HomeMy WebLinkAboutItem 4.9 Dougherty Road Improvements
STAFF REPORT CITY CLERK
File #600-30
CITY COUNCIL
DATE:March 1, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Approve Project Plans and Specifications and Authorize Bidding for the
Dougherty Road Improvements Project; and Approve Amendment No. 2 to the
Agreement with Kimley-Horn & Associates, Inc. to provide Consulting Services
for the Project
Prepared by Michael Boitnott, Senior Civil Engineer
EXECUTIVE SUMMARY:
Final plans and specifications have been completed for the Dougherty Road Improvements
Project (Dougherty Project). The project provides for the widening of Dougherty Road from four
lanes to six lanes between Sierra Lane and the Northern City limits. The work includes the
installation of new Class II bike lanes and a Class I trail, landscaped median islands, storm
drainage improvements, new curb, gutter, and sidewalk, and associated improvements.
The City has submitted a grant application to the Alameda County Transportation Commission
(ACTC) for partial funding of the Dougherty Project and Staff is anticipating receiving these
grant funds in early summer. To expedite project delivery and reduce construction-related
impacts to the residents, Staff is seeking for the City Council to approve early bidding of the
project and to authorize the City Manager to execute the grant funding agreements with ACTC.
Staff is also requesting approval of an amendment to the agreement with Kimley-Horn &
Associates, Inc. to provide additional design services and design support during construction.
FINANCIAL IMPACT:
The additional design services and support by Kimley-Horn & Associates, Inc. is set at a not-to-
exceed amount of $110,000 and is considered reasonable for the project scope. Sufficient funds
are available in the current budget for the Dougherty Road Improvement Project. In the last
update to the Five-Year Capital Improvement Program (CIP), the Project was estimated at
$24,310,701. The current estimate for the total project is $22,964,727, which will be reflected in
the upcoming update to the CIP. ACTC has communicated that partial funding from Measure B
has been allocated for this project. Additional funding from Measure BB is currently being
sought for the remainder of needed construction funds.
RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Approving the Plans and
Specifications and Authorizing Bidding; Authorizing the City Manager to Execute Agreements
with Alameda County Transportation Commission and Approving Amendment No. 2 to the
ITEM NO. 4.9
Page 1 of 3
Agreement Between the City of Dublin and Kimley-Horn & Associates, Inc. for Consulting
Services for the Dougherty Road Improvements Project (No. ST0911).
Submitted By Reviewed By
Public Works Director Assistant City Manager
DESCRIPTION:
The Dougherty Project consists of multi-modal improvements to Dougherty Road, including new
and improved bicycle and pedestrian facilities, new bus stops and bus pull-outs, and roadway
widening. These improvements will address traffic congestion and multi-modal circulation
issues for motorists traveling Dougherty Road, and will provide improved access to the
Dublin/Pleasanton BART station.
The proposed improvements to Dougherty Road have been long-planned. The Circulation
Element of the City’s General Plan (adopted 1985) called for the expansion of Dougherty Road
to a six-lane arterial. Subsequent updates to the Circulation Element called for the addition of
on-street (“Class II”) bicycle lanes to the entire length of Dougherty Road.
The City previously expanded the roadway to a divided six-lane facility south of Sierra Lane.
However, the 1.9-mile long portion of Dougherty Road between Sierra Lane and the City limits
to the north has remained at four lanes with no median or on-street bicycle lanes. The proposed
project would widen Dougherty Road in accordance with the City’s Circulation Element resulting
in a consistent roadway cross-section with pedestrian and bicycle facilities along the entire
length of Dougherty Road from Dublin Boulevard to the North City Limit.
The project plans and specifications identify improvements including adding Class II bicycle
lanes in both directions of travel and reconstructing or resurfacing the existing 8-foot-wide
bicycle and pedestrian path on the east side of the roadway. The project will widen the roadway
from a four-lane facility into a six-lane divided roadway, with a raised landscaped median in the
middle of roadway, including left-turn pockets at several road intersections. Also included is the
installation of storm drainage, curb, gutter, sidewalk, bus stops, bioretention areas, landscaping
along the easterly side of the existing roadway, an asphalt overlay and new pavement markings,
curb ramp replacements to comply with the Americans with Disabilities Act (ADA), and traffic
signal modifications to five intersections. The Engineer’s Estimate for the improvement project is
$14,600,000.
On February 19, 2013, the City Council determined that there is no substantial evidence that the
project as mitigated will have a significant effect on the environment, and approved Resolution
No. 19-13 adopting the Mitigated Negative Declaration.
The City submitted a discretionary funding request to the ACTC in July 2015 for the use of
Measure B and BB discretionary funding for the construction of the Dougherty Project in the
amount of $10,573,000, which is in addition to the $6,267,000 ACTC currently has allocated for
the project. The additional funds will become available once the ACTC Board approves the
$10,573,000 funding request. The City anticipates that the ACTC Board will allocate the
additional $10,573,000 later this fiscal year. Staff is requesting that the City Council authorize
the City Manager to execute the funding agreements with ACTC for the Dougherty Project. The
Page 2 of 3
remainder of funding for the project (approximately $6.1 million) will come from impact and/or
mitigation fees, as well as other grant funding.
Staff is recommending that the City Council approve the Dougherty Road Project and authorize
bidding. Bidding the project at this time is advantageous for several reasons: if construction is
able to start in July 2016 the duration of the work would be limited to two construction seasons,
minimizing impacts on the community; contractors are usually motivated to provide very
competitive bid prices in order to secure work for the summer and beyond; and solicitation of
bids now will reduce the amount of time, by several months, between when all the funds are
authorized by ACTC and when construction can start. Award of the project would be
predicated on the ACTC Board obligating the $10,573,000 in additional funds. Should the
funding not materialize during the 90-day period after bid opening, the City would reject all bids
and solicit bids a second time, but staff does not anticipate this would be necessary based on
discussions with ACTC and the timing of their Board obligation of the funding.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was sent to: Kimley-Horn & Associates, Inc., and Alameda County
Transportation Commission.
ATTACHMENTS:
1.Resolution Approving the Plans and Specifications and Authorizing
Bidding, Authorizing the City Manager to Execute Agreements with
Alameda County Transportation Commission and Approving
Amendment No. 2 to the Agreement with Kimley-Horn & Associates,
Inc. for the Dougherty Road Improvements Project (No. ST0911)
2. Exhibit A to Resolution – Amendment No. 2 to the Agreement
between City of Dublin and Kimley-Horn & Associates, Inc.
3. Attachment A-1 and B-1 of Exhibit A to Resolution.
Page 3 of 3
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * *
APPROVING THE PLANS AND SPECIFICATION AND AUTHORIZING BIDDING;
AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH ALAMEDA
COUNTY TRANSPORTATION COMMISSION; AND APPROVING AMENDMENT NO. 2 TO
THE AGREEMENT BETWEEN CITY OF DUBLIN AND KIMLEY-HORN & ASSOCIATES, INC.
FOR CONSULTING SERVICES FOR THE DOUGHERTY ROAD IMPROVEMENTS PROJECT
(NO. ST0911)
WHEREAS,
the design team has completed the plans and specifications for the
Dougherty Road Widening Project (“Project”) and the Project is ready for public bidding; and
WHEREAS,
the City of Dublin has submitted a funding application to the Alameda
County Transportation Commission for the partial funding of the Project; and
WHEREAS,
on February 7, 2012, the City of Dublin entered into an Agreement with
Kimley-Horn & Associates, Inc. to perform preliminary engineering services for the Project; and
WHEREAS,
on August 20, 2013, the City of Dublin entered into Agreement Amendment
No. 1 with Kimley-Horn & Associates, to provide detailed engineering services for the Project;
and
WHEREAS,
the City desires to amend Kimley-Horn & Associates’ existing Agreement to
finalize the project bid package and provide additional design services during construction of the
Project.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin
hereby approves the plans and specifications for the Project and authorizes public bidding;
BE IT FURTHER RESOLVED
that the City Council of the City of Dublin hereby
authorizes the City Manager to execute agreements with Alameda County Transportation
Commission for the Project;
BE IT FURTHER RESOLVED
that the City Council of the City of Dublin hereby approves
and authorizes the City Manager to execute Amendment No. 2 to the Agreement with Kimley-
Horn & Associates, Inc., attached hereto as Exhibit “A.”
st
PASSED, APPROVED AND ADOPTED
this 1 day of March, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________________
Mayor
ATTEST:
__________________________________
City Clerk
EXHIBIT "A" OF RESOLUTION ___ -16
AMENDMENT No. 2 TO THE AGREEMENT
BETWEEN CITY OF DUBLIN AND KIMLEY-HORN & ASSOCIATES, INC.
FOR CONSULTING SERVICES
WHEREAS,
the City of Dublin entered into an Agreement with Kimley-Horn &
Associates, Inc. on February 7, 2012 to perform preliminary engineering services for the
Dougherty Road Improvements Project (“Project”) from Sierra Lane to North City Limit under
CIP No. ST0911 for a not-to-exceed amount of $753,000; and
WHEREAS
, on August 20, 2013, the City of Dublin entered into Agreement
Amendment No. 1 to expand the Scope of Work to include final design of the Project from for
an adjusted not-to-exceed contract amount is $1,955,400; and
WHEREAS
, the Scope of Work is proposed to be expanded to include finalizing
the project bid package and provide additional design services during construction of the
Project, and the not-to-exceed contract amount is proposed to be increased $110,000; and
WHEREAS,
the City of Dublin desires to extend the term of the Agreement to end
December 31, 2017;
NOW, THEREFORE,
the parties hereto agree as follows:
Scope of Work
Scope of Work shall be modified to include additional scope of work as described in
Attachment A-1 (attached).
Not-To-Exceed
The total cost for time-and-materials work under this amendment shall not exceed an
additional $110,000 based on the attached cost breakdown shown on Attachment B-1.
Term of Services
The term of the agreement shall be extended to end December 31, 2017.
12
Page of
Amendment No. 2 Project No. ST0911
CITY OF DUBLIN
____________________________
Christopher L. Foss, City Manager
ATTEST:
___________________________
City Clerk KIMLEY-HORN ASSOCIATES, INC.
_____________________________
Brian Sowers, P.E., Vice President
Date: ________________________
22
Page of
Amendment No. 2 Project No. ST0911
Attachment A-1
Scope of Work for Amendment No. 2 to the Agreement between City of Dublin
and Kimley-Horn & Associates
Task 1
Kimley-Horn and Associates, Inc. (Kimley-Horn) will provide engineering services to
revise the Dougherty Road Improvement plans (currently at a 99% level) to address and
incorporate comments received from the City on the 99% plan submittal and address
recent code and specification updates. Kimley-Horn submitted 99% PS&E to the City in
March, 2015. The City provided a substantial list of comments on those 99% plans to
Kimley-Horn on October 9, 2015. A significant number of these comments consist of
new or revised direction requiring plan changes and redesign.
The following is a summary of the comments and changes that will be addressed as
part of this amendment:
Comments requesting notes or information to be added or shown on the plans,
Class I bike path design changes,
Revisions to curb ramps to meet future (anticipated) ADA regulations,
Inclusion of curb ramps not currently in the project,
Potential change to drainage swale/inlet design,
Change to video detection for traffic signals and other traffic signal modifications,
Modification to interconnect design,
Modification to Storm Drainage System
DSRSD facility design changes (from recently received DSRSD comments), and
Change to type of irrigation system, which also requires modifications to
landscape plans.
City comments addressing changing the TI and redesign of Scarlett Blvd intersection
are excluded from this scope.
This revised scope also includes time to revise the specifications to address the plan
changes (and additional City comments anticipated on the specifications), and to revise
and plot final plans for advertisement.
Task 2
Prepare an Amphibian and Reptile Relocation Plan to meet the requirements of the ITP.
Task 3
We are proposing additional scope and fee to cover project management services for
four (4) additional months. This would provide for continued project coordination,
meetings, and administration through to the start of construction support services.
Task 4
Kimley-Horn and Associates, Inc. (Kimley-Horn) will provide engineering services to
revise the Dougherty Road Improvement plans (currently at a 99% level) to incorporate
and conform to the City’s proposed Scarlett Road Extension project. The plans will be
updated and revised to address changes in the medians, including pork chop medians,
new curb ramp design, drainage changes, including the c.3 swale. In addition, changes
to the existing East Bay Regional Park District (EBRPD) Iron Horse Trail and its
connection to Dougherty Road will be necessary to accommodate the proposed Scarlett
Road widening. Our team will also review and update the technical specifications to
address coordination with EBPRD. Depending on which project goes to construction
first, coordination specs may be required and/or the plans will need to address any
interim improvements needed.
Coordination and Meetings
Kimley-Horn will perform internal and external coordination, including up to two (2) in
person meetings with the City; one meeting to review scope of the proposed changes,
and a second meeting to discuss City comments. Our scope also includes a short in
house kick-off meeting with engineering staff. We will also coordinate with EBRPD on
changes to their facility, including up to one (1) on-site field meeting.
Collect, Compile, and Evaluate Available Data
KHA team has collected aerial survey data, but additional field work may be necessary
to perform ground survey as well as to review existing conditions. Our scope includes
one (1) day of survey field work for our subconsultant LCC to perform topographic
surveys, and also time for our engineering staff to perform field work.
Roadway Design Revisions
Based on direction received from the City, our team will proceed with design revisions to
the 99% Dougherty Road Improvement project plans. This will include the following
items:
Revisions to the drainage improvements (by subconsultant WRECO);
Changes to the two (2) existing pork chop medians: widen and add detectable
warning surface to the median on the SE corner, and install detectable warning
surfaces on the NW corner;
Design new replacement curb ramps at the NW and SE corners;
Redesign the NE corner to accommodate the Scarlett Road widening, including
new curb
ramps, modifications to the Iron Horse Trail, and changes to the EBRPD fence;
Signal and lighting design revisions; and
Updates to traffic control/construction staging plans
Task 5
Additional Services
CITY will provide written direction and a budget for any additional service to be
performed. Written authorization must be obtained from the CITY prior to the
CONSULTANT beginning additional services. The CITY will not be responsible for
additional work that the CONSULTANT performs prior to receiving written authorization.
Attachment B-1
Fee for Amendment No. 2 to the Agreement between City of Dublin and Kimley-
Horn & Associates