HomeMy WebLinkAboutItem 4.8 - 1418 Dublin Sports Grounds Award of Construction
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STAFF REPORT
CITY COUNCIL
DATE: May 2, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Award of Contract to Suarez and Munoz Construction, Inc. and Approval
of Plans and Specification for the Dublin Sports Grounds Renovation,
Project No. PK01416
Prepared by: R. Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
The City Council will consider awarding a construction contract to Suarez and Munoz
Construction, Inc and approving the plans and specifications for the Dublin Sports
Grounds Renovation, CIP No. PK0416. The City Council will also consider approving a
budget change to increase project funding. The project includes improvements to
baseball fields #4, #5 and #6 including new dugout shade structures, scorekeepers
booths, trash and recycling receptacles, and concrete paving and a drinking fountain for
field #6.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract
for Project No. PK0416 to Suarez and Munoz Construction, Inc. for Dublin Sports
Grounds Renovation, and approve the budget change.
FINANCIAL IMPACT:
Award of the construction contract and approval of the budget change will result in a
project budget increase of $50,000, funded by the General Fund Undesignated
Reserve.
DESCRIPTION:
The 2016-2021 Capital Improvement Program (CIP) includes the Dublin Sports
Grounds Renovation, Project (CIP No. PK0416), with a total project budget of $831,100,
funded by Housing-Related Parks Program from the State of California Department of
Housing and Community Development. The project provides for improvements to
baseball fields #4, #5, and #6, including installation of six new dugout shade structures,
three new scorekeeper booths, trash and recycling receptacles, and concrete paving
and drinking fountain for field #6.
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As authorized by the City Council in June 2016, just over half of the project budget has
already been spent for purchase of the scorekeeper booths, dugout shade structures,
and other site furnishings that will be installed with this construction contract. Prior
expenditures also included the purchase of maintenance equipment to improve the
condition of the existing fields and to maintain the City’s investment in the park
improvements.
To complete these renovations, the City issued the construction bid package on March
24, 2017, and a total of five sealed bids were received on April 14, 2017. The bids
ranged from $291,160 to $677,213, all of which were higher than the engineer estimate
of $260,000. A summary of the bids is provided as Attachment 1. The low bid of
$291,160 was submitted by Suarez and Munoz Construction, Inc. Staff has reviewed
the bid results, checked references and necessary licenses, and recommends that the
City Council adopt the Resolution (Attachment 2) awarding the Contract for Dublin
Sports Grounds Renovation Project to Suarez and Munoz Construction Inc. as the
lowest responsive bidder.
To facilitate the approval of contract change orders and to avoid construction delay, it is
requested that the City Manager be authorized to approve change orders up to the
contingency amount of $29,116.00 The Resolution (Attachment 2) will authorize this
change as it relates to this Project.
In order to cover the increased construction costs, related inspection costs, and
associated staff and consultant costs, Staff is recommending that the City Council
approve a budget change to increase project funding by $50,000 with an appropriation
from the General Fund Undesignated Reserve.
Staff expects the project to begin in late May and anticipates completion of the majority
of the improvements by the end of summer 2017.
This project is exempt under Section 15301 (Existing Facilities) of the CEQA
Guidelines.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copies of the Staff Report will be sent to Suarez and Munoz Construction, Inc. and
sports user groups that use Dublin Sports Grounds.
ATTACHMENTS:
1. Bid Results
2. Resolution Approving the Plan and Specifications, and Awarding a Contract for
Project No. PK0416 to Suarez and Munoz Construction Inc. for Dublin Sports Grounds
Renovation
3. Site Plan
4. Budget Change Form
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1
ATTACHMENT 2
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE PLANS AND SPECIFICATIONS, AND AWARDING A CONTRACT FOR PROJECT
NO. PK0416 TO SUAREZ AND MUNOZ CONSTRUCTION INC. FOR DUBLIN SPORTS GROUNDS
RENOVATION
WHEREAS, Staff completed plans and specifications for the Dublin Sports Grounds Renovation,
Project No. PK0416(“Project”). The Project includes the installation of six dugout shade structures, three
scorekeepers booths, accessible pathway, and other site amenities; and
WHEREAS, the City of Dublin did, on April 14, 2017, publicly open examine and declare all sealed
bids for doing the work described in the approved Plans, Specifications, and Modifications for the Project No.
PK0416, Dublin Sports Grounds Renovation, which Plans and Specifications and Modifications are hereby
expressly referred to for a description of said work and for all particulars relative to the proceedings under the
request for bids; and
WHEREAS, said bids were submitted to the Public Works Director, who has recommended that the
bid herein is the lowest and best bid for doing said work; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the plans and specifications for the Project.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby award the
Contract for Project No. PK0416 to the lowest responsible bidder therefore, to wit, Suarez and Munoz
Construction Inc., at a bid of two hundred ninety-one thousand, one hundred and sixty dollars and no
Cents ($291,160.00) the particulars of which bid are on file in the office of the Public Works Director.
BE IT FURTHER RESOLVED that the City Council of the City of Dublin does hereby authorize
the City Manager or his designee to approve the project Contract Change Orders based on the
appropriated funds designated for Project No. PK0416 up to the contingency amount of $29,116.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Construction
Agreement with Suarez and Munoz Construction Inc.
PASSED, APPROVED AND ADOPTED this 2nd day of May, 2017, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
ATTACHMENT 3
Budget Change Reference #:
From Un-Appropriated Reserves X Budget Transfer Between Funds
From Designated Reserves Other
Account Amount Account Amount
PK0416.9400.9401 - Improvements $50,000
3500.9501.49999 (Transfers In)$50,000
PK0416.1001 (1001.9501.89101) - General
Fund - Transfers Out $50,000
5/2/2017
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
To cover the construction contract, staffing, and consultant costs needed to complete the project
REASON FOR BUDGET CHANGE
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: General Fund -Dublin Sports Grounds Renovation -
Improvements
City Council's Approval Required
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