HomeMy WebLinkAboutItem 8.2 - 2202 Residential Holiday Decorating Program
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STAFF REPORT
CITY COUNCIL
DATE: October 2, 2018
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Residential Holiday Decorating Program
Prepared by: La Shawn Butler, Parks and Cmmunity Service s Director
EXECUTIVE SUMMARY:
The City Council will consider creating a Dublin Residential Holiday Decorating Program
for implement in the 2018 Holiday season.
STAFF RECOMMENDATION:
Approve the Dublin Residential Holiday Decorating Program.
FINANCIAL IMPACT:
Based on the proposed program, there would be minimal out of pocket costs (less than
$1,000) and these can be absorbed within the current operating budget. It is anticipated
to use approximately 20 hours of Staff time and an estimated five hour s of the
Commissioners' time.
DESCRIPTION:
On August 21, 2018, the City Council directed Staff to bring back an item to consider
expanding the current business holiday decorating competition to include a residential
component.
For City Council’s consideration, Staff created a Dublin Residential Holiday Decorating
Program where residents who decorate their homes for the holidays can submit a
nomination form to be considered for recognition by the City Council. Under the
proposed program, Parks and Community Services Department would lead the effort
and utilize the Parks and Community Services Commission as the judges.
Individual homes would be judged based on the following four categories: Use of Lights,
Lawn Display, Theme and Best Overall. Winners will receive a yard sign, Certificate of
Recognition from the City Council, and Staff would promote the homes via its various
communications channels, including its Twitter page, the PCS Facebook page and the
City website.
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Program Judging & Criteria
The Parks and Community Services Commission will serve as the judges.
Commissioners will be responsible for driving themselves to those homes that have
entered the competition.
Commissioners will be given an evaluation form to fill out for each nomination .
Nominations will be judged on a number scale of 1 to 5, with 5 being outstanding
in the following categories:
o Use of Lights - Unique design and creative use of lights
o Lawn Display - Display and placement of decorations or animation on lawn
o Theme - Story line and/or cohesive scene
o Best Overall
Commissioners will return their nomination forms to City Staff at their December
Commission meeting
Staff will compile the results for a final vote
Staff will notify the winners and place all photographs on the City website.
Program Timeline
In order to meet the 2018 Holiday Season, Staff would need to begin this month.
Following is a timeline of related actions to launch this year.
o October
▪ Notify the Parks and Community Services Commission of the Program
▪ Begin preparing the Program’s materials
▪ Order yard signs
▪ Draft press release
▪ Prepare electronic nomination form
o November
▪ Issue press release
▪ Post on applicable social media platforms
▪ Open registration for program
o December
▪ Schedule date and time with participants for the judging visit
▪ Commissioners visit participating residences
▪ Staff tallies up the scores at December PCS Commission meeting and
notifies award winners
▪ Schedule a date and time for Staff, Commissioners and City Council
members to visit awardees to drop off yard sign, certificate of recognition and
take a photo
▪ Staff publishes photos on the City’s website and appropriate social media
platforms.
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NOTICING REQUIREMENTS/PUBLIC OUTREACH:
N/A
ATTACHMENTS:
None.