HomeMy WebLinkAboutItem 4.8 - 1491 All City Management Services FY 17-18 Contr
Page 1 of 2
STAFF REPORT
CITY COUNCIL
DATE: June 20, 2017
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consideration of an Agreement with All City Management Services
Prepared by: Victor Fox, Lieutenant
EXECUTIVE SUMMARY:
The City Council will consider an agreement for crossing guard services with All City
Management Services.
STAFF RECOMMENDATION:
Adopt the Resolution Approving the Agreement with All City Management Services,
Inc. for the provision of crossing guard services for Fiscal Year 2017-2018.
FINANCIAL IMPACT:
The estimated cost to fund crossing guard services for Fiscal Year 2017 -18 is
$163,851.48, an increase by $25,530.30 over Fiscal Year 2016-17. This allows for up to
12 crossing guard locations, including an additional crossing guard at Frederiksen
Elementary School, as well as summer school coverage for the elementary site.
Sufficient funding for these services was included in the Fiscal Year 2017-18 Budget
Update.
DESCRIPTION:
All City Management Services, Inc. (ACMS) provides a variety of traffic and safety-
related services including crossing guard services, parking enforcement, and traffic
control to public agencies. The City of Dublin has contracted with ACMS since July 1,
1995. ACMS is headquartered in Los Angeles and serves numerous cities in Northern
and Southern California. In response to the increased demand for crossing guard
services in Northern California, ACMS has assigned additional personnel to the area.
Dublin is currently assigned one Area Supervisor and one Field Supervisor who monitor
the activities of crossing guards.
ACMS has submitted a proposal to continue to provide crossing guard services to the
City of Dublin for Fiscal Year 2017-18 (Attachment 2). The proposed services include
the direct provision of crossing guards, including the carrying forward of a second
Page 2 of 2
crossing guard added during the prior year at Frederiksen Elementary School, along
with administrative support for the program including personnel recruitment, training,
supervision, and payroll functions. The cost of the second crossing guard at
Frederiksen will be reimbursed by the Frederiksen Parent-Faculty Club.
Attachments 3 and 4 reflect the calculation of ACMS’ new hourly wage rate and
proposed service hours for Fiscal Year 2017 -18. The following table summarizes the
changes as compared to the prior year:
FY 2016-17 FY 2017-18 Change
Service Hours 7,977 8,697 720
Hourly Rate $17.34 $18.84 $1.50
Total $138,321.18 $163,851.48 $25,530.30
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Approving the Agreement with All City Management Services, Inc. for the
Provision of Crossing Guard Services
2. Exhibit A to the Resolution: Agreement with All City Management Services, Inc. for
Crossing Guard Services
3. ACMS Hourly Wage Increase Letter
4. ACMS Client Worksheet
ATTACHMENT 1
RESOLUTION NO. XX - 17
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR
THE PROVISION OF CROSSING GUARD SERVICES
FOR FISCAL YEAR 2017-18
WHEREAS, the City of Dublin uses adult crossing guards to ensure the safety of
schoolchildren crossing streets; and
WHEREAS, the City of Dublin wishes to continue to contract with the firm All City
Management Services, Inc. to provide crossing guard services for Fiscal Year 2017-2018.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the Agreement (attached hereto as Exhibit A) with All City Management Services, Inc.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Agreement.
PASSED, APPROVED AND ADOPTED this 20th day of June, 2017, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
Mayor
ATTEST:
_________________________________
City Clerk
Ex
h
i
b
i
t
A
A]IJL CMTY I'{IAI{AGtrN{UENT Str]RMICtrS
March 14,2017
Lt. Victor Fox
City of Dublin
100 Civic Plaza
Dublin CA 94568
We again come to that time ofyear when many agencies are planning their budgets for the coming fiscal
year. This year I hate to be the bearer of bzd news, but you may know that the Califomia Legislature
ushered in another round of minimum wage increases effective January ld ofthis year.
The current law mandates an increase on January 1"1for each ofthe next 4 years. The target wage rate for
Califomia employees in this process will be $15.00 per hotr in 2022. As such, our pricing for the coming
2017-2018 fiscal year reflects both the .50 cent increase we incurred this January and the .50 cent increase
we will incur next January 2018. Moving forward please expect annual price increases for the next 4
years as we must keep pace with minimum wage mandates.
I would be remiss not to clariff the fact that each dollar of payroll translates into approximately 35 cents
additional of employer taxes, liability insurance, payroll fees and workers' compensation insurance.
Toward that end, the adjusted rate for services for the City of Dublin this year is $18.84 per hour. As
always, we remain committed to providing a safe, cost-effective and professional School Crossing Guard
Program.
I would also like to take this opportunity to introduce you to our Client Portal assessed through our
website (www.thecrossingguardcomoany.com or www.acmssafefu.com). Through our portal you have
access to all the documents and information related to your Crossing Guard Program. This includes;
contracts, Amendments, site Locations (powered Google Maps to see each site), General Liability
Insurance Certificates and Workers Compensation Insurance Certificates. To request access the new
portal please send an email to clients@acmssafetv.com with the following information:
o Full Name
o Title
r Direct phone number
Once you submit the above information, you will receive an email from "WordPress" which has a link
that will prompt you to setup a password. You will then have immediate access to the above referenced
information.
We appreciate your business and ifyou have any questions or need additional information, please contact
ooThe Crossing Gward Company"
10440 Pioneer Blvd., Ste. #5, Santa Fe Springs, CA 90670 .310-202-8284.800-540-9290. FAX3t}-202-g325
All City Management Services lnc.
Client Worksheet 2017 - 2018
Department:370'1,
Billing Rate for 201712018: $18.84
KEY:
Traditional Calendar:
For sites with no regularly scheduled early release days, use 180 regular days
For sites with one regularly scheduled early release daylweek, use 144 regular days and 36 minimum days
Summer School
For schools with Summer School sessions use l9 davs
Sites with traditional calendar:
City of Dublin
100 Civic Plaza
Dublin, CA 94568
12 Sites at 4 hrs per day Total Hrs/day X days/yr X Hourly Billing Rate
Summer School Sites
Estimate for Summer School based on 2016
$ 1,073.88
1 Site at 3 hrs Total Flrs/day X days/yr X Hourlv Billins Rate
8697TOTAT PROJECTED HOURS TOTAL ANNUAL PROJECTED COST S163,8s1.4s