HomeMy WebLinkAboutItem 7.1 Positano Hills Park~~~~ Off' nU~~~
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DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
CITY CLERK
File #600-35
April 17, 2012
Honorable Mayor and City Councilmembers
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Joni Pattillo, City Manager ° ~'
Award of Contract for Positano Hills Park -Contract #12-03
Prepared by Rosemary Alex, Parks and Facilities Development Coordinator
EXECUTIVE SUMMARY:
As approved in the 2010-2015 Capital Improvement Program, construction of the 4.6 acre
Positano Hills Park is scheduled to begin in Fiscal Year 2011-2012 and be completed in Fiscal
Year 2012-13. On March 29, 2012, fourteen bids were submitted for the construction of
Positano Hills Park. Staff is seeking City Council authorization to award the contract to Blossom
Valley Construction Incorporated.
FINANCIAL IMPACT:
As identified in the 2010-2015 Capital Improvement Program Fiscal Year 2011-2012 Update,
the Positano Hills Park project (#950013) budget is $1,995,417. Of this amount $1,584,308.18
was appropriated for expenditures in Fiscal Year 2011-2012. The construction component of the
project is expected to incur expenses over more than one fiscal year. The original improvement
Budget was estimated to be $1,417,960. The recommended low bid submitted by Blossom
Valley Construction, excluding the Deductive Bid Alternates, is $1,275,043.
Budget For Recommended
Budget For Improvements Improvements Low Bid With 10%
Contingency
Construction of Improvements $ 1,417,960 $ 1,286,548
Excludin Deductive Bid Alternates
Contin enc Included $ 128,655
TOTAL IMPROVEMENTS: $ 1,417,960 $1,415,203
The total project budget will be updated based upon the new Five Year Capital Improvement
Program to be presented to the City Council in June. The majority of the costs will be incurred
in Fiscal Year 2012/2013.
Page 1 of 3 ITEM NO. 7.1
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution awarding Base Bid Contract #12-03
to Blossom Valley Construction Incorporated.
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Submitted By-
Parks and Comm nity
Services Direc r
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Reviewed By
Administrative Services
Director
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Reviewed y
Assistant City Manager
DESCRIPTION:
As approved in the 2010-2015 Capital Improvement Program, construction of the 4.6 acre
Positano Hills Park is scheduled to begin in Fiscal Year 2011-2012 and be complete in Fiscal
Year 2012-13. At its meeting of February 21, 2012, the City Council authorized Staff to
advertise for bids for construction.
At the direction of the City Council, the bid package included three deductive alternates; 1)
Delete -Pinnacle Climbing Structure; 2) Delete -one drinking fountain; and 3) Revise -finish
on two drinking fountains stainless steel to powder coat. The alternates were provided as
options to reduce project construction costs if the bid results came in over budget. Sufficient
funds are available to complete the project without the need for any of the deductive alternates.
After a four week bid period, on March 29, 2012 the City received bids from fourteen bidders
with results shown in Attachment 1. Star Construction, Inc. (Star) submitted the lowest apparent
base bid plus deductive alternates of $1,200,853. However, Staff recommends disqualification
of Star as non-responsive. Star submitted an incomplete bid proposal package which did not
include the Bidder's Check List form. The Bidder's Check List form is part of the bid forms to be
submitted at the time of bid opening. Under California case law, the City generally has the
discretion to determine responsiveness and may demand strict compliance with the bid
specifications. Star has not complied with the bid specifications. Due to Star's failure to comply
with the bid specification by not including the Bidder's Check List, Staff recommends
disqualification of Star as non-responsive.
Given the information presented above, the lowest responsive and responsible base bid plus
deductive alternates was submitted by Blossom Valley Construction Incorporated in the amount
of $1,275,043. Blossom Valley Construction Incorporated has submitted a complete bid
proposal and based on reference review has a history of quality workmanship and the ability to
complete the project in a timely manner. Sufficient funds are available to complete the project in
the amount proposed by Blossom Valley Construction Incorporated, including a 10%
contingency. Attachment 2 is the Resolution awarding the contract to Blossom Valley
Construction Incorporated.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Copies of this Staff Report were sent to Star Construction Incorporated and Blossom Valley
Construction Incorporated
Page 2 of 3
ATTACHMENTS: 1. Bid Results
2. Resolution of Award to Blossom Valley Construction -Base Bid
Page 3 of 3
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RESOLUTION NO. XX - 12
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
AWARDING CONTRACT NO. 12-03
POSITANO HILLS PARK TO
BLOSSOM VALLEY CONSTRUCTION INCORPORATED
WHEREAS, the City of Dublin (the "City") did, on March 29th, 2012, publicly open,
examine and declare all sealed bids for doing the work described in the approved Plans and
Specifications for Contract No. 12-03, which Plans and Specifications are hereby expressly
referred to for a description of said work and for all particulars relative to the proceedings under
the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
WHEREAS, the lowest apparent bid submitted by Star Construction Incorporated was
determined as non-responsive due to its submission of an incomplete bid.
NOW, THEREFORE, the City Council of the City of Dublin does RESOLVE to award
Contract No. 12-03 to the lowest responsible bidder therefor, to wit, Blossom Valley
Construction Incorporated, at a base bid of one million, two hundred and eighty-six thousand,
five hundred and forty-eight dollars ($1,286,548) the particulars of which bid are on file in the
office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 17th day of April, 2012, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk