HomeMy WebLinkAboutItem 8.4 - 2522 Tri-Valley Youth Expo Funding Request
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STAFF REPORT
CITY COUNCIL
DATE: April 2, 2019
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Tri-Valley Youth Expo Funding Request
Prepared by: Tegan McLane, Cultural Arts amd Heritage Manager
EXECUTIVE SUMMARY:
The City Council will consider a funding request of $5,000 from the organizers of the Tri -
Valley Youth Expo.
STAFF RECOMMENDATION:
Provide Staff direction on funding request of $5,000 to Tri -Valley Youth Expo
organizers.
FINANCIAL IMPACT:
If approved, the $5,000 contribution would come from the City's General Fund and could
be absorbed in the current operating budget.
DESCRIPTION:
During public comment at City Council's February 19, 2019 regular meeting, two Dublin
High School students -- Arjav Rawal and Manas Taneja -- provided information about
and requested $5,000 in City support for the second annual Tri -Valley Youth Expo,
scheduled for April 27 and 28, 2019.
The Tri-Valley Youth Expo is a youth arts event, organized by youth from Dublin High
School. The group produced a Battle of the Bands and outdoor art show at Emerald
Glen Park last year, as part of its first-ever Tri-Valley Youth Expo. The event had
approximately 200 in attendance. Last year, the Tri-Valley Youth Expo organizers were
awarded an Arts Space Grant for the use of the Amphitheater. In late January 2019, the
organizers of this year's Tri-Valley Youth Expo met with Staff to discuss this year's
event, applied and was approved for the Arts Space Grant.
Staff has been working with the organizers to better understand the costs for this year's
event based on their request to the City Council. Staff asked for additional information
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related to the expenditure of the requested $5,000. The organizers submitted to the
City a list of expenses that total approximately $2,800 to $4,800 for expenses such as
the sound engineer, catering, tent rentals, and miscellaneous supplies. The largest
variable in expense relates to catering costs.
In addition to the financial support, the organizers' Arts Space Grant will cover use of
the Emerald Glen Amphitheater for a Battle of the Bands (rental fee value $625 + MCE
labor $120) and The Wave Community Room for an art show (value $1,020). The event
is expected to attract several hundred people.
If the City Council were interested in funding up to the $5,000 amount, Staff would work
with the organizers on the procurement of supplies and payment of vendors.
STRATEGIC PLAN INITIATIVE:
N/A
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Organizers of the Tri-Valley Youth Expo were notified that this item was being
considered.
ATTACHMENTS:
None.