HomeMy WebLinkAbout4.9 - 2831 Amending the Benefit Plan and Personnel Rul
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STAFF REPORT
CITY COUNCIL
DATE: September 17, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Revisions to the Personnel System
Prepared by: Angelica Smith, Senior Management Analyst
EXECUTIVE SUMMARY:
The City Council will consider proposed changes to the City’s current Personnel
System. The proposed adjustments are based on the need revise the City’s Personnel
Rules and Benefit Plan.
STAFF RECOMMENDATION:
Adopt the Resolution Amending the Benefit Plan and adopt the Resolution Amending
the Personnel Rules.
FINANCIAL IMPACT:
The proposed changes to the Personnel System, if approved by the City Council, will
not require a budget adjustment.
DESCRIPTION:
Health and Welfare monthly contribution
The City currently contracts with the California Public Employees’ Retirement System
(CalPERS) for the provision of health benefits as do several other public agencies.
The City Council is being asked to amend the City’s Benefit Plan (Attachment 1)
establishing the City’s maximum medical insurance contribution of $1,780.31 per month
effective January 1, 2020 (an increase of $0.31 per month from 2019). The City and
employees have agreed to health contribution adjustments based on the an nual
difference in CalPERS Kaiser Family rates with a maximum additional City contribution
of no greater than $100 per month. Sufficient funds have been established by the
adoption of the City Fiscal Year 2019-20 Budget to cover City paid health and welfare
benefits.
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Holiday Closure/Floating Holidays
The City Manager proposes that City facilities (City Hall, [non-essential] Police Services,
Shannon Center, Dublin Senior Center, Dublin Swim Center, and Heritage Center
Offices) close during the 2019 Holida y/Christmas week and provide City Staff with three
(3) designated Floating Holidays for use during this time period. The three (3) Floating
Holidays will be used specifically for December 23, 26 and 27, 2019; the balance of
days will be covered by the City’s regular and observed holiday schedule.
The closure of City facilities during this period will result in operational savings such as
contracted maintenance staffing, electricity and other ancillary savings to the City. The
proposed Floating Holidays also serve as recognition to City employees for their high
level of dedication and continued commitment to serving the Dublin community.
Resolutions (Attachments 1 and 2) must be adopted to amend the City’s Benefit Plan
and Personnel System Rules establishing the designated floating holidays for this
specific purpose.
STRATEGIC PLAN INITIATIVE:
None.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Not Applicable.
ATTACHMENTS:
1. Resolution Amending the Benefit Plan
2. Resolution Amending the Personnel Rules
ATTACHMENT 1
RESOLUTION NO. XXX –19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE BENEFIT PLAN
WHEREAS, the Personnel System Rules requires the City Council to adopt a Benefit
Plan; and
WHEREAS, the Benefit Plan prescribes the current benefits provided to employees by
the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby amend Resolution 109-15 and subsequent amendments to include the following:
Section 2. Medical Insurance: All City employees who are members of the California Public
Employees Retirement System (CalPERS) shall be eligible to select from plans administered by
the Public Employees Medical and Hospital Care Act (PEMHCA).
Beginning with the January 1, 2020 premium, the City of Dublin will contribute a maximum of up
to $1,780.31 per month premium, exclusive of administrative charges, towards medical
insurance. If the cost of coverage exceeds the amount of the City contribution, the additional
cost will be paid by the employee through payroll deductions or at the employee’s option to the
extent allowed by Section 4 of the Benefit Plan.
Section 12 (n). Designated Floating Holidays in 2019: On December 1, 2019, full- and part-
time regular City employees shall be afforded three (3) designated floating holidays for the sole
use on December 23, 26, and 27, 2019. Eligible employees regularly scheduled to work between
20 and 40 hours per week shall have a pro-rated share based on hours regularly scheduled.
PASSED, APPROVED AND ADOPTED this 17th day of September, 2019, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Mayor
ATTEST:
_____________________________________
City Clerk
ATTACHMENT 2
RESOLUTION NO. - 19
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
AMENDING THE PERSONNEL SYSTEM RULES
WHEREAS, the City Council is authorized to adopt rules for the administration of the
City’s Personnel System; and
WHEREAS, the City Council adopted Resolution 84-08 and subsequent amendments
establishing the Personnel System Rules; and
WHEREAS, the objective of these rules is to facilitate efficient and economical services
to the public and provide for an equitable syst em of personnel management in municipal
government.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby amend and replace the section of the Personnel System Rules as follows:
RULE 11.2.20. Holidays
(n) “Designated Floating Holidays in 2019” On December 1, 2019, full- and part-time regular
City employees shall be afforded three (3) designated floating holidays for the sole use
on December 23, 26, and 27, 2019. Eligible employees regularly scheduled to work
between 20 and 40 hours per week shall have a pro-rated share based on hours
regularly scheduled.
BE IT FURTHER RESOLVED that the changes contained herein shall be effective July
1, 2019.
PASSED, APPROVED AND ADOPTED this 17th day of September, 2019.
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
_______________________________________
City Clerk
Attachment 1