HomeMy WebLinkAboutItem 4.7 Emerald Glen Pk Plaza
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #600-35
DATE: . April 17, 2012
. TO: Honorable Mayor and City Councilmembers
FROM: Joni Pattillo, City Manager c:J~ ~
SUBJECT: Emerald Glen Park Plaza Replacement Projecf
Award of Contract No. 11-12
Prepared by Herma Lichtenstein, Parks & Facilities Development Manager
EXECUTIVE SUMMARY:
Staff is seeking City Council authorization to award the Emerald Glen Park Plaza Replacement
Project, Contract #11-12. The replacement project will encompass approximately one third of
the main plaza adjacent to the concession/restroom building on the north side of the park. To
properly grade the plaza surrounding sections of adjoining sidewalk, landscape and ADA
parking will need to be replaced. Additional courtesy ramps for families or deliveries will also be
installed from the parking lot.
FINANCIAL IMPACT: '
The total project cost identified for the Emerald Glen Park Plaza Replacement Project CIP No.
950016) in the adopted Capital Improvement Program is $107,091. This project is funded by the
General Fund. The project budget includes $84,132 for improvements and the remaining
$22,959 was appropriated for project design, inspection, administration and related costs. The
low bid including a 10% contingency is within the project budget as shown below.
Improvement BudQet
$84.123
$39,495
$ 3,950 .
$43,445
Recommended Low Bid
10% Continqencv
. Total Construction cost based on low bid
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution awarding Contract #11-12,
Emerald Glen Park Plaza Replacement Project to Environmental Landscape Solutions.
(?i:t~v~ .._Jr; CKJ
Reviewed By
Administrative Services
Director
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Reviewed By
Assistant City Manager
Submitted By
Parks and Comm~.tnity
Services Directbr
Page 1 of 2
ITEM NO. 4.7
DESCRIPTION:
As approved in the 2008-2013 Capital Improvement Program, design and construction of the
Emerald Glen Park Plaza Replacement Project will be completed in Fiscal Year 2011-2012.
The project entails demolition of existing concrete and surrounding planting areas, re-grading,
and replacement of damaged areas of the plaza. The bid also includes resealing and restriping
the adjacent parking lot.
On March 26, 2011 the City received four bids. All of the bids were below the $84,123
improvement budget. Of the four bids received, the low bid was provided by Environmental
Landscape Solutions, with a base bid of $39,495. The overall bid results are as follows:
$39,495
$40,000
$57,900
. $84,070
Environmental Landscape Solutions
ABG Group
American Asphalt
Golden Bay Construction
Attachment 1 is a Resolution awarding Contract #11-12 to Environmental Landscape Solutions
in the amount of $39,495.
The project is anticipated to be complete in May 2012 and Staff has coordinated the timing of
construction in order to minimize impact on the 2012 Farmers' Market schedules.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Advertisement of project was listed as a public notice in the Tri-Valley Herald. In addition,plans
and specifications were submitted to plan rooms throughout the Bay Area.
ATTACHMENTS: 1. Resolution Awarding the Bid
2. Limit of Construction Plan
Page 2 of 2
RESOLUTION NO. XX - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
AWARDING CONTRACT NO. 11-12
EMERALD GLEN PARK PLAZA REPLACEMENT PROJECT
TO
ENVIRONMET AL LANDSCAPE SOLUTIONS
WHEREAS, the Fiscal Year 2011-2012 Capital Improvement Program Budget includes the
Emerald Glen Park Plaza Replacement Project (CIP # 95016); and
WHEREAS, the City of Dublin did, on March 26, 2012, publicly open, examine and 'declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No.
11-12, which Plans and Specifications are hereby expressly referred to for a description of said work
and for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the biddocuments; and
WHEREAS, the apparent lowest bid for the Project was the. bid of Environmental Landscape
Solutions, in the amount of thirty nine thousand four hundred ninety-five dollars ($39,495); and
WHEREAS, Environmental Landscape Solutions is able to perform said project.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Dublin, does hereby
award Contract No. 11-12 to the lowest responsible bidder therefor, to wit, Environmental Landscape
Solutions, at a bid of $39,495 the particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 17th day of April, 2012, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
. ATTACHMENT 1
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