 7th day of February, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: __________________________________ City Clerk RESOLUTION NO. XX - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) WHEREAS, on July 23, 1996, by its Resolution No. 94-96, the City Council initiated proceedings, and by Resolution No. 115-96, ordered the formation of City of Dublin Landscaping and Lighting Maintenance Assessment District No. 97-1 (“the District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, “the Act”); and WHEREAS, Section 22620 et seq of the Act provides for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as: street landscape maintenance and utility costs for the Santa Rita development area. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby designates the City Engineer, or their designee, as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. PASSED, APPROVED AND ADOPTED this 7th day of February, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: __________________________________ City Clerk RESOLUTION NO. XX - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * DIRECTING PREPARATION OF ANNUAL ENGINEER’S REPORT FOR STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AREA AND TRACTS 7067, 7856, 8024, 8073, 8074) WHEREAS, on March 16, 1999, by its Resolution No. 37-99, the City Council initiated proceedings, and by Resolution No. 153-99, ordered the formation of City of Dublin Street Lighting Maintenance Assessment District No. 99-1 (“the District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972 (commencing at Section 22500 of the California Streets and Highways Code) (hereinafter, “the Act”); and WHEREAS, Section 22620 et seq of the Act provides for the levy of annual assessments after formation of the District; and WHEREAS, within said District, the existing and proposed improvements, and any substantial changes proposed to be made to the existing improvements, are generally described as: energy and maintenance work for and to all street lights and acquisition of street lights within the District boundaries. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby designates the City Engineer, or their designee, as Engineer for purposes of preparing and filing with the Clerk a written report in accordance with Section 22565 et seq of the Act; said Engineer is hereby directed to apportion said assessments in accordance to the benefits received from said improvements by the lots, pieces and parcels of land within the District, and said Engineer is hereby directed to accomplish such preparation and filing forthwith. PASSED, APPROVED AND ADOPTED this 7th day of February, 2017, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________________ Mayor ATTEST: __________________________________ City Clerk