HomeMy WebLinkAboutItem 8.1 East Cty Hall of Justice SDR Amend19- - 182
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DATE:
TO:
FROM:
STAFF REPORT
CITY COUNCIL
May 21, 2013
Honorable Mayor and City Councilmembers
Joni Pattillo, City Manager 4L �a a
CITY CLERK
File #410 -30
SUBJECT: Site Development Review Amendment for the East County Hall of Justice
(Alameda County Courthouse)
Prepared by Kristi Bascom, Principal Planner
EXECUTIVE SUMMARY:
The East County Hall of Justice (ECHOJ) Site Development Review approval was granted by
the City Council on December 15, 2009. The Conditions of Approval and associated
City /County Agreement state that the approval is valid for twenty -four (24) months. In
November 2011, the County was granted an 18 -month extension to the approval by the City
Council, which will expire on June 15, 2013. The County is moving forward with the
construction of the project, but will not be underway before the SDR approval expires. The
County is requesting a twenty -four month extension, which necessitates a second amendment
to the City /County Agreement.
FINANCIAL IMPACT:
None.
RECOMMENDATION:
Staff recommends that the City Council adopt Resolution approving a second amendment to
the Agreement between the City of Dublin and the County of Alameda regarding the
enforcement of Conditions of Approval for the East County Hall of Justice.
Submitted By Reviewed By
Director of Community Development Assistant City Manager
DESCRIPTION:
Alameda County proposes to construct a new courthouse called the East County Hall of Justice,
which is comprised of courtrooms, offices, and associated facilities. The project area is 21.77
acres and is located on the north side of Gleason Drive between Madigan and Arnold, the
planned location of the East County Government. A Vicinity Map is shown below:
Page 1 of 4 ITEM NO. 8.1
L ALAMEDA COUNTY SANTA RITA JAIL
BRODA BLV -
Project Site
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Under the 1993 Annexation
Agreement between the City of
Dublin and the County of
Alameda, the City retained the
right to perform design review of
any projects proposed on the
County Governmental property.
Therefore, although this project is
not subject to the normal
development standards or land
use controls that would be
applicable to a private project,
the project is subject to the City
of Dublin Site Development
Review regulations.
WA
CENTRAL PARKWAY
:A On November 16, 2004, the City
Council approved Resolution
220 -04 approving a Site
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Development Review application
" "'�'� �~ to construct a 208,408 square
DUBLIN BLVD. ate. = foot building comprised of
courtrooms, offices, and
associated facilities. Resolution 220 -04 also approved an associated Agreement between the
City of Dublin and the County of Alameda regarding the enforcement of Conditions of Approval
for the East County Hall of Justice.
The County did not immediately proceed with the construction of the facility, and requested from
the City two 18 -month extensions to the Site Development Review approval. The first extension
was granted by the City Council in May 2006 and the second in November 2007. The Site
Development Review approval was set to expire on May 16, 2009 if the County did not proceed
with plans to construct the building.
In April 2009, County Staff informed City Staff that revisions to the original building designs were
underway. City and County Staff met and reviewed conceptual building designs during the
intervening months, and Alameda County submitted the Site Development Review application
that detailed the revised design for a 196,219 square foot building on the same site. The
revised project was processed as an amendment to the original Site Development Review
approval, which remains in effect due to the ongoing efforts by the County to progress towards
construction. On December 15, 2009, the City Council approved the revised Project via
Resolution 187 -09. The Project Plans are included as Attachment 1 to this Staff Report.
ANALYSIS:
Because of the unique nature of this project, where the City of Dublin had Site Development
Review authority but would not be issuing subsequent building permits, an alternative method of
ensuring the Applicant's compliance with the Conditions of Approval for the project had to be
developed. The City Attorney, in cooperation with Alameda County Counsel, drafted an
agreement regarding the enforcement of Conditions of Approval for the County Courthouse.
Page 2 of 4
The Agreement was approved as an exhibit to the Site Development Review Resolution, and
the Conditions of Approval for the project were contained within the Agreement.
Condition of Approval No. 2 stated the following: "Approval of the Site Development Review
shall be valid for twenty -four (24) months from the date approved by the City Council. If
construction, or demonstrated progress toward commencing such construction, has not
commenced by that time, this approval shall be null and void. If an additional extension is
desired, the County can make the request to be considered by the City Council. "
The project was approved by the City Council on December 15, 2009, and as such, the
expiration date of the Site Development Review approval was originally December 15, 2011. At
the County's request, the City Council granted an extension and the new expiration date for the
project approvals became June 15, 2013.
Although the County has demonstrated progress toward commencing construction by receiving
proposals from two qualified design -build entities, the progress of moving towards construction
has not been as swift as the County anticipated. The County submitted a formal request on
April 17, 2013 to extend the approval for an additional 24 months in order to keep the Site
Development Review approval effective (Attachment 2). The request letter from the County
explains the delays in more detail. For various reasons, the County is now expecting the
potential award of contract to a design -build firm in late Summer or early Fall of 2014.
The City Attorney has drafted a second amendment to the original Agreement for the City
Council's review and consideration (Attachment 3). The amendment addresses only one issue:
extending the expiration date of the Site Development Review approval for an additional 24
months. All other aspects of the original Agreement and the original Conditions of Approval
remain in effect. If the County's request is approved, the new expiration date of the Site
Development Review will be June 15, 2015 and will enable the County to keep the existing
design approvals in effect without having to incur the time and expense of replicating the
process.
Subsequent to the City Council's approval of the second amendment to the Agreement, the
amendment to the Agreement will be acted on by the County Board of Supervisors. The
amendment to the Agreement and the extension of the Site Development Review approval term
will become effective only after the second amendment to the Agreement is executed by both
parties.
ENVIRONMENTAL REVIEW:
The County of Alameda prepared a joint Environmental Impact Report and Environmental
Impact Statement (EIR /EIS), dated April 2003, to determine the potential environmental impacts
occurring as a result of the proposed project. The Final EIR /EIS concluded that the preferred
alternative for the location of the East County Hall of Justice was in Dublin at the subject site.
The EIR /EIS identified mitigation measures to address the environmental impacts identified and
the Final EIR /EIS and accompanying mitigation measures were adopted by the Alameda County
Board of Supervisors on May 6, 2003.
When the East County Hall of Justice facility was redesigned by the County and the Courts, an
Addendum was prepared to document the differences between the project originally analyzed in
Page 3 of 4
the 2003 EIR /EIS and the current proposal. The Addendum states that although changes are
proposed as part of the current project that require revisions to the previous EIR /EIS, the
changes do not involve new significant environmental effects or a substantial increase in the
severity of the previously- identified significant effects. Only minor changes to the previous
EIR /EIS were required, and therefore an Addendum is the appropriate California Environmental
Quality Act (CEQA) documentation.
The City Council certified the Addendum via Resolution 188 -09 on December 15, 2009. No
additional environmental review is required to extend the date of the Project approval by an
additional 24 months.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
A copy of the report has been provided to Alameda County. It is not, however, the City's
practice to send out a public notice for a request for a SDR time extension on a previously -
approved application.
ATTACHMENTS: 1. Approved SDR Project Plan set dated November 23, 2009
2. SDR time extension request from Alameda County dated April 17,
2013
3. Resolution approving a second amendment to the Agreement
between the City of Dublin and the County of Alameda regarding the
enforcement of Conditions of Approval for the East County Hall of
Justice (with the Amendment to the Agreement attached as
Exhibit A)
Page 4 of 4
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EAST COUNTY HALL OF JUSTICE
DUBLIN, CA
GENERAL SERVICES AGENCY
COUNTY OF ALAMEDA
SUPERIOR COURT OF CALIFORNIA
COUNTY OF ALAMEDA
SITE DEVELOPMENT REVIEW - PLAN SET
NOVEMBER 23, 2009
ARCHITECTS '�'i °Ile
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ADMINISTRATIVE OFFICE
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OFFICE OF COURT CON-D-ON
AND MANAGEMENT
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PROJECT GOALS
Develop a design that does not modify the
approved project E.I.R.
Keep building pad generally in the same location.
Maintain parking count and entry and egress
points.
Generally maintain landscape and hardscape
approach.
Building massing should be equal or less than
previous approved design.
The building design should reflect the dignity and
stability of the courts and the accessibility and
transparency of the court system.
Utilize massing forms and a material and finish
palette that is harmonious with the surrounding
hills and landscape, but respectful of the variable
mix of development to the south of the project site
The building design should create a high
performance work environment that contributes to
the productivity and health of its staff and users.
• The building design should provide for a high level
of sustainability. Achieve a LEED Silver level.
KEY PROJECT COMPONENTS
The new contemporarily designed 196,219 gross sq. ft.
East County Hall of Justice project is composed of the
following main components:
a. A new 146,331 gsffive story Courthouse, with a
total of 13 standard multi -use trial courts.
b. Anew 42,284 gsf two story County Agency office
building, with Public Defender, District Attorney
and Probation program elements.
c. A 7,604 gsf connecting central lobby/security
screening /entrance area between them.
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SUSAN S. MURANISHI
COUNTY ADMINISTRATOR
Ms. Joni Pattillo
City Manager, City of Dublin
100 Civic Plaza
Dublin, CA 94568
COUNTY ADMINISTRATOR
April 17, 2013
DONNA LINTON
ASSISTANT COUNTY ADMINISTRATOR
RG`I
APR 2 2 7613
DUBUN PLANNING
SUBJECT: East County Hall of Justice Site Development Review Time Extension Request
PA 02 -030 (East County Hall of Justice)
Dear Ms. Pattillo:
I am writing to update you on the status of the East County Hall of Justice project and to request a Site
Development Review (SDR) time extension inasmuch as the SDR approval will expire on June 15, 2013,
When we last met, the County apprised you of design changes that may result from the design -bid
solicitation process. We agreed that when the County had completed the selection process, we would
discuss the top - ranked proposal with you and your staff to determine if the design was consistent with the
site development conditions approved by the Dublin City Council. We are now ready to convene that
discussion.
We received and evaluated bona -fide proposals from two qualified design -build entities. Normally the
next step would be to advance the best value proposal to the County Board of Supervisors with a
recommendation to award the design -build contract. We have been advised by the State parties that
legislation authorizing their participation in the project has lapsed and must be reinstated. Further, the
State parties recommend that we plan for as much as 12 months from now {April 2014) to complete this
process and receive all needed approvals from the State. The award of contract and issuance of notice to
proceed to a Design/Builder could therefore be delayed until late Summer 2014. In the worst case onsite
construction could begin as late as Fall of 2014.
Accordingly, the County hereby requests an extension of the June 15, 2013 deadline by 24 months, to
June 2015. Please advise us of the process and timing of obtaining this extension, including City Council
meetings, at your earliest convenience.
Very truly yours,
Donna Linton
Assistant County Administrator
c: /Jeri Ram, City of Dublin
Susan S. Muranishi, County Administrator
Aki Nakao, GSA
Jim Kachik, GSA
1221 OAK STREET • SUITE 555 + OAKLAND, CALIFORNIA 94612 • (5 €0) 272 -6984
FAX (51 O) 272 -3784
RESOLUTION NO. xx -13
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * **
APPROVING A SECOND AMENDMENT TO THE CITY /COUNTY AGREEMENT REGARDING
THE ENFORCEMENT OF CONDITIONS OF APPROVAL FOR THE EAST COUNTY HALL OF
JUSTICE (ALAMEDA COUNTY COURTHOUSE)
PA 02 -030
WHEREAS, on November 23, 2009, Alameda County submitted an application to the
City of Dublin requesting Site Development Review approval to construct the East County Hall
of Justice, a 196,219 square foot building comprised of courtrooms, offices, and associated
facilities on 21.77 acres located on the north side of Gleason Drive between Madigan and
Arnold Drives; and
WHEREAS, the City Council reviewed and approved the East County Hall of Justice Site
Development Review application at a public hearing on December 15, 2009 (Resolution 187-
09, incorporated herein by reference); and
WHEREAS, the City Council also approved an associated City /County Agreement
regarding the enforcement of Conditions of Approval for the project which stated an expiration
date for the term of the approval as twenty -four (24) months from the date of City Council
action; and
WHEREAS, David Savellano, on behalf of the Alameda County General Services
Agency, requested on September 6, 2011 an amendment to the City /County Agreement to
extend the Site Development Review approval term for the East County Hall of Justice (County
Courthouse) by an additional eighteen (18) months since the County had not yet commenced
construction of the Project; and
WHEREAS, on November 1, 2011, the City Council adopted Resolution 185 -11,
approving an amendment to said Agreement to extend the term of the Site Development
Review approval for an additional 18 months while leaving all other provisions of the original
Agreement and project Conditions of Approval intact, by which the agreement was changed
and; and
WHEREAS, by letter dated April 17, 2013, Donna Linton, on behalf of the County
Administrator, requested a second extension of the Site Development Review approval, for an
additional twenty -four (24) months; and
WHEREAS, a Staff Report was submitted to the City Council recommending that the
application be approved; and
WHEREAS, the City Council did hear and consider all said reports, recommendations
and testimony hereinabove set forth and used their independent judgment to make a decision.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council does hereby approve,
and authorizes the Mayor to execute, a second amendment to the Agreement between the City
of Dublin and the County of Alameda regarding the enforcement of Conditions of Approval for
the East County Hall of Justice (Exhibit A to this Resolution and incorporated herein by
reference) to extend the date of the approval to June 15, 2015.
PASSED, APPROVED AND ADOPTED this 21st day of May 2013 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE
COUNTY OF ALAMEDA REGARDING THE ENFORCEMENT OF CONDITIONS OF
APPROVAL FOR THE EAST COUNTY HALL OF JUSTICE
This SECOND AMENDMENT is entered into this 21St day of May 2013 by and between
the City of Dublin, a municipal corporation ( "the City "), and the County of Alameda, a political
subdivision of the State of California ( "the County "). The City and the County are referred to
collectively as "the Parties."
RECITALS
1. The Parties are parties to that certain agreement entitled "Agreement Between
County of Alameda, Surplus Property Authority and City of Dublin Regarding Transfer of
Property Tax Revenues Upon Annexation, Provision of Services and Other Matters," dated May
4, 1993 ( "the Annexation Agreement ").
2. In the Annexation Agreement, the County agreed to subject County projects on
certain lands owned by the County to the City's site development review ( "SDR ") process under
the City's Zoning Ordinance.
3. In 2004, the County proposed the development of the East County Government
Center ( "the Project ") and submitted an SDR application to the City.
4. In 2009, the County proposed revisions to the previously- approved Project and
submitted a revised SDR application to the City, which was approved by the City Council.
5. In conjunction with the City's 2009 approval of SDR for the Project, the Parties
entered into that certain agreement entitled "Agreement Between the City of Dublin and the
County of Alameda Regarding the Enforcement of Conditions of Approval for the East County
Hall of Justice" (the "Agreement ", attached and incorporated herein by reference).
6. The Agreement, consistent with the Annexation Agreement, sets forth the
County's obligations to comply with the City's conditions of approval of the SDR for the Project.
7. One of the conditions of approval, which were incorporated into the Agreement,
states that the City's approval of the SDR for the Project shall only be valid for twenty four (24)
months from the date approved by the City Council, which was December 15, 2009.
8. Since the SDR Approval would expire on December 15, 2011 and the County had
not yet commenced construction of the Project, the County requested that the City extend the
life of the SDR approval for an additional eighteen (18) months. The City approved the request
on November 9, 2011, extending the Site Development Review approval to June 15, 2013. The
County has requested a second extension of the Site Development Review approval, for an
additional twenty -four (24) months.
9. The City is amenable to again extending the life of the SDR, and therefore it is
willing to partially waive the requirement set forth in the Annexation Agreement that the County
be subject to the City's SDR process under the City's Zoning Ordinance, only to the extent
necessary to permit the life of the SDR approval to extend twenty -four (24) months beyond the
initial twenty -four (24) month expiration provided for in the 2009 Agreement as extended for
eighteen (18) months in the 2011 amended Agreement..
10. By agreeing to waive the referenced provisions of the Annexation Agreement,
there shall be no inference that the City has waived any other provisions of the Annexation
Agreement, it being specifically agreed by the Parties that the City does not waive any other
provision of the Annexation Agreement by agreeing to the amendment.
11. The Parties therefore desire to amend the Agreement to extend the life of the SDR
approval for an additional 24 months.
NOW, THEREFORE, with reference to the foregoing recitals and in consideration of the
mutual promises, obligations and covenants herein contained, the City and the County agree as
follows-
A. Extension of Life of Site Development Review Approval. Section 2.5 of the
Agreement is hereby amended to read as follows:
Section 2.5. Term of Site Development Review. Notwithstanding anything to contrary in
Exhibit A -1, the City's approval of the SDR, or the City's Zoning Ordinance (Title 8 of the Dublin
Municipal Code) the City Council's approval of the SDR shall be valid for sixty -six (66) months
from the date it was approved by the City Council.
B. All other provisions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
year first above written.
CITY OF DUBLIN:
Mayor
ATTEST:
City Clerk
COUNTY OF ALAMEDA
Chair of the Board of Supervisors
Approved as to Form:
DONNA ZIEGLER
County Counsel
Approved as to Form: by
City Attorney