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HomeMy WebLinkAboutItem 8.2 Utility Undergroundor 19 82 /ii � 111 DATE: TO: FROM: SUBJECT: STAFF REPORT CITY COUNCIL September 4, 2012 Honorable Mayor and City Councilmembers Joni Pattillo City Manager""' Rule 20A Utility Undergrounding Priorities Prepared by Ferd Del Rosario, Senior Civil Engineer EXECUTIVE SUMMARY: CITY CLERK File #1020 -30 In consideration of a new street capital improvement project to widen Dublin Boulevard from Civic Plaza /Sierra Court to Dublin Court, Staff is recommending that the City Council consider prioritizing Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court to Priority #1 in the Rule 20A Utility Undergrounding Priority List, and authorize Staff to formally introduce an Ordinance creating an Underground District for Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court, or provide direction to Staff regarding any changes in the undergrounding priorities. FINANCIAL IMPACT: According to Pacific Gas & Electric (PG &E), the City of Dublin has a Rule 20A allocation balance of $114,082 as of April 1, 2012. PG &E allows the City to borrow up to 5 years of its annual allocation ($103,680 per year) to increase its ability to implement a project. If the City were to borrow the next five years ($518,400), the amount of Rule 20A funds the City could use for its next underground project is approximately $632,482 ($518,400 + $114,082). RECOMMENDATION: Staff recommends that the City Council receive the report and: 1) consider prioritizing Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court to Priority #1 in the Rule 20A Utility Undergrounding Priority List, and authorize staff to formally introduce an Ordinance creating an Underground District for Dublin Boulevard -Civic Plaza /Sierra Court to Dublin Court, or 2) provide direction to Staff regarding any changes in the undergrounding priorities. Submitted By Reviewed By Director of Public Works Assistant City Manager Page 1 of 3 ITEM NO. 8.2 BACKGROUND: The Pacific Gas and Electric Company (PG &E) annually replaces approximately 30 miles of existing overhead electric facilities with underground facilities within its service area. This work is done under provisions of the company's Rule 20A, an electric tariff filed with the California Public Utilities Commission (PUC). Projects performed under Rule 20A are nominated by a city, county or municipal agency and discussed with PG &E, as well as other utilities. Rule 20A projects are typically in areas of a community that are used most by the general public. According to the PUC Rule 20A guidelines, the governing body of a city or county must, among other things, determine after consultation with Pacific Gas and Electric Company, and after holding public hearings on the subject, that undergrounding is in the general public interest for one or more of the following reasons: • Undergrounding will avoid or eliminate an unusually heavy concentration of overhead electric facilities. • The street or road or right -of -way is extensively used by the general public and carries a heavy volume of pedestrian or vehicular traffic. • The street, road or right -of -way adjoins or passes through a civic area or public recreation area or an area of unusual scenic interest to the general public. • The street or road or right -of -way is considered an arterial street or major collector as defined in the Governor's Office of Planning and Research General Plan Guidelines. Once a City has adopted an Ordinance creating an Underground District, PG &E is informed of the City's intent and the project is included in the PG &E Rule 20A List. The list currently includes 200 agencies that are in the queue and at various stages of work (i.e. planning, engineering or construction). According to PG &E staff, it takes approximately 3.5 to 4.5 years to plan, design and construct an undergrounding project, dependent upon if the City elects to take the lead in design and construction instead of PG &E. DESCRIPTION: On December 3, 2003, the City Council approved a priority list of potential street segments for the undergrounding of existing overhead utilities using the City's Rule 20A allocation (see Attachment 1). The list includes the following projects: 1 2 3. 4. 5. 6. 7. 8. 9. 10 ESTIMATED ESTIMATED LOCATION LINEAL FT COST (2003$$) (a) Dublin Blvd.— Dublin Court to Dougherty Rd. (Completed) 1,500 $561,000 (b) Dougherty Rd.— Dublin Blvd. to Sierra Lane (Completed) (a) Scarlett Court — Scarlett Drive to east end 1,500 $560,000 (b) Scarlett Court — Dublin Boulevard to Scarlett Drive 1,300 $485,000 Dublin Boulevard — Civic Plaza /Sierra Court to Dublin Court 1,200 $450,000 Dublin Boulevard — San Ramon Road to Silvergate 2,100 $785,000 Dublin Court 1,200 $450,000 Dougherty Road — Sierra Lane to Southern Pacific RR 1,000 $375,000 Village Parkway — Dublin Blvd to Amador Valley Blvd 1,800 $670,000 Village Parkway north of Amador Valley Boulevard 5,700 $2,125,000 Amador Valley Blvd — Village Parkway to Stagecoach Rd 4,000 $1,491,000 San Ramon Road — Amador Valley Blvd to Alcosta Blvd 6,400 $2,385,000 Page 2 of 3 The first priority project (1a and 1b), comprised of Dublin Boulevard - Dublin Court to Dougherty Road, and Dougherty Road - Dublin Boulevard to Sierra Lane, was completed in 2007 in conjunction with the Dublin /Dougherty Intersection Improvement project. With the completion of this project, the current #1 priority, based on the 2003 action, is Scarlett Court ( #1a from Scarlett Drive to east end, and #1b from Dublin Boulevard to Scarlett Drive). The #2 priority is Dublin Boulevard from Civic Plaza /Sierra Court to Dublin Court. On May 15, 2012, the City received a letter from PG &E informing Staff that the City has a Rule 20A balance of $114,082 as of April 2012. PG &E allows the City to borrow up to 5 years of its annual allocation ($103,680 per year) to increase its ability to implement a project. If the City were to borrow the next five years ($518,400), the amount of Rule 20A funds the City could use for its next underground project is approximately $632,482 ($518,400 + $114,082). Presently, staff is performing preliminary engineering of the Dublin Boulevard Widening Project from Civic Plaza /Sierra Court to Dublin Court (Attachment 2). Based on the preliminary engineering work performed by the City consultant, several prominent reasons were brought to staff's attention to consider undergrounding this section of Dublin Boulevard: • This segment of Dublin Boulevard adjoins the Civic Plaza /Dublin Sports Grounds area; • Dublin Boulevard is the City's major east -west arterial used extensively by the general public and carries a heavy volume of vehicular traffic; and • This segment of Dublin Boulevard is the last section of Dublin Boulevard between San Ramon Road and Fallon Road that is not undergrounded. Staff met with staff from PG &E, Comcast and AT &T to field review the #1 and #2 projects included in the City priority list. According to PG &E, the available Rule 20A funds, including the 5 -year borrow, would allow approximately 1,300 feet of Scarlett Court to be undergrounded (total length of Scarlett Court in the priority list is 2,800 feet). In comparison, the rough estimate for Dublin Boulevard undergrounding (priority #2) is $520,000, which is within the City's expected five -year funding. Based on information gathered by Staff and its consultant, Staff is recommending that the City Council consider prioritizing Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court to Priority #1 in the Rule 20A Utility Undergrounding Priority List (Attachment 3) and authorize Staff to formally introduce an Ordinance creating an Underground District for Dublin Boulevard - Civic Plaza /Sierra Court to Dublin Court. NOTICING REQUIREMENTS /PUBLIC OUTREACH: Copy of the report was sent to Pacific Gas & Electric Co. ATTACHMENTS: 1. Utility Undergrounding Priorities Staff Report dated December 2, 2003 2. Location Map 3. Recommended Rule 20A Utility Undergrounding Priority List Page 3 of 3 CITY CLERK File # [Mol®®- ©® AGENDA STATEMENT j CITY COUNCIL MEETING DATE: December 2, 2003 SUBJECT: Utility Undergrounding Priorities (Update) Report Prepared by: Lee S. Thompson, Director of Public Works ATTACHMENTS: 1) Previously adopted 1983 policy, which wis reaffirmed in 1999 2) Location Map RECOMMENDATION: eview information in the report and approve the recommended priorities, or provide direction to Staff regarding any changes in the undergrounding priorities s FINANCIAL STATEMENT: The City has a balance of approximately 115,000 in its Public Utilities Commission (P.U.C.) Rule 20A account as of Fiscal Year 2003 -2004 and will accrue additional funds at a rate of about $125,000 per year. It is possible to "borrows out " -funds three years in advance; thus, the available funding at the beginning of Fiscal Year 2005 -2006, including "borrowed" funds would be $865,000. FY 2005 -2006 is the earliest the City could undertake the next district due to design times and PG &E lead time. DESCRIPTION: In January 1999, the City Council approved .a list of potential street segments for future utilities undergrounding. The current Priority List is shown below: ESTIMATED ESTIMATED LOCATION LINEAL FEET COST 1 Dublin Blvd — 600' West of Clark Avenue to Sierra Court 1,600 $700,000 2. Dublin Blvd. — Sierra Court to Dublin Court 1,200 $240,000 to $360,000 3. Dublin Blvd. — San Ramon Road to Silvergate Drive 2,100 $420,000 to $630,000 4. Dublin Court 1,200 $240,000 to $360,000 5. (a) Dublin Boulevard — Dublin Court to Dougherty Road 2,000 $400,000 to $600,000 (b) Dougherty Road — Dublin Boulevard to Sierra Lane (c) Dougherty Road — Sierra Lane to Southern Pacific RR 6. Village Parkway — Dublin Blvd. to Amador Valley Blvd. 1,800 $360,000 to $540,000 7. Village Parkway North of Amador Valley Boulevard 5,700 $1,140,000 to $1,710,000 8. Amador Valley Blvd. — Village Parkway to Stagecoach Road 4,000 $800,000 to $1,200,000 9. San Ramon Road — Amador Valley Blvd. to Alcosta Blvd. 6,400 $1,280,000 to $1,920,000 10. Scarlett Court — Scarlett Drive to East End 1,500 $600,000 COPIES TO: �3. ITEM NO. g:\Tniscproj\Dougherty Rd Imp I580 to Houston\Agst Utility UG Priorities (Update) The first priority segment, which is Dublin Boulevard from 600' west of Clark Avenue to Sierra Court, was recently completed in conjunction with the Dublin Boulevard Widening project. Undergrounding of the utilities on Dougherty Road from Dublin Boulevard to the Southern Pacific Railroad is currently listed as the fifth priority segment. The widening of Dougherty Road from I -580 to Houston Place, including the intersection improvements at Dougherty Road and Dublin Boulevard, is tentatively scheduled for construction during Fiscal Year 2005 -2006. Preliminary design and environmental analysis for the project are currently underway. It is preferable to install the joint trench and underground the overhead utilities prior to completion of the construction of the Dougherty Road widening. In addition to the benefit of "cleaning up" an area by widening the roadway and undergrounding the utilities, PG &E allows an undergrounding funding credit equal to the cost that would have had to be borne by PG &E for moving the poles back from the roadway for the widening. Based on information provided by PG &E for the available funding balance in the Rule 20A allocation and the projected annual accumulation and allowable "borrow out" provisions, it is estimated that a total amount of $865,000 will be available at the beginning of Fiscal Year 2005 -2006 from Rule 20A funding. The estimated cost of undergrounding the facilities is $561,000. The City would need to install street lights where gaps in the street light pattern would result due to the removal of existing lights on wood poles. Rule 20A funds do not cover the installation of street lighting. For the Dougherty Road segment, eight street lights will be included in the project scope of the Capital Improvement Project, the cost of which is estimated at approximately $50,000. The cost to underground private services to commercial buildings that are -served overhead at the time undergrounding takes place is an expense that is typically required to be borne by the private property owners. However, all of the existing properties fronting the segments to be undergrounded already have underground services to the buildings. Hence, there will be no cost to the property owners due to undergrounding of the overhead service lines along the street frontages. Staff .is recommending that the priority list for the undergrounding projects be revised to remove the Dublin Boulevard segment 1 that has been completed, and move the Dublin Boulevard and Dougherty Road segments 5(a) and 5(b) from priority number 5 to priority number 1. Segment 5(c), Dougherty Road from Sierra. Lane to the SPRR, is proposed to be moved to priority number 6 as shown below in the revised recommended Priority List. Staff is also recommending that the Scarlett Court be moved from the current priority number 10 to priority number 2 due to its close proximity to the I- 58.0/Dougherty Road interchange, which serves as a major entrance to the City. Scarlett Court will be broken into two segments: 2(a) from Scarlett Drive to the east end and 2(b) from Dublin Boulevard to Scarlett Drive. The priority order of the remainder of the projects on the list would remain unchanged. The revised recommended Priority List, based on the Dublin Boulevard / Dougherty Road intersection being the next large Project, is shown below: ESTIMATED ESTIMATED LOCATION LINEAL FT. COST 1. (a) Dublin Boulevard — Dublin Court to Dougherty Road 1,500 $561,000 (b) Dougherty Road — Dublin Blvd. to Sierra Lane 2. (a) Scarlett Court — Scarlett Drive to east end 1,500 $560,000 (b) Scarlett Court — Dublin Boulevard to Scarlett Drive 1,300 $485,000 (New addition to Priority List) -2- Ol„ (cunt.) LOCATION 3. Dublin Blvd.. — Sierra Court to Dublin Court 4. Dublin Blvd.. - San Ramon Road to Silvergate 5. Dublin Court 6. Dougherty Road — Sierra Lane. to Southern Pacific RR 7. Village Parkway.— Dublin Blvd. to Amador Valley Blvd. 8. Village Parkway north of Amador Valley Blvd. 9. Amador Valley Blvd. — Village Parkway to Stagecoach Rd.. 10. San Ramon Road - Amador Valley Blvd. to Alcosta Blvd. ESTIMATED ESTIMATED LINEAL FT. COST 1,200 $450,000 2,100 $785,000 1,200 $450,000 1,000. $375,000 1,800 $670,000 5,700 $2,125,000 4,000 $1,491,000 6,400 $2,385,000 Staff recommends that the City Council review the information in this report and approve the recommended priorities, or provide. direction regarding any changes in undergrounding priorities. d . -3 -. %3 �lb- ADOPTED POLICY REGARDING PRIORITIES FOR THE UNDERGROUNDING OF EXISTING OVERHEAD UTILITIES (June 13; 1983) Commercially fronted streets considered before residential fronted streets because of higher visibility due to commercial setbacks and higher traffic volumes thus affecting more people. Streets with pole lines on two sides of the street be considered before streets with poles on one side of street due to the greater reduction in visual pollution. Consideration be given to projects including outside participation such as private developers or assessment districts which would considerably lessen the public cost of the project. Consideration be made where a street is to be widened -and the existing overhead utilities will need to be .,relocated.. Review of priorities be made on an annual basis or more oft.en as circumstances warrant. . RECOMNIENDED PRIORITIES I. Commercial.Areas More visibility= high traffic use . A San Ramon Road - DubIin Blvd. to Martin Canyon. Creek (poles both sides of street and can match timing with widening of roadway). Rule 20A estimated cost $350,400 {total cost with street lights $400,004). B. Dublin Blvd. - San Ramon Road to Golden Gate Drive (poles on both of street and heavy downtown traffic). Rule 20A estimated cost $421,000 (total cost with street lights $463,000). C.. Dublin Blvd. - Golden Gate Drive to I -680 (poles both sides of street). Rule 20A estimated. cost. $336,000 (total cost with street lights $372,000). D. Dublin Blvd. - remainder between I -680 and Dougherty Road. E. Dublin Blvd. - San Ramon Road to Silvergate Drive F. Dublin Court G. Dougherty Road H. Village Parkway - Dublin Blvd. to Amador Valley Blvd. (note that existing overhead lines are already on street light.poles). H. Residential Areas Less visibility because of landscaping and less traffic. More problems with people undergrounding their own overhead services. A Village Parkway.- Amador Valley Blvd. north to City Limit line B. Ain ador Valley Blvd. - Village Parkway to. Stagecoach Road C. San Ramon Road - Amador Valley Blvd. north to City Limit line s. x�v I v 7 1 "'e / r .. } 1 pt FEW- s I r r 5v� s � F d r t,7 ° _! d r #1a -- Scarlett Court from Scarlett Drive to east end #1b — Scarlett Court from Dublin Blvd. to Scarlett Drive #2 — Dublin Boulevard from Civic Plaza /Sierra Court to Dublin Court LOCATION MAP Camp Parks Jones 51 \ z t� �etn' '\40 Vt'rgp Pvhss &t i o Uo i�04 a�Gi 3�3y 7 Timber Wolf Ct � ith.Sl m � m o of A kr� n a 6th St O m ro c 6th St m A A Par.'tar R.ver Run -_ 5 m �b Srtr� w -14 St SS Rh St opr I= er I,yay lrrnY m 4th 131 41h S1 n° 6r"ofy� �� i dth St Or n � v � � '2 a ! b° ons d{aAl"b6b "shurgC7 ttauston PY m e Sferr DWIn C�' W`arid J'p r fl m a 4098 o � � w 3 1 b k �c•'I l.n w a +� z M 1XIIA11 Dub,ilB & QubfrnC a Civic Piz I la Ulb my r ar!) Q a-) ®t)ublinJ G) © Arthur H. Breed, Jr Fwy Pleasanton — - -- _ Johnson DS Hilton PleasanFUn In N'pnt cif &Kpef Boil Westem Plus Pleasanton Inn Owens Of at The Club q��ng pr 8 y hr Bevmol C6 c, +t Fot1r Points �,,� c Owens or by Sheraton " Pleasanton k� e 4� 1 'T U�Ojeiltnr Or N 0 Clorox 1Vay a 7 g�h4 x�• " a` � � d °r f 311i owe , nsa° _ p OMe GM 2' #1a -- Scarlett Court from Scarlett Drive to east end #1b — Scarlett Court from Dublin Blvd. to Scarlett Drive #2 — Dublin Boulevard from Civic Plaza /Sierra Court to Dublin Court LOCATION MAP Recommended Rule 20A Utility Undergrounding Priority List — September 2012 ESTIMATED ESTIMATED LINEAL FT COST (2012 Dollars)* 1. Dublin Boulevard — Civic Plaza /Sierra Court to Dublin Ct. 1,200 $520,000 2. (a) Scarlett Court — Scarlett Drive to east end 1,500 $730,000 (b) Scarlett Court — Dublin Boulevard to Scarlett Drive 1,300 $632,500 3. Dublin Boulevard — San Ramon Road to Silvergate Drive 2,100 $1,021,700 4. Dublin Court 1,200 $520,000 5. Dougherty Road — Sierra Lane to Southern Pacific RR 1,000 $486,520 6. Village Parkway — Dublin Blvd to Amador Valley Blvd 1,800 $875,700 7. Village Parkway north of Amador Valley Boulevard 5,700 $2,773,200 8. Amador Valley Blvd — Village Parkway to Stagecoach Rd 4,000 $1,946,100 9. San Ramon Road — Amador Valley Blvd to Alcosta Blvd 6,400 $3,113,700 *These costs are based on current Engineering Estimates and subject to revision