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City of Dublin
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Dublin
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2011
Preliminary Budget
and Financial Plan
Fiscal Years 2014-15 and 2015-16
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G. CAPITAL IMPROVEMENT PROJECTS
CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-1
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CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-2
Overview
The 2014-19 Five Year Capital Improvement Program (CIP), which includes twenty-seven (27) projects
within the current CIP time frame with a proposed funding allocation for 22 of the projects in FY 2014-15
and 17 projects in 2015-16.
The City's Capital Projects are divided into four Capital Funds: General Improvements, Community
Improvements, Parks Improvements, and Streets Improvements projects. The Fund accumulates resources
for capital expenditures, and utilizes those resources to support projects that are general in nature, projects
that would promote or enhance redevelopment, revitalization, beautification of the City's infrastructure,
projects that would construct, improve or enhance the City's parks and facilities, projects that would
construct, improve, or enhance the City's trails, highways, streets, roads, bridges, as well as street lighting,
and storm drain systems.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
General Improvements $8,866,096 $9,856,440 $15,565,762 $62,177 $113,265
Community Improvements $81,234 $86,130 $86,126 $326,037 $87,499
Parks $2,322,021 $16,602,440 $18,233,958 $25,657,571 $21,327,943
Streets $4,946,527 $11,771,900 $11,033,475 $7,273,436 $2,386,604
TOTAL $16,215,878 $38,316,910 $44,919,321 $33,319,221 $23,915,311
The following pages contain a summary of these projects and associated funding sources by category.
Detailed information about each of these projects is contained in the 2014-2019 Five Year Capital
Improvement Program.
CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-3
General Improvemen'
Adopted Amended
Actual Budget Budget Proposed Forecast
Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16
G10509 Maintenance Yard Facility Improvements $730,194 $6,765,865 $9,027,950
G10611 Electronic Agenda System $32,651 $308,950
G10712 Public Safety Complex $637,172 $2,688,603 $4,283,905
G10813 Telephone System $266,567 $143,323
G10913 Energy Upgrade $6,512,394 $1,147,423
G13014 Network System Upgrade $74,174 $80,000 $326,332 $22,000 $55,000
G13513 Geographic Information System $33,844 $129,500 $132,656 $19,000 $37,000
G14099 Civic Center Mod. Design&Construction $589,167 $140,171 $175,573
G15014 Annual ADA Transition Plan $15,546 $19,650 $19,650 $21,177 $21,265
930008 Civic Center Generator $7,038
IIIIIIIIIIPIIF $8,866,096 $9,856,440 $ 565,762 $62,177 $113,265
FINANCING
1001 General Fund $2,095,663 $5,792,440 $10,231,751 $40,177 $70,265
2705 Street Light District East Dublin 1999-1 $283,810
6201 Internal Service Fund- Buildings $307,395 $4,000,000 $4,306,525
6301 Internal Service Fund- Equipment $258,607 $64,000 $192,283 $22,000 $43,000
7101 Energy Efficient Capital Lease $6,204,431 $551,393
TOTAL FINANCING $8,866,096 $9,856,440 $15,565,762 $62,177 $113,265
CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-4
Community Improvements
Adopted Amended
Actual Budget Budget Proposed Forecast
Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16
C10114 San Ramon Road Landscape Renovation $239,065
C10311 Tree Planting Project $1,456 $1,250 $1,250
C15014 Annual Sidewalk Safety Repair Program $79,778 $84,880 $84,876 $86,972 $87,499
'OTAL COST $81,234 $86,130 $86,126 $326,037 $87,499
FINANCING j
1001 General Fund $81,234 $86,130 $86,126 $326,037 $87,499
0 $86,126 $326,037 $87,499
CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-5
Par"--%
Adopted Amended
Actual Budget Budget Proposed Forecast
Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16
11111111111111111.1111111111L 'mow-
PK0105 Emerald Glen Rec.&Aquatic Complex- Phase I $265,932 $9,053,515 $9,520,631 $14,931,255 $10,363,282
PK0212 Passatempo Park $486,873 $1,047,598 $1,778,255
PK0311 Positano Neighborhood Park $1,319,091 $7,698
PK0414 Fallon Sports Park- Phase II $880,418 $880,418 $7,530,599 $6,177,897
PK0514 Jordan Ranch Neighborhood Park $386,542 $386,542 $1,802,899
PK0713 Shannon Park Water Play Area $83,425 $295,417 $634,864
PK0813 Iron Horse Parkland Acquisition and Master Plan $166,700 $4,640,600 $4,727,200
PK0914 Tennis Court Resurfacing Project $298,350 $298,350 $10,000
PKNEW2 Dublin Crossing Community Park $167,448
PKNEW3 Public Art- Emerald Glen Rec. &Aqua. Complex $154,904 $53,096
PKNEW4 Public Art- Fallon Sports Park $113,750 $136,250
PKNEW6 Public Art-John Monego Court $135,240
PKNEW7 Dublin Heritage Park Cemetery Phase $816,960 $4,462,178
PKNEW10 Library Expansion-Center for 21st Century Skills $129,756
TOTAL COST $2,322,021 $16,602,440 $18,233,958 $25,657,571 $21,327,94/
FINANCING
1001 General Fund $2,322,021 $2,297,959 $2,297,924 $826,960 $9,359,828
2402 East Bay Regional Park District $155,000 $155,000
2801 Public Art Fund $268,654 $324,586
4100 Public Facility Fees $14,149,481 $15,781,034 $24,443,077 $11,643,529
4401 Dublin Crossing Development Fee $118,880
$21,327,943
CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-6
Streets
Adopted Amended
Actual Budget Budget Proposed Forecast
Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16
ST0494 St. Patrick Way- Regional Street to Golden Gate Dr. $1,089,771 $1,089,771
960003 Dublin Blvd Improvements -Silvergate $55,999
960004 Eastern Dublin Arterial Street& Freeway Interchange $103,771 $1,469,944
960008 Alamo Canal Trail Under 1-580 $1,063,118
ST0610 Citywide Street Storm Drain Condition Assessment $74,622 $161,965 $147,443 $160,042 $80,325
STNEW2 Traffic Sign Inventory and Safety Review $65,434 $65,608
ST0713 Citywide Signal Communications Upgrade $93,068 $87,552 $368,833 $33,623 $33,739
ST0911 Dougherty Rd Improve. Sierra Le to North City Limit $380,518 $4,880,101 $4,881,215 $5,964,802
ST1012 Dublin Blvd. Improve. -Sierra Court to Dublin Court $152,741 $670,070 $675,358 $38,840 $40,083
ST1111 West Dublin BART Golden Gate Drive Improvements $1,815,911 $24,300 $166,607
ST1212 Storm Drain Bypass San Ramon Road $87,763 $764,376 $771,744
ST1312 Storm Drain Trash Capture Project $37,731 $83,875 $179,019
AVB Pedestrian Safety Improve. at Midblock
ST1413 Crosswalk Between Regional St.and Starwood Dr. $163,104 $178,400
Accessible Pedestrian Signal Retrofit of Existing
ST1513 Traffic Signals $29,000
Annual Annual Street Overlay Program $1,052,041 $1,066,021 $1,211,467 $321,507 $1,477,255
Annual Annual Slurry Seal Program $8,131 $1,280,910 $1,304,707 $654,954 $655,234
Annual Annual Dublin Ranch Street Light Pole Painting $21,113 $29,911 $29,911 $34,234 $34,360
TOTAL COST $4,946,527 $11,771,900 $11,033,475 $7,273,436 $2,386,604
CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-7
Streets CIP Financing
Adopted Amended
Actual Budget Budget Proposed Forecast
Project# Project Name 2012-13 2013-14 2013-14 2014-15 2015-16
FINANCING,w u g
1001 General Fund $112,354 $245,840 $326,461 $160,042 $80,325
2106 Traffic Safety $65,434 $65,608
2201 State Gas Tax $170,661 $1,220,910 $1,377,492 $624,954 $1,066,596
2202 SAFETEA-LU $1,918,773 $59,740 $470,000
2203 Transportation Development Act $163,100 $207,400
2204 ACTC Measure B Sales Tax-Local Streets Fund $346,513 $3,066,021 $3,170,347 $4,588,507 $565,893
2205 ACTC Measure B Sales Tax-Bike& Pedestrian Fund $595,085 $60,000 $60,300 $30,000 $30,000
2208 Congestion Management Agency $621,513
2210 Highway Safety Traffic Reduction Bond $507,203 $24,300
2211 ARRA-Transportation (TIGER) $267,749
2212 ACTC Vehicle Registration Fee $40,468 $45,252 $326,533 $33,623 $33,739
2321 Storm Water Management $87,763 $764,376 $771,744
2402 East Bay Regional Park District
2705 Street Light District East Dublin 1999-1 $21,113 $29,911 $29,911 $34,234 $34,360
4301 Traffic Impact Fee- Category 1 $28,826 $896,640
4302 Traffic Impact Fee- Category 2 $74,945 $719,838 $146,530 $38,840 $40,083
4303 Traffic Impact Fee- Category 3 $1,159,000 $1,159,000
4304 Traffic Impact Fee- Downtown $133,217 $1,089,771 $1,104,674
4305 Traffic Impact Fee- Dougherty Valley $190,382 $1,398,052 $1,708,773 $1,076,289
4309 Mitigation Contributions $398,875 $846,589 $542,270
6301 Internal Service Fund- Equipment $52,600 $42,300 $42,300
$4,,527 $11,771,900 $11,033,475 $7,273,436 $2,386,604
CIP City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page G-8
H. PROPRIETARY FUNDS
ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-1
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ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-2
Internal Service Funds
The Internal Service Fund provides funding to support the following areas: 1) Replacement of vehicles and
fire apparatus; 2) Replacement of major building system components such as heating and air conditioning
systems, pumps, boilers, etc. at City owned facilities; 3) replacement of office equipment, computers,
network infrastructure, solar equipment, telephone systems, etc.; 4) Ongoing maintenance and repairs of
buildings, vehicles, equipment and computers; 5) replacement of major Parks components; and; 6) City
employees Other Post-Employment Benefits (OPEB).
Each City Operating Department includes, within its budget, charges for equipment usage and City
employees' post-employment benefits. The Internal Service Fund charges in each City Operating
Department represent revenue to the Internal Services Fund. The charges to the Departments are
established at a level to sufficiently accumulate funds over time for the replacement of the equipment and
funding for future employee obligations. The Fund is also used to capture ongoing maintenance and
operation costs for vehicles serviced by the Fund, such as gasoline, tire replacements, periodic maintenance
/ repair, and other operating costs for equipment such as copiers, printers, and computers supplies.
The proposed budget for Fiscal Year 2014-15 is $2,868,191 (excludes depreciation expense and transfers).
The Fiscal Year 2014-15 Internal Service Fund budget includes funding for operating supplies, vehicle and
equipment maintenance, building maintenance, replacement of network servers and computers, and
replacement of 7 police patrol cars and related equipment, and OPEB.
The Forecast Budget for Fiscal Year 2015-16 is $3,029,404 (excludes depreciation expense and transfers).
The Fiscal Year 2015-16 Internal Service Fund budget includes funding for operating supplies, and vehicle
and equipment maintenance, building maintenance, replacement of network servers and computers,
replacement of five police patrol cars and related equipment, and OPEB.
ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-3
ISF Fund Summary
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15
BEGINNING FUND BALANCE (JULY 1) 63,257,976.15 $62,225,967 $62,225,967 5 $59,403,643
Internal Service Charges $3,050,223 $3,526,060 $3,526,060 $3,598,835 $3,709,535
General Revenues $479,615 $437,660 $437,660 $537,900 $613,750
Interest $124,936 $116,050 $116,050 $76,264 $107,511
TOTAL REVENEUS 774 4,079,770 $4,079,770 $4,212,999 $4,430,796
EXPENDITURES BY CATEGORY
Salaries &Wages $437,783 $428,660 $428,660 $530,400 $607,750
Services &Supplies $360,905 $465,550 $475,550 $510,155 $542,951
Internal Service Fund Charges $3,151
Contracted Services $1,198,363 $1,362,740 $1,362,740 $1,387,285 $1,491,444
Capital Outlay $3,317 $1,094,780 $1,416,844 $440,351 $387,259
Depreciation $2,064,663
Transfers Out $618,602 $4,106,300 $4,541,108 $22,000 $43,000
TOTAL EXPENDITURES 'Q $8,224,902 $2,890,191 $3,072,404
ENDING FUND BALANC- ` .<<. .. .. . 07 . e 9�;;a . :f $59,403,643 $60,1.
*FY 2013-14 Beginning Fund Balance includes $49,267,011 as Net Investment in Capital Assets
ISF City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page H-4
I. FIDUCIARY FUNDS
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-1
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Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-2
Dublin Boulevard Assessment District
This fund makes debt service payments on bonds issued to construct a portion of the Dublin Boulevard
Extension improvements. A total of $2,350,000 in bonds was originally issued on June 2, 1992. The debt
service bond was fully retired on September 2, 2012 and the residual funds will be disbursed in accordance
with State Law. The following is a summary of financial activity for the fund.
Redemption
Fund
Reserve Fund (Held by City
(Held by US for Bond
Bank, Trustee) Payments Total
BEGINNING FUND BALANCE (JULY 1, 2012) $164,508 $33,232 $197,740
REVENUES
Assessments $135 $135
Interest $94 $94
TOTAL REVENEUS $229 $229
EXPENDITURES BY CATEGORY
Interest Payments $7,053 $7,053
Principal Payments $182,000 $182,000
Contracted Services $1,680 $1,680
TOTAL EXPENDITURES , $190,733 $190,733
ENDING FUND BALANCE (JUNE 30, 2013) ($157,271) 'ma $7,237
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-3
Geologic Hazard Abatement Distric-
A Geologic Hazard Abatement District (District) is a special entity which is established separate from the
City of Dublin and applies to a specific defined area within the City. The District is formed under provisions
in the California Public Resources Code which establishes in Section 26500 that a District is a political
subdivision of the State and is not an agency or instrumentality of a local agency.
The City's role is limited to providing support to the District, coordinating activities undertaken for the
District, administering the District funds and coordinating the payment of expenses associated with the
District. GHAD funding is collected as part property tax bills. The District can perform maintenance on
defined areas and can also accumulate reserves to address major or extraordinary work such as a landslide
repair.
The Public Resources Code defines a "geologic hazard" as an actual or threatened landslide, land
subsidence, soil erosion, earthquake, fault movement, or any other natural or unnatural movement of land
or earth. The purpose of establishing a District is intended as a means to address both prevention and any
corrections resulting from a geologic hazard. State law identifies the purpose of a District as addressing: (a)
Prevention, mitigation, abatement, or control of a geologic hazard; and (b) Mitigation or abatement of
structural hazards that are partly or wholly caused by geologic hazards (Public Resources Code 26525).
The City of Dublin has established three separate Districts: Fallon Village Geologic Hazard Abateme-`
District, Schaefer Ranch Geologic Hazard Abatement District, and Fallon Crossing Geologic Haz.. _
Abatement District. These Districts are managed by a Board of Directors, which is currently comprised of
the Dublin City Council. Assessments are levied in accordance with an Engineer's Report prepared for each
District and adopted at a public meeting.
Information in this section is presented for informational purposes, since these activities are not a direct
obligation of the City of Dublin.
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-4
Fallon Village Geologic Hazard Abatement District
The Fallon Village Geologic Hazard Abatement District (GHAD) was established in accordance with a
condition of approval for the Fallon Village development project. On December 4, 2007, the City Council
approved Resolution No. 216-07 which created the Fallon Village Geologic Hazard Abatement District. The
GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of
identified or potential geologic hazards within the District's boundary. The boundary of this assessment
district encompasses approximately 175 acres of land, located generally east of Fallon Road.
On May 3, 2011, the City Council approved Resolution No. 52-11 which modified the boundaries of the
Fallon Village GHAD. The modification was made to include Jordan Ranch development, which is adjacent
to the Fallon Village development.
At the beginning of FY 2014-15, there will be approximately 1,000 parcels within the GHAD that will be
subject to the special assessment in accordance with the Engineer's Report.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-1•:
BEGINNING FUND BALANCE (JULY 1) $336,164 $657,132 $657,132 $1,104,432 $1,013,397
._
Assessments $326,452 $449,820 $449,820 $546,466 $659,269
Interest $4,148 $8,470 $8,470 $6,095 $8,376
TOTAL REVENEUS $330,600 $458,290 $458,290 $552,561 $667,645
EXPENDITURES BY CATEGO• '„
Salaries & Wages $114,277 $123,523
Benefits $21,739 $23,280
Services & Supplies $798 $798
Contracted Services $9,632 $10,990 $10,990 $506,782 $504,994
TOTAL EXPENDITURES $9,632 jai$10,990 $10,990 $643,596 $652,595
ENDING FUND BALANCE (JUNE 30) $657,132 $1,104,432 $1,104,432 $1,013,397 $1,028,447
PERSONNEL ALLOCATION
Public Works Manager 0.35 0,
TOTAL POSITIONS 0.35 0."
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-5
Schaefer Ranch Geologic Hazard Abatement District
The Schaefer Ranch Geologic Hazard Assessment Abatement District was established in accordance with a
condition of approval for the Schaefer Ranch development project. On December 5, 2006, the City Council
approved Resolution No. 224-06 which created the Schaefer Ranch Geologic Hazard Abatement District.
The GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of
identified or potential geologic hazards within the District's boundary. The boundary of the District
encompasses approximately 500 acres of land located at the westerly boundary of the City limits.
At the beginning of FY 2014-15, there will be approximately 280 parcels within the GHAD that will be
subject to the special assessment in accordance with the Engineer's Report.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 s
BEGINNING FUND BALANCE (JULY 1) $530,985 2D7, >'f$897,207 �. 7 $883,241
triaaalialleillillir 1111111111
Assessments $363,531 $469,430 $469,430 $502,007 $564,393
Interest $5,942 $10,980 $10,980 $5,333 $7,230
TOTAL REVENEUS $369,472 $480,410 $480,410 $507,340 $571,623
EXPENDITURES BY CATEGORY,
Salaries & Wages $25,430 $25,430 $74,119 $74,987
Benefits $12,422 $13,302
Services & Supplies $456 $456
Contracted Services $3,250 $413,950 $413,950 $475,340 $485,690
TOTA PENDITURES $3,250 $439,380 9,380 $562,337 $574,435
ENDING FUND BALANCE (JUNE e,; % :• + $938,237.; 8 237. $883,241 _ _:80,429
RSONNEL ALLO
Public Works Manager 0.20 ci
SITIO 0.20 0
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-6
Fallon Crossing (North Tassajara) Geologic Hazard Abatement District
The Fallon Crossing Geologic Hazard Assessment Abatement District was established in accordance with a
condition of approval for the Fallon Crossings development project. On August 16, 2011, the City Council
approved Resolution No. 147-11 which created the Fallon Crossing Geologic Hazard Abatement District.
The GHAD was formed to provide a mechanism for the prevention, mitigation, abatement, and control of
identified or potential geologic hazards within the District's boundary. The boundary of the District
encompasses approximately 68 acres of land located on the northeast side of Tassajara Road.
At the beginning of FY 2014-2015, there will be approximately 86 parcels within the GHAD that will be
subject to the special assessment in accordance with the Engineer's Report.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2!15-16,
BEGINNING FUND BALANCE (JULY 1) ...8, ,.,:
.._.. . �.. $6,157 �, $54,247 $65,855
,.. 4 „ sin:h�acaeuavawmc�0
Assessments $7,255 $49,880 $49,880 $73,862 $101,388
Interest $2 $170 $170 $394 $323
TOTA ZEUS $7,257 $50,050 $50,050 $74,256 $101,711
Ikkabw
EXPENDITURES BY CATEGORY
Salaries &Wages $8,947 $21,299
Benefits $3,105 $3,326
Services &Supplies $114 $114
Contracted Services $1,100 $1,960 $1,960 $50,483 $102,645
TOTAL EXIEDITURES $1,100 $1,960 $1,960 $62,648 $127,384
ENDING FUND BALANCE (JUNE 30"' $65,855 $40,182
PERSONNEL ALLOCATION '
Public Works Manager 0.05 0.0
TOTAL POSITIONS 0.05 0.0
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-7
California Employers' Retiree Benefit Trust (CERBT)
The State of California Public Employees Retirement System (CALPERS) p rovides California g overnmen�
employers with a CERBT through which they may prefund other post-employment benefits (OPEB), such
health care, long term care, or supplemental income benefits.
The City of Dublin uses the CERBT fund to finance current and future retiree medical costs. The City of
Dublin Retiree Health Plan is a single-employer defined benefit health care plan administered by CaIPERS.
The plan provides medical insurance benefits to eligible retiree and their eligible dependent in accordance
with the State Public Employee Retirement Law.
During the Fiscal Year 2006-07, the City made arrangements with CALPERS for the initial establishment of
the trust, and transferred $5.5 million into the trust. The City has established a policy to make annual
contribution for the purpose of funding the Annual Required Contribution (ARC) when there are no budget
constraints. The ARC amount is determined by an Actuarial Study which is required to be updated
biennially. The most recent Actuarial Study was for fiscal year 2012-13. The Annual Required Contribution
rates were determined at 14.6% of salaries for Fiscal Year 2014-15.
At the end of Fiscal Year 2012-13, the City has a balance of $10,061,127 in CERBT. The projected ending
balances for the Fiscal Year 2013-2014, 2014-2015, and 2015-2016 are shown below with ARC at 14.6% of
salaries.
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
BEGINNING FUND BALANCE (JULY 1) °° z' $8,327,602 $10,061,127 $10,061,127 $11,805,178 $13,480,029
REVENUES - ..
Contribution $1,461,175 $1,362,740 $1,362,740 $1,387,285 $1,491,444
Interest $986,520 $820,491 $820,491 $828,696 $836,983
TOTAL REVENEUS $2,447,695 $2,183,231 $2,183,231 $2,215,981 $2,328,427
sorlili iaji1+wia.
Benefits $700,241 $428,660 $428,660 $530,400 $607,750
Services &Supplies $13,929 $10,520 $10,520 $10,730 $10,945
IIIIIIIIIIIIIIIIIIIIIIE $714,170 , d`, •+ $439,180 $ 30 $618,695
ENDING FUND BALANCE (JUNE 30) $10,061,127 $11,805,178 $11,805,1'78 $13,480,029 $15,189,761
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-8
Associated Community Action Funds (ACAP)
Alameda Community Action Program (ACAP) is a California public entity based in the Alameda County.
ACAP was formed on July 18, 1995 by a Joint Powers Agreement consisting of 13 member agencies, which
include the County of the Alameda and 12 cities within the County's boundary, except the City of Berkeley
and the City of Oakland. ACAP is governed by a 13-member Governing Board, comprised of one
representative from the Alameda County and one representative from each of ACAP's 12 founding cities.
ACAP's purpose was to locally administer certain federal and state anti-poverty programs.
At its board meeting on November 16, 2011 the City of Dublin was appointed as ACAP's Fiscal Agent and
Administrator. The City of Dublin manages the ongoing fiscal needs of the agency, prepares the agency's
annual budget and audit until which time the agency is dissolved. Note the financial information is
presented on a calendar year basis. The ending fund balance as shown on the schedule for 2013 in the
amount of$604,344 at 2013 is unaudited.
Adopted Amended
Actual Budget Budget Proposed Forecast
2013 2014 2014 2015 2016
BEGINNING FUND BALANCE (JULY 1) ($522,576) ($604,344) ($604,34 �,' +' I,' 0)
CREVENUES
Contribution from Member Agencies $729
Interest $184 $400 $400
TOTAL REVENEUS $913 $400 $400
EXPENDITURES BY CATEGORY
Services & Supplies $13,768 $3,300 $3,300
Contracted Services $68,913 $63,666 66
Contingency $50,000 $50,000
TOT NDITURES $82,681 $116,966 $$1613,6.
ENDING FUND BALANCE (JUNE 30) ($604,344) ($720,910) ($720,910) ($720,910) ($720,910)
*ACAP financials are presented on a calendar year basis. Proposed/Forecast budget for 2015 is not available.
Fiduciary City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page I-9
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J. APPENDIX
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-1
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Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-2
Introduction
The City of Dublin adopts a Biennial Budget which incorporates the estimated Revenue and Expenditures
for the City each of the two Fiscal Years. The Fiscal Year begins July 1st and ends on June 30th.
The schedules included in the Appendix are intended to provide additional summary and comparison
information related to both Revenues and Expenditures. The Appendix also includes a glossary of terms,
and detailed demographic information about the City of Dublin. Upon adoption by the City Council, a copy
of the resolution will be placed in the Appendix as well. Questions about the presentation of the
information can be directed to Administrative Services Department at (925) 833-6640, or via e-mail at
admin.services@dublin.ca.gov.
The following are the sections included in the Appendix:
#1—Summary Appropriations by Major Fund Type
#2— Historical Comparison of Revenues by Source
#3—Comparison of Expenditures by Program
#4— Position Allocation Plan
#5—Appropriations Limit
#6—Fund Balance Reserves Policy
#7—Glossary
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-3
Historical Comparison of Revenue by Sour
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Property Taxes
Current Secured $17,940,100 $18,506,450 $19,522,454 $19,738,751 $20,232,220
Current Unsecured $1,135,445 $1,164,000 $1,164,000 $1,193,100 $1,222,928
In Lieu Property Tax $3,584,445 $3,667,000 $3,667,000 $4,030,439 $4,131,200
Supplemental $344,318 $444,700 $444,700 $455,818 $467,213
Prior Secured $609,272 $280,000 $280,000 $387,000 $394,175
Prior Unsecured ($81,284) $5,000 $5,000 $5,125 $5,253
Property Tax Penalties $57,806 $85,900 $85,900 $88,048 $90,249
Sub-Total $23,590,102 $24,153,050 $25,169,054 $25,898,281 $26,543,238
Sales Tax
Sales and Use Tax $11,392,472 $12,203,550 $12,364,098 $12,863,200 $12,990,030
In Lieu Sales Tax $3,966,868 $4,067,850 $4,705,850 $4,823,496 $4,944,083
Sub-Total $15,359,340 $16,271,400 $17,069,948 $17,686,696 $17,934,113
Other Taxes
Property Transfer Tax $873,022 $491,100 $491,100 $475,000 $475,0(
Transient Occupancy Tax $1,003,146 $898,100 $898,100 $950,000 $950,000
(Hotel)
Sub-Total $1,876,167 $1,389,200 $1,389,200 $1,425,000 $1,425,000
Franchise Taxes
Electric $451,392 $463,500 $590,337 $538,500 $538,500
Gas $93,985 $105,300 $105,300 $105,300 $105,300
Garbage $1,883,489 $1,700,000 $1,700,000 $2,000,000 $1,925,750
Cable $749,223 $675,000 $675,000 $745,000 $750,000
Sub-Total $3,178,090 $2,943,800 $3,070,637 $3,388,800 $3,319,550
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-4
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Licenses
Business Licenses $139,300 $138,000 $138,000 $138,000 $138,000
Taxi Company $5,741 $4,970 $4,970 $4,970 $4,970
Taxi Driver $10,927 $8,080 $8,080 $8,080 $8,080
Tobacco Retailing License $7,800 $7,800 $7,800
Massage $3,824 $1,740 $1,740 $1,740 $1,740
Massage - Employee $750 $1,600 $1,600 $1,600 $1,600
Peddler $1,912 $1,130 $1,130 $1,797 $1,797
Animal $7,201 $6,000 $6,000 $7,000 $7,000
Sub-Total $177,454 $161,520 $161,520 $170,987 $170,987
Permits
Fire Permits -Self Inspected $7,051 $12,860 $12,860 $12,996 $12,996
Fire Permits -Annual $58,895 $45,000 $65,000 $83,200 $83,700
Planning Permits $57,958 $52,740 $52,740 $52,740 $52,740
Building Permits $4,627,631 $2,255,020 $3,781,700 $3,171,473 $1,733,925
Construction & Demo Permits $126,956 $56,290 $79,486 $124,654 $47,666
City Calgreen Building Permit $126,972 $146,420 $262,584 $207,638 $96,358
Surcharge
Encroachment/ $57,209 $48,910 $122,573 $57,000 $57,000
Transportation
Grading $6,761 $3,320 $3,320 $2,652 $2,652
Newspaper Racks Permit $1,440 $3,240 $3,240 $1,440
Miscellaneous Permits $7,181 $5,450 $5,450 $5,692 $5,832
Sub-Total $5,078,054 $2,629,250 $4,388,953 $3,718,045 $2,094,309
Fines & Penalties
Other Court Fines $61,099 $63,580 $63,580 $63,580 $63,580
Parking Citations $68,464 $72,430 $72,430 $72,430 $72,430
Business License Penalties $3,053 $2,250 $2,250 $2,250 $2,250
Sub-Total $132,616 $138,260 $138,260 $138,260 $138,260
Revenue from Use of Money& Property
Interest ($524,527) $652,970 $352,970 $368,581 $429,890
Field & Court Rentals $202,406 $193,550 $193,550 $193,550 $193,550
Facility Rentals $283,397 $307,950 $307,950 $290,170 $290,170
Picnic Area Rentals $17,621 $15,740 $15,740 $15,740 $15,740
Leased Property $62,013 $64,030 $64,030 $516,576 $527,129
Sub-Total $40,910 $1,234,240 $934,240 $1,384,617 $1,456,479
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-5
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Intergovernmental-State
Mandated Costs- Reimb. $24,835 $10,000 $15,000
Property Tax Relief(HOPTR) $184,069 $183,620 $183,620 $183,620 $183,620
Sub-Total $208,904 $183,620 $183,620 $193,620 $198,620
Charge for Services
General &Administrative
Sale of Documents $10,182 $3,700 $3,700 $3,700 $3,700
Bldg. Use Insurance $19,640 $16,000 $16,000 $16,000 $16,000
General&Administrative $29,822 $19,700 $19,700 $19,700 $19,700
Police Services
Police Reports $2,653 $1,380 $1,380 $2,380 $2,380
Background Letter $1,570 $1,070 $1,070 $1,300 $1,300
ABC Letter $616 $420 $420 $620 $620
Livescan $4,160 $3,000 $3,000 $3,000 $3,000
Fingerprints $3,694 $2,630 $2,630 $3,800 $3,80n
Vehicle Release $31,597 $41,780 $41,780 $41,780 $41,,
Fix It Tickets $395 $310 $310 $310 $310
Repo Releases $780 $600 $600 $600 $600
DUI Response Costs Recovery $917 $2,110 $2,110 $2,110 $2,110
Miscellaneous Police Services $803 $820 $820 $820 $820
Police Services $47,185 $54,120 $54,120 $56,720 $56,720
Fire Services
Fire Alarm $28,796 $8,050 $38,000 $25,000 $16,000
Sprinkler/ Underground $357,523 $105,000 $200,000 $187,000 $97,000
Fixed System $1,796 $660 $660 $1,010 $1,010
Fire Plan Check $41,120 $32,850 $50,000 $35,500 $23,785
Misc. Fire Services $5,139 $3,100 $3,100 $7,580 $7,580
Santa Rita Services $881,827 $820,000 $525,000 $570,000 $570,000
Fire Services $1,316,201 $969,660 $816,760 $826,090 $715,375
Environmental Services
Waste Mgt. Admin Fee $704,119 $670,000 $670,000 $715,000 $730,000
Local Share Permit Surcharge- $1,689 $790 $790 $1,143 $525
Green Bldg.
Environmental Services $705,808 $670,790 $670,790 $716,143 $730,525
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-6
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Parks & Community Services
Cultural Arts Activities $155,606 $133,250 $133,250
Heritage Center Programs $9,742 $12,090 $12,090 $10,740 $10,740
Cemetery $1,150 $3,180 $3,180 $1,150 $1,150
Community Events & Festivals $164,077 $142,050 $142,050 $133,140 $133,140
Family Programs $515,678 $391,290 $391,290 $515,767 $515,767
Recreational Activities $252,317 $285,790 $285,790 $385,607 $385,607
Preschool Programs $447,971 $479,260 $479,260 $446,700 $466,850
Senior Programs $82,243 $81,150 $81,150 $81,150 $81,150
Sports Programs $616,798 $452,430 $452,430 $529,197 $529,197
Aquatic Programs $197,924 $176,170 $176,170 $176,170 $176,170
Parks & Community Services $2,443,507 $2,156,660 $2,156,660 $2,279,621 $2,299,771
Sub-Total $4,542,522 $3,870,930 $3,718,030 $3,898,274 $3,822,091
Development Services
Zoning $2,297,113 $976,130 $1,749,130 $952,474 $952,474
Plan Checking $2,210,601 $2,233,880 $2,233,880 $2,250,373 $2,256,446
Local Share Permit Surcharge- $23,437 $9,240 $9,240 $9,900 $4,075
Zone 7
Local Share Permit Surcharge- $2,097 $1,520 $1,520 $2,799 $649
SMIP
Business License City Admin $377 $1,930 $1,930 $1,932 $1,932
CASp fee
Sub-Total $4,533,625 $3,222,700 $3,995,700 $3,217,478 $3,215,576
General Revenue
Sale of Property $166,666
Donations and Sponsorships $74,525 $78,250 $89,750 $100,250 $100,250
Miscellaneous Revenue $116,398 $93,080 $93,080 $101,791 $102,001
Reimbursement, General $3,877,952 $105,930 $105,930 $133,461 $133,671
Reimbursement, Damage $22,439 $19,370 $19,370 $22,502 $22,502
Community Benefit Payments $4,154,160 $1,461,210 $1,846,210 $2,426,174 $1,127,315
Sub-Total $8,412,140 $1,757,840 $2,154,340 $2,784,179 '. 74!.,
Total-General Fund $67,129,924 $57,955,810 $62,373,502 $63,904,237 $61,803,963
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-7
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Interest
Interest $810 $1,280 $1,280 $211 $263
Sub-Total $810 $1,280 $1,280 $211 $263
General Revenue
Miscellaneous Revenue $9,822
Sub-Total $9,822
Vehicle Abatement (# 2
Interest
Interest $1,938 $3,060 $3,060 $1,481 $2,101
Sub-Total $1,938 $3,060 $3,060 $1,481 $2,101
Intergovernmental-County
County Grants $26,705 $30,460 $30,460 $30,460 $30,460
Sub-Total $26,705 $30,460 $30,460 $30,460 $30,L
Total
LES COPS kind -CA 2103)
Interest
Interest $435
Sub-Total $435
Intergovernmental-State
Other State Grants $103,315 $100,000 $100,000 $100,000 $100,000
Sub-Total $103,315 $100,000 $100,000 $100,000 $100,000
T. - $103,750 $100,000 $100,000_ $100,000 $100,000
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-8
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Traffic Safety (# 4'
Fines & Penalties
Vehicle Fines $193,411 $148,280 $148,280 $148,280 $148,280
Sub-Total $193,411 $148,280 $148,280 $148,280 $148,280
Interest
Interest $595 $788 $815
Sub-Total $595 $788 $815
Intergovernmental-State
Other State Grants $32,350
Sub-Total $32,350
General Revenue
Reimbursement, General $11,825 .
Sub-Total ,� 11,825
Total $ L 4� $148,280 $180,630 $149,068 a
Interest
Interest $1,540 $1,360 $1,360 $1,843 $2,506
Sub-Total $1,540 $1,360 $1,360 $1,843 $2,506
General Revenue
Miscellaneous Revenue $416,601
Reimbursement, General $98
Sub-Total $416,699
Total d
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-9
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Property Taxes
Current Secured $150,696 $155,500 $155,500 $155,500 $155,500
Prior Secured $1,078 $2,500 $2,500 $2,500 $2,500
Property Tax Penalties $460 $1,000 $1,000 $1,000 $1,000
Sub-Total $152,234 $159,000 $159,000 $159,000 $159,000
Interest
Interest $374 $86 $165
Sub-Total $374 $86 $165
Intergovernmental-County
County Grants $173,860 $177,630 $177,630 $177,630 $177,630
Sub-Total $173,860 $177,630 $177,630 $177,630 $177,630
Interest
Interest $504 $27 $41
Sub-Total $504 $27 $41
Intergovernmental-State
Other State Grants $4,629 $1,230 $1,230 $1,230
Sub-Total $4,629 $1,230 $1,230 $1,230
Interest
Interest $18,089 $21,050 $21,050 $10,650 $11,199
Sub-Total $18,089 $21,050 $21,050 $10,650 $11,199
Intergovernmental-State
Gas Tax Section 2105 $175,129 $228,070 $228,070 $234,542 $230,000
Gas Tax Section 2106 $206,714 $155,990 $155,990 $187,328 $180,000
Gas Tax Section 2107 $340,431 $339,560 $339,560 $288,189 $280,000
Gas Tax Section 2107.5 $6,000 $6,000 $6,000 $6,000 $6,000
Prop 42 (TCRF) Replacement $424,583 $691,020 $691,020 $510,361 $510,000
Sub-Total $1,152,856 $1,420,640 $1,420,640 $1,226,420 $1,206,0"-
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-10
4
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
SAFETEA-LU (#22
Intergovernmental-Federal
Federal Grants $1,918,772 $524,427 $470,000
Sub-Total $1,918,772 $524,427 $470,000
Tota ' 470,001'
Transportation=Develo•.ment Act. #220 ,
Interest
Interest $979
Sub-Total 979 '
Intergovernmental-State
Other State Grants $163,100 $163,100 $207,400
Sub-Total $163,100 $163,100 $207,40V
Total $163,100 $163,100 $208,379 $1,325
0 - ,.-. .. . „ ... ,
Sales Tax
Sales and Use Tax $369,676 $366,370 $366,370 $363,525 $363,525
Sub-Total $369,676 $366,370 $366,370 $363,525 $363,525
Interest
Interest $7,147 $7,270 $7,270 $13,238 $16,341
Sub-Total $7,147 $7,270 $7,270 $13,238 $16,341
General Revenue
Reimbursement, General $2,000,000 $2,000,000 $6,267,000
„, , s.= Sub-Total „. .$2,000,000 'i eA: ' •7,000
Total $376,823 ,„ $2,373,640 $6,64 ., $379,866
C
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-11
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Sales Tax
Sales and Use Tax $131,752 $130,570 $130,570 $127,956 $127,956
Sub-Total $131,752 $130,570 $130,570 $127,956 $127,956
Interest
Interest $837 $2,200 $2,200 $448 $1,275
Sub-Total $837 $2,200 $2,200 $448 $1,275
General Revenue
Reimbursement, General $282,993
Sub-Total $282,993
* S i .... ;. 220;
Intergovernmental-State
Other State Grants $621,513
Sub-Total ,„ $621,!
Interest
Interest $2,695
Sub-Total $2,695
Intergovernmental-State
Other State Grants $1,000
Sub-Total $1,000
Total`"
-.4. ation - . IGER (# 2211)
Intergovernmental-Federal
Federal Grants $267,749
Sub-Total $267,749
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-12
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
ACTC- Vehicle R:<`
Interest
Interest $2,795 $349 $744
Sub-Total $2,795 $349 $744
Intergovernmental-County
ACTC -Vehicle Reg. Fee $288,819 $217,160 $217,160 $217,160 $217,160
Sub-Total $288,819 $217,160 $217,160 $217,160 $217,160
General Revenue
Reimbursement, General $723
Sub-Total $723
Total ,, $2• $217,160 $217,160 $217,509 $217,904
-IfirfillailM, Mr
Interest
Interest $66 $900 $900 $876 $1,395
,`,, Sub-Total $66 $900 $900 $876 $1,395
Intergovernmental-State
Other State Grants $32,624 $10,000 $10,000 $13,000 $13,000
Sub-Total $32,624 $10,000 $10,000 $13,000 $13,000
Intergovernmental-County
County Grants $134,220 $140,000 $140,000 $134,000 $134,000
Sub-Total $134,220 $140,000 $140,000 $134,000 $134,000
Garbage Service Fund (#2303) `'
Interest
Interest $3,543 $635 $827
Sub-Total $3,543 $635 $827
Environmental Services
Residential Garbage/ Recycle $2,604,826 $2,573,210 $2,765,000 $3,063,531 $3,310,715
Residential Garbage / Recycle $21,586 $50,000 $50,000 $20,000 $20,000
Prior Year
Garbage Penalties $9,468 $15,000 $15,000 $10,000 $10,000
Sub-Total $2,635,880 $2,638,210 $2,830,000 $3,093,531 $3,340,715
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-13
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Interest
Interest $1,582 $850 $850 $85
Sub-Total $1,582 $850 $850 $85
Intergovernmental-County
County Grants $18,000 $13,480 $13,480 $10,000 $10,000
Sub-Total $18,000 $13,480 $13,480 $10,000 $10,000
Interest
Interest $1,672 $2,280 $2,280 $5,917 $7,950
Sub-Total $1,672 $2,280 $2,280 $5,917 $7,950
Intergovernmental-State
Other State Grants $141,947 $756,770 $756,770 $769,570
Sub-Total $141,947 $756,770 756 770 769 570
$759,050 $775,487 $7,950
Interest
Interest $2,991 $4,050 $4,050 $2,185 $2,992
Sub-Total 2 991 $4,050 4 050 2 185 2,992
$2,991 ' $4,050 $2,185 $2,992
Intergovernmental-County
County Grants $155,000 $155,000
Sub-Total $155,000 $155,000
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-14
Revenue Comparison, continued
Adopted Amended
I Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Street Light !rs
Property Taxes
Current Secured $509,542 $513,910 $513,910 $542,715 $552,912
Prior Secured $3,071 $7,500 $7,500 $3,107 $3,107
Property Tax Penalties $1,534 $2,950 $2,950 $1,674 $1,674
Sub-Total $514,147 $524,360 $524,360 $547,496 $557,693
Interest
Interest $5,469 $7,830 $7,830 $3,570 $5,724
Sub-Total $5,469 $7,830 $7,830 $3,570 $5,724
General Revenue
Reimbursement, Damage $2,500 $2,500
Sub-Tota $2,500 $2,500
Total $519,616 $534,690 $534,690 $551,066 $563,417
Property Taxes
Current Secured $464,296 $496,480 $496,480 $539,347 $561,653
Prior Secured $1,123 $3,010 $3,010 $1,252 $1,252
Property Tax Penalties $1,210 $1,110 $1,110 $1,250 $1,250
NW Sub-Total $466,628 $500,600 $500,600 $541,849 $564,155
Interest
Interest $3,435 $5,260 $5,260 $2,066 $2,983
1 �. � Sub-Total 435 $5 $5,260 $2,066 $2,983
Total
VIIINIIMMMIMMINSOMM
Interest
Interest $7,132 $3,290 $3,290 $7,789 $7,855
Sub-Total $7,132 $3,290 $3,290 $7,789 $7,855
General Revenue
Developer Contribution $1,321,615 $500,835
t
Sub-Total $1,321,615 $500,835
$7,789 $7,855
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-15
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Interest
Interest $941 $2,830 $2,830 $1,765 $3,345
Sub-Total $941 $2,830 $2,830 $1,765 $3,345
General &Administrative
Cable TV Support $138,621 $135,000 $135,000 $149,000 $150,000
Sub-Total $138,621 $135,000 $135,000 $149,000 $150,000
• 150 ,765..
Interest
Interest $53,319 $90,750 $90,750 $46,737 $78,484
Sub-Total $53,319 $90,750 $90,750 $46,737 $78,484
Loan Repayments
Interest $15,071
Sub-Total $15,071
Development Services
Housing Services $97,854 $47,600 $47,600 $43,360 $43,360
Sub-Total $97,854 $47,600 $47,600 $43,360 $43,360
General Revenue
Developer Contribution $2,404,809 $787,750 $2,500,000 $1,234,416 $2,420,000
Sub-Total $2,404,809 $787,750 $2,500 010 $1,234,416 , 420 000
Interest
Interest $624 $900 $900 $500 $694
Sub-Total $624 $900 $900 $500 $694
General Revenue
Developer Contribution $5,024 $3,310 $3,310 $2,319 $1,185
Sub-Total $5,024 $3,310 $3,310 $2,319 $1,185
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-16
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Community Deve;
Intergovernmental-Federal
Federal Grants $61,346 $51,780 $56,780 $74,002 $70,600
Sub-Total $61,346 $51,780 $56,780 $74,002 $70,600
1 ilk
I
Public Facili r "I •
Interest
Interest $143,399 $205,140 $205,140 $97,214 $142,177
Sub-Total $143,399 $205,140 $205,140 $97,214 $142,177
General Revenue
Developer Contribution $12,830,985 $7,420,840 $7,420,840 $6,568,424 $3,667,107
Sub-Total $12,830,985 $7,420,840 $7,420,840 $6,568,424 $3,667,107
Total $12,974,384 7,625,980 $6,665,638 $3,809,2844
Q
Fire Im tact Fee F
General Revenue
Developer Contribution $269,408 $191,120 $191,120 $188,860 $42,420
Sub-Total $269,408 $191,120 $191,120 $188,860 $42,420
Total' $269,408 $191,120 $191,120 $188,860 $42,420
Traffic Im•act Fee F ..
Interest
Interest $77,128 $70,310 $70,310 $36,403 $55,868
t. Sub-Total $77,128 $70,310 $70,310 $36,403 $55,868
General Revenue
Developer Contribution $2,713,851 $1,952,480 $2,956,430 $2,189,044 $880,777
Miscellaneous Revenue $90,530 $90,530
Sub Total $2,713 851 $2,043 010 3 046 960 $2 189 044 $880 7
Total? $2,790,980 $2,113,320 $3,117,270 $2,225,447 $936,645
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-17
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Interest
Interest $80,284
Sub-Total $80,284
General Revenue
Developer Contribution $10,000,000
Sub-Total $10,000,000
Internal,Service Fund - Police Vehicles vow*
Interest
Interest $7,002 $4,280 $4,280 $4,396 $6,260
Sub-Total $7,002 $4,280 $4,280 $4,396 $6,260
Charge for Services
Internal Service Charges $155,642 $201,600 $201,600 $197,715 $196,553
Sub-Total $155,642 $201,600 $201,600 $197,715 $196,1
General Revenue
Sale of Property $14,770 $9,000 $9,000 $7,500 $6,000
Sub-Total $14,770 $9,000 $9,000 $7,500 $6,000
$209,611 $208, 813
Interest
Interest $18,570 $25,840 $25,840 $16,060 $23,166
Sub-Total $18,570 $25,840 $25,840 $16,060 $23,166
Charge for Services
Internal Service Charges $155,940 $152,430 $152,430 $148,681 $148,681
Sub-Total 155 940 152 430 $152 430 $148,681 $148,681
Tota `; $174,510 4 $178,270 $178,270 $164,741 4,741 $171,847
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-18
w A.
i
1
Revenue Comparison, continued
Adopted Amended
i Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Internal Service Fu .a- ,'r*. . - _ _`
Interest
Interest $1,100 $1,460 $1,460 $1,352 $1,911
Sub-Total $1,100 $1,460 $1,460 $1,352 $1,911
Charge for Services
Internal Service Charges $19,697 $22,050 $22,050 $15,671 $8,380
Sub-Total $19,697 $22,050 $22,050 $15,671 $8,381:'^
3,510..;.. , ...n:.. .2. v, 10 ,. ,; .., .s. .1 ,023 w 1, 91
i5.,
Internal Service Fun.
Interest
Interest $73,945 $57,610 $57,610 $27,691 $35,357
i; Sub-Total $73,945 $57,610 $57,610 $27,691 $35,357
Charge for Services
Internal Service Charges $170,628 $170,630 $170,630 $150,237 $144,557
Sub Total $170,628 $170,630 $170,630 $150,237 M}ryieJ $144,557
Total-! $244,573 $228,240 $228,240 $177,928 $179,914
f Internal -vice Fund r ._ ,"•_ � �.�# . •�.
Interest
Interest $20,722 $20,010 $20,010 $18,234 $26,379
Sub-Total $20,722 $20,010 $20,010 $18,234 $26,379
Charge for Services
Internal Service Charges $387,564 $379,920 $379,920 $431,831 $401,244
Sub Total 387,564 $379 920 $379 920 431 831 $401,244
Total,. °-` $408,286 $399,930 $399,930 $450,065 $427,623
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-19
M
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Interest
Interest $3,951 $7,343
Sub-Total $3,951 $7,343
Charge for Services
Internal Service Charges $413,340 $413,340 $245,205 $245,205
Sub-Total $413,340 $413,340 $245,205 $245,205
Parks. •e•lacement Fund (
Interest
Interest $1,318 $2,830 $2,830 $2,558 $4,337
Sub-Total $1,318 $2,830 $2,830 $2,558 $4,337
Charge for Services
Internal Service Charges $104,664 $104,670 $104,670 $104,665 $104,665
Sub-Total $104,664 $104,670 $104,670 $104,665 $104,66c
Total
Interest
Interest $1,239 $1,580 $1,580 $1,842 $2,494
Sub-Total $1,239 $1,580 $1,580 $1,842 $2,494
Charge for Services
Internal Service Charges $505,667 $532,930 $532,930 $507,155 $539,302
Sub-Total $505,667 $532,930 $532,930 $507,155 $539,302
General Revenue
Reimbursement, Damage $17,375 _ . ,.-
Sub-Total $17,375
$534,510 $534,510 $508,997 $541,796
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-20
Revenue Comparison, continued
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Retiree
Interest
Interest $1,041 $2,440 $2,440 $180 $264
Sub-Total $1,041 $2,440 $2,440 $180 $264
Charge for Services
Internal Service Charges $1,198,363 $1,362,740 $1,362,740 $1,387,285 $1,491,444
Sub-Total $1,198,363 $1,362,740 $1,362,740 $1,387,285 $1,491,444
General Revenue
Reimbursement, General $447,470 $428,660 $428,660 $530,400 $607,750
Sub-Total $447,470 $428,660 $428,660 $530,400 $607,750
Total =, . , ..., $1,646,874 $1,793,840 $1,793,840 $1,917,865 $2,099,458
PERS Side,Fund Payoff(#69 s 7` lir
Charge for Services
Internal Service Charges $352,058 $185,750 $185,750 $410,389 $429,503,,
�1, Sub-Total $352,058$ 185,750 ., $185,750 Q.
$410,389 $429,5
Total $352,058 $185,750 $185,750 $410,389 $429,503
.....> f�.. ...,- s. .--;• -ase (#7101)
Interest
Interest Fiscal Agent $864
0 Sub-Total $864
Charge for Services
Internal Service Charges $799,967 $535,892 $550,654
o Sub-Total $799,967 $535,892 $550,654
Other Financing Source
Proceeds from Capital Lease $6,755,824
Financing
Sub-Total $6,755,8
Total ' 8 $799,967 $535,892 $550,654
11 M ' :9,320 $82,801,960 $91,990,221 $93,473,902 $92,729,302
*Excludes Agency Funds and Transfers In
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-21
Position Allocation Plan
Proposed Fiscal Year 2014-15 Position Allocation Plan
Summary by Department
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department 2012-13 2013-14 2013-14 2014-15 2013-14 2015-2016
City Positions 4.50 4.50 4.50 4.34 (0.16) 4.34
Total 4.50 4.50 4.50 4.34 (0.16) 4.34
City Positions 2.00 2.00 2.00 2.00 2.00
Total 2.00 2.00 2.00 2.00 2.00
City Positions 1.75 1.75 1.75 2.25 0.50 2.50
Total 1111111 1.75 1.75 1.75 2.25 0.50 2.50
A•mnistrative Services
City Positions 11.50 11.75 11.75 11.75 11
Total 11.50 11.75 11.75 11.75 11.!
City Positions 1.41 1.41 1.41 2.16 0.75 2.16
Total 1.41 1.41 1.41 2.16 0.75 2.16
City Positions 2.50 3.50 3.50 3.50 3.50
Total 2.50 3.50 3.50 3.50 3.50
City Positions 18.45 18.45 18.45 18.45 18.45
Contract Positions 6.25 7.50 7.50 8.50 1.00 7.50
Total 24.70 25.95 25.95 26.95 1.00 25.95
City Positions 1.00 1.00 1.00 1.00 1.00
Contract Positions 38.90 38.90 38.90 38.91 0.01 38.91
Total 39.90 39.90 39.90 39.91 0.01 39.91
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-22
Position Summary by Department, continued
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department 2012-13 2013-14 2013-14 2014-15 2013-14 2015-2016
City Positions 7.00 7.00 7.00 7.00 7.00
Contract Positions 53.00 53.00 53.00 53.00 53.00
Total 60.00 60.00 60.00 60.00 60.00
City Positions 22.10 24.10 24.10 25.10 1.00 27.10
Contract Positions 10.82 12.79 12.79 13.86 1.07 13.86
Total _. `' F'° 32.92 36.89 36.89 38.96 2.07 40.96
Publi - INF
City Positions 16.04 16.04 16.04 14.95 (1.09) 14.95
Contract Positions 12.42 13.05 13.05 14.33 1.28 iik6 14.33
Total 28.46 29.09 29.09. 29.28 „,Q,, .. 29.28
City Employees 88.25 91.50 91.50 92.50 1.00 94.75
. , $a . . - ,, _ , _ _ .m 127.60
NOTE: All of the designated personnel perform duties directly from City facilities. The Position Allocation Plan does
not account for the temporary/seasonal Staff in the Parks & Community Services Department which varies between
50-100 additional employees. It also does not include all the contract personnel who perform work under contract to
the City of Dublin at offsite locations. Examples of these contract personnel include Contract Engineering, some MCE
Corporation (Public Works); Alameda County employees performing some Police, Fire, and traffic signal maintenance
services; or legal services provided by Meyers, Nave, Riback, Silver&Wilson.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-23
Proposed Fiscal Year 2014-15 Position Allocation Plan
City Positions
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16
City Manager 1.00 1.00 1.00 1.00 1.00
Assistant City Manager 1.00 1.00 1.00 1.00 1.00
Assistant to the City Manager 0.34 0.34 0.34
Executive Aide 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.50 1.50 1.50 1.00 (0.50) 1.00
Total 4.50 4.50 4.50 4.34 (0.16) 4.34
City Clerk/Records Manager 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Total 2.00 2.00 2.00 2.00 2.00
Human Resources Director 1.00 1.00 1.00 1.00 1
Administrative Analyst II 0.75 0.75 0.75 0.75 1.00
Senior Office Assistant 0.50 0.50 0.50
Total 1.75 1.75 1.75 2.25 0.50 2.50
Administrative Services Director 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 2.00 2.00 2.00 2.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Asst. Admin. Services Dir./Budget 1.00 1.00 1.00 1.00
Budget Manager 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00
Finance Technician II 1.50 1.75 1.75 1.75 1.75
GIS Coordinator 1.00 1.00 1.00 1.00 1.00
IS Manager 1.00 1.00 1.00 1.00 1.00
IS Technicians I/II 1.00 1.00 1.00 2.00 1.00 2.00
Network Systems Coordinator 1.00 1.00 1.00 (1.00)
Senior Finance Technician 1.00
Total 11.50 11.75 11.75 11.75 11.75
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-24
City Positions, continued
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16
on-D epa men a •
Assistant to the City Manager 0.66 0.66 0.66 0.66 0.66
Administrative Aide 0.50 0.50 0.50 0.50 0.50
Environmental Coordinator 0.25 0.25 0.25 0.25 0.25
Environmental Technician 0.75 0.75 0.75
Total 1.41 1.41 1.41 2.16 0.75 2.16
1
Economic Develo•ment
Economic Dev Dir./PIO 1.00 1.00 1.00 1.00 1.00
Administrative Analyst I 1.00 1.00 1.00
Administrative Analyst II 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 0.50 0.50 0.50 0.50 0.50
Special Proj. Mgr (Limited Term) 1.00 1.00 (1.00)
•u. J 2.50 3.50 3.50 3.50 3.50
-.. Community Development Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Administrative Analyst II 1.00 1.00 1.00 1.00 1.00
Assistant Planner 1.00 1.00 1.00 1.00 1.00
Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00
Asst. Director of Community Dev. 1.00 1.00 1.00 1.00 1.00
Chief Building Official 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Office Assistant II 2.45 2.45 2.45 2.45 2.45
Permit Technician 2.00 2.00 2.00 2.00 2.00
Plan Check Engineer 1.00 1.00 1.00 1.00 1.00
Principal Planner 1.00 1.00 1.00 1.00 1.00
Secretary 1.00 1.00 1.00 1.00 1.00
Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Senior/Associate Planner 1.00 1.00 1.00 1.00 1.00
Total 18.45 18.45 18.45 18.45 18.45
4 apartment .
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Total 1.00 1.00 4 1.00 1.00 1.00
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-25
ter.
City Positions, continued
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16
Administrative Analyst II 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Office Assistant II 2.00 2.00 2.00 2.00 2.00
Neighborhood Resources Tech II 2.00 2.00 2.00 2.00 2.00
Total 7.00 7.00 7.00 7.00 7.00
'atks: Community Servic`
Parks & Community Svcs Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00
Administrative Analyst I 1.00 1.00 1.00
Asst. Parks & Comm Services Dir. 1.00 1.00 1.00 1.00 1.00
Graphic Design & Comm Coord 1.00 1.00 1.00 1.00 1.00
Heritage & Cultural Arts Manager 1.00 1.00 1.00 1.00 1.00
Heritage Center Director 1.00 1.00 1.00 1.00 1.0n
Office Assistant II 2.10 2.10 2.10 2.10 2.
Office Assistant I / II (Lim. Term) 1.00
Parks & Facilities Dev. Coord. 1.00 1.00 1.00 1.00 1.00
Parks & Fac. Dev. Coord. 1.00 1.00 2.00 1.00 2.00
(Lim.Term)
Parks & Facilities Dev. Manager 1.00 1.00 1.00 1.00 1.00
Recreation Coordinator 6.00 6.00 7.00 6.00 (1.00) 6.00
Recreation Supervisor 2.00 2.00 2.00 3.00 1.00 4.00
Recreation Technician 2.00 2.00 2.00 2.00 2.00
Senior Office Assistant 2.00 2.00 2.00 2.00 3.00
Total 22.10 24.10 24.10 25.10 1.00 27.10
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-26
City Positions, continued
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16
Public Works Director 1.00 1.00 1.00 1.00 1.00
Administrative Aide 0.50 0.50 0.50 0.50 0.50
Administrative Analyst II 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00
City Engineer 1.00 1.00 1.00 1.00 1.00
Assistant to the City Manager 0.34 0.34 0.34 (0.34)
Environmental Coordinator 0.75 0.75 0.75 0.75 0.75
Environmental Technician 1.00 1.00 1.00 0.25 (0.75) 0.25
Office Assistant I/II 1.45 1.45 0.45 0.45 0.45
Public Works Inspector 2.00 2.00 2.00 2.00 2.00
Public Works Manager 1.00 1.00 1.00 1.00 1.00
Public Works Technician II 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00
0 Senior Administrative Analyst 1.00 1.00 1.00
Senior Civil Engineer 3.00 3.00 3.00 3.00 3.00
':Total , 16.04 16.04 16.04 14.95 (1.09) 14.95
GRAND TOTAL-ALL CI •.4) ,- • ; , w..-..„• • 4 . -_ , ,e..=
II
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-27
Fiscal Year 2014-15 Position Allocation Plan
Contract Positions
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16
Building & Safety
Building Inspector 6.00 7.00 7.00 7.50 0.50 7.00
Plan Checker 0.25 0.50 0.50 1.00 0.50 0.50
Total 6.25 7.50 7.50 8.50 1.00 7.50
Fire Operations (Alameda County)
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Fire Engineer 12.00 12.00 12.00 12.00 12.00
Fire Captain 12.00 12.00 12.00 12.00 12.00
CERT Coordinator 0.13 0.13 0.13 0.13 0.13
Emergency Prepared. Manager 0.13 0.13 0.13 0.13 0.13
Sub-Total 36.26 36.26 36.26 36.26 36.26
Fire Prevention (Alameda County)
Fire Marshal 0.13 0.13 0.13 0.13 0.
Deputy Fire Marshal 1.00 1.00 1.00 1.00 1.00
Plans Checker 0.13 0.13 0.13 0.13 0.13
Code Compliance Officer 1.00 1.00 1.00 1.00 1.00
Sub-Total 2.26 2.26 2.26 2.26 2.26
Fire Station Maintenance (MCE)
Landscape Foreman 0.04 0.04 0.04 0.04 0.04
Landscape Laborer I 0.15 0.15 0.15 0.16 0.01 0.16
Landscape Laborer II 0.06 0.06 0.06 0.06 0.06
Landscape Laborer III 0.13 0.13 0.13 0.13 0.13
Sub-Total 0.38 0.38 0.38 0.39 0.01 0.39
Total 38.90 38.90 38.90 38.91 0.01 38.91
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-28
Contract Positions, continued
Adopted Amended Change
Actual Budget Budget Proposed from Forecast
Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16
Police Operations (Alameda County)
Commander 1.00 1.00 1.00 1.00 1.00
Lieutenant 2.00 2.00 2.00 2.00 2.00
Sergeant -Training 1.00 1.00 1.00 1.00 1.00
Sergeant - Patrol 4.00 4.00 4.00 4.00 4.00
Sergeant - Investigations 3.00 2.00 2.00 2.00 2.00
Sergeant -Traffic 1.00 1.00 1.00 1.00 1.00
Sergeant - Crime Prevention 1.00 1.00 1.00 1.00
Officer- Patrol 28.00 26.00 26.00 26.00 26.00
Officer- Investigations 6.00 6.00 6.00 6.00 6.00
Officer-Traffic 3.00 3.00 3.00 3.00 3.00
Officer- Crime Prevention 2.00 2.00 2.00 2.00
Officer- School 2.00 2.00 2.00 2.00 2.00
Secretary II
Sheriff's Technician 2.00 2.00 2.00 2.00 2.00
Total 53.00 53.00 53.00 53.00 53.00
Library (MCE)
Landscape Foreman 0.21 0.21 0.21 0.21 0.21
Landscape Laborer I 0.16 0.16 0.16 0.17 0.01 0.17
Sub-Total 0.37 0.37 0.37 0.38 0.01 0.38
Facilities Operations & Rentals (MCE)
Landscape Foreman 0.07 0.19 0.19 0.17 (0.02) 0.17
Landscape Laborer I 0.21 0.46 0.46 0.40 (0.06) 0.40
Landscape Laborer II 0.07 0.12 0.12 0.09 (0.03) 0.09
Sub-Total 0.35 0.77 0.77 0.66 (0.11) 0.66
Park Maintenance (MCE)
Landscape Foreman 0.98 1.41 1.41 1.00 (0.41) , 1.00
Landscape Laborer I 3.98 4.36 4.36 4.13 (0.23) 4.13
Landscape Laborer II 2.29 2.65 2.65 2.31 (0.34) { 2.31
Landscape Laborer III 2.85 3.23 3.23 5.38 2.15 5.38
Sub-Total 10.10 11.65 11.65 12.82 1.17 12.82
Total 10.82 12.79 12.79 13.86 1.07 13.86
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-29
r n
Contract Positions, continued
Adopted Amended Change
Actual Budget Budget Proposed from orecast
Department/ Classification 2012-13 2013-14 2013-14 2014-15 2013-14 2015-16
Public Works Administration (MCE)
Maintenance Superintendent 1.00 1.03 1.03 1.03 1.03
Sub-Total 1.00 1.03 1.03 1.03 1.03
Building Management (MCE)
Landscape Foreman 0.66 0.70 0.70 0.73 0.03 0.73
Landscape Laborer I 0.68 0.78 0.78 0.81 0.03 0.81
Landscape Laborer II 0.10 0.10 0.08 (0.02) 0.08
Landscape Laborer III 0.12 0.12 0.08 (0.04) 0.08
Sub-Total 1.34 1.70 1.70 1.70 1.70
Street Maintenance (MCE)
Landscape Foreman 0.19 0.19 0.19 0.21 0.02 0.21
Landscape Laborer I 0.41 0.41 0.41 0.45 0.04 0.45
Landscape Laborer II 0.19 0.19 0.19 0.21 0.02 0.21
Landscape Laborer III 1.20 1.26 1.26 1.28 0.02 1.28
Sub-Total 1.99 2.05 2.05 2.15 0.10 2.15
Street Landscaping (MCE)
Landscape Foreman 0.89 0.89 0.89 0.99 0.10 0.
Landscape Laborer I 2.39 2.39 2.39 2.68 0.29 2.68
Landscape Laborer II 2.18 2.18 2.18 2.17 (0.01) 2.17
Landscape Laborer III 2.63 2.81 2.81 3.61 0.80 3.61
Sub-Total 8.09 8.27 8.27 9.45 1.18 9.45
Total 12.42 13.05 13.05 14.33 1.28 14.33
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-30
Fiscal Year 2014-15 Appropriations Limit
(Based on Fiscal Year 2013-14 Limit Adopted By City Council Resolution No. 73-13)
In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is required
to include the Appropriations Limit in the annual budget. This limit may also be referred to as the Gann
Limit or the Proposition 4 Limit. The City of Dublin has calculated a Fiscal Year 2014-15 limit in accordance
with Article XIII B of the California Constitution and the recognized methodology for calculating
adjustments. Although this is a two-year budget the City can only adopt the limit for a single year. The
details of this calculation are shown on the following page.
The Appropriations Limit does not apply to all funds appropriated by the City Council. The law only limits
the appropriations that are funded by "proceeds of taxes." State law narrowly defines "proceeds of taxes."
Interpretations from judicial rulings have also influenced the methodology used to calculate the application
of the Appropriation Limit. State law establishes a formula to be used to calculate annual adjustments to
the limit. The formula includes optional factors to be selected by the City when the adjustment calculation
is completed.
The first optional factor is based on changes in population. The City may either select the change in the City
of Dublin population or the change in the County Population. For Fiscal Year 2014-15 the City population
growth of 7.49%was larger than the Alameda County population growth of 1.50% (This data is based on the
Price and Population Information published annually in May from the Department of Finance). Therefore,
the adjustment calculation will use the City of Dublin population growth.
The second optional factor allows the City to use either 1) The increase in the State Per Capita Personal
Income or, 2) The change in local assessed valuation based on changes in the "Non-Residential New
Construction." The change in the Per Capita Personal Income as provided by the State of California
Department of Finance is -0.23%. The approved formula for calculating the change in the assessed
valuation compares the total change in assessed valuation to the amount related strictly to Non-Residential
improvements. In March 2014, the County Assessor provided data related to Fiscal Year 2013-14 changes
in assessed valuation attributable to Non-Residential New Construction. The amount increase was
$14,230,125. Based upon the information available, the assessed valuation factor was an increase of 1.67%.
Therefore, the adjustment calculation will use the change in Non-Residential Assessed Valuation.
The two factors for growth are combined to arrive at a growth rate for appropriations. This growth rate is
factored with the Appropriations Limit for Fiscal Year 2013-14 to arrive at a new limit for Fiscal Year 2014-
15. The Fiscal Year 2014-15 Appropriations Limit is $247,143,137 shown on the following page. The
recommended Preliminary Budget for Fiscal Year 2014-15 contains appropriations of $45,990,383 that
would be categorized as funded by proceeds of taxes. Therefore, the appropriations subject to the
Appropriations Limit and contained in the recommended Preliminary Budget are $201,152,754 below the
allowed amount calculated for Fiscal Year 2014-15.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-31
CALCULATION OF FISCAL YEAR 2014-15 APPROPRIATIONS LIMIT
(Based on Fiscal Year 2013-2014 Limit)
A. Selection of Optional Factors
1. Change in Population—City vs. County.
Factors 1/1/2014 1/1/2013 % Increase
a. City of Dublin 51,646 48,049 7.49%
b. County of Alameda 1,570,128 1,546,928 1.50%
The City selected Factor la. City of Dublin population growth 7.49%
2. Change in State per Capita Personal Income vs. City Non Residential Building Construction.
Factors % Change
a. Change in State per Capita Personal Income -0.23%
b. Change in Non Residential Assessed Valuation 1.67%
The City selected Factor 2b. Change in Non Residential Assessed Valuation 1.67%
B. FY2014-2015 Growth Adjustment Factor
Calculation of factor for FY2014-15 =X*Y= 1.0749*1.0167 = 1.0929
X = Selected Factor#1 + 100 = 7.49+100 = 1.0749
100 100
Y = Selected Factor#2 + 100 = 1.67+100 = 1.0167
100 100
C. Calculation of Appropriations Limit
Fiscal Year 2013-14 Appropriations Limit $226,135,179
Fiscal Year 2014-15 Adjustment Factor x 1.0929
Fiscal Year 2014-15 Appropriations Limit $247,143,137
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-32
Fund Balance and Reserves Policy
General Fund and Other Governmental Funds
(Updated June 2013)
This document shall establish the foundation for the components of fund balance and provide
requirements for maintaining reasonable levels of reserves in governmental funds, with a focus on the
General Fund. The presentation of fund balances is also presented in the Comprehensive Annual Financial
Report (CAFR) and the official City financial records. This document is intended to comply with
Governmental Accounting Standards Board (GASB) Statement No. 54. In the event of a conflict between
this policy and the provisions of GASB Statement No. 54 the accounting statement shall prevail.
In accordance with the requirements of GASB, the City Council also confirms as part of this policy the order
of expenditures from resources available. The City considers "Restricted" amounts to have been spent
prior to "unrestricted" amounts when an expenditure is incurred for purposes for which both are available
("unrestricted" would include Committed, Assigned, and Unassigned). Similarly, when an expenditure is
incurred for purposes for which amounts in any of the unrestricted classifications of fund balance could be
used, the City considers "Committed" amounts to be reduced first, followed by assigned amounts and then
the unassigned amounts.
A. POLICY OBJECTIVES
The City of Dublin's Fund Balance and Reserves Policy has four primary objectives:
- Determine available liquid resources;
- Classify fund balances in accordance with GASB 54;
- Define the methodology of allocating net resources; and
- Provide information needed to make informed financial decisions.
Periodically the City Manager may recommend to the City Council a review of this policy based on
overall City initiatives and current balances. Any adjustments to the policy shall be adopted by the City
Council.
B. CLASSIFICATION OF FUND BALANCES
In accordance with GASB Statement No. 54 and as reported in the City's financial statements, fund balances
are identified by the following five fund balance classifications:
I. Non-spendable Fund Balance
Non-spendable fund balances are amounts in a form that cannot be spent because they are either (a) in
a non-spendable form such as pre-paid items, inventories, or loans receivable; or (b) they have external
restrictions imposed by creditors, grantors, contributors, laws, regulations, etc. However, if the use of
the proceeds from the collection of those receivables or from the sale of those properties is restricted,
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-33
committed, or assigned, then they will be included in the appropriate fund balance classification
(restricted, committed, or assigned), rather than non-spendable fund balance.
The following are items that are expected to be recorded as "Non-spendable":
Prepaid Expenditures: The portion of fund balance that represents the asset amount of prepaid
expenditures, held by a given fund.
Endowments: The portion of fund balance established as an endowment by the donor and in which the
principal balance is not intended for expenditure.
Advances To Other Funds: The portion of the fund balance that represents the asset amount of cash
advanced to other funds, held by a given fund.
Notes / Loans Receivable: The portion of fund balance that represents the asset amount of notes or
loans receivable, held by a given fund.
II. Restricted Fund Balance
Restricted Fund Balance shall reflect that portion of fund balance that reflects constraints placed on the
use of resources (other than nonspendable items) that are either: (a) externally imposed by creditors
(such as through debt covenants), grantors, contributors, or laws or regulations of other governments;
or (b) Imposed by law through constitutional provisions or enabling legislation.
The following are items that are expected to be recorded as "Restricted":
Public Safety Special Revenue Funds: The portion of fund balances derived from funds collected to
used for Public Safety related activities.
Transportation Special Revenue Funds: The portion of fund balances derived from funds collected to be
used for Transportation related activities.
Environmental Special Revenue Funds: The portion of fund balances derived from funds collected to be
used for Environmental related activities.
Parks Special Revenue Funds: The portion of fund balances derived from funds collected to be used for
Parks related activities.
Assessment District Special Revenue Funds: The portion of fund balances derived from funds collected
to be used for Public Safety and Transportation related activities, consistent with the purpose under
which the fee is collected.
Cultural& Arts Special Revenue Funds: The portion of fund balances derived from funds collected to be
used for Cultural & Arts related activities.
Health & Welfare Special Revenue Funds: The portion of fund balances derived from funds collected to
be used for Social Services and Housing related activities.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-34
4
Impact & Mitigation Capital Project Funds: The portion of fund balances derived from funds collected
to be used for parks, public facilities, fire and transportation related activities, consistent with the
purpose under which the fee is collected.
Other Restricted: The portion of fund balance in any governmental fund (except the General Fund) that
is restricted under the "Restricted Fund Balance" definition as otherwise prescribed by Governmental
Accounting Standards Board Statement No. 54 and not otherwise described in this category above.
III. Committed Fund Balance
Committed Fund Balance shall be comprised of amounts in which the City Council has taken action to
commit the funds before the end of fiscal year. The decision to modify the amount or use of funds
designated as committed can only be changed by action of the City Council.
Economic Stability: The portion of General Fund Balance committed for the purpose of stabilizing the
delivery of City services during periods of severe operational deficits and to mitigate the effects of
uncertainties from unforeseen change in revenues and / or expenditures. City Council approval shall be
required before expending any portion of this fund balance. Reserve shall be used only if: a) Sudden
and unexpected decline in ongoing revenues greater than 5% of General Fund operating revenues;
and/or b) Elimination or reduction of State revenue source(s) received consistently for municipal
purposes, resulting in a decrease of $1,000,000 in General Fund revenues; and/or c) Reduction in
projected or actual property tax or sales tax of $1 million or more; and/or d) An increase in contracted
Police or Fire Services in excess of 10 percent more than the previous year.
Downtown Public Improvements Seed Funding: The portion of General Fund Balance established by the
City Council for public improvements in the downtown. The use of this balance is intended to address
public improvements within the Downtown Specific Plan Area. The expenditure is to be identified as a
specific appropriation made by the City Council. The appropriation shall be a minimum of$50,000.
Open Space Funding: The portion of General Fund Balance established by the City Council for the
acquisition and long term protection of open space in the City. The acquisition may be in cooperation
with other agencies. The expenditure is to be identified as a specific appropriation made by the City
Council.
Affordable Housing Funding: The portion of General Fund Balance established by the City Council to
support the construction, acquisition, or creation of affordable housing in the City. The acquisition may
be in cooperation with other public and private entities. The expenditure is to be identified as a specific
appropriation made by the City Council.
Emerald Glen Recreation and Aquatic Center Scope Change: The portion of General Fund Balance
established by the City Council to support the design and construction of added features (beyond
facilities described in the Park and Recreation Master Plan and impact fee program). In 2007 the
estimated cost was $6.93 million. The expenditure is to be identified as a specific appropriation made
by the City Council.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 1-35
Ai min
Emergency Communications System: The portion of General Fund Balance established by the City
Council to fund the purchase of emergency radio system equipment. This includes a pro-rata share
regional radio infrastructure as well as City owned radios for Police, Fire, and Public Works. Further t,..
reserve may be used to fund the upgrade of centralized City telephone and communication systems.
The expenditure is to be identified as a specific appropriation made by the City Council.
Fire Retiree Other Post-Employment Benefits (OPEB): The portion of General Fund Balance established
by the City Council for the future liability related to retiree medical benefits offered to the inactive
Dougherty Regional Fire Authority Staff, as well as the City share of obligations with the OPEB benefits
for Alameda County Fire Department. The expenditure is to be identified as a specific appropriation
made by the City Council.
Innovations & New Opportunities: The portion of General Fund Balance established by the City Council
to fund potential projects which require up-front costs, but would provide longer term benefits and / or
potential operating cost reductions. The expenditure is to be identified as a specific appropriation
made by the City Council.
Future Maintenance Facility: : The portion of General Fund Balance established by the City Council to
fund design, improvements, and equipment required for the establishment of a City maintenance yard.
The expenditure is to be identified as a specific appropriation made by the City Council.
Civic Center Expansion: The portion of General Fund Balance established by the City Council to fund
design, improvements, and equipment required for the expansion of the Civic Center. The expendit
is to be identified as a specific appropriation made by the City Council.
Public Safety Complex: The portion of General Fund Balance established by the City Council to fund the
design and construction of a Public Safety Complex located at the corner of Clark Avenue and Dublin
Boulevard. The expenditure is to be identified as a specific appropriation made by the City Council.
Heritage Park: This commitment shall be initially used to capture the receipt of Developer contributions
specifically identified for additional development of the Dublin Heritage Park and Museums. The
commitment is beyond amounts collected under existing fee programs. The expenditure is to be
identified as a specific appropriation made by the City Council.
One Time Initiatives (Operating) The City Council recognizes that there may be fluctuations in revenues
and expenditures over time. Periodically the Council may determine that funds are best set-aside to
address certain one-time initiatives within the operating budget. The expenditure is to be identified as
a specific appropriation made by the City Council.
One Time Initiatives (Capital) The City Council recognizes that there may be fluctuations in revenues
and expenditures over time. Periodically the Council may determine that funds are best set-aside to
address certain one-time capital expenditures. The expenditure is to be identified as a specific
appropriation made by the City Council.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-36
Joint City/School Projects This commitment shall be used to fund projects undertaken via a joint effort
of the City and the Dublin Unified School District. The expenditure is to be identified as a specific
appropriation made by the City Council.
Fund Balance-Committed: The portion of Fund Balance that is in any non-general fund governmental
fund that is committed under the "Committed Fund Balance" definition as otherwise prescribed by
Governmental Accounting Standards Board Statement No. 54 and not otherwise described in this
category above. The portion of Fund Balance that was restricted but later found to be unrestricted shall
be designated as a "Committed" balance.
IV. Assigned Fund Balance
Assigned fund balances are amounts constrained by the City's intent to be used for a specific purpose,
but are neither restricted nor committed.
The City Council has authorized the City Manager or his/her designee to make assignments in
accordance with this policy and in conformance with any formal direction provided by the City Council.
Accrued Leave Subject To Year End Calculations: Certain fund balances are calculated based on the
financial performance of the reporting period including accrued Leave. These amounts fluctuate each
year and are reflected as part of the year-end financial statements.
Carry-Over Items (Operating Budget & Capital Improvement Projects): Fund balance may be assigned
for operating expenditures (excluding personnel costs) which were not expended in the current year
and the expense will occur in the following year, i.e. encumbrances. Similarly, a Capital Improvement
Project may have funds allocated in a specific year and the project remains incomplete at year end. The
City Manager or his/her designee may assign fund balance representing the unexpended funds. These
funds are available for authorized appropriations in the subsequent year.
Non-Streets Capital Improvement Projects (CIP) Reserve: The portion of General Fund Balance intended
to fund future non-streets capital projects, where total funding may not currently be known, and for
which lump sum amounts will be set aside over time. These funds are available for authorized
appropriations in the subsequent year.
Carry-Over Fiscally Responsible Adjustment: In any year that an appropriation was made to the
contingency For Fiscally Responsible Adjustment the unused fund balance may be assigned as a carry-
over for personnel costs. The City Manager or his/her designee may assign fund balance representing
the unexpended funds. These funds are available for authorized appropriations in the subsequent year
in conformance with personnel policies and procedures.
Catastrophic Facility / Infrastructure Loss & City Business Recovery: The City Council recognizes the
importance to maintain funds to recover from a catastrophic loss which are unexpected and incur more
than $500,000 in expenses to public facilities and infrastructure. This may also be used for short-term
recovery and business operations following a catastrophic loss pending the reimbursement from
insurance or grants to the extent that they are available. The balance is established in the General
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-37
Fund and the expenditure shall be made only by City Council appropriation, which shall include a special
emergency appropriation. The target established for the maximum balance in this category is an
amount equal to 15% of the reported book value of the City owned Buildings and Improveme
recorded as Capital assets.
Service Continuity Obligations: The City Council recognizes the importance to maintain funds for
continued obligations to provide Building and Safety inspections in the event that program supporting
fees are collected in one year and the expenditures occur in a subsequent year. The City Council hereby
establishes as policy that the assigned funds shall not exceed 125% of the budgeted Building and Safety
Division operating cost.
Pension and Other Post-Employment Benefits: The City Council recognizes that investment earnings can
fluctuate from year to year and they are an important component of the funding of retiree benefits.
Investment performance impacts annual contributions and expenditures made towards retiree
obligations. The intent of the City Council is to establish a fund balance that can provide supplemental
financing to lessen the impacts from decreases in investment performance on retiree obligations. The
City Manager or designee may allocate from what would otherwise be "Unassigned" fund balance to
increase the fund balance. The use of funds from this fund balance may be used: (a) if the City
Employer share of the Public Employee Retirement System (PERS) rate increases by 3 percent; and / or
(b) If the City Annual Required Contribution (ARC) for retiree medical benefits increases by 3 percent or
more; and / or (c) If the City Council by majority vote authorizes a lump sum use of the fund balance to
reduce pension or OPEB liabilities.
IV. Unassigned Fund Balance (General Fund Only)
Unassigned fund balance represents amounts that have not been restricted, committed, or assign&.
and is available for any purpose. The City Council at its discretion may modify unassigned fund balance,
and designate in the future an intended "Commitment" or "Assignment".
Unrealized Gain on Investments: Used to account for that portion of fund balance that is the result of
unrealized investment gains that have been recorded in accordance with Governmental Accounting
Standards Board Statement No. 31.
Unassigned For Cash Flow Purposes: The City Council recognizes the importance to maintain funds for
cash flow purposes to balance the fact that the receipt of major revenues and major expenditure
disbursements are not evenly distributed throughout the year. The City Council establishes as policy
that this fund balance shall be at a minimum equal to two months of budgeted operating expenditures
with a goal to achieve a maximum of four months. As part of the annual budget appropriation the City
Council may also appropriate as a source of funding "Unrestricted — Capital Contribution" from this
source. This shall typically be done only for high priority one time capital expenditures, provided the
minimum fund balance would remain.
C. Changes In General Fund Resources
In accordance with the requirements of GASB the City Council also confirms as part of this policy how
General Fund resources shall impact changes in balances.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-38
Revenue Sources Allocated to Fire OPEB: The entire amount of the General Fund resources derived
from the repayment of funds advanced to the PERS Side Fund, shall be assigned to the Fire OPEB
Committed Balance, until such time that either there are no longer any repayments made, or the
balance equals $8.6 million, whichever occurs first.
Revenue Sources Allocated to Service Continuity: If the "Assigned" balance is below the target
maximum of 125% of Building & Safety Expenditures, the following criteria shall be used for calculating
an adjustment only if annual building permit revenue exceeds annual Building and Safety expenditures.
The Administrative Services Director shall complete an analysis of major building permits issued in the
period April—June and shall assign an allocation of the portion of revenue that is expected to be related
to expenditures occurring in the subsequent year. The amount derived shall be recommended to the
City Manager. If annual building permit revenue is less than the annual Building and Safety
expenditures, the City Manager is authorized to reduce the assigned amount by the amount necessary
to balance revenues and expenditures.
Allocation of Residual Resources: When there are net resources in excess of what is classified as Non-
spendable, Restricted, Committed, and/or Assigned, and after maintaining the minimum level of
unassigned cash-flow funding, those resources shall be allocated as follows: a) 50% to Pension and
Other Post-Employment Benefits; and b) 50%to Non-Streets CIP Reserve.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-39
Glossak
Amended Budget—The increase or decrease of the amount budgeted for a program or account code.
Appropriation —The amount of money that has been designated for specific purposes and approved by the
City Council. A legal authorization granted by the City Council to expend monies, and incur obligations for
specific purposes.
Appropriations Limit — Local agencies are subject to annual spending limits. The limit applies only to tax
revenues.
Annual Required Contribution (ARC)—The annual amount that is needed to pay for retiree benefits.
Assessment District — A defined area of land that will be benefitted by the acquisition, construction, or
maintenance of a public improvement; it is not a separate governmental entity.
Budget -The plan of expenditures and revenues for a specific period.
Budget Deficit — The gap between revenue and expenditures; a deficit occurs when expenditures are
greater than revenues.
Capital Expenditures— Expenditures that are used to improve the infrastructure of the City.
Capital Outlay— One time expenditures for the purchase of furniture, equipment, or vehicles.
Capital Improvement Program (CIP) — Program used for City infrastructure improvement projects. The CIP
appropriations are approved by the City Council in a separate document.
Community Development Block Grant (CDBG) — This is a grant from the Federal Department of Housing
and Urban Development (HUD). The funds are used to support programs such as housing programs, and
grants to nonprofit agencies providing social services.
Development Impact Fees — These are fees which may be imposed on new construction to pay for
improvements and facilities required to serve the new development and to reduce the impacts of new
development on the community. For example, they may pay for streets, sewers, parks and schools. They
may not be used for day-to-day operating expenses.
Equipment Replacement — An internal service fund that is used to set aside funds for future equipment
purchases. Charges are made to the department and the money is placed into the equipment replacement
fund.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page 5-40
FICA — Federal Insurance Contribution Act. This is the tax that employers must pay as a percent of each
employee's salary. Employees also contribute to the same percent, 6.2% (4.2% in calendar year 2012) for
Social Security and 1.45% for Medicare.
Fiduciary Fund —This is a fund where the City acts as a trustee of impact fees received from developers of
properties. All of the funds used in the Fiduciary Fund are set aside for specific types of projects or
purposes.
Fiscal Year (FY)—This is the year used for accounting purposes that begins July 1 and ends June 30.
Franchise — These fees are collected in lieu of rent for use of city streets from refuse collectors, cable
television companies and utilities. Some franchise fees are limited by statute.
Funds— Different accounts that are used to separate expenses and revenues used for specific purposes.
Full Time Equivalent (FTE) — Some positions are part-time and are budgeted based on the hours, and are
then converted to a full-time equivalent of a position. One FTE is equivalent to 2080 hours of work per
year.
GASB 45 — Accounting guidelines issued by the Governmental Accounting Standard Board (GASB) on how
and when to account for expenditures and liabilities relating to Other Post-Employment Benefits (OPEB).
GASB 54 — Accounting guidelines issued by the Governmental Accounting Standard Board (GASB) on fund
balance reporting and classification of Governmental Funds.
Gas Tax—This tax is an 18 cent per gallon tax on fuel used in vehicles and aircraft. The use of gasoline tax
revenue is restricted to research, planning, construction, improvements, maintenance, and operation of
public streets and highways, or public mass transit guide ways.
General Fund —the main governmental operating fund for the City. The General Fund is the largest of the
City funds and the majority of government activities are in this fund.
General Revenue— Revenues that cannot be associated with a specific expenditure, such as property taxes,
sales tax, and business license tax.
Internal Service Fund Charges — Charges that are made to departments to support internal operations, for
example IT, phone service and vehicle repair.
Modified Accrual Basis — The basis for budgeting and accounting in the governmental funds where the
revenues are recognized as they are measureable and available, when the invoice for payment is issued.
The expenditures are recognized as they occur, and not as the check clears.
Operating Budget — This is the budget that is used to plan for City operational expenditures and revenues
each fiscal year.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-41
OPEB — Other Post-Employment Benefits. These are the costs related to benefits paid to employees who
have retired from the City. They generally consist of retires health, dental and vision care, and are covered
for the life of the retiree.
CaIPERS — The California Public Employee Retirement System. The City is part of the State's PERS
retirement system. Employees contribute to PERS for employee defined benefit pension costs. Each year,
CaIPERS sends the City the required contribution information, based on age and number of employees.
Projected —The projected amount of expenditures or revenues for the City, before the account books have
been closed out for the fiscal year and an audit of expenses and revenues has been conducted.
Property Tax — This tax is imposed on real property and tangible personal property, and is based on the
value of the property. It is collected by Alameda County and allocated to cities, counties, special districts
and school districts.
Proposed Budget — The budgeted revenues and expenditures that are presented to the City Council for
consideration. After the City Council has approved the proposed budget, then it becomes the Adopted
Budget beginning July 1St
Proprietary Funds — These are the funds that receive the majority of revenue from user fees and not
through taxes. Proprietary Funds are considered business-related because of the nature of activity that
takes place within the fund such as sewer charges.
Quimby Act — The Act was passed by the California State Legislature in 1975 which authorizes lc
governments to require developers to set aside land, make a donation, or pay fees for park improvemenL.,
(California Government Code 66477).
Resolution — The legal document that is approved or rejected by the City Council for a specific action
regarding City government. A resolution is often prepared in conjunction with a staff report which is
present to the City Council for consideration and vote.
Reserves — Money that is set aside for future expenditures and emergencies. The City Council approves a
reserve policy for the General Fund.
Sales and Use Tax — Sales and use tax revenue received by cities is general purpose revenue and is
deposited into a city's General Fund. A sales tax is collected by the state Board of Equalization, and
imposed on retailer for the privilege of selling tangible personal property in California. A use tax is imposed
on purchasers for transactions in which the sales tax is not collected, such as for goods purchase out of
state for use in California.
Charge for Services—These are fees and charges that are imposed for services and facilities provided, such
as recreational classes or plan checking. Use of the revenue is limited to paying for the service for which
the fees are collected, but may include overhead, capital improvements, or debt service.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-42
Special Revenue Funds — These are funds used to account for activities paid for by taxes or other
designated revenue sources that have specific limitations on their use according to law.
Staff Report—The memorandum or report that is presented to the City Council for information or approval.
Transient Occupancy Tax (TOT) —This tax may be levied by a city under the police powers granted to cities
in the state Constitution. It is a tax imposed on people staying for 30 days or less in a hotel, inn or other
lodging facility.
Vehicle License Fee (VLF) —This is a tax on ownership of a registered vehicle. The tax rate is based on the
value of the vehicle, and paid to the Department of Motor Vehicles.
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-43
DemographiL.,
Since the City of Dublin's incorporation in 1982, the City's population has progressively increased as both
residents and businesses found the benefits of calling Dublin home. The U.S. Census Bureau is continually
releasing additional data from the 2010 U.S. Census.The full 2010 Census Population Demographics Report,
as well as the 2011 Demographic Snapshot report (provided by Neilsen Site Reports) may be found on the
City's website under the Community and Economic Profile Section. The data shown is based on the 2011
Demographic Report.
rea •opus :n: a to`,
Total Population, 2011 Estimate 49,249
2016 Population Estimate 54,211
Land Area in Square Miles 14.59
2011 Population per Square Mile (Land Area) 3,376
Estimated Growth 2011-2016 +10.08%
Population,Age, and Sex Characteristics
"Total Population 1111 49,249
"Male (Median Age 35.78) 25,648 52.08%
'Female (Median Age 37) 23,601 47.92%
Persons under 5 years 3,064 6.24%
Persons 5-17 years 7,193 14.61%
:Persons 18-34 years A1111 13,099 26.60%
"Persons 35-64 years 411111111111111111111111111111111. 22,232 45.14%
'Persons 65+ " 3,651 7.41%
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-44
w
Racial Detail Population by Single Race Population ', r
Total Population 49,249 100%
Total Population of One Race 46,911 95.25%
White 32,383 65.75%
Black or African American 3,332 6.77%
American Indian and Alaska Native 315 0.64%
Asian 7,754 15.74%
Native Hawaiian and Other Pacific Islander 182 0.37%
Other 2,945 5.98%
Two or More Races 2,338 4.75%
Not Hispanic or Latino 42,079 85.44%
Hispanic or Latino 7,170 14.56%
Education Population %
Less than High School Diploma 3,502 10.08%
High School Graduate (or GED) 8,043 23.17%
Some College, no Degree 7,180 20.68%
Associate Degree 2,482 7.15%
Bachelor's Degree 9,213 26.54%
Master's Degree 3,085 8.89%
Professional School Degree 666 1.92% _
• Doctorate Degree 548 1.58%
Households $ Population 1 %
2011 Estimate 16,349
Estimated Growth 2011-2016 _ +12.45%
Family Households 11,454 70.06%
Nonfamily Households 4,895 29.94% _
Average Household Size 2.64
Average Household Income $116,622
Median Household Income $98,133
Per Capita Income $40,095 •
Top Ten Employers Top Ten Employers
United States Government Target
Dublin Unified School District Safeway
SAP Micreodental DTI
Zeiss Meditec City of Dublin
Alameda County Franklin Templeton Investments
Appendix City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget Page J-45
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Blank City of Dublin Fiscal Years 2014-2015 and 2015-2016 Budget
K. STRATEGIC PLAN
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-1
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Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-2
City of Dublin 10-Year Strategic Plan
March 2013 Update
Mission
The City of Dublin promotes and supports a high quality of life which ensures a safe and secure
environment that fosters new opportunities.
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As Dublin grows, it
will balance history with progress, to sustain an enlightened, economically balanced and diverse
community.
Dublin is unified in its belief that an engaged and educated community encourages innovation in all aspects
of City life, including programs to strengthen our economic vitality, and support environmental stewardship
and sustainability through the preservation of our natural surroundings. Dublin is dedicated to promoting
an active and healthy lifestyle through the creation of first-class recreational opportunities, facilities and
programs.
Values
Our Values in Building Community
• Promote locations and events that bring people of all ages together.
• Provide more venues for family-based activities.
• Foster heritage and cultural development.
Our Values in Ensuring a Safe Community
• Provide high quality police and fire services to insure the safety of the citizens living in the
community.
• Provide education and training to residents and businesses that would promote public safety.
Our Values in Guiding Development
• Assure that development contributes positively to the City's fiscal health.
• Support pedestrian-friendly development, transit-oriented development, green building and
environmental responsiveness.
• Promote high quality design and architectural standards in private development and in all public
facilities.
• Develop transportation systems that facilitate ease of movement throughout the City.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-3
Our Values in Governing
• Commit to openness and responsiveness to the public and community.
• Operate at all times with honesty and integrity.
• Exercise fairness in consideration of issues.
• Provide a high level of customer service and responsiveness from City staff to citizens.
• Embrace technology to improve effectiveness and efficiency.
• Strive to build an informed community through communication.
Our Values in Relating to Other Communities and Entities
• Encourage collaboration and communication with other communities on issues of mutual concern.
• Encourage public and private partnerships of mutual benefit.
Strategies
1. Pursue economic development initiatives that attract new businesses while strengthening and
supporting existing businesses.
a. Develop programs that create and retain jobs, as well as increase sales tax revenue.
b. Create programs that support small businesses in Dublin.
c. Focus business development efforts on Priority Development Areas and adjacent properties.
d. Retain, attract and support innovative companies.
2. Continue to strengthen the identity and aesthetic appeal of the downtown.
a. Facilitate and encourage continued investment in Downtown Dublin.
b. Continue to work with private property owners to renovate or update retail areas.
3. Create a community that supports environmental sustainability and provides an open space
network that ensures environmental protection and provides public access where appropriate.
a. Establish Open Space Area in western hills.
b. Create Open Space connections and trails where appropriate.
c. Implement open space policies of the Eastern Dublin GPA/Specific Plan.
d. Explore and implement strategies that enhance environmental sustainability.
4. Develop dynamic and unique community recreational and cultural opportunities in the region.
a. Expand and enhance Dublin Heritage Park and Museums.
b. Develop a state-of-the-art recreation programs and facilities.
c. Identify opportunities for development of a unique passive park/recreation facility.
5. Identify new and/or enhanced opportunities for community promotion, marketing, engagement and
outreach.
a. Enhance awareness of City amenities, activities, and programs to a wide variety of
audiences.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-4
A
Strategies
STRATEGY#1: Pursue economic development initiatives that attract new businesses while strengthening
existing businesses.
STRATEGIC GOAL #1A: Develop programs that create and retain jobs, as well as increase sales tax
revenue
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Create a comprehensive marketing and branding plan for the City. Underway
2. 2013-2014 Focus the City's Business Visitation Program on high-growth Ongoing
companies.
3. 2013-2014 Advance the City's participation efforts (i-GATE, Tri-Valley CVB, Ongoing
Innovation Tri-Valley, East Bay EDA, etc.).
4. 2013-2014 Position development sites (Downtown and Eastern Dublin Transit Underway
Center) to meet current and future market demand and provide
necessary marketing support.
5. 2013-2014 Partner with Alameda County Surplus Authority on the Eastern Underway
Dublin Transit Center.
6. 2013-2014 Support Downtown Specific Plan area property owners' business Underway
attraction and development.
7. 2013-2014 Expedite development process Downtown and optimize conditions Underway
for entertainment uses.
8. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing
estate and economic development.
9. 2013-2014 Explore the creation of an economic development corporation. Complete
10. 2013-2014 Explore the creation of an economic development corporation. Complete
11. 2013-2014 Develop business meetings/summits with property owners around Complete
key areas of interest.
12. 2012-2013 Develop an Economic Development Strategy. Complete
13. 2011-2012 Continue to develop economic incentives for retail, office, Complete
restaurants, and industrial users.
14. 2011-2012 Identify partnership opportunities with the Dublin Chamber of Complete
Commerce to assist small businesses.
15. 2011-2012 Explore a Shop Local Holiday Campaign. Complete
16. 2011-2012 Update the Façade Improvement Program. Complete
17. 2010-2011 Execute Business Visitation Program. Complete
18. 2010-2011 Work with DSRSD to develop sewer incentive program. Complete
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-5
STRATEGIC GOAL#1B: Create programs that support small businesses in Dublin.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Focus the City's Business Visitation Program on high-growth Ongoing
companies.
2. 2013-2014 Support Downtown Specific Plan area property owners' business Underway
attraction and development efforts.
3. 2013-2014 Develop and implement on-line building permit application for Underway
routine "over-the-counter" permits.
4. 2013-2014 Engage local businesses in updating Business Watch program. Underway
5. 2013-2014 Monitor on-line Business License Renewal Program to ensure high- Ongoing
level customer satisfaction.
6. 2013-2014 Develop on-line building inspection scheduling. Underway
7. 2012-2013 Amend Zoning Ordinance to streamline entitlements for Commercial Complete
Day Care facilities.
8. 2012-2013 Facilitate roundtables with commercial brokers and the development Complete
community.
9. 2012-2013 Develop business meetings/summits with property owners around Complete
key areas of interest.
10. 2012-2013 Develop on-line access to plan check comments for active building Complete
permit applications.
11. 2011-2012 Develop an Economic Development Strategy. Complete
12. 2011-2012 Develop a Design Awards Program to recognize new and remodeled Complete
projects of special quality.
13. 2011-2012 Identify partnership opportunities with the Dublin Chamber of Complete
Commerce to assist small businesses.
14. 2011-2012 Explore a Shop Local Holiday Campaign. Complete
15. 2011-2012 Update the Facade Improvement Program. Complete
16. 2010-2011 Explore the feasibility of an ordinance that would encourage existing Complete
and future commercial locations, which have adequate enclosure
space, to provide recycling services.
17. 2010-2011 Explore an environmental recognition program for targeted program Complete
practices for Dublin businesses.
18. 2010-2011 Develop a Business Anniversary Awards Program. Complete
19. 2010-2011 Work with DSRSD to develop sewer incentive program. Complete
20. 2010-2011 Develop a template recycling plan to be shared with the commercial Complete
sector to increase recycling.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-6
STRATEGIC GOAL #1C: Focus business development efforts on Priority Development Areas and
adjacent properties.
It Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Position development sites (Downtown and Eastern Dublin Transit Underway
Center) to meet current and future market demand and provide
necessary marketing support.
2. 2013-2014 Partner with the Alameda County Surplus Property Authority on the Underway
Eastern Dublin Transit Center.
3. 2013-2014 Support Downtown Specific Plan area property owners' business Ongoing
attraction and development efforts.
4. 2013-2014 Expedite development process Downtown and optimize conditions Underway
for entertainment uses.
5. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing
estate and economic development.
STRATEGIC GOAL#1D: Retain, attract and support innovative companies.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC`GOAL STATUS
1. 2013-2014 Create a comprehensive marketing and branding plan for the City. Underway
2. 2013-2014 Focus the City's Business Visitation Program on high-growth Ongoing
companies.
3. 2013-2014 Advance the City's participation in regional efforts (i-GATE, Tri-Valley Ongoing
CVB, Innovation Tri-Valley, East Bay EDA, etc.).
STRATEGY#2: Continue to strengthen the identity and aesthetic appeal of the downtown.
STRATEGIC GOAL#2A: Facilitate and encourage continued investment in Downtown Dublin.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2014-2015 Identify aesthetic improvements consistent with comprehensive Underway
marketing and branding plan for the City.
2. 2013-2014 Implement Design Awards Program to recognize new and remodeled Underway
projects of special quality.
3. 2013-2014 Position development sites to meet current and future market Underway
demand and provide necessary marketing support.
4. 2013-2014 Monitor new temporary sign regulations to ensure consistency and Underway
allowing for more attractive place to do business.
5. 2013-2014 Support Downtown Specific Plan area property owners' business Ongoing
attraction and development efforts.
6. 2013-2014 Expedite development progress Downtown and optimize conditions Underway
for entertainment uses.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-7
STRATEGIC GOAL#2A: Facilitate and encourage continued investment in Downtown Dublin.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
7.. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing
estate and economic development.
8. 2013-2014 Explore the creation of an economic development corporation. Complete
9. 2013-2014 Identify additional parkland to serve residential development Complete
planned for downtown Dublin.
10. 2013-2014 Explore funding options to facilitate implementation of Bikeways and Underway
Pedestrian Master Plan.
11. 2013-2014 Update the Downtown Traffic Improvement Fee Program following Underway
adoption of the Bikeways and Pedestrian Master Plan.
12. 2013-2014 Complete design and bid of the construction of pedestrian safety Complete
improvements on Amador Valley Boulevard in Downtown area.
13. 2012-2013 Ensure completion of Golden Gate Drive Downtown Pedestrian Complete
Connection Project.
14. 2011-2012 Oversee construction of St. Patrick Way between Golden Gate Drive Complete
and Regional Street.
15. 2012-2013 Facilitate roundtables with commercial brokers and the development Complete
community.
16. 2012-2013 Develop business meetings/summits with property owners around Complete
key areas of interest.
17. 2011-2012 Institute Design Awards Program to recognize new and remodeled Complete
projects of special quality.
18. 2011-2012 Continue to develop economic incentives for retail, office, Complete
restaurants, and industrial users.
19. 2011-2012 Update the Facade Improvement Program. Complete
20. 2010-2011 Work with Chabot/Las Positas to find location for District Office/ Complete
Learning Center.
21. 2010-2011 Develop a Downtown Business Attraction Plan. Complete
22. 2010-2011 Explore beautification programs (i.e. facade improvements, design Complete
assistance, etc.) for commercial areas along Dublin Boulevard
between Dougherty Road and San Ramon Road and Downtown Core
area.
23. 2010-2011 Update Downtown West Dublin BART and San Ramon Specific Plans Complete
into one comprehensive Plan that addresses the entire Downtown
Area.
24. 2009-2010 Develop Economic Incentive Program. Complete
25. 2008-2009 Facilitate the selection of public art for three (3) Private Development Complete
projects.
26. 2008-2009 Prepare Community Design Element for General Plan. Complete
27. 2007-2008 Work with Dublin Honda on development options for Amador Plaza Complete
site.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-8
STRATEGIC GOAL#2A: Facilitate and encourage continued investment in Downtown Dublin.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
28. 2006-2007 Develop Historic District Master Plan for Dublin Blvd./Donlon Complete
property and implement Specific Plan, if required.
29. 2006-2007 Work with property owner of Ralph's Grocery store to identify Complete
replacement alternatives.
30. 2005-2006 Complete Senior Housing Project. Complete
31. 2005-2006 Complete construction of new Senior Center and prepare for Complete
operation of new facility.
32. 2005-2006 Work with Dolan Lumber owners to facilitate development Complete
opportunities.
33. 2005-2006 Negotiate Lease Agreement and resolve funding for the West Dublin Complete
BART project.
34. 2005-2006 Install lighting at approaches to the 1-680 Freeway Underpass Art Complete
Projects.
35. 2005-2006 Develop and implement program to keep trucks out of shopping Complete
centers and overnight parking.
STRATEGIC GOAL#2B: Continue to work with private property owners to renovate or update retail
areas.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Support Downtown Specific Plan area property owners' business Ongoing
attraction and development efforts.
2. 2013-2014 Explore potential funding sources and financing tools to advance real Ongoing
estate and economic development.
3. 2013-2014 Explore the creation of an economic development corporation. Complete
4. 2013-2014 Identify opportunities for public art in downtown Dublin Ongoing
5. 2011-2012 Institute Design Awards Program to recognize new and remodeled Complete
projects of special quality.
6. 2011-2012 Continue to develop economic incentives for retail, office, Complete
restaurants, and industrial users.
7. 2011-2012 Update the Façade Improvement Program. Complete
8. 2010-2011 Work with Chabot/Las Positas to find location for District Office/ Complete
Learning Center.
9. 2010-2011 Develop a Downtown Business Attraction Plan. Complete
10. 2010-2011 Explore beautification programs (i.e. façade improvements, design Complete
assistance, etc.) for commercial areas along Dublin Boulevard
between Dougherty Road and San Ramon Road and Downtown Core
area.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-9
STRATEGIC GOAL#2B: Continue to work with private property owners to renovate or update retail
areas.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
11. 2010-2011 Update Downtown West Dublin BART and San Ramon Specific Plans Complete
into one comprehensive Plan that addresses the entire Downtown
Area.
12. 2009-2010 Develop Economic Incentive Program. Complete
13. 2009-2010 Examine parking requirements to streamline development review Complete
and encourage businesses to locate within the City of Dublin.
14. 2008-2009 Prepare Community Design Element for General Plan. Complete
15. 2007-2008 Work with Dublin Honda on development options for Amador Plaza Complete
site.
16. 2006-2007 Work with property owner of Ralph's Grocery store to identify Complete
replacement alternatives.
17. 2005-2006 Work with Dolan Lumber owners to facilitate development Complete
opportunities.
18. 2005-2006 Negotiate Lease Agreement and resolve funding for the West Dublin Complete
BART project.
19. 2004-2005 Work with Shamrock Village to facilitate improvement to the Center. Complete
20. 2004-2005 Work with Shamrock Village to facilitate improvement to the Center. Complete
STRATEGY#3: Create a community that supports environmental sustainability and provides an op
space network that ensures environmental protection and provides public access where
appropriate.
STRATEGIC GOAL#3A: Establish Open Space Area in western hills.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2011-2012 Coordinate with East Bay Regional Parks District on the opening of Complete
the Dublin Hills Regional Park.
2. 2004-2005 Work with East Bay Regional Parks District to complete negotiations Complete
for land acquisition or obtain conservation easement to provide
public access in the eastern hills for an Open Space Area.
3. 2004-2005 Identify and secure sources of funding for land acquisition in the Underway
western hills for an Open Space Area.
4. 2004-2005 Upon completion of land acquisition in the western hills, prepare an No
Open Space Master Plan and appropriate CEQA documents. Progress
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-10
r
STRATEGIC GOAL#3B: Create open space connections and trails where appropriate.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Complete the Bikeways and Pedestrian Master Plan. Underway
2. 2013-2014 Begin discussions with EBRPD about the Master Plan and the Ongoing
feasibility of joint improvements for the future Moller Ranch
Neighborhood Park and Staging Area.
3. 2001-2002 Complete U.S. Army Reserve Camp Parks General Plan and Specific Complete
Plan Amendments.
4. 2011-2012 Oversee construction of the Alamo Canal Trail Under 1-580. Complete
5. 2007-2008 Complete GPA Study on the Transportation Corridor Right-of-Way. Complete
6. 2006-2007 Work with EBRPD and the City of Pleasanton to conduct a preliminary Complete
engineering study and identify funding sources to facilitate the
connection of Alamo Canal Trail under 1-580 to Pleasanton trails.
7. 2006-2007 Complete review of Moller Annexation and General Plan and Specific Complete
Plan Amendments.
8. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Complete
Dublin Property Owners Annexation Area.
9. 2005-2006 Complete Review of Mission Peak Annexation and General Plan and Complete
Specific Plan Amendments.
STRATEGIC GOAL#3C: Implement open space policies of the Eastern Dublin GPA/Specific Plan.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHIN G STRATEGIC GOAL STATUS
1. 2001-2002 Complete U.S. Army Reserve Camp Parks General Plan and Specific Complete
Plan Amendments.
2. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Complete
Dublin Property Owners Annexation Area.
3. 2005-2006 Complete Review of Mission Peak Annexation and General Plan and Complete
Specific Plan Amendments.
4. 2006-2007 Complete review of Moller Annexation and General Plan and Specific Complete
Plan Amendments.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-11
STRATEGIC GOAL #3D: Explore and implement strategies that enhance environmental
sustainability.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Implement an environmental recognition program for targeted Underway
program practices for Dublin businesses.
2. 2013-2014 Implement Tobacco Retailer License System. Complete
3. 2013-2014 Implement application process for Conditional Use Permits for Complete
businesses selling tobacco products within 1,000 feet of schools,
residential neighborhoods, and libraries.
4. 2013-2014 Continue to encourage agricultural open space and inclusion of Ongoing
viticulture themes in development projects.
5. 2013-2014 Continue efforts to support vintners in Dublin and the Livermore Ongoing
Valley Winegrowers Associate.
6. 2013-2014 Complete design and bid the construction of pedestrian safety Complete
improvements on Amador Valley Boulevard in Downtown area.
7. 2013-2014 Explore clean water program grant funding for storm water Underway
treatment features in the Dougherty Road Improvement project.
8. 2013-2014 Explore funding options for pedestrian bicycle improvements on Underway
Amador Plaza Road between Amador Valley Boulevard and St.
Patrick's Way.
9. 2013-2014 Explore funding options for Village Parkway downtown corridor Underway
improvements.
10. 2013-2014 Explore funding options for project environmental studies and Underway
engineering design for a downtown Dublin Boulevard bikeway
corridor.
11. 2012-2013 Work with Dublin San Ramon Services District (DSRSD) on expansion Complete
of the recycled water irrigation system to Kolb, Stagecoach and
Alamo Creek Parks.
12. 2012-2013 Work with DSRSD on expansion of the recycled water irrigation Complete
system to Kolb, Stagecoach and Alamo Creek Parks.
13. 2012-2013 Develop an environmental recognition program for targeted program Underway
practices for Dublin businesses.
14. 2012-2013 Complete Central Irrigation Control Upgrades. Complete
15. 2012-2013 Develop and implement composting programs at all Dublin Unified Complete
School District Middle Schools.
16. 2012-2013 Coordinate Energy Audit Outcomes. Complete
17. 2012-2013 Partner with California Youth Energy Services to provide energy Complete
savings to residents.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-12
4
STRATEGIC GOAL #313: Explore and implement strategies that enhance environmental
sustainability.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
18. 2012-2013 Construct by-pass storm drain on San Ramon Road between Shannon Underway
Avenue and Silvergate Drive.
19. 2011-2012 Create new Energy Conservation and Generation Element of Dublin Underway
General Plan.
20. 2012-2013 Explore changes to City policy documents to implement One Bay Complete
Area's Sustainable Communities Strategy.
21. 2012-2013 Expand the Dublin Unified School District Recycling Contest to the Complete
middle schools.
22. 2012-2013 Explore a collaborative effort with DSRSD to educate the commercial Complete
community about water conservation.
23. 2012-2013 Update the Climate Action Plan (CAP). Complete
24. 2012-2013 Coordinate implementation of the city's Trash Reduction Plan. Complete
25. 2012-2013 Establish storm drain capture project to assist with trash reduction. Complete
26. 2011-2012 Create new Water Conservation and Management Element of Dublin Complete
General Plan.
27. 2012-2013 Develop an ordinance that requires existing and future commercial Complete
locations, which have adequate enclosure space, to provide recycling
and composting services.
28. 2012-2013 Develop and implement an organics collection program at all City Complete
facilities.
29. 2012-2013 Develop and implement a green fleet administrative policy. Complete
30. 2012-2013 Develop and implement a contract amendment with Amador Valley Complete
Industries (AVI) that lowers the cost of garbage collection services to
ensure economic sustainability of the Dublin Unified School District
(DUSD) recycling and composting programs.
31. 2012-2013 Develop and implement composting programs at DUSD elementary Complete
schools.
32. 2012-2013 Explore opportunities to provide a collection point for discarded Complete
pharmaceuticals.
33. 2012-2013 Work with StopWaste to educate the community on the countywide Complete
bag ban.
34. 2012-2013 Work with PG&E to promote energy savings programs. Complete
35. 2012-2013 Develop a community e-waste recycling opportunity outreach Complete
program.
36. 2011-2012 Develop a tobacco retailer license system. Complete
37. 2011-2012 Develop zoning restrictions that would require a Conditional Use Complete
Permit for businesses to sell tobacco products within 1,000 feet of
schools, residential neighborhoods, libraries, etc.
38. 2010-2011 Explore the feasibility of a streetlight energy efficiency improvement Complete
program along Dublin Boulevard.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-13
STRATEGIC GOAL #3D: Explore and implement strategies that enhance environmental
sustainability.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
39. 2010-2011 Explore the feasibility of a mandatory requirement for the installation Complete
of sustainable features, like solar power building infrastructure for
future installation, for new residential and non-residential
development projects and look at possible incentives.
40. 2011-2012 Partner with schools to do outreach related to waste management Complete
with the students and teachers.
41. 2011-2012 Explore greater e-waste recycling/disposal opportunities within the Complete
City of Dublin.
42. 2010-2011 Explore the feasibility of an ordinance that would encourage existing Complete
and future commercial locations, which have adequate enclosure
space, to provide recycling services.
43. 2010-2011 Conduct six (6) watershed awareness educational events. Complete
44. 2010-2011 Explore an environmental recognition program for targeted program Complete
practices for Dublin businesses.
45. 2010-2011 Explore the feasibility of a green fleet plan for the City. Complete
46. 2010-2011 Implement recommended solutions for paperless City Council Complete
Meetings.
47. 2010-2011 Conduct a volunteer clean-up day in the fall. Complete
48. 2010-2011 Develop a template recycling plan to be shared with the commercial Complete
sector to increase recycling.
49. 2010-2011 Explore and present findings related to creation of food waste Complete
programs at City facilities.
50. 2010-2011 Discontinue use of City supplied individual plastic beverage bottles Complete
(i.e. waters, sports drinks, soda, etc.) at city hosted events.
51. 2010-2011 Implement a food-scrap, cash-incentive program for single family Complete
residential customers.
52. 2010-2011 Create a CAP. Complete
STRATEGY#4: Develop dynamic and unique community recreational and cultural opportunities in the
region.
STRATEGIC GOAL#4A: Expand and enhance Dublin Heritage Park and Museums.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Complete the Conservation Assessment Program and prepare Underway
implementation plan from recommendations in the study.
2. 2013-2014 Conduct feasibility study on expanding capacity at the Dublin Pioneer Underway
Cemetery.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-14
STRATEGIC GOAL#4A: Expand and enhance Dublin Heritage Park and Museums.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
3. 2013-2014 Conduct museum study for the Heritage Park Museums and the Underway
Camp Parks Collection and determine collection policies, operational
enhancements and opportunities for temporary, virtual and
permanent exhibits.
4. 2012-2013 Re-locate Visitor/Welcome Center to St. Raymond Church to enhance Complete
visitor experience and interpretive opportunities.
5. 2012-2013 Update Parks and Community Services Strategic Plan. Underway
6. 2012-2013 Develop and implement Parks and Community Services marketing Complete
and promotions plan.
7. 2011-2012 Pursue a Museum Assessment Program Phase II Application process. Complete
8. 2011-2012 Conduct monthly Saturday events at the Dublin Heritage Parks and Complete
Museums.
9. 2011-2012 Develop a Facility Use Policy for the Kolb Barn and Grounds and Complete
actively promote rentals of the facility.
10. 2011-2012 Establish an Art/Ceramic Studio in the Old Kolb House. Complete
11. 2011-2012 Assume ownership of the Camp Parks Collection and conduct an Complete
annual exhibit of the Collection (pending approval by the US Army
Center of Military History).
12. 2010-2011 Upon relocation of the Kolb properties to the Dublin Historic Park, Complete
complete furnishing of buildings and catalogue/accessioning of the
collections of the Kolb family.
13. 2010-2011 Conduct a park/facility dedication event for the Dublin Historic Park, Complete
Phase I.
14. 2010-2011 Produce one exhibit and corresponding catalog each year that will Complete
focus on a significant Dublin family or theme.
15. 2009-2010 Implement a self-study and peer review for the Phase II Museum Complete
Assessment Program (MAP) — Public Dimension Assessment for the
Dublin Heritage Center.
16. 2008-2009 Upon acquisition of the Dublin Square Shopping Center, undertake Complete
development of design and construction documents for Phase I of
the Dublin Historic Park.
17. 2007-2008 Establish a Visitor Center at St. Raymond's Church. Complete
18. 2007-2008 Assess the condition of the Kolb Family properties (house, barn, and Complete
workshop) and develop a plan for relocation of the properties as
appropriate.
19. 2006-2007 Develop Historic District Master Plan for Dublin Blvd./Donlon Complete
property and implement Specific Plan, if required.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-15
STRATEGIC GOAL#4A: Expand and enhance Dublin Heritage Park and Museums.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
20. 2006-2007 Prepare an update to the Parks and Recreation Master Plan. Complete
21. 2006-2007 Undertake a site master plan, programming and financial feasibility Complete
study for the Dublin Historic Park including DHPA land/cemetery
feasibility study.
22. 2006-2007 Research and submit new application for Murray Schoolhouse to be Complete
placed on the National Register of Historic Places.
23. 2006-2007 Submit application for California Cultural Historic Endowment grant Complete
for Dublin Historic Park project.
24. 2005-2006 Refurbish exhibit space within the Murray Schoolhouse to provide a Complete
fresh setting that will optimally highlight Dublin's history.
STRATEGIC GOAL#4B: Develop state-of-the-art recreation programs and facilities.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2015-2016 Complete construction of Phase I and installation of Public Art for Proposed
Emerald Glen Recreation and Aquatic Complex.
2. 2014-2015 Begin construction of Phase I and fabrication of Public Art for Proposed
Emerald Glen Recreation and Aquatic Complex.
3. 2013-2014 Complete construction document for Phase I and bid the project for Underway
Emerald Glen Recreation and Aquatic Complex.
4. 2013-2014 Identify opportunities for Public Art at the facility and begin artist Complete
selection for Emerald Glen Recreation and Aquatic Complex.
5. 2012-2013 Update the Emerald Glen Recreation and Aquatic Complex building Complete
and phasing plan and re-start design of the facility.
6. 2012-2013 Update Public Facility Impact Fee. Underway
7. 2008-2009 Undertake development of design and construction documents for Underway
Emerald Glen Recreation and Aquatic Complex.
8. 2007-2008 Re-evaluate the Facilities Feasibility Study and update the conceptual Complete
Master Plan for the Emerald Glen Recreation and Aquatic Complex.
STRATEGIC GOAL#4C: Expand and enhance Dublin Heritage Park and Museums.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Determine if there are park sites in the Eastern Dublin Specific Plan Underway
that may be suitable for a more passive park.
2. 2012-2013 Identify additional parkland to serve residential development Complete
planned for downtown Dublin.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-16
STRATEGIC GOAL MC: Expand and enhance Dublin Heritage Park and Museums.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
3. 2013-2014 Complete Passatempo Neighborhood Park. Complete
4. 2013-2014 Complete Schaefer Ranch Park. Complete
5. 2012-2013 Identify additional parkland to serve residential development Complete
planned for downtown Dublin.
6. 2012-2013 Update Public Facility Impact Fee. Underway
7. 2012-2013 Fallon Sports Park: Determine feasibility and cost of building Complete
restroom, ball field and soccer field.
8. 2001-2002 Complete U.S. Army Reserve Camp Parks General Plan and Specific Complete
Plan Amendments.
9. 2012-2013 Complete Positano Hills Neighborhood Park. Complete
10. 2007-2008 Complete GPA Study on the Transportation Corridor Right-of-Way. Complete
11. 2006-2007 Closely monitor development projects Citywide to identify potential Complete
sites for a unique passive park/recreation facility.
12. 2005-2006 Complete General Plan and Specific Plan Amendments for Eastern Complete
Dublin Property Owners Annexation Area.
13. 2005-2006 Conduct research on various unique passive park/recreation facilities Complete
and identify preferred components and site requirements.
STRATEGY#5: Identify new and/or enhanced opportunities for community promotion, marketing,
engagement and outreach.
STRATEGIC GOAL #5A:Enhance awareness of City amenities, and programs to a wide variety of
audiences.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
1. 2013-2014 Create a comprehensive marketing and branding plan for the City. Underway
2. 2013-2014 Conduct community outreach to update the Parks and Community Underway
Services Strategic Plan.
3. 2013-2014 Explore alternative to connect residents with City Hall and educate Underway
the community on available City services.
4. 2013-2014 Develop "Welcome Packet" for residents of new neighborhoods, Underway
augmented by information on City website.
5. 2013-2014 Explore feasibility of establishing a Human Services Commission Complete
focusing on Tri-Valley social service issues.
6. 2013-2014 Collaborate with Alameda County 2-1-1 to promote available services Underway
in the community.
7. 2013-2014 Develop and distribute info guide on "Celebrating with Fireworks." Complete
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-17
STRATEGIC GOAL #5A: Enhance awareness of City amenities, and programs to a wide variety of
audiences.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
8. 2013-2014 Develop and distribute informational guide on participating in "P.A.C" Complete
(Pulsepoint, AED's, CPR) to help save lives.
9. 2013-2014 Develop Neighborhood Resources newsletter for community Complete
outreach on a bi-annual basis.
10. 2013-2014 Create a Neighborhood Resources newsletter for community Complete
outreach on a bi-annual basis.
11. 2013-2014 Engage local businesses in updating Business Watch program. Underway
12. 2013-2014 Implement redesigned Neighborhood Watch Program and "National Complete
Night Out" event.
13. 2013-2014 Investigate collaborative opportunities with local mental health Ongoing
providers to promote mental illness support services within the
community.
14. 2013-2014 Develop and actively seek opportunities to provide community Ongoing
presentations on frequently requested and emerging safety topics.
15. 2012-2013 Develop Marketing and Promotions Plan for the programs, classes Underway
and events offered by the Parks and Community Services
Department.
16. 2012-2013 Continue to evaluate Social Media uses and options for general City Underway
use.
17. 2012-2013 Develop and Implement Parks and Community Services marketing Underway
and promotions plan.
18. 2012-2013 Expand options available as part of the Camp Connector program. Underway
19. 2012-2013 Expand Saturday programs to include use of existing preschool Underway
classrooms at Shannon Community Center and Emerald Glen Park.
20. 2012-2013 Facilitate roundtables with commercial brokers and the development Complete
community.
21. 2012-2013 Develop business meetings/summits with property owners around Complete
key areas of interest.
22. 2012-2013 Identify new opportunities for Neighborhood Outreach and Complete
education programs.
23. 2012-2013 Expand Crime Prevention Education and Outreach materials on City Complete
website.
24. 2012-2013 Establish Residential Fire Sprinkler Community Awareness Program. Complete
25. 2011-2012 Update Dublin General Plan to include new information, graphics and Complete
photos.
26. 2012-2013 Explore the feasibility of utilizing part-time volunteers to assist with Complete
City Emergency Management Activities.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-18
STRATEGIC GOAL #5A: Enhance awareness of City amenities, and programs to a wide variety of
audiences.
# Fiscal Year PROPOSED INITIATIVE FOR ACCOMPLISHING STRATEGIC GOAL STATUS
27. 2011-2012 Develop and distribute an Annual Report on City Accomplishments. Complete
28. 2011-2012 Develop a Faith and Culture Based Network that will assist Dublin Complete
Police Services in bridging the gaps between the Police and various
faiths and cultures.
29. 2011-2012 Implement five Volunteer Projects. Complete
30. 2011-2012 Partner with schools to do outreach related to waste management Complete
with students and teachers.
31. 2011-2012 Develop a Design Awards Program to recognize new and remodeled Complete
projects of special quality.
32. 2011-2012 Develop Social Media Policies. Complete
33. 2010-2011 Implement City Communication Plan. Complete
34. 2010-2011 Develop and distribute quarterly e-newsletter by market segment to Complete
coincide with publication of Activity Guide.
35. 2010-2011 Prepare and produce semi-annual Public Service Announcement via Complete
local radio (KKIQ) for crime prevention/safety tips and upcoming
Police Services events.
36. 2010-2011 Update the City's website and include an element of community Complete
involvement in the process.
37. 2010-2011 Explore options for a listsery system to inform the community of City Complete
meetings, news, and events.
38. 2009-2010 Produce a Citywide Newsletter. Complete
39. 2009-2010 Explore the feasibility of acquiring or producing a crime prevention Complete
video for distribution to targeted audiences within the community
and determine the best means of delivery. Primary focus would be
on minimizing risk of being a victim of property crimes.
Strategic Plan City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page K-19
City of Dublin
Fiscal Year 2014-15 and 2015-16 Proposed Budget
--COr 00:66.
Ill 1 X11
19 CA il=011 82
Q14F--00
Mayor — Tim Sbranti
Vice Mayor — Don Biddle
Council Member — Abe Gupta
Council Member — Kevin Hart
Council Member — David Haubert
City Manager — Chris Foss
Assistant City Manager — Linda Smith
Prepared By:
Colleen Tribby — Director of Administrative Services
Lisa Hisatomi — Assistant Director of Administrative Services
Renuka Dhadwal — Administrative Technician
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A.TABLE OF CONTENTS
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Table of Contents
Contents
A. TABLE OF CONTENTS A-iii
Table of Contents A-iii
Table of Organizational Charts A-v
B. TRANSMITTAL LETTER B-1
City Manager Transmittal Letter B-3
C. INTRODUCTORY SECTION C-1
City of Dublin Profile C-3
Organizational Chart C-7
Budget Document and Process C-8
D. FUNDS SUMMARY D-1
Fund Definitions D-3
Overview of Revenues D-8
Overview of Expenditures D-9
Overview of Fund Balances D-10
E. GENERAL FUND SUMMARY E-1
General Fund Operating Summary E-3
General Fund Reserve Details E-5
General Fund Revenue Assumptions E-6
General Fund Expenditure Assumptions E-8
F. DEPARTMENTS F-1
City Council F-3
City Manager F-6
City Clerk's Office F-9
Human Resources F-14
City Attorney's Office F-19
Administrative Services F-21
Non-Departmental F-26
Economic Development and Public Information F-36
Community Development F-41
Fire Services F-49
Police Services F-56
Parks and Community Services F-62
Public Works
G. CAPITAL IMPROVEMENT PROJECTS G-1
Overview G-3
General Improvements G-4
Community Improvements G-5
Parks G-6
Streets G-7
H. PROPRIETARY FUNDS H-1
Internal Service Funds H-3
I. FIDUCIARY FUNDS I-1
Dublin Boulevard Assessment District 1-3
Geologic Hazard Abatement Districts 1-4
Fallon Village Geologic Hazard Abatement District I-5
California Employers' Retiree Benefit Trust(CERBT) 1-8
Associated Community Action Funds (ACAP) 1-9
J.APPENDIX Q
Introduction J-3
Historical Comparison of Revenue by Source J-4
Position Allocation Plan J-22
Fiscal Year 2014-15 Appropriations Limit J-31
Fund Balance and Reserves Policy J-33
Glossary J-40
Demographics J-44
K.STRATEGIC PLAN K-1
City of Dublin 10-Year Strategic Plan K-3
Strategies K-5
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City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page iv
Table of Organizational Charts
1. Organizational Chart for Fiscal Year 2014-15 and 2015-16 C-7
2. City Council Organizational Chart F-3
3. Office of the City Manager Organizational Chart F-6
4. City Clerk Organizational Chart, F-9
5. Human Resources Organizational Chart F-14
6. City Attorney Organizational Chart F-19
7. Administrative Services Organizational Chart F-21
8. Non-Departmental Organizational Chart F-26
9. Economic Development Organizational Chart F-36
10. Community Development Organizational Chart F-41
11. Fire Service Organizational Chart F-49
12. Police Services Organizational Chart F-56
13. Parks and Community Services Organizational Chart F-62
14. Public Works Organizational Chart F-73
City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page v
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City of Dublin Fiscal Years 2014-15 and 2015-16 Budget
B. TRANSMITTAL LETTER
Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-1
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Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-2
City Manager Transmittal Letter
May 20, 2014
I am pleased to present to you the City of Dublin's Fiscal Year 2014-15 and Fiscal Year 2015-16 Proposed
Budget, marking the beginning of a new two-year budget cycle. The two-year budget format allows for a
longer-term financial perspective, where the attention moves from current sustainability to long-term fiscal
health.
With that in mind, there are three primary goals of this budget cycle: 1) Fully fund current City operations;
2) Continue funding future capital endeavors now, through the setting aside of specific reserves; and 3)
Maintain adequate operating reserves over the long term.
This budget document adheres to guidelines by the Government Finance Officers Association (GFOA) as
best practices in local government budgeting so its appearance and substance will be different than past
budget years. . There are a number of new components in the document, including departmental budget
breakdowns, personnel allocations, and many schedules that tie the City's activities and funding sources
together. It is my hope that this new format will give the City Council and community members a better
understanding of the financial health of the City.
BUDGET-IN-BRIEF
Executive Summary
The FY 2014-15 and FY 2015-16 Proposed Budget includes a General Fund operating surplus, before
transfers out to the Capital Improvement Program (CIP), of $4.8 million in FY 2014-15 and $800,000 in
FY 2015-16. Compared to the FY 2013-14 Adopted Budget, and ignoring large one-time payments,
General Fund revenues are increasing 7.2% in FY 2014-15. The growth reflects gains in Property and
Sales Tax, but also includes some smaller one-time revenue sources, as well as an increase in
development-related fee revenue. General Fund expenditures are increasing 3.3% in FY 2014-15,
resulting primarily from a $943,000 increase in contracted services, along with expected increases in
employee benefit costs.
The FY 2015-16 Budget forecasts an overall revenue decrease by 1.7% from the prior year (excluding
large one-time revenues), due primarily to a drop in budgeted Building Permit revenue. FY 2015-16
expenditures are budgeted to increase 3.3% that year, again accounting for increases to contracted
service costs and personnel costs.
Total CIP project expenditures with new funding only (not carry-over funding) are budgeted at $33.3
million and $23.9 million in FY 2014-15 and FY 2015-16, respectively. Large-scale projects planned to
begin and/or be completed in the two year budget cycle include:
Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-3
- Emerald Glen Recreation and Aquatic Complex (Phase I), a 31,940 square-foot facility with three
separate pools, slides, and playground: Costs of $14.9 million in FY 2014-15; $10.4 million in FY
2015-16;
- Fallon Sports Park (Phase II), the lower terrace of a 60-acre community park with synthetic turf
soccer fields, a lighted baseball diamond, and related facilities: Costs of $7.5 million in FY 2014-15;
$6.2 million in FY 2015-16; and
- Dougherty Road Improvements, a street widening project that includes the addition of bike lanes,
traffic signal modifications, and landscaping and lighting improvements: Costs of $6.0 million in FY
2014-15.
There are no significant variances in other budgeted funds.
BUDGETARY TRENDS
Recent Budget-Balancing Actions
Dublin, like most of its local agency peers, has undergone significant change since weathering the global
financial crisis of FY 2008-09, and continues to show signs of recovery, and even growth, well into FY
2013-14. Since the recession, and subsequent 9.9% drop in total General Fund revenues in FY 2009-10,
the City has taken a number of actions to reasonably contain future cost growth and stimulate
economic activity, including:
- Creating a successful Sales Tax Reimbursement Program that continues to attract high profile
new businesses to the City (FY 2008-09);
- Setting aside and maintaining contingency reserves to cover potential downturns
development activity (FY 2009-10);
- Reducing departmental expenditures by $4.5 million (FY 2009-10 and FY 2010-11);
- Aligning the budget process with the 10-Year Strategic Plan in order to target resource allocation
to specific City Council initiatives (FY 2011-12);
- Implementing employee sharing in the City's share of pension costs (FY 2012-13); and
- Installing energy efficient improvements at City facilities (FY 2013-14).
These measures, in addition to the decisions taken by the City Council to shore up reserves, have
allowed the City to continue to provide a high level of municipal services, to offer a variety of
community events, and to fund large-scale parks and facilities projects.
Ongoing Revenues and Expenditures
As a rapidly growing City, much of Dublin's funding is tied to development, including fee revenue for
City services, as well as one-time contributions linked to certain development projects. In developing
the annual General Fund budget and long-term forecast, it is important to distinguish between these
one-time sources of funding, versus the ongoing revenues that sustain the fundamental City operations.
It is also crucial to differentiate ongoing expenditures, which are linked to departmental activities, from
total expenditures, which include transfers out to CIP projects. Those transfers are typically funded by
the planned use of Committed Reserves, with one-time sources like Community Benefit Payments, —
through the special designation of surplus reserves, as approved by the City Council. As ongoing cc
Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-4
4
rise, City operations will depend upon a similarly growing ongoing revenue stream, and one-time
sources should continue to be used in funding the CIP, or to shore up contingency reserves for future
needs.
Though ongoing revenues have grown steadily over the last four fiscal years, current cost containment
measures have not capped a steady growth in ongoing expenditures:
Ongoing General Fund Revenues and Expenditures
Actual Actual Actual Actual Actual Amended
08-09 09-10 10-11 11-12 12-13 13-14
Ongoing
Revenues $50,739,581 $46,916,794 $49,529,595 $55,326,844 $58,717,275 $60,219,162
%Change (5.7%) (7.5%) 5.6% 11.7% 6.1% 2.6%
Ongoing
Expenditures $46,721,494 $43,276,269 $44,410,234 $49,605,598 $52,283,280 $57,635,587
%Change 2.9% (7.4%) 2.6% 11.7% 5.4% 10.2%
*Community Benefit Payments are removed from revenues for this comparison
**One-time expenses and carry-over budgets from the prior year are removed from the amended budget for this
comparison
Expenditure Growth
Contracted Services costs (for public safety and maintenance) are large portion of the steady increase in
ongoing General Fund expenditures over the last four years. While personnel costs do rise annually, and
occasionally spike if new positions are added, salary increases are typically steady and predictable.
Benefit increases are generally budgeted conservatively at around 10% per year. Personnel costs are
not significant as in other communities given the relative small number of City staff.
Ongoing General Fund Expenditures by Category($ in thousands)
Actual Actual Actual Actual Amended
09-10 10-11 Change 11-12 hange 12-13 Change 13-14 Change
Salaries&Wages $7,198 $7,146 ($51) $8,138 $991 $8,770 - $632 $9,193 $424
Benefits $3,456 $3,415 ($41) $3,928 $513 $4,128 200 $4,608 $480
Services&Supplies $1,734 $1,459 ($276) $1,538 $79 $1,992 $454 $2,347 $354
Internal Svc Chrgs $1,197 $1,066 ($131) $1,249 $183 $1,459 $211 $1,770 $311
Utilities $1,197 $1,317 $121 $1,439 $121 $1,577 $138 $1,950 $373
Contracted Svcs $28,371 $29,854 $1,483 $33,074 $3,219 $33,987 $914 $37,520 $3,532
Capital Outlay $123 $153 $29 $241 $89 $370 $129 $248 ($122)
The City contracts with Alameda County for Fire and Police Services, and the combined increases range
from $1.0 million to $1.5 million annually. The City recognizes that public safety is an essential
municipal service, and that it has been fortunate to continue to receive such excellent service from the
County. Staff will need to continue its work with our contracting agencies to find ways to become more
financially sustainable over the long term.
Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-5
Revenue Growth
The City's largest ongoing revenue sources are Property Tax and Sales Tax, at 40.3% and 27.4% of the
2013-14 revenue budget, respectively, and both have grown steadily since FY 2010-11. Property l
revenue had particularly strong gains in FY 2012-13 and FY 2013-14, as the housing market experienced
positive movement. Sales Tax revenue is expected to reach a new high in FY 2013-14, with an 11.1%
increase over the prior year, reflecting growth across nearly all industries, as well as the recent
additions of new retail establishments. Building Permits, which had hovered between 2.6% and 4.7% of
ongoing revenues during the recession, have grown to an average of 7.5% of ongoing revenues, or $4.4
million per year in the last three years. However, because of the nature of Building Permits and their tie
to community growth and development, the City budgets this source conservatively, and does not
expect to sustain this revenue over the long term.
Net Operating Impact
The following chart illustrates the net result of total revenue less total expenditures. It is important to
note that, when the total expenditure line exceeds total revenues, it represents a draw on reserves. In
For example, some large CIP projects in FY 2013-14 have been completed and funded with a planned
use of Committed Reserves. This is projected to occur again in FY 2015-16, when the Emerald Glen
Recreation and Aquatic Complex and the Cemetery Expansion projects are expected to incur some large
expenditures that will require the use of Committed Reserves.
It is also Staff's expectation that, by FY 2015-16, ongoing revenues will just cover ongoing expenditures,
and from that point onward, even with incorporating continued moderate growth in Property and SF
Taxes, the expenditure line will outpace total revenues. The emphasis of the long term financial plaii,
therefore, will be ongoing cost containment in concert with new or enhanced ongoing revenue sources.
Total GF Revenues vs Total GF Expenditures
80,000
70,000
60,000 /..—.
One-Time Revenues
50,000 J--- Charges for Services
IIII IN III Intergovernmental
40,000 Use of Money&Property
Fines&Penalties
30,000 Licenses&Permits
Other Taxes
Sales Tax
20,000
Property Taxes
Exp with Transfers for CIP
10,000
Ongoing Expenditures
Actual Actual Actual Actual Actual Amended Proposed Forecast
08-09 09-10 10-11 11-12 12-13 13-14 14-15 15-16
Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-6
TWO-YEAR BUDGET: THE SHORT TERM STRATEGY
Due to the trends discussed above, the City has taken a "hold the line" approach in the preparation of
the FY 2014-15 and FY 2015-16 General Fund budget. The "hold the line" approach means that the
majority of departmental expenditure budgets will remain flat, with few exceptions. The City has also
maintained a conservative view of continued revenue growth, and has incorporated the measured use
of contingency budgets where appropriate. Specific revenue and expenditure assumptions used in the
budget are detailed in the General Fund Summary section of the budget document. The following are
the more general strategies used:
- Keep departmental budgets flat;
- Set aside reserves in FY 2013-14 and FY 2014-15, with a surplus budget, to fund large capital
projects in the next several years;
- Begin discussions with City Council about long-term budget balancing solutions, including either
cost containment, new or enhanced revenue streams, or some combination of those;
- Look for local partnerships/opportunities to share services with other agencies;
- Prepare departmental five-year projections; and
- Expand the City's use of recycled water for irrigation in street medians and parks, where
possible, to save costs.
LONG TERM STRATEGIC GOALS (NON-FINANCIAL)
The City of Dublin has adopted a 10-Year Strategic Plan to help align the budget with specific goals
approved by the City Council. It contains five strategic goals and defines specific initiatives to guide the
City in achieving them.
The adopted 10-Year Strategic Plan, FY 2013 -14 Updated Strategies are included below for reference:
1. Pursue economic development initiatives that attract new businesses while strengthening and
supporting existing businesses.
2. Continue to strengthen the identity and aesthetic appeal of the downtown.
3. Create a community that supports environmental sustainability and provides an open space
network that ensures environmental protection and provides public access where appropriate.
4. Develop dynamic and unique community recreational and cultural opportunities in the region.
5. Identify new and/or enhanced opportunities for community promotion, marketing, engagement
and outreach.
The last Plan was reviewed by the City Council in April 2013, and status updates to those projects that
support the initiatives were made by Staff in March 2014. These goals remain the broad guideline for
the FY 2014-15 and FY 2015-16 Budget and beyond. The next formal update to the Plan will be
undertaken in the Spring of 2015, in time to begin the preparation of the update to this two-year
budget. A status update on each of the specific initiatives of the Plan is provided in the Appendix
section.
Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-7
CONCLUSION
Over the last five years, the City has faced a tremendous challenge, in the face of the economic downtui. ,
to maintain the same high level of community services for which it has become known. Under the guidance
of the City Council, we responded swiftly to a large revenue drop by reducing department budgets and
seeking creative ways to promote growth and contain costs. Now, in a relatively stable climate, the new
challenge will be fiscal sustainability over the long term, as costs will eventually outpace resources.
It is my belief that the FY 2014-15 and FY 2015-16 Proposed Budget takes the initial steps in addressing this
future funding gap, by containing departmental costs now and shoring up reserves to fund future
obligations. In addition, it provides for the completion of some large-scale CIP projects that will add new
parks and facilities and improve existing City infrastructure.
I would like to express my appreciation to the City of Dublin staff and their continued effort to find creative and
innovative solutions to meet the needs of the community and to sustain the City over the long term.
Sincerely,
i
Christopher L. Foss
City Manager
Letter City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page B-8
C. INTRODUCTORY SECTION
Introduction City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-1
b
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Introduction City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-2
City of Dublin Profile
Overview
The City of Dublin is located in the East Bay of R°
the San Francisco Bay Area and is -I' '2'
Mt D■ablo•
approximately 30 east of San Francisco and E I •l• Alamo Sty"Park
I u,•I dL �_.n,,•,,, h•raga ,. _..
approximately 30 northeast of the Silicon rl d... •
Dam:dle'
Valley. Dublin is one of five communities that f� 111 I n
comprise the Tri-Valley region. As of January 1, san
Ramon
2014, the population in the City of Dublin is `•
53,462. F r of pub i
Ashland
The City of Dublin was incorporated in 1982 sG HaywardPlaasaly,l
and in 2011 was named an "All-America City"
by the National Civic League.
II
Crossroads of the Bay Area Fremont
1 1111
Dublin, California has long been known as the
"crossroads" of the Bay Area. Dublin sits at the
intersection of two major highways: Interstate 580 and Interstate 680. The significance of its location
dates back more than 200 years when Dublin served as the crossroads of two important state routes —
one from the Bay Area to Stockton, and the other from Martinez to San Jose. The Alamilla Spring,
located in the Dublin area, provided a place for travelers to change horses and freshen up before
continuing their journey.
Dublin has a rich history dating back to 1772 when Pedro Fages led an expedition of 16 mounted men
on a journey in search of a land route to Drake's Bay, which at that time was called San Francisco Bay.
Their return journey brought them through the Amador Valley.
Building a Community in 1835 and Beyond
It was not until 1835 when building began in the area. Jose Maria Amador had been paid in land for his
years of service as a Mexican soldier and as administrator of Mission San Jose. He received a land grant
of 16,517 acres in the Amador-Livermore Valley. He built many adobe homes and small buildings that
were used as shops where his Indian workers made soap, blankets, shoes, farm tools and other
products for use on his ranch.
In 1850, Michael Murray and Jeremiah Fallon came to this area from Ireland. They purchased 1,000
acres of land from Jose Amador and built homes for their families. The area began to grow as many
Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-3
people settled in the area. In 1867, Alameda County was created from parts of Contra Costa and Santa
Clara counties. Both Murray and Fallon served on the Alameda County Board of Supervisors.
By 1877, the first schoolhouse in the Amador-Livermore Valley was constructed in Dublin, along with ..
church, two hotels, Green's Store, a wagon and blacksmith shop, and a shoemaker's shop. The Murray
Schoolhouse, Green's Store, St. Raymond's Church, and the old Pioneer Cemetery (where members of
the Donner Party Expedition are buried) have been preserved and are now located on Donlon Way.
Back then, mail was delivered to the Dougherty Station Hotel. Thus, the area became known as
Dougherty's Station. Subsequently, the area later became known as Dublin and in 1982 the City was
incorporated.
Modern Day Rapid Expansion
The Tri-Valley area is made up of several cities — Dublin, Livermore, and Pleasanton, along with San
Ramon and the Town of Danville located in nearby Contra Costa County. During the past 20 years, the
rapidly expanding Tri-Valley area has become a place of prosperity, a center for internationally
acclaimed business parks, home to some of the world's largest corporations, as well as known for its
outstanding schools and variety of housing options.
Dublin has been at the forefront of planned growth in the region through the development of the
Eastern Dublin Specific Plan in the mid-1990s. The community has continued to maintain its small town
character in light of rapid growth in the last 20 years. Its strong business climate, new and high-
performing schools, planned neighborhood developments, and award-winning parks and facilities, have
contributed to a high quality of life for its residents and businesses.
Employment
There are an estimated 19,000 jobs in Dublin with five industry sectors accounting for the majority of
employment, including:
• Retail Trade— 16.6 percent of jobs;
• Professional, Scientific and Technical Services— 10.9 percent of jobs;
• Manufacturing—9.3 percent of jobs;
• Accommodation and Food Services—8.9 percent of jobs; and
• Administration and Waste Services—7.4 percent of jobs.
Employment growth forecasts indicate potential for robust growth in the coming decades, primarily in
knowledge-intensive sectors that include professional services, health care and education. The jobs-
housing balance in Dublin remains healthy at 1.2 jobs per household. Dublin median household income
and per-capita income levels are considerably higher than in the East Bay and California overall. The
average household income of $116,622 in Dublin is similar to the Tri-Valley as a whole. A listing of top
City employers may be found in the Appendix Section of the Budget document.
Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-4
Schools
The Dublin community is served by the Dublin Unified School District (DUSD). Dublin Unified has six
elementary schools, two middle schools, one traditional high school and one continuation high school,
as well as an adult education program.
In addition to the public school K-12 system, Dublin boasts of several private schools, including Valley
Christian (K-12), St. Raymond's School (K-8), St. Philip Lutheran (K-8) and Quarry Lane School (K-12).
The region is served by the Chabot-Las Positas Community College District and more specifically by Las
Positas College just minutes east from Dublin in Livermore.
Parks and Community Services
The City of Dublin is renowned for its parks and recreation facilities. There are 18 neighborhood and
community parks that serve the variety of outdoor needs in the community. Additionally, the City
boasts a significant open space and trail system for those that walk, run, hike and bike throughout the
community. As new neighborhoods develop, additional parks and facilities will be built to meet the
needs of Dublin residents. The community parks include amenities such as children's play equipment,
sports fields and courts, picnic areas, dog parks, swimming pools, bocce ball courts, trails, large grass
areas for informal play or sports activities. In FY 2013-14 alone, three new parks were dedicated; in FY
2014-15 will see the ground breaking for the next phase of Emerald Glen Park — the Recreation and
Aquatic Complex—a centerpiece for the community.
In addition to City parks, trails and facilities, the East Bay Regional Park District operates several
parks/open spaces facilities in and around Dublin, including the Dublin Hills Regional Preserve and the
Iron Horse Trail. The District has trails for hiking, horseback riding, water enjoyment, and multiple
regional amenities. The Dublin City Council recently adopted the Iron Horse Trail Park Master Plan —
which will enhance the existing regional trail that runs from Pleasanton to Martinez.
Public Transportation
The Dublin community enjoys a variety of transportation options. Dublin has two BART stations that
serve ridership in the Tri-Valley and commuters from the Central Valley. The City is served by the
Livermore Amador Valley Transportation Authority (LAVTA) which provides Wheels bus transportation
and connections to Bay Area Rapid Transit (BART), the Altamont Commuter Express (ACE) train, and to
the Central Contra Costa Transportation Authority transportation lines.
Structure of Government
City Council—Five Members, Elected at-large
The City of Dublin is a general law city operating under a City Council-City Manager form of
government. Council Members are elected at-large, to serve the entire community rather than by
district. The four Council Members are elected to four-year staggered terms; the Mayor is elected
to a two-year term. The City Council establishes local law and policies through the enactment of
Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-5
ordinances and resolutions. The City Council also determines how the City shall obtain and spend
funds, adopts a two-year budget process and a 10-year Strategic Plan. The City Council appoints
community members to serve on commissions/boards and advisory committees and represents
City by serving on regional and county committees/boards whose policies may impact Dublin a
the Tri-Valley area (e.g. Associated Bay Area Governments, League of California Cities, and
Metropolitan Transportation Commission). The City Council appoints the City Manager and City
Attorney positions. A City Council position is a part-time and salaried position.
City Manager—Appointed by City Council
The City Manager is the Chief Executive Officer and is appointed by the City Council. The City
Manager provides, in accordance with the City Council policies, overall administration and direction
for the City organization and operations. In the event of an emergency, the position is designated to
serve as the Director of Emergency Services. The City Manager position is a full-time, salaried
position.
City Attorney—Appointed by City Council
The City Attorney serves as legal counsel for the City Council. This position is responsible for
providing both formal and informal legal opinions, as well as advice to the City's officers, employees,
boards and commissions. The duties of this position also include the review and/or preparation of
all contracts, bonds, deeds, leases, and other documents of legal significance. This is a contract
position.
0
0
Profile City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-6
COrganizational Chart
Fiscal Years 2014-15 and 2015-16
Citizens of Dublin
City Council
I
1 1
City Attorney City Manager
Assistant City
Manager
CPolice Services — Public Works
Parks and Economic
Community — Development
Services
Human Community
Resources — Development
Fire Services Administrative
Services
Non-
Departmental —
C
Org. Chart City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-7
Budget Document and Proc
Budget Accounting
In accordance with the Governmental Accounting Standards Board (GASB), the City's budgeted funds
are grouped into three categories: governmental, proprietary, and fiduciary. Within each category, the
funds are further classified into types such as general funds, special revenue funds, etc. Additionally,
the funds are divided between major and non-major categories. For budgeting purposes, a major fund
represents a fund or fund category that has revenues or expenditures that equals more than ten
percent of the City's entire appropriated budget.
In governmental accounting, agencies report different kinds of information for different fund types,
according to what and how financial resources are measured. The "current financial resources" method
measures an entity's ability to pay obligations in the near-term, and focuses on cash and/or assets that
are expected to be converted to cash within the accounting period, or shortly thereafter. The
"economic resources" method measures all assets that are available to the entity, not only cash or soon
to be cash.
Agencies also use different methods to recognize the timing of certain transactions. Under the "full
accrual" accounting basis, all assets are considered available to the governmental unit for the purpose
of providing goods and services. Therefore, transactions are recorded when the underlying action to
place, regardless of the actual cash flow timing. Under the "modified accrual" basis, income is recor
using the accrual basis, but expenditures are recorded when they actually occur.
The City of Dublin complies with the GASB requirements and thus budgets and accounts for transactions
based on the following rules:
Fund Category Measurement Focus Accounting Basis
Governmental Current financial resources Modified accrual (60 days after year-end)
Proprietary Economic resources Full accrual
Fiduciary Economic resources Full accrual
Furthermore, the City's expenditure appropriations lapse at the fiscal year end (June 30th), but may be
carried over for specific purposes when approved by the City Manager. Encumbrances are considered
expenditures in the year of the issuance of the purchase order. If the encumbrance is unused at year
end, it is re-appropriated the following fiscal year.
A two-year budget is presented to the City Council at the beginning of the budget cycle. The Operating
Budget is adopted by the City Council on an annual basis. During mid-cycle, a review and update are
prepared and presented to the City Council for the adoption of the second year's budget. The fiscal
year begins on July 1 and ends June 30. Operating budgets are controlled at the department level and
fund level.The City Council may amend the budget by resolution during the fiscal year. 3
Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-8
The Capital Improvement Program (CIP) is adopted on a multi-year project basis, where funds for
specific projects receive an annual appropriation and any unused appropriation may be re-appropriated
the following year.The projects are budgeted and built in phases, so as to allow for future planning and
budgeting. CIP project budgets are adopted and controlled at the project level and funding source level.
The Resolution to adopt the operating budget approved by the City Council may be found in the
appendix of this document. Included in the Resolution are guidelines of how the budget may be
amended without a City Council action. To summarize, the City Manager may increase expense and
revenue budgets for both operating budgets where there is a zero net impact on the fund, and transfer
between capital improvement projects where the funding source is the same. All other budgetary
changes after budget adoption are subject to approval via resolution by the City Council.
In addition to budget amendments that may occur during the fiscal year, the Administrative Services
Director prepares and presents a quarterly review of expenditures and revenues to the City Council. At
that time, the Administrative Services Director may recommend budget amendments to the City Council
for their consideration.
MAJOR BUDGET CATEGORIES
REVENUES
Taxes—Revenue collected on property and sales,transient occupancy (hotel tax).
Franchise Fees — Fees paid by utility companies (i.e. cable, telephone, garbage) to operate within the
City.
Licenses and Permits—Fees paid for building, planning and fire inspections and permits.
Fines and Forfeitures—The City's share of fines related to traffic, library, and alarms
Intergovernmental— Includes grants from local, county, state and federal governmental agencies.
Charges for Service— Specific police service fees, charges for recreational classes, day care, and library
programs, as well as the General Fund administration fee charge to other funds.
Use of Money and Property— Includes revenue from land rental and interest income.
Other Financing Sources / Uses — Accounts for transfers to and from funds, and proceeds of debt
issuance
Development Fees/Impact Fees — Fees which may be imposed on new construction to pay for
improvements and facilities required to serve the new development and to reduce the impacts of new
development on the community. For example, the development fees may pay fees for streets, parks
and schools, but may not be used for day-to-day operating expenses.
Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-9
Other Revenues — Includes donations to a variety of City programs and other revenue that cannot be
categorized in distinct revenue category.
Transfers In—Internal transfers from another fund. 3
EXPENDITURES
Salaries and Benefits — Employee salaries, health benefits, retirement benefits, insurance and other
miscellaneous benefits.
Service and Supplies—office supplies, program supplies, etc.
Utilities—Gas &electric, water& sewer, telephone charges.
Internal Service Fund Charges — Account for the financing of goods or services provided by one
department or agency to other departments or agencies of the City on a cost reimbursement basis.
Contracted Services — Costs associated with contracting agencies that provide services to the City (ex.
Police and Fire), consulting and professional services.
Capital Outlay— Reserved for the purchase of land, vehicles, and large equipment.
Debt Service—Accounts for the principal and interest on loans, bonds, leases, and other credit issued to
the City.
Transfers Out—Internal transfers to another fund.
3
Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-10
I
Two-Year Budget Process and Timeline
Year 1 Cycle
Month Description
December Budget Kickoff and distribution of budget calendar.
1. Beginning of January, Departments prepare position allocations for the
upcoming fiscal year.
January 2. Departments input CIP project information into budget worksheets.
3. City Council approves the budget calendar and receives information
regarding the budget process.
Departments input expenditure and revenue data into budget worksheets for
January- February
the upcoming fiscal year for City Manager's review.
February City Manager reviews preliminary budget.
City Council holds Budget Study Session and seeks input for any additional
March
initiatives for the upcoming fiscal year.
City Commissions review draft CIP budget for conformance and provide
April
recommendation for City Council consideration.
City Council adopts year one of the two-year operating budget and five-year
May
Capital Improvement Program through separate resolutions.
Year 2 Cycle
Month Description
December Mid-year financial review and Budget Update Kickoff.
January— February Finance provides updated projections for Year 2.
March City Manager reviews preliminary budget update information.
April Update City's strategic plan, City Council holds budget study session for Year 2
May City Council adopts the second year update to the Budget.
Process City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page C-11
D. FUNDS SUMMARY
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Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-1
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Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-2
Fund Definitions
The funding received by the City often has legal restrictions on how it may be utilized. For example, Gas Tax
Revenue must be spent on certain street-related improvements. In accordance with government auditing
practices,the City establishes separate funds to demonstrate compliance with legal restrictions.
There are three categories of Funds used in governmental accounting, which are classified further into
Major and Non-Major Funds:
• Governmental Funds—Account for activities which are primarily tax-supported operations or other
mandatory payments and are virtually unique to government. Fund types are:
o General — primary operating fund; accounts for all financial resources of the City except
those required to be accounted for in another fund. Use of these funds is discretionary in
accordance with City Council policies, and State and local laws.
o Capital Project — accounts for the improvement, construction or acquisition of fixed
assets such as buildings,facilities, equipment and roads.
o Debt Service—accounts for interest and principal of long-term debts.
o Special Revenue — accounts for the use of revenues that are legally restricted to
expenditures for specific purposes.
C o Permanent— accounts for funds in which only interest earnings, and not principal amounts,
are expendable.The City does not use this type of fund.
• Proprietary Funds — Account for activities that are primarily funded by income from operations
resulting from voluntary payments for goods and services provided to users. Fund types are:
o Internal Service — used for operations serving other funds or departments within the
government on a cost-reimbursement basis.
o Enterprise — Accounts for operations financed and operated similar to business activities,
and services rendered to the general public on a fee basis. The City does not use this type of
fund.
• Fiduciary Funds — Account for resources held by a governmental entity in a trustee or agency
capacity for the benefit of others, and which cannot be used to support the governmental entity.
Fund Types are:
o Agency — accounts for assets held by the City in a custodial capacity and paid to other
individuals or organizations (ex. assessment districts)
o Trust—accounts for assets held by other parties (i.e., Pension or Retiree Health Trust)
• Major Funds vs. Non-Major Funds — The General Fund is always a major fund. Other major funds
have total assets, liabilities, revenues, or expenditures/expenses that are: 1) 10% or more of the
corresponding element, excluding extraordinary items, for all funds of that type; and 2) at least 5%
of the corresponding element total for all governmental and enterprise funds combined. All other
Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-3
funds are classified as non-major, unless the City deems a certain fund of interest or important to
financial statements.
CITY OF DUBLIN MAJOR FUNDS
Governmental Funds
1. General Funds
a. General Fund (1000)—This is the City's primary operating fund.
2. Capital Project Funds - The City's Capital Projects are divided into seven fund categories as listed
below. Impact Fee Capital Project Funds account strictly for impact fees received from developers
that can only be used for specific activities within the City.
a. General Improvements Capital Projects(3300)
b. Community Improvements Capital (3400)
c. Parks Capital Projects (3500)
d. Streets Capital Projects(3600)
e. Public Facilities Impact Fees (4100)—only for new parks and facilities
f. Fire Impact Fees(4201)—only for fire capital expansion projects
g. Traffic Impact Fee Funds(4300)—only for street and highway projects
3. Special Revenue Funds
a. Affordable Housing Fund (2901) - Accounts for in-lieu fees received from developers of
properties, which can only be used for the design, development, and construction()
citywide affordable housing projects and/or support of affordable housing programs.
CITY OF DUBLIN NON-MAJOR FUNDS
Governmental Funds
1. Special Revenue Funds
a. ACTC Sales Tax: Bike and Pedestrian (2205) - Accounts for an Alameda County
Transportation Commission (ACTC) voter approved increase in sales tax use for bike and
pedestrian related projects.
b. ACTC Sales Tax: Local Streets (2204) - Accounts for an Alameda County Transportation
Commission (ACTC) voter approved sales tax used for improvements made to streets and
roads.
c. ACTC Vehicle Registration Fee Fund (2212) - Accounts for an Alameda County
Transportation Commission (ACTC) voter approved increase in vehicle registration fees that
is distributed by ACTC and designated to be used for street and road system maintenance.
d. Box Culvert Maintenance Fund (2322) - Accounts for the funds designated for the
maintenance and repairs of box culvert in East Dublin.
e. Cable TV Facilities Fund (2811) - Accounts for Cable TV Facilities fees collected from Cable
Television providers and passed through to the City for local cable television, as allowed
under State and Federal franchising laws. 4
Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-4
f. Community Development Block Grant (CDBG) Fund (2903) - Accounts for grants and
expenditures related to the Federal Community Development Block Grants received.
g. East Bay Regional Park District Fund (2402) - Accounts for grant funds received from the
East Bay Regional Park District via Measure WW, which continued funding for local agencies
to preserve open space for recreation and wildlife habitat.
h. Emergency Medical Services (EMS) Special Revenue Fund (2109) - Accounts for
Supplemental Paramedic Special Assessment and First Responder Advanced Life Support
(FRALS) reimbursements from the Alameda County to fund the costs of providing emergency
medical services.
i. Enforcement Grants (2111) - Accounts for miscellaneous grants received for police
expenditures not reported in other funds.
j. Federal Asset Seizure Fund (2107) - Accounts for the receipts and expenditures of the
Federal asset seizure funds.
k. Garbage Service Fund (2303) - Accounts for the use of funds received which are levied by
the County on behalf of the City for residential garbage and recycling services.
I. Highway Safety Traffic Reduction Bond (2210) -Accounts for the receipts of State grants for
local streets and road improvements funded by a statewide bond.
m. Landscape Districts Funds—Accounts for revenue and related expenditure of landscape
districts within the City:
- Stagecoach 1983-2 Fund (2702)
- Dougherty Road 1986-1 Fund (2703)
n. Local Recycling Programs Fund (2304) - Accounts for locally derived funds collected for a
commercial organic and recycling program, and retained by the City at the end of the
franchise held by Waste Management Inc. These funds are independent of the funds
distributed by StopWaste.org pursuant to the Alameda County Recycling Measure.
o. Measure D Recycling Fund (2302) -Accounts for the use of funds received from the Alameda
County Waste Management Authority (Stopwaste.org) pursuant to a voter approved charter
amendment and are provided for recycling and related activities. This fund also accounts for
other locally derived funds for recycling related activities.
p. SAFETEA-LU (2202) - Accounts for the revenue received from the U.S. Department of
Transportation under the Safe, Accountable, Flexible, and Efficient Transportation Equity Act:
A Legal for Users fund.
q. State Gas Tax Fund (2201) - Accounts for the receipt of state gasoline taxes and
expenditures.
r. State Seizure/Special Criminal Activity Fund (2101) - Accounts for receipt of funds derived
from non-federal asset forfeitures.
s. Street Light Assessment Districts Funds — Account for revenue and related expenditures of
lighting districts. The City has established the following district funds:
- Street Light Assessment District 1983-1 Fund (2701)
- Street Light District East Dublin 1999-1 Fund (2705)
t. Storm Water Management Funds - Accounts for the funds received from the State, which
are designated specifically for the use of storm water related activities. These include:
- Storm Water Management Fund (2321)
- Dublin/Dougherty Storm Water Management Fund (2323)
- Village Parkway Storm Water Management Water(2324)
Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-5
u. Traffic Safety Fund (2106) - Accounts for the receipt of traffic fines and traffic safety
expenditures.
v. Vehicle Abatement Fund (2102) - Accounts for the use of funds received from vehi
registration of Dublin residents for the towing of abandoned vehicles in city limits.
w. Noise Mitigation Fund (2902) -Accounts for the fees received from developers of residential
properties, which can only be used for noise mitigation measures.
x. Public Art Fund (2801) -Accounts for the fees received from developers of properties, which
can only be used for the purchase of design, development, and construction of Public Art
projects within the City of Dublin.
Proprietary Funds
1. Internal Service Funds
a. Vehicle Replacement Fund (6100) — finances necessary vehicle replacements, primarily fire
apparatus and police vehicles.
b. Building Replacement Fund (6200) — finances future major building components such as
Heating Ventilation Air Conditioning (HVAC), major electrical system components, and other
periodic repair expenditures.
c. Equipment Replacement (6300) — finances necessary equipment replacement such as
computers and network infrastructure, solar equipment, and telephone systems.
d. Parks Replacement Fund (6400)—finances major parks-related replacements.
e. Equipment Maintenance and Repair Fund (6500) —finances the on-going maintenance and
repairs of vehicles and equipment.
f. Retiree Health Fund (6901) — accounts for contributions made to the California Employ !''"
Retiree Benefit Trust Fund (CERBT) for future retiree health care benefits. ``�
g. PERS Side Fund (6951) — accounts for the repayment to the City's General Fund for the
prepayment made in 2007 to pay CALPERS for the City's Side Fund obligation.
h. Energy Efficiency Fund (7101) — accounts for the Chevron energy lease financing
arrangement,which finance the construction of the Energy Efficient Upgrade Capital Project.
Fiduciary Funds
1. Agency Funds
a. Geologic Hazard Abatement District (GHAD) - The California Public Resource Code, Section
25670 provides for the establishment of a GHAD as an independent, state-level public
agency that oversees geologic hazard prevention, mitigation, abatement and control. GHADs
operate with a focus on the prevention of geologic hazards, with mitigation and abatement
also being primary functions. A "geologic hazard" is broadly defined as an actual or
threatened landslide, land subsidence, soil erosion, earthquake, fault movement or any
other natural or unnatural movement of land or earth. Three GHADs have been established
in the City of Dublin, with the City acting as trustee of GHAD funds collected and used to
contractually provide or arrange for services. The City Council serves as the Board of
Directors for the following GHADs:
- Fallon Village GHAD (Funds 5301 &5311)
- Schaefer Ranch GHAD (Fund 5302)
Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-6
- Fallon Crossings GHAD (Fund 5321)
b. Dublin Boulevard Extension Assessment District (5101) — accounts for special
assessments to fund improvements to Dublin Blvd.
c. Associated Community Action Program (ACAP) (5198) — accounts for the City's position
as fiscal agent to collect and account for the funds received and used by the ACAP Joint
Powers Authority (made up of twelve Alameda County cities and the County of Alameda)
for County social services programs
2. Trust Funds
a. California Employers' Retiree Benefit Trust Fund (CERBT) Trust Fund (5171) — assets
held in trust and used to pay retiree health obligations. Per Generally Accepted
Accounting Principles, an agency only reports a trust fund in its financial statements if it
has some managerial responsibility over the funds (i.e., investment responsibility).
Therefore, the City does not show the CERBT Fund in its annual financial report. It is
included in this document for informational purposes only.
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Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-7
Overview of Revenu
Figure 1: FY 2014-15 and 2015-16 Revenues,All Funds
Adopted Amended � 4
Actual Budget Budget '
2012-13 2013-14 2013-14
REVENUES
Property Taxes $24,723,112 $25,337,010 $26,353,014
Sales Taxes $15,860,768 $16,768,340 $17,566,888� {
Taxes Other Than Property or Sales Tax $5,054,257 $4,333,000 $4,459,837
Licenses & Permits $5,255,509 $2,790,770 $4,550,473?
Res,',
Fines & Forfeitures $326,027 $286,540 $286,540t�
Use of Money& Property $520,840 $1,780,900 $1,480,900
Intergovernmental Revenues $4,534,748 $3,420,870 $3,982,647 1,
Charge for Services $10,367,246 $10,170,200 $11,009,057;,
Development Fees $28,331,332 $15,087,010 $19,462,045 '
Other Revenues $12,215,481 $2,827,320 $2,838,820
Less Internal Service Fund Revenues $3,654,774 $4,079,770 $4,079,770 ,:311:05„4"-,„7„,'''
NET REVENUES $103,534,546 $78,722,190 $87,910,451 $89,260,904 $88,298,507
*Excludes Fiduciary Fund and Transfers In.
of
Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-8
Overview of Expenditures
Figure 2: FY 2014-15 and 2015-16 Expenditures,All Funds
Adopted Amended v"-
Actual Budget Budget '
2012-13 2013-14 2013-14
OPERATING PROGRAMS
City Council $353,065 $433,930 $433,930 ; rig
City Manager $1,328,290 $1,338,970 $1,338,970
City Clerk $28,361 $3,120 $3,120
Human Resources $1,407,241 $1,540,470 $1,562,727
City Attorney $976,128 $807,360 $882,360
y{ 41
Administrative Services $1,928,696 $2,274,140 $2,336,505
Non-Departmental $6,320,175 $8,523,730 $11,013,111
Economic Development $685,581 $970,450 $1,263,450
� r
Community Development $6,086,830 $5,642,290 $6,975,639
Fire Department $11,001,225 $11,742,590 $11,952,590
Police Department $14,451,751 $16,100,660 $16,612,930
Parks & Community Services $8,704,180 $9,430,280 $9,545,840 a ,
Public Works $7,574,048 $8,073,410 $8,268,433
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CAPITAL IMPROVEMENT PROGRAMS
General $8,866,096 $9,856,440 $15,565,762
Community Improvements $81,234 $86,130 $86,126
Parks $2,322,021 $16,602,440 $18,233,958
Streets $4,946,527 $11,771,900 $11,033,475
Less Internal Service Fund Expenditures $2,003,518 $3,351,730 $3,683,794
NET TOTAL EXPENDITURES $75,057,931 $101,846,580 $113,425,133 $99,716,973 $92,400,421
*Excludes Fiduciary Funds,depreciations expenses,and Transfers Out
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Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-9
Overview of Fund Balances
CI)
Figure 3: Overview of Fund Balances FY 2013-14 Amended
FY 2013-14 Amended
Beg.Fund End.Fund
Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance
General Fund $77,317,133 $62,373,502 $30,880 $60,471,255 $12,942,264 $66,307,997
State Seizure/Special Activity Fund $41,008 $1,280 $4,480 $37,808
Vehicle Abatement $223,453 $33,520 $1,000 $20,910 $235,063
SLES/COPS Fund-CA $149 $100,000 $100,000 $149
Traffic Safety $131,571 $180,630 $152,380 $159,821
Federal Asset Seizure Fund $408,903 $1,360 $100,000 $310,263
EMS Special Revenue $22,550 $336,630 $351,231 $7,949
Enforcement Grants $4,418 $1,230 $1,230 $4,418
State Gas Tax $2,343,633 $1,441,690 $601,310 $1,377,492 $1,806,521
SAFETEA-LU ($1,287,053) $524,427 $59,740 ($822,366)
Transportation Development Act $163,100 $207,400 ($44,300)
ACTC Sales Tax-Local Streets $874,161 $2,373,640 $3,170,347 $77,454
ACTC Sales Tax-Bike& Ped $6,513 $132,770 $86,460 $60,300 ($7,477)
Congestion Management Agency ($290,981) ($290,98
Highway Safety Traffic Reduct. Bond $12,114 $12,1
ACTC-Vehicle Registration Fee $328,504 $217,160 $172,080 $326,533 $47,051
Measure D $50,743 $150,900 $71,619 $130,024
Garbage Service Fund $103,081 $2,830,000 $2,830,150 $102,931
Local Recycling Programs $131,864 $14,330 $94,809 $51,385
Storm Water Management $247,037 $759,050 $10,426 $771,744 $223,917
Box Culvert $356,089 $4,050 $360,139
East Bay Regional Park District $155,000 $155,000
Street Light District Funds $681,068 $534,690 $405,666 $318,729 $491,364
Landscape District Funds $368,244 $505,860 $532,310 $4,960 $336,834
Public Art Fund $1,592,700 $504,125 $2,500 $2,094,325
Cable TV Facilities $96,750 $137,830 $56,840 $177,740
Affordable Housing Fund $7,013,815 $2,638,350 $6,600 $852,444 $8,806,321
Noise Mitigation Fund $75,907 $4,210 $80,117
Community Development Block Grant $56,780 $50,180 $6,600
Capital Improvement Project Funds $44,919,321 $44,919,321
Public Facility Fees $28,989,874 $7,625,980 $314,140 $15,781,034 $20,520,681
Fire Impact Fees ($1,098,607) $191,120 ($907,487)
Traffic Impact Fees* $9,542,554 $4,207,041 $443,336 $4,661,247 $8,645,012
0
Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-10
Overview of Fund Balances FY 2013-14 Amended, continued
FY 2013-14 Amended
Beg.Fund End.Fund
Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance
ISF-Vehicles*** $1,053,965 $214,880 $534,173 $734,673
ISF-Fire Apparatus*** $3,049,610 $178,270 $725,671 $2,502,209
ISF-Non-Safety Vehicles*** $184,744 $23,510
$208,254
ISF-Buildings*** $56,375,183 $228,240 $50,000 $4,306,525 $52,246,898
ISF- Equipment*** $2,733,276 $399,930 $109,000 $234,583 $2,789,623
ISF-Solar Equipment*** $413,340 $413,340
Parks Replacement Fund $211,350 $107,500 $318,850
ISF- Maint.& Repairs $235,443 $534,510 $473,550 $296,403
ISF- Retiree Health $25,164 $1,793,840 $1,791,400 $27,604
ISF-PERS Side Fund Payoff ($1,642,768) $185,750 ($1,457,018)
Energy Efficiency Capital Lease ($6,203,567) $799,967 $799,967 $551,393 ($5,403,600)
Adjustment* ($1,089,771)
GRAND TOTAL** $184,309,595 $91,990,221 $44,956,801 $117,108,927 $44,956,801 $161,632,021
*Traffic Impact Fees revenue for FY 2013-14 includes $1,089,771 developer constructed improvements to offset the
project cost for fund balancing
** Excludes Fiduciary Funds
***Total ISF Funds' Beginning Fund Balance includes$49,267,011 as Net Investment in Capital Assets
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Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-11
•
Overview of Fund Balances FY 2014-15
FY 2014-15 Proposed
Beg. Fund End.Fund
Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance
General Fund $66,307,997 $63,904,237 $30,650 $59,109,782 $1,353,216 $69,779,885
State Seizure/Special Activity Fund $37,808 $211 $3,980 $34,038
Vehicle Abatement $235,063 $31,941 $755 $21,000 $245,249
SLES/COPS Fund-CA $149 $100,000 $100,000 $149
Traffic Safety $159,821 $149,068 $111,253 $65,434 $132,202
Federal Asset Seizure Fund $310,263 $1,843 $4,500 $307,606
EMS Special Revenue $7,949 $336,716 $330,201 $14,464
Enforcement Grants $4,418 $1,257 $1,225 $4,450
State Gas Tax $1,806,521 $1,237,070 $557,867 $624,954 $1,860,770
SAFETEA-LU ($822,366) ($822,366)
Transportation Development Act ($44,300) $208,379 $164,079
ACTC Sales Tax-Local Streets $77,454 $6,643,763 $4,588,507 $2,132,711
ACTC Sales Tax-Bike& Ped ($7,477) $128,404 $17,962 $30,000 $72,965
Congestion Management Agency ($290,981) $621,513 ($912,494)
Highway Safety Traffic Reduct. Bond $12,114 $12,114
ACTC-Vehicle Registration Fee $47,051 $217,509 $172,429 $33,623 $58,5
Measure D $130,024 $147,876 $131,890 $146,01
Garbage Service Fund $102,931 $3,094,166 $3,090,551 $106,546
Local Recycling Programs $51,385 $10,085 $48,063 $13,407
Storm Water Management $223,917 $775,487 $10,000 $989,404
Box Culvert $360,139 $2,185 $362,324
Street Light District Funds $491,364 $551,066 $412,630 $39,034 $590,766
Landscape District Funds $336,834 $543,915 $534,749 $4,850 $341,150
Public Art Fund $2,094,325 $7,789 $30,000 $268,654 $1,803,460
Cable TV Facilities $177,740 $150,765 $35,340 $293,165
Affordable Housing Fund $8,806,321 $1,324,513 $6,600 $679,671 $9,457,764
Noise Mitigation Fund $80,117 $2,819 $82,936
Community Development Block Grant $74,002 $67,402 $6,600
Capital Improvement Project Funds $33,319,221 $33,319,221
Public Facility Fees $20,520,681 $6,665,638 $61,609 $24,443,077 $2,681,633
Fire Impact Fees ($907,487) $188,860 ($718,627)
Traffic Impact Fees $8,645,012 $2,225,447 $350,000 $1,115,129 $9,405,330
Dublin Crossing Comm. Dev. Fee $118,880 ($118,880)
0
Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-12
Overview of Fund Balances FY 2014-15,continued
0 FY 2014-15 Proposed
Beg.Fund End. Fund
Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance
ISF-Vehicles*** $734,673 $209,611 $211,951 $732,333
ISF- Fire Apparatus*** $2,502,209 $164,741 $2,666,950
ISF- Non-Safety Vehicles*** $208,254 $17,023 $225,277
ISF- Buildings*** $52,246,898 $177,928 $50,000 $52,374,826
ISF- Equipment*** $2,789,623 $450,065 $180,400 $22,000 $3,037,288
ISF-Solar Equipment*** $413,340 $249,156 $662,496
Parks Replacement Fund $318,850 $107,223 $426,073
ISF- Maint. & Repairs $296,403 $508,997 $508,155 $297,245
ISF- Retiree Health $27,604 $1,917,865 $1,917,685 $27,784
ISF- PERS Side Fund Payoff ($1,457,018) $410,389 ($1,046,629)
Energy Efficiency Capital Lease ($5,403,600) $535,892 $535,892
($4,867,708)
GRAND TOTAL** $161,632,021 $93,473,902 $33,356,471 $102,585,164 $33,356,471 $153,056,651;';
** Excludes Fiduciary Funds
*** ISF Funds' Beginning Fund Balance includes$49,267,011 as Net Investment in Capital Assets
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Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-13
Overview of Fund Balances FY 2015-16
' FY 2015-16 Forecast
AO
Beg.Fund End.Fun.
Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance
General Fund $69,779,885 $61,803,963 $30,820 $61,034,657 $9,597,916 $60,982,095
State Seizure/Special Activity Fund $34,038 $263 $3,980 $30,322
Vehicle Abatement $245,249 $32,561 $822 $21,000 $255,988
SLES/COPS Fund-CA $149 $100,000 $100,000 $149
Traffic Safety $132,202 $149,095 $113,773 $65,608 $101,916
Federal Asset Seizure Fund $307,606 $2,506 $310,112
EMS Special Revenue $14,464 $336,795 $330,708 $20,551
Enforcement Grants $4,450 $41 $4,491
State Gas Tax $1,860,770 $1,217,199 $557,159 $1,066,596 $1,454,214
SAFETEA-LU ($822,366) $470,000 $470,000 ($822,366)
165,404
Transportation Development Act $164,079 $1,325 $
ACTC Sales Tax-Local Streets $2,132,711 $379,866 $565,893 $1,946,684
ACTC Sales Tax-Bike& Ped $72,965 $129,231 $17,962 $30,000 $154,233
Congestion Management Agency ($912,494) $621,513 ($290,981)
Highway Safety Traffic Reduct. Bond $12,114 $12,114
ACTC-Vehicle Registration Fee $58,508 $217,904 $149,959 $33,739 $92,714
Measure D $146,010 $148,395 $123,901 $170,5
Garbage Service Fund $106,546 $3,341,542 $3,344,889 $103,19
Local Recycling Programs $13,407 $10,000 $23,407
Storm Water Management $989,404 $7,950 $10,000 $987,354
Box Culvert $362,324 $2,992 $365,316
Street Light District Funds $590,766 $563,417 $416,797 $39,330 $698,056
Landscape District Funds $341,150 $567,138 $541,678 $4,850 $361,760
Public Art Fund $1,803,460 $7,855 $10,000 $324,586 $1,476,729
Cable TV Facilities $293,165 $153,345 $35,340 $411,170
Affordable Housing Fund $9,457,764 $2,541,844 $6,600 $690,627 $11,315,581
Noise Mitigation Fund $82,936 $1,879 $84,815
Community Development Block Grant $70,600 $64,000 $6,600
Capital Improvement Project Funds $23,915,311 $23,915,311
Public Facility Fees $2,681,633 $3,809,284 $64,797 $11,643,530 ($5,217,410)
Fire Impact Fees ($718,627) $42,420 ($676,207)
Traffic Impact Fees $9,405,330 $936,645 $300,000 $40,083 $10,001,892
Dublin Crossing Comm. Dev. Fee ($118,880) $10,080,284 $9,961,404
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l Years 2014-15 and 2015-16 Bud et Page D-14
Summaries City of Dublin Fiscal g
Overview of Fund Balances FY 2015-16,continued
FY 2015-16 Forecast
Beg.Fund End. Fund
Fund Description Balance Revenue Transfer In Expenditures Transfer Out Balance
ISF-Vehicles*** $732,333 $208,813 $168,559 $772,587
ISF- Fire Apparatus*** $2,666,950 $171,847 $2,838,797
ISF- Non-Safety Vehicles*** $225,277 $10,291 $235,568
ISF- Buildings*** $52,374,826 $179,914 $50,000 $52,504,740
ISF- Equipment*** $3,037,288 $427,623 $170,700 $43,000 $3,251,211
ISF-Solar Equipment*** $662,496 $252,548 $915,044
Parks Replacement Fund $426,073 $109,002 $535,075
ISF- Maint. & Repairs $297,245 $541,796 $540,951 $298,090
ISF- Retiree Health $27,784 $2,099,458 $2,099,194 $28,048
ISF- PERS Side Fund Payoff ($1,046,629) $429,503 ($617,125)
Energy Efficiency Capital Lease ($4,867,708) $550,654 $550,654 ($4,317,054)
GRAND TOTAL** $153,056,651 $92,729,302 $23,952,731 $95,429,825 $23,952,731 $150,906,782
** Excludes Fiduciary Funds
*** Beginning Fund Balance includes$49,267,011 as Net Investment in Capital Assets
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Summaries City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page D-15
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E. GENERAL FUND SUMMARY
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General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-1
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General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-2
General Fund Operating Summary
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Adopted Amended ',, %change %change
Actual Budget Budget from Prior from Prior
2012-13 2013-14 2013-14 ,4'44:: t �
Adopted Proposed
REVENUES BY CATEGORY
Property Taxes 23,590,102 24,153,050 25,169,054 ,. �' '" 7.2% 2.5%
Sales Tax 15,359,340 16,271,400 17,069,948 ,t 8.7% 1.4%
Other Taxes 5,054,257 4,333,000 4,459,837 4, �M L 11.1% (1.4%)
Building Permits 4,627,631 2,255,020 3,781,700 , - 40.6% (45.3%)
y 61
Other Licenses&Permits 627,878 535,750 768,773 ` 5„x rx 33.9% (25.9%)
Fines&Penalties 132,616 138,260 138,260 , , l 0.0% 0.0%
Interest (541,130) 652,970 352,970 � � ,_ �' (43.6%) 16.6%
Rentals&Leases 582,039 581,270 581,270 74.8% 1.0%
Intergovernmental 208,904 183,620 183,620 5.4% 2.6%
Charges for Services 9,076,147 7,093,630 7,713,730 0.3% (1.1%)
Other Revenue 4,374,340 327,510 339,010 '' 18.1% 0.2%
Community Benefit Pymnt 4,154,160 1,461,210 1846 210 (57.1%
,,. ) (39.7%)
Carryover funds from Prior Yr $5,958,286
EXPENDITURES BY CATEGORY
Salaries&Wages 8,769,627 9,279,340 9,193,220 ram „. 4.6% 5.3%
Benefits 4,127,833 4,628,830 4,607,664 5.7% 9.1%
Services&Supplies 1,992,120 2,308,520 2,349,067 ,,,,. . 10.8% 7.4%
Internal Service Fund Chgs 1,459,328 1,770,280 1,770,280 " % (5.5%) (0.8%)
Utilities 1,576,985 1,944,310 1,949,675 4,4`,4.14,,...... , 4.7% 6.8%
Contracted Services 33,987,431 35,891,550 38,399,152 : 2.6% 2.2%
Capital Outlay 369,956 236,420 251,577 ' 105.9% (38.6%)
Contingency&Other 119,858 1,172,930 1,950,621 , ` (21.6%) 2.2%
OPERATING BUDGET IMPACT$14,843,145 $754,510 $7,891,414 $3,025,105 $50,126
One-Time Contribution i'
NET BUDGET IMPACT $754,510 $7,891,414 $4,825,105 $800,126
Transfers Out to CIP (2,289,252) (8,422,370) (12,942,263)
M
Note:
Approval of the five items under consideration for the FY 2014-15 would add $88,000 to General Fund Expenditures
and would decrease Total Reserves by$88,000 in FY 2014-15 and FY 2015-16.
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Page E-3
General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget
General Fund Reserves Summary
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Adopted Amended %change %change
Actual Budget Budget � from Prior from Prior
2012-13 2013-14 2013-14 Adopted Proposed
RESERVE BALANCES 'r ,
( Non-Spendable 2,836,130 2,836,130 2,186,130 -45.8% 299.5%
Restricted 500,000 500,000 500,000 0.0% 0.0%
Committed 36,020,171 36,020,171 30,144,095 f} -3.1% -38.6%
Assigned 23,912,896 23,912,896 22,649,5752w , -5.3% 1.4%
Unassigned/Cash Flow* 14,311,098 14,047,931 10,828,197 ''4:7,4;1‘,1:,°-::: -27.5% 3.8%
*Cash Flow Reserve at 2.1 months of operating budget in FY 2014-15 and FY 2015-16
Highlights of Reserve Changes
In order to fund the projected deficit in the Public Facility Fee Fund beginning in FY 2015-16, the General
Fund will set aside in a Committed Reserve $2 million in FY 2013-14 and another $3.2 million in FY 2014-15.
Those contributions will significantly decrease the Unassigned / Cash Flow Reserve to just above the
minimum requirement of 2 months of operating budget, as defined in the City Fund Balance and Reserves
Policy. When the advance occurs in FY 2015-16, that Committed Reserve of $5.25 million will be moved to
the Non-Spendable reserve category, and remain there until it is repaid by future revenues transfer°
from the Public Facility Fee Fund.
The Fund Balance and Reserves Policy are included in the Appendix to this document. The policy was last
updated in June 2013, so does not contain the following new Committed Reserves that Staff will
recommend funding before the close of FY 2013-14:
- Fallon Sports Park: $2 million ($1.8 million of which is covered by one-time
Community Benefit Payment) in FY 2014-15
- Shannon Center Parking Lot: $775,000 in FY 2013-14
- Advance to Public Facility Fee Funds: $2.0 million in FY 2013-14; $3.25 million in FY
2014-15
Specific changes to all reserves are shown on the following page.
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General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-4
General Fund Reserve Details
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FY 2013-14 FY 2014-15 FY 2014-15
Actual total change Projected total change „,. :107.," F -7,i ' total change
2012-13 during year 2013-14 during year t k during year
TOTAL CHANGE TO RESERVES $12,553,894 ($11,009,135)', $3,471,889 ($8,797,791)
Prepaid Expenses 34,756 - 34,756 V
Cemetery Endowment 60,000 - 60,000 -
Advance to Public Facility Fee - - - ,- 5,250,000
Advance to Fire Impact Fee 1,098,606 (250,000) 848,606 (250,000) (250,000)
Advance to PERS Side Fund 1,642,768 (400,000) 1,242,768 (400,000) (400,000)
Heritage Park Maintenance 500,000 - 500,000 -
Economic Stability 5,868,847 - 5,868,847 -
Downtown Public Impr 1,000,000 - 1,000,000
■
a. -
Open Space Funding 2,000,000 (2,000,000)
4
Affordable Housing 1,000,000 - 1,000,000 -
Emerald Glen Aquatic Comple: 1,500,000 1,397,650 2,897,650r (2,897,650)
Emergency Communications 741,000 - 741,000 ' -
Fire Svcs OPEB 7,610,058 400,000 8,010,058 400,000 �' 400,000
Innovations&New Opport 1,372,785 - 1,372,785
C Maintenance Facility 6,027,950 (6,027,950) � Fa
�
Cemetery Expansion 750,000 1,641,538 2,391,538 1,320 640 (3,712,178)
Fallon Sports Park* - - 2,000 000 ,+ ,
Civic Ctr Expansion 391,568 (391,568) - r $ -
Public Safety Complex 3,070,746 (3,070,746)
Jt City/School Projects 600,000 (600,000) A ' i $ -
Non-Streets CIP Commitments 2,745 809 - 2,745,809 (2,200,000) -
Shannon Center Parking Lot 775,000 775,000 -4:,-'
Advance to Public Facility Fee 2,000,000 2,000,000 3,250,000 (5,250,000)
One-Time Initiative 1,341,408 - 1,341,408 -
Accrued Leave 896,658 - 896,658 -
Operating Carryovers 986,326 (986,326) - -
CIP Carryovers 265,845 (265,845) - � -
Catastophic Loss 10,537,271 - 10,537,271 'Service Continuity 2,410,000 - 2,410,000 - ' s -
,” a
Pension&OPEB 8,480,646 - 8,480,646 -' -
Fiscally Responsible Adj 336,150 (11,150) 325,000 " " (325,000)
TOTAL RESERVES $77,317,642 ($11,009,135) $66,308,507 $3,471,889 $69,780,396 ($8,797,791), $60,982,605
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General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-5
General Fund Revenue Assumptio3
Property Taxes and Sales Tax are the two largest ongoing revenue sources in the General Fund, accounting
for 68.2% of total revenues in FY 2014-15, and are key indicators of the condition of the local economy.
While it can be difficult to predict future trends in these areas, it is clear that the fiscal health of the City is
improving. Economists at local and national levels believe that the economy as a whole is stabilized and is in
recovery. There are positive trends of employment, household spending, and home sales, with pricing
demonstrating steady yet modest growth. For the City of Dublin, tax revenues are expected to trend with
that growth, but Building Permit and other development- related revenues are expected to decline sharply
and taper off over the long term as the City builds out.The proposed two-year budget reflects some of that
tapering off in the second year, with the forecast reflecting the need to implement budget balancing
solutions, such as the addition of a new revenue source or cost containment measures, in the near future.
The following are the key assumptions used to construct the General Fund operating budget in FY 2014 -15
and FY 2015 -16:
Property Tax: Increase of 2.9% over the current year projection in FY 2014-15, and 2.5% in FY 2015-16 due
to an increase in the tax roll due to rising home values and new construction for the past two years, in
addition to the anticipated recapturing of assessed values that were adjusted downward during the
recession.
Sales Tax: The current year revenue increase reflects growth in nearly all business groups, with the highest
growth in the sectors of Autos and Transportation, General Consumer Goods, Restaurants and Hotels, and
Building and Construction. The FY 2014-15 budget assumes growth of 3.6% over expected revenue in FY
2013-14, with 1.4% in FY 2015-16.
Other Taxes: The proposed two-year budget incorporates slight growth in garbage and cable franchise
taxes to account for rate increases. Transient Occupancy Tax has also been adjusted up to bring the budget
in line with current returns: the combined increase in Other Taxes in the FY 2014-15 budget year is $
405,800 (9.4%) over the adopted FY 2013-14 budget, with FY 2015-16 held flat.
Building Permits: The FY 2014-15 budget proposal continues the growth the City is seeing in the current
year, particularly in revenue from residential fees as the housing market rebounds, reflecting an increase of
$916,000 over the FY 2013-14 adopted budget. The FY 2015-16 projection incorporates a steep decline,
taking revenues back to levels last seen in FY 2007-08. Moving forward, as this revenue stream tapers off,
the City will also see decreased expenditures, which will occur approximately 18 months to two years after
revenues are received. The $2.4 million service continuity reserve has been maintained to cover these
future obligations.
Other Licenses and Permits: The FY 2014-15 budget proposes an increase of $182,000 due primarily to
increases in other minor development-related permit fees, as well as to annual fire permits. Consistent W
building permits, these also decline in the FY 2015-16 projection.
General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-6
Interest Income: The proposed two-year budget carries forward the $300,000 reduction to interest income
that the City is experiencing in the current year, but builds in some recovery as market conditions improve.
Rentals and Leases: The net increase of roughly $435,000 is primarily due to the anticipation of lease
revenue from the Alameda County Fire Department in their use of the City's Public Safety Complex at 6363
Clark Avenue and the Maintenance Facility at 5777 Scarlett Court, beginning in FY 2014-15.
Charges for Services: The proposed two-year budget is essentially flat, which is the net result of a 4%
increase in recreation program revenues (FY 2014-15), and a $250,000 decrease in Santa Rita Fire Services
fees, due to the decrease in the number of non-emergency calls. Recreation program revenue is increased
1% for FY 2015-16, while revenue generated by the Emerald Glen Recreation and Aquatic Complex is
unknown and therefore not factored into the projection.
Community Benefit Payments: These revenues are not counted on in advance for ongoing purposes, but
are included in the budget when they are known. Large payments anticipated for specific projects are called
out separately in the General Fund summary, and are segregated into Committed Reserves. In FY 2014-15
the City expects a $1.8 million payment for the Fallon Sports Park project; in FY 2015-16, $750,000 is
expected for the Cemetery Expansion project.
General Fund Revenues by Category
30,000
25,000 —20,000
N
•14-15
co
15,000 — — Proposed
15-16
v� 10,000 Projected
5,000 -
Property Sales Tax Other Building Charges Comm All Other
Taxes Taxes Permits for Benefit/
Services One-Time
Rev
General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-7
General Fund Expenditure Assumptions
The City's ongoing operating expenditures and long-term financial liabilities continue to grow, and will
eventually outpace the City's ongoing revenue growth without either additional revenues or cost
containment measures. The proposed two—year budget reflects an increase in total operating expenditures
of $1.9 million and $1.9 million for FY 2014-15 and FY 2015-16, respectively. The chart below presents the
composition of proposed operating expenditures by category for FY 2014 -15, and is followed by a
discussion of the assumptions used in preparing the budget.
General Fund Expenditures by Category
1% r2%
m Salaries &Wages
• Benefits
J./
Services & Supplies
4%
m Internal Service Fund
Charges
62% m Utilities
3/ Contracted Services
3% Capital Outlay
Note: Category percentages remain relatively similar in FY 2015-16.
Personnel Costs
Rising personnel costs are a major area of concern for all public agencies. In recent years, the City has
implemented employee cost sharing measures (healthcare and retirement costs) to relieve a portion of the
burden to the City. Currently, employees are paying 100% of the employee portion of the retirement costs,
and are also contributing to the employer portion of the retirement costs. Beginning in FY 2012 -13, 50% of
any annual salary increase is being applied to the City's share of retirement costs, up to a cap of 4.072%, as
provided in City Resolution 171-12 and pursuant to California Public Employee Retirement Law. The two -
year proposed budget includes an employee contribution of 4% of the City's share in the first year, with the
cap reached in FY 2015 -16. Last month, the CaIPERS board approved a measure to speed up rate increases
that were recommended to fully fund public employees' retirement obligations. The new policies moa
General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-8
W...
the amortization periods and smoothing methods for retirement trust funds, and are expected to result in a
significant increase to employers' retirement rates. CaIPERS will phase in the rate increase over five years,
C with implementation scheduled for FY 2016-17. Finance Staff has been monitoring these issues and has
included a proactive increase in the five-year forecast.
The proposed two-year budget also includes the following position allocation plan changes:
- Conversion of a contract (Public Service Employee) position in Economic Development/Public
Information to an Administrative Analyst I. This new position will continue to provide similar
services as the contract position, including but not limited to day-to-day oversight of the City's
website, programming and implementation of the Dublin Farmers' Market, the Shop Local -
Discover Dublin for the Holiday Campaign, assistance with communication and initiatives within
Parks and Community Services, such as Live Healthy Dublin, as well as other duties as assigned
(FY 2014-15).
- Addition of one Senior Office Assistant and one Recreation Supervisor to staff Emerald Glen
Recreation and Aquatic Complex (FY 2015-16).
- Increase Human Resources Department Administrative Analyst from 0.75 FTE to 1.0 FTE (FY
2015-16).
Proposed Position Allocation Plan
Alitt
91.50 92.50 94.75
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Contracts
The cost of contracted services makes up over 60% of the General Fund operating budget. Public Safety
costs equate to roughly 44% of General Fund expenditures, and have increased significantly over the past
five years. The FY 2014-15 and FY 2015 -16 budget includes an increase of$1.7 million in total over the two
fiscal years. Staff will continue working with the Alameda County Fire Department and Alameda County
Sheriff's Office to negotiate and implement cost containment measures to ensure long-term sustainability
of providing public protection services.
Public Works maintenance services are another major contract service for the City. On June 19, 2012, the
City Council approved a five-year agreement with MCE Corporation, with cost containment and the
maintenance of the existing level of quality service the primary focus during contract negotiation. It is
estimated the General Fund portion of the MCE contract cost will increase by$430,000 in total for FY 2014-
15 and FY 2015-16, due to the incorporation of a contracted CPI adjustment, the addition of new facilities
to the service agreement, and the inclusion of additional services above baseline scope of work.
Utilities
The City has experienced double-digit utility cost increases over the past several years for the operation of
City facilities and infrastructure. The savings from the recently implemented energy upgrades allows for a
budget increase of only 8% per year in FY 2014-15 and FY 2015-16. Furthermore, the $7.4 million energy
project is expected to generate savings that will exceed the project costs over a 15-year period.
General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-9
Out-of State Travel (requires City Council approval)
i ,,,,,,,,4“,',„ ..e,,,.„ ,..,,,, ,. ,., .. ..-1-k,,,,- ..,,...-„ ,,r' * Itt c‘;',.k.:`,',.r.Z4ritalp 4,,r„,:4,i grlii 0
Conference Ib ` 1' S �► ',.y ., a, ` v •I'0 , ..,:`u'� vt,-f,,, t•J.,f�.„'
FY 2014-2015
ICSC Recon-International Council of Shopping Economic Dev Director&
Centers Global Retail Real Estate Convention Las Vegas, Nevada Admin Analyst $2,600
National Recreation and Park Association Charlotte, North Parks &Community
Conference Carolina Services Director $2,300
Assist Parks &Comm
World Waterpark Association Symposium and Svcs Dir& Recreation
Trade Show Las Vegas, Nevada Coordinator $3,500
American Society of Landscape Architects Parks & Facilities Dev
Conference Denver, Colorado Manager $2,700
Institute of Transportation Engineers Conference Tuscon,Arizona Senior Civil Engineer $2,700
U S Mayors Conference Washington, DC Mayor or Vice Mayor $2,500
National League of Cities Fall Conference TBD Councilmember $2,500
National League of Cities Spring Conference Washington, DC Mayor or Vice Mayor $2,500
Water Smart Innovations Las Vegas, Nevada Environmental Svcs Staff $1,033
Charlotte, North City Manager&
ICMA Annual Conference Carolina Assistant City Manager $7,000
, ,,,,,t,:-,..,,,Y'.,*;;,-7.'° °i..k'4'..•.,r,r, 0
, -,„ , „, .-q,„ - , ' „ ,„' ,, r , ,r,,, -: , i 0 ,,,,,„ , , , , ,
Total; $29,333
Fiscal Year 2015-2016
ICSC Recon-International Council of Shopping Economic Dev Director&
Centers Global Retail Real Estate Convention Las Vegas, Nevada Admin Analyst $2,600
{ National Recreation and Park Association Parks &Community
Conference Las Vegas, Nevada Services Director $2,300
Heritage &Cultural Arts
Americans for the Arts Convention Boston, Massachusetts Manager $3,113
Institute of Transportation Engineers Conference Mississippi Senior Civil Engineer $2,700
U S Mayors Conference Washington, DC Mayor or Vice Mayor $2,500
National League of Cities Fall Conference TBD Councilmember $2,500
National League of Cities Spring Conference Washington, DC Mayor or Vice Mayor $2,500
International Code Council Annual Business
Meeting &Code Hearings Fort Lauderdale, Florida Chief Building Official $3,500
GFOA Annual Conference Denver, Colorado Admin Services Director $2,000
City Manager&
ICMA Annual Conference Seattle,WA Assistant City Manager $7,000
Total. $30,713
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General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-10
New Items for Consideration
CAt the Budget Study Session of March 19, 2014, the City Council discussed the addition of several new items
into the first year of the two-year budget. These have not been included in the budget charts in this
document, pending the final Budget Hearing of May 20th.
Citywide Defibrillators: this program would provide initial City
funding to install defibrillators at select locations in the City: $25,000
Live Healthy Dublin:this program include two community walks
and a 5K race, and would encourage City business community to
participate $11,000
Community Health and Fitness Expo at Farmers' Market $2,500
Health and Wellness Expo for Dublin Business Community $2,500
Expand Library hours: addition of two hours (days to be
determined): $47,000
Total Cost $88,000
The total cost of items proposed by Council in FY 2014-15 is $88,000. If approved, these costs will be borne
by the General Fund, and will decrease Total Fund Balance in FY 2014-15 and FY 2015-16.
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General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-11
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General Fund City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page E-12
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F. DEPARTMENTS
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Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-1
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Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-2
City Council
Chart 2: City Council 2014-15 Organizational Chart
Citizens of Dublin
1 i i I
Council Council Council
Vice Mayor Mayor
Member Member Member
.r✓
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Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-3
City Council
Description:
The City Council consists of the Mayor and four City Council members elected at large by the voters of
Dublin. The City Council is responsible for enacting legislation, establishing policies, and providing guidance
and direction for actions that affect the quality of life in the City. Local elected officials also represent the
City at a variety of forums at the County, Regional, State and National levels, in order to make certain the
interests of the City of Dublin, and cities in general, are represented.
Accomplishments for 2013-14:
• Completed all identified goals of the adopted 2013-14 City Council Strategic Initiatives
• Created Human Services Commission
• Initiated a comprehensive Marketing and Branding Plan for the City
• Adopted the Iron Horse Trail Master Plan
• Adopted the design and commenced construction of the Emerald Glen Recreation and Aquatic
Complex
Objectives for Fiscal Year 2014-15 and 2015-16:
• Participate in Federal Legislative Consultant Services, in partnership with cities of Livermore,
Pleasanton, and the Town of Danville. (FY 2014-15 & FY 2015-16)
• Adopt an update to the 10-Year Strategic Plan. (FY 2014-15)
• Issue the City of Dublin Annual Report on City Accomplishments (FY 2014-15 & FY 2015-16)
Budget Highlights:
• Funding for Dublin Pride Week activities. (FY 2014-15 & 2015-16)
• Funding for Volunteer Recognition event and Inside Dublin. (FY 2014-15 &2015-16)
• Funding for professional services for Strategic Plan and audits. (FY 2014-15 & 2015-16)
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Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-4
City Council Expenditures:
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGOR
Salaries & Wages $53,731 $55,440 $55,440 $57,098 $58,525
Benefits $47,467 $57,780 $57,780 $91,022 $97,778
Services & Supplies $112,674 $118,040 $120,540 $125,035 $125,035
Internal Service Fund Charges $19,224 $16,260 $16,260 $17,521 $9,511
Contracted Services $119,504 $186,410 $183,910 $172,715 $172,715
Capital Outlay $465
TOTAL EXPENDITURES $353,065 $433,930 $433,930 $463,391 $463,564
General Fund $353,065 $433,930 $433,930 $463,391 $463,564
TOTAL FUNDING $353,065 $433,930 $433,930 $463,391 $463,564
Mayor 1.00 1.00 1.00 1.00 1.00
City Council Member 4.00 4.00 4.00 4.00 4.00
TOTAL POSITIONS 5.00 5.00 5.00 5.00 5.00
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-5
City Manager
Chart 3: Office of the City Manager Organizational Chart
City Manager
Assistant City Manager
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-6
Office of the City Manager
Description:
The City Manager is appointed by the City Council as the City's Chief Executive Officer to oversee the day-
to-day operations of the City's Operating Departments and to implement all policies adopted by the City
Council.
The Office of the City Manager provides support to all areas of City operations including: supervision and
evaluation of employees; evaluation of all contract services; the enforcement of City Ordinances;
recommendations to the City Council on ordinances and policies that address the effective operation of the
City; provision of advisory recommendations to the City Council; oversight of the preparation and
administration of the City's Budget and Capital Improvement Program; and representation on behalf of the
City before intergovernmental bodies and organizations. The department also provides support services to
the City Council, Economic Development, and Human Resources.
Accomplishments for 2013-14:
• Completed construction of the first phase of the City's new Public Safety Complex to accommodate
projected growth in services. Currently being leased to the Alameda County Fire Department for its
administrative offices.
• Completed Energy Action Plan Project.
• Initiated construction of both the City and Alameda County Fire Department's Maintenance Facility.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Continue to identify additional actions to develop long-term fiscal sustainability.
• Successfully open two major park facilities— Emerald Glen Recreation and Aquatic Complex and next
phase of Fallon Sports Park (FY 2015-16)
• Biennial City Council Strategic Plan update (FY 2014-15).
Budget Highlights:
• First year establishing the City Clerk's Office as a separate budgetary area instead of combining it
with the Office of the City Manager.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-7
Office of the City Manager Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $831,120 $836,060 $836,060 $635,773 $651,445
Benefits $410,694 $406,640 $406,640 $305,152 $325,126
Services & Supplies $41,029 $45,030 $45,030 $37,760 $37,760
Internal Service Fund Charges $23,508 $26,180 $26,180 $22,873 $23,137
Contracted Services $20,288 $25,060 $25,060 $5,000 $5,000
Capital Outlay $1,651
TOTAL EXPENDITURES $1,328,290 $1,338,970 $1,338,970 $1,006,558 $1,042,468
General Fund $1,328,290 $1,338,970 $1,338,970 $1,006,558 $1,042,468
TOTAL FUNDING $1,328,290 $1,338,970 $1,338,970 $1,006,558 $1,042,468
PERSONNECALL : t W ,
City Manager 1.00 1.00 1.00 1.00 1.OG
Assistant City Manager 1.00 1.00 1.00 1.00 1.00
Assistant to the City Manager 0.34 0.34
Executive Aide 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 1.50 1.50 1.50 1.00 1.00
TOTAL POSITIONS 4.50 4.50 4.50 4.34 4.34
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-8
City Clerk's Office
Chart 4: City Clerk Organizational Chart
City Clerk's Office
City Clerk/Records Elections
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-9
City Clerk's Office
Description:
The City Clerk's Office is comprised of two divisions: City Clerk/Records and Elections. The City Clerk's
Office is responsible for administering municipal al elections
maintaining official City
records and financial
statements, the preparation of minutes of City Council meetings, and coordinating Commission and
Committee appointments.
Accomplishments for 2013-14:
• Coordinated the selection of the Human Services Commission and Commercial Development Task
Force.
• Continued Records Retention implementation.
• Initiated preparations for the November 2014 General Municipal Election.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Conduct consolidated General Election, November 4, 2014 (FY 2014-15).
• Continue Records Retention implementation.
• Conduct pre-candidate and candidate informational meetings for the City Council election process
(FY 2014-15).
Budget Highlights:
• First year establishing City Clerk as a department instead of combining with Office of the City
Manager.
• Funding to conduct Biennial General Municipal election. (FY 2014-15)
3
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-10
e
City Clerk's Office Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Salaries & Wages $201,119 $206,147
Benefits $109,531 $116,698
Services & Supplies $2,285 $3,120 $3,120 $13,355 $12,155
Internal Service Fund Charges $9,750 $9,897
Contracted Services $26,075 $119,660 $28,460
vamp- --Asenwr
TOTAL EXPENDITURES $28,361 $3,120 $3,120 $453,415 $373,357
General Fund $28,361 $3,120 $3,120 $453,415 $373,357
TOTAL FUNDING , $28 361 3 I 453,415 $373,357
*Operating costs for City Clerk's Office were included in the Office of the City Manager in prior years.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-11
City Clerk/Records
The budget includes staffing costs associated with providing the primary function of the City Clerk's Office.
The City Clerk/Records unit maintains all official records of the City of Dublin, as well as maintains Financial
Disclosure and Conflict of Interest records submitted by elected officials. The City Clerk prepares and
maintains the minutes of the City Council meetings, and coordinates the City Commission and Committee
appointments.
City Clerk/Records Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $201,119 $206,147
Benefits $109,531 $116,698
Services & Supplies $9,035 $9,035
Internal Service Fund Charges $9,750 $9,897
Contracted Services $28,460 $28,460
TOTAL EXPENDITURES $357,895 $370,23,
FUNDING
General Fund $357,895 $370,237
TOTAL FUNDING $357,895 $370,237
.................
PERSONNEL ALLOCATION
City Clerk/Records Manager 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
TOTAL PF x.00 2.00
*Operating costs for City Clerk/Records were included in the Office of the City Manager in prior years
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-12
I
Elections
The Elections unit is responsible for the municipal elections for the City of Dublin. A General Municipal
Election is held every other year, with the next election scheduled for November 2014. The budget includes
funding for printing costs for candidate binders and related documents, and elections training for City staff.
Elections Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGOR`
Services & Supplies $2,285 $3,120 $3,120 $4,320 $3,120
Contracted Services $26,075 $91,200
TOTAL EXPENDITURES $28,361 $3,120 $3,120 $95,520 $3,120
FUNDIN
"°"' General Fund $28,361 $3,120 $3,120 $95,520 $3,120
61 $3,120 0 $95,520 $3,120
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-13
Human Resources
Chart 5: Human Resources Organizational Chart
Human Resources Director
I
Human Resources Insurance/Risk Management
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-14
Human Resources
Description:
The Human Resources Department oversees such City programs as human resources (recruitment,
selection, salary and fringe benefits administration), risk management (general liability, claims
management, property insurance, workers' compensation, and safety training), employee training and
recognition programs and special projects.
Accomplishments for 2013-14:
• Administered City's Health and Welfare Benefit Program.
• Administered City's Recruitment Efforts.
• Administered City's Risk Management Program.
• Conducted Employee Workplace and Safety Training.
• Completed Safety Inspection per City's Injury Illness Prevention Program.
• Provided Summer Internship Program.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Administer City's Health and Welfare Benefit Program.
• Administer City's Recruitment Efforts.
• Administer City's Risk Management Program.
• Conduct Employee Workplace and Safety Training.
• Complete Safety Inspection per City's Injury Illness Prevention Program.
• Provide Summer Internship Program.
Budget Highlights:
• Budget for Police Services and Fire Services public liability contract costs with Alameda County has
been moved to Police and Fire Department respectively (FY 2014-15).
• Increase in City's Property Insured Values with the addition of Emerald Glen Aquatic Complex. (FY
2015-16)
• Increase Administrative Analyst II from 0.75 FTE to 1.0 FTE (FY 2015-16).
• Funding to support targeted employee training programs (FY 2014-15 & 2015-16)
• Funding for Summer Internship program. (FY 2014-15 & 2015-16)
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-15
Human Resources Department Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Salaries & Wages $242,434 $248,800 $248,800 $291,845 $323,430
Benefits $101,831 $103,610 $103,610 $133,946 $152,329
Services & Supplies $986,128 $1,130,920 $1,149,920 $535,690 $580,740
Internal Service Fund Charges $6,996 $7,140 $7,140 $5,109 $5,187
Contracted Services $64,300 $43,000 $43,000 $43,000 $43,000
Capital Outlay $5,554 $7,000 $10,257 $7,000 $7,000
TOTAL EXPENDITURES $1,407,241 $1,540,470 $1,562,727 $1,016,590 $1,111,686
FUNDING
General Fund $1,407,241 $1,540,470 $1,562,727 $1,016,590 $1,111,686
x TAL FUNDING $1,407,241 $1,540,470 $1,562,727 $1,016,590 $1,111,686
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-16
Human Resources
Description:
The Human Resources Division is responsible for the recruitment, selection, salary and benefits
administration for City employees. The Division is also responsible for management of Workers'
Compensation program, employee training and recognition program, as well as special projects.
Departmental staffing costs are included in this division budget.
Human Resources Division Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $242,434 $248,800 $248,800 $291,845 $323,430
Benefits $101,831 $103,610 $103,610 $133,946 $152,329
Services & Supplies $97,238 $97,630 $116,630 $99,330 $109,330
Internal Service Fund Charges $6,996 $7,140 $7,140 $5,109 $5,187
Contracted Services $64,300 $43,000 $43,000 $43,000 $43,000
Capital Outlay $5,554 $7,000 $10,257 $7,000 $7,000
-52 $507,180 $529,437 $580,230 $640,276
FUNDING
General Fund $518,352 $507,180 $529,437 $580,230 $640,276
TOTAL FUNDING $518,352 $507,180 $529,437 $580,230 $640,276
t „„L ALLOCATION
Human Resources Director 1.00 1.00 1.00 1.00 1.00
Administrative Analyst II 0.75 0.75 0.75 0.75 1.00
Senior Office Assistant 0.50 0.50
TOTAL POSITIONS 1.75 1.75 1.75 2.25 2.50
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-17
Insurance/Risk Management
The Human Resources Department oversees the City's General Liability Insurance that it obtains through a
pooled risk sharing arrangement offered through the Association of Bay Area Governments (ABAG) Plan
Corporation. This pool currently includes 29 cities in the greater Bay Area, and offers coverage up to $25
million per occurrence. In addition to General Liability coverage, the policy also includes Property, as well
as Errors and Omissions coverage for the City. The Human Resources Director serves as the City's Risk
Manager.
Insurance/Risk Management Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY is
Services & Supplies $888,889 $1,033,290 $1,033,290 $436,360 $471,410
TAL EXPENDITURES $888,889 $1,033,290 $1,033,290 $436,360 $471,410
FUNDING
General Fund $888,889 $1,033,290 $1,033,290 $436,360 $471,41.
TOTAL FUNDING $888,889 $1,033,290 $1,033,290 $436,360 $471,410
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-18
City Attorney's Office
Chart 6: City Attorney Organizational Chart
City Attorney
Assistant City Attorney
*Not included in City Position or Contract Position Allocation Plan
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-19
City Attorney's Office
Description:
The City contracts with an outside firm for legal services. In addition to having a partner specifically
designated as City Attorney for legal services, the firm has a number of practicing attorneys specializing in
various areas of municipal law who are utilized by the City on an as-needed basis. The City Attorney
provides the following services to the City Council and staff: legal opinions related to City business; drafts
and reviews proposed ordinances, resolutions, and contracts; represents the City in certain litigation; and
provides legal counsel on development review issues.
Accomplishments for 2013-14:
• Provided legal support for City Council initiatives.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Continue to provide legal support for City Council initiatives which involve new ordinances or
resolutions (FY 2014-15 & FY 2015-16).
Budget Highlights:
• Funding for providing legal services related to City business and development review issues. (FY
2014-15 & 2015-16)
City Attorney's Office Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGOR
Services $976,128 $807,360 $882,360 $807,360 $807,360
TOTAL EXPENDITURES $976,128 $807,360 $882,360 $807,360 $807,360
FUNDING
General Fund $965,526 $777,810 $852,810 $777,810 $777,810
Affordable Housing Fund $10,602 $29,550 $29,550 $29,550 $29,550
TOTAL FUNDING $976,128 $807,360 $882,360 $807,360 $807,360
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-20
Administrative Services
Chart 6: Administrative Services Organizational Chart
Administrative Services Director
Assistant Administrative
Services Director
I I
Finance Information Systems
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-21
Administrative Services
Description:
The Administrative Services Department is comprised of two divisions. The Finance Division is responsible
for budget, treasury, accounting, financial reporting and payroll. The Information Services Division is
responsible for the City's network infrastructure, IT service delivery, and Geographic Information Systems.
Accomplishments for 2013-14:
• Revised the City's Investment Policy to allow for the use of a contracted asset management firm,
and to provide the opportunity for new investment types; engaged Chandler Asset Management as
the City's investment management firm
• Implemented a new web-based financial reporting tool that allows more efficient use of the City
financial system
• Implemented an online web tool that provides the City's budget information to the public
• Revised the City Fund Balance and Reserves Policy
• Updated the City Credit Card Use Policy
• Streamlined the Capital Improvement Program and budget process
• Began implementation of a new and enhanced Geographic Information System (GIS) portal
• Completed the purchase and implementation of the new Unified Communication and Telephone
System.
• Established IT maintenance windows for regular system updates.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Identify additional actions to develop Long-Term Fiscal Sustainability (FY 2014-15).
• Complete inventory of assets (FY 2014-15).
• Finalize and close out Associated Community Action Program Operations (FY 2014-15 & FY 2015-16).
• Complete Information Technology Master Plan, incorporating the evaluation of long-term data
center needs (FY 2014-15).
• Establish Disaster Recovery Data Center at the new Emerald Glen Aquatic Center (FY 2015-16).
• Complete GIS portal implementation (FY 2014-15).
• Evaluate need and feasibility of new Asset Management System (FY 2014-15 & FY 2015-16).
• Complete new GIS aerial imagery (FY 2015-16).
Budget Highlights:
• Funding for consulting services for the Information Technology Master Plan (FY 2014-15).
• Funding for aerial imagery acquisition for GIS program (FY 2014-15)
• Funding for investment consulting services (FY 2014-15 & FY 2015-16)
• Funding for Biennial OPEB Update (FY 2015-16)
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-22
4
Administrative Services Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $1,052,608 $1,244,350 $1,159,862 $1,240,175 $1,271,172
Benefits $535,642 $643,630 $622,464 $651,192 $694,684
Services & Supplies $27,706 $42,770 $42,770 $49,835 $51,295
Internal Service Fund Charges $41,952 $39,300 $39,300 $41,819 $40,616
Utilities $11,453 $12,240 $17,605 $29,700 $29,700
Contracted Services $259,335 $291,650 $454,304 $316,670 $281,569
Capital Outlay $200 $200 $200 $200
I... T„ L EXPENDITURES $1,928,696 $2,274,140 $2,336,505 $2,329,591 $2,369,236
FUNDING , '`
General Fund $1,928,696 $2,274,140 $2,336,505 $2,329,591 $2,369,236
TOTAL FUNDING $1,928,696 $2,274,140 $2,336,505 $2,329,591 $2,369,236
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-23
Finance
The Finance Division performs all Finance related functions which include Purchasing, Accounts Payable,
Accounts Receivable, Payroll, Treasury, Audit, and Budget. The Division is also responsible for managing the
collection of development related fees and maintaining other related City financial records.
Finance Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXP NDITURES#RY CATEGOR
Salaries & Wages $614,052 $764,970 $764,970 $769,737 $788,967
Benefits $310,101 $395,900 $395,900 $399,918 $427,009
Services & Supplies $17,407 $29,340 $29,340 $36,407 $37,867
Internal Service Fund Charges $28,956 $27,690 $27,690 $31,352 $30,044
Contracted Services $146,771 $108,400 $250,400 $153,420 $178,319
Capital Outlay $200 $200 $200 $200
TOTAL EXPENDITURES $1,117,288 $1,326,500 $1,468,500 $1,391,034 $1,462,40
FUNDING
General Fund $1,117,288 $1,326,500 $1,468,500 $1,391,034 $1,462,406
$1,117,288 $1,326,500 $1,468,500 $1,391,034 $1,462,406
PERSONNEL ALLOCATION
Admin Services Director 0.65 0.65 0.65 0.65 0.65
Asst Admn Svcs Dir./Budget 1.00 1.00 1.00 1.00
Budget Manager 1.00
Finance Manager 1.00 1.00 1.00 1.00 1.00
Accountant 1.00 2.00 2.00 2.00 2.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Finance Technician II 1.50 1.75 1.75 1.75 1.75
Senior Finance Technician 1.00
TOTAL POSITIONS 7.15 7.40 7.40 7.40 7.40
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-24
Information Systems
The Information Systems Division oversees the operation and maintenance of the City's technological
systems. Functions include support to computer systems, Geographic Information Systems, the
telecommunications system, and overall system strategy for delivering services.
Information Systems Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $438,556 $479,380 $394,892 $470,438 $482,205
Benefits $225,541 $247,730 $226,564 $251,274 $267,675
Services & Supplies $10,299 $13,430 $13,430 $13,428 $13,428
Internal Service Fund Charges $12,996 $11,610 $11,610 $10,467 $10,572
Utilities $11,453 $12,240 $17,605 $29,700 $29,700
Contracted Services $112,564 $183,250 $203,904 $163,250 $103,250
TOTAL EXPENDITURES $811,408 $947,640 $868,005 $938,557 $906,830
UNDING
General Fund $811,408 $947,640 $868,005 $938,557 $906,830
TM ilik FUNDING $811,408 $947,N $868,005 $938,557 $906,830
PERSO NEC AL OCAM i
Admin Services Director 0.35 0.35 0.35 0.35 0.35
Information Systems Manager 1.00 1.00 1.00 1.00 1.00
Information Systems Tech I 1.00 1.00
Information Systems Tech II 1.00 1.00 1.00 1.00 1.00
GIS Coordinator 1.00 1.00 1.00 1.00 1.00
Network Systems Coordinator 1.00 1.00 1.00
TOTAL POSITIONS 4.35 4.35 4.35 4.35 4.35
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-25
Non-Departmental
Chart 8: Non Departmental Organizational Chart
Non-Departmental
•
1 I I I I I
Non Waste Community Disaster Crossing Animal
Departmental Management Television Preparedness Guard Control
Other
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-26
Non-Departmental
Description:
This budget funds activities that are not allocated to another Budget Activity. The following programs are
included: Non-Departmental, Waste Management, Community Television, Disaster Preparedness, Crossing
Guards, and Animal Control. Waste Management covers basic garbage services, curbside recycling,
organic waste collection and other waste related services. Community Cable Television provides funding
for, and oversight of, Tri-Valley Community Television, a non-profit corporation, which provides education
and government cable television access to the Tri-Valley area, including the City of Dublin. Disaster
Preparedness provides training and activities for the community and City to be prepared in the event of a
disaster. Crossing Guards are provided by contract to assist with school children safely crossing
intersections during the school year. Animal Control services are provided under contract for shelter and
enforcement services.
Accomplishments 2013-14:
• Conducted a Disaster Preparedness exercise that included school district participation.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Conduct annual disaster preparedness training for city staff.
• Conduct the annual review of the Comprehensive Emergency Management Plan.
• Conduct and evaluate the annual garbage rate adjustment.
Budget Highlights:
• Funding to support for CodeRed alert system. (FY 2014-15 & 2015-16)
• Funding to support County Property Tax Administration services. (FY 2014-15 & 2015-16)
• Funding for Contingency for Fiscal Responsible adjustments. (FY 2014-15 & 2015-16)
• Funding for disbursement of impact fee obligations. (FY 2014-15 & 2015-16)
• Funding for waste management services. (FY 2014-15 & 2015-16)
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-27
Non-Departmental Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGOR ` ,, , "
Salaries & Wages $139,744 $141,930 $141,930 $222,237 $227,793
Benefits $508,758 $500,710 $500,710 $640,661 $725,625
Services & Supplies $404,805 $513,220 $523,220 $565,351 $590,662
Internal Service Fund Charges $9,007 $6,030 $6,030 $5,153 $5,170
Contracted Services $4,683,495 $5,051,310 $5,335,970 $5,355,143 $5,721,914
Capital Outlay $76,092 $1,137,600 $1,459,664 $481,616 $431,694
Other $119,858 $1,172,930 $1,950,620 $435,000 $448,000
Principal & Interest Payments $9,100 $799,967 $635,892 $650,654
Impact Fee Obligations $369,317 $295,000 $250,000 $200,000
TOTAL EXPENDITURES $6,320,175 $8,523,731 .. 9,001,512
FUNDING
General Fund $1,147,436 $2,430,120 $3,251,810 $1,615,459 $1,655,005
Measure D $18,612 $20,000 $55,000 $93,980 $84,580
Garbage Service Fund $2,584,389 $2,645,990 $2,830,150 $3,090,551 $3,344,889
Local Recycling Programs $41,584 $40,550 $40,550 $1,640 $1,640
Cable TV Facilities $146,219 $35,340 $56,840 $35,340 $35,340
Fire Impact Fees $9,100
Traffic Impact Fee - Category 1 $369,317 $295,000 $250,000 $200,000
Traffic Impact Fee - Category 2 $100,000 $100,000
ISF - Police Vehicles $347 $293,780 $534,173 $211,951 $168,559
ISF - Fire Vehicles & Apparatus $650,000 $725,671
ISF - Non-Safety Vehicles $359
ISF - Buildings $50,000 $50,000 $50,000 $50,000
ISF - Equipment $17,457 $103,000 $109,000 $180,400 $170,700
ISF - Maintenance & Repairs $349,210 $463,550 $473,550 $508,155 $540,951
ISF - Retiree Health $1,636,146 $1,791,400 $1,791,400 $1,917,685 $2,099,194
Energy Effcy Capital Lease $799,967 $535,892 $550,654
TOTAL FUN DIN L - " . .r $6,320,175 $8,523,730 $11,01 $8,591,053 $9,001,51"
*Excludes expenditures in Geologic Hazard Abatement District Funds
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-28
Disaster Preparedness
The Disaster Preparedness program is responsible for activities related to disaster preparedness including
public information, neighborhood preparedness, staff training, and attendance at specialized State training
courses.
Disaster Preparedness Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATE i ' '. . .
Salaries & Wages $37,063 $37,450 $37,450 $45,988 $47,138
Benefits $19,066 $19,330 $19,330 $22,565 $24,044
Services & Supplies $312 $7,250 $7,250 $7,276 $7,291
Internal Service Fund Charges $5,100 $5,250 $5,250 $3,281 $3,281
Contracted Services $35,885 $99,530 $99,530 $15,000 $15,000
$168,: 'i`" :10 $94,110 $96,754
Nor FUNDING .;
General Fund $97,426 $168,810 $168,810 $94,110 $96,754
TOTAL FUNDING $97,426 $168,810 $168,810 $94,110 $96,754
Assistant to the City Manager 0.33 0.33 0.33 0.33 0.33
TOTAL POSITIONS 0.33 0.33 0.33 0.33 0.33
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-29
Crossing Guards Services
Crossing Guard services are provided to Dublin Unified School District schools at 10 crossing locations
throughout the City. The crossing guards assist elementary students in crossing heavily traveled streets on
their way to and from school. Services are provided at these locations for four hours per day, in accordance
with the Dublin Unified School District regular school schedule. Crossing guard services are provided to the
City under private contract. The contractor provides the recruitment, training, supervision, and substitute
personnel associated with the program management.
Crossing Guard Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY 5 Alkiiiiiiiik t .,
Contracted Services $112,597 $111,890 $111,890 $121,929 $121,929
IT Ile URR $112,5*. $111,890 $111,890 $121,929 $121,929
FUNDING
General Fund $112,597 $111,890 $111,890 $121,929 $121,9:
TOTAL FUNDING $112,597 $111,890 $111,890 $121,929 $121,929
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-30
Animal Control Services
Animal Control Services are provided under contracts with the Alameda County Sheriff's Office for shelter
and field services. The contracted activities include: field patrol, enforcement of domestic animal related
laws, investigation of dog bites and attacks, collection of stray and dead animals, and animal shelter
services. City Staff serves on an Advisory Committee with the cities of Livermore and Pleasanton and
County of Alameda to oversee operations at the jointly owned East County Animal Shelter.
Animal Control Services Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Contracted Services $205,268 $346,760 $346,760 $227,628 $237,802
Capital Outlay $72,775 $42,820 $42,820 $41,265 $44,435
TOTAL EXPENDITURES $278,043 $389,580 $389,580 $268,893 $282,237
FU,,, t
General Fund $278,043 $389,580 $389,580 $268,893 $282,237
OTAL FUNDING $278,043 $3• :0 $389,580 $268,893 $282,237
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-31
Non-Departmental - Other
This budget funds items that are not allocated to another budget activity. For example, this includes costs
associated with credit card processing fees, administrative fees associated with part-time employee
retirement system charges (PARS), and the commute alternative incentive program for employees, and
disbursement of impact fee obligation. This budget also includes an appropriation for contingencies that
may occur during the year. The Contingent Reserve line item does not typically include direct expenditures.
Non-Departmental—Other Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Benefits $438,605 $429,980 $429,980 $531,720 $609,070
Services & Supplies $361,015 $465,550 $475,550 $510,155 $542,951
Internal Service Fund Charges $3,151
Contracted Services $1,502,203 $1,683,300 $1,727,300 $1,707,845 $1,812,004
Capital Outlay $3,317 $1,094,780 $1,416,844 $440,351 $387,25r
Other $119,858 $1,172,930 $1,950,620 $435,000 $448,00,
Principal & Interest Payments $9,100 $799,967 $635,892 $650,654
Impact Fee Obligations $369,317 $295,000 $250,000 $200,000
TOTAL EXPENDITURES $2,806,565 $4,846,540 $7,095,261 $4,510,963 $4,649,938
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-32
Non-Departmental-Other Funding Source
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
•
FUNDING
General Fund $424,630 $1,494,810 $2,316,500 $756,880 $769,880
Fire Impact Fees $9,100
Traffic Impact Fee - Category 1 $369,317 $295,000 $250,000 $200,000
Traffic Impact Fee - Category 2 $100,000 $100,000
ISF - Police Vehicles $347 $293,780 $534,173 $211,951 $168,559
ISF - Fire Vehicles & Apparatus $650,000 $725,671
ISF - Non-Safety Vehicles $359
ISF - Buildings $50,000 $50,000 $50,000 $50,000
ISF - Equipment $17,457 $103,000 $109,000 $180,400 $170,700
ISF - Maintenance & Repairs $349,210 $463,550 $473,550 $508,155 $540,951
ISF - Retiree Health $1,636,146 $1,791,400 $1,791,400 $1,917,685 $2,099,194
Energy Effcy Capital Lease $799,967 $535,892 $550,654
TOTAL FUNDING $2,806,565 $4,846,540 $7,095,261 $4,510,963 $4,649,938
*Excludes expenditures in Geologic Hazard Abatement District Funds
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-33
Waste Management Services
The Waste Management program oversees the budget and contract for providing basic garbage services,
curbside recycling, organic waste collection, on-call bulky waste clean-ups and other related services.
Through various recycling grant funds, the City also provides support to commercial recycling programs;
curbside used oil collection; an annual household hazardous waste collection event; and a residential food-
scrap recycling program.
Waste Management Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITU, BY CATEGORY
& Wages $102,681 $104,480 $104,480 $176,249 $180,655
Benefits $51,087 $51,400 $51,400 $86,376 $92,511
Services & Supplies $43,398 $40,270 $40,270 $47,770 $40,270
Internal Service Fund Charges $756 $780 $780 $1,872 $1,889
Contracted Services $2,600,431 $2,665,490 $2,884,650 $3,138,401 $3,390,839
TOTAL EXPENDITURES $2,798,354 $2,862,420 $3,081,580 $3,450,668 $3,706,161'
General Fund $153,768 $155,880 $155,880 $264,497 $275,055
Measure D $18,612 $20,000 $55,000 $93,980 $84,580
Garbage Service Fund $2,584,389 $2,645,990 $2,830,150 $3,090,551 $3,344,889
Local Recycling Programs $41,584 $40,550 $40,550 $1,640 $1,640
TOTAL FUNDING $2,798,354 $2,862,420 $3,081,580 $3,450,668 $3,706,164
1 :�
Assistant to the City Manager 0.33 0.33 0.33 0.33 0.33
Administrative Aide 0.50 0.50 0.50 0.50 0.50
Environmental Coordinator 0.25 0.25 0.25 0.25 0.25
Environmental Technician 0.75 0.75
TOTAL POSITIONS 1.08 1.08 1.08 1.83 1.83
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-34
Community Cable Television
Tri-Valley Community Television (TV30) is a non-profit corporation which provides education and
government cable television access, including the broadcast of City Council meetings. The TV30 Board of
Directors is comprised of the Mayors from the cities of Dublin, Livermore and Pleasanton.
This budget funds the City of Dublin's share of costs associated with the TV30 organization and televising
City Council meetings.
Community Cable Television Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Services & Supplies $80 $150 $150 $150 $150
Contracted Services $227,110 $144,340 $165,840 $144,340 $144,340
TOTAL EXPENDITURES $144,490 $165,990 $144,490 $144,490
General Fund $80,971 $109,150 $109,150 $109,150 $109,150
Cable TV Facilities $146,219 $35,340 $56,840 $35,340 $35,340
90 $165,990 $144,490 $144,490
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-35
a 4
Economic Development and Public Information
Chart 9: Economic Development Organizational Chart
Economic Development
Director/Public Information Officer
Economic Development Public Information
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-36
Economic Development and Public Information
Description:
The Economic Development Department is comprised of two divisions — Economic Development and Public
Information. The primary objectives of this department are to enhance and maintain the City's economic
base through programs and activities focused on business attraction, expansion and retention; and to
create consistent and ongoing communication with Dublin residents and businesses through a variety of
outreach efforts.
Accomplishments for 2013-14:
• Development of an incentive package for Persimmon Place (Whole Foods-anchored shopping
center, including Nordstrom Rack and Home Goods) to Dublin
• Assistance in opening Ross Stores corporate offices to Emerald Pointe Business Park
• Held the third annual Dublin Farmers' Market at Emerald Glen Park
• Held a successful third season of Discover Dublin for the Holidays Campaign
• Launched the City's first mobile app— MyDublinCA
Objectives for Fiscal Year 2014-15 and 2015-16:
• Continue to offer incentives to address current market conditions (Facade Improvement Program,
Sales Tax Reimbursement, Sewer Capacity Assistance, Small Business Assistance, etc.)
• Continue to evaluate social media uses and options for general City use.
• Facilitate roundtables with commercial and residential brokers, developers and auto dealers.
• Continue the City's efforts to better connect to the Livermore Valley Wine Region.
• Continue to host and program the Dublin Farmers' Market.
• Complete the Citywide Marketing Campaign and Strategy.
• Implementation of a comprehensive marketing and branding plan to assist in the City's economic
development and outreach efforts.
Budget Highlights:
• First year creating Public Information division.
• Funding to continue the City's successful Facade Improvement Program in the Downtown Dublin
Specific Plan area. (FY 2014-15 & 2015-16)
• Funding for Commercial Facade Improvement Grant program. (FY 2014-15 & 2015-16)
• Funding to assist with research on the implementation of Economic Development Strategy. (FY
2014-15 & 2015-16)
• Funding for the implementation of Marketing and Branding Campaign. (FY 2014-15 & 2015-16)
• Funding for the re-design of the City's website. (FY 2014-15)
• Funding to support Farmers' Market activities. (FY 2014-15 & 2015-16)
• Conversion of a contract (Public Service Employee) position to an Administrative Analyst I.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-37
Economic Development Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CA-
ATEGOR
Salaries & Wages $356,263 $489,200 $513,200 $400,554 $410,572
Benefits $150,069 $232,580 $232,580 $200,325 $213,835
Services & Supplies $80,476 $97,310 $97,310 $97,310 $97,310
Internal Service Fund Charges $5,640 $5,750 $5,750 $6,880 $6,993
Contracted Services $93,133 $145,610 $414,610 $306,655 $395,609
TOTAL EXPENDITURES $685,581 $970,450 $1,263,450 $1,011,724 $1,124,319
FUNDI, .. . .,,
General Fund $685,581 $970,450 $1,263,450 $1,011,724 $1,124,319
TAL FUNDING $685,581 $970,450 $1,263,450 $1,011,724 $1,124,319
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-38
Economic Development
Economic Development Division activities include economic development programs, such as targeted
incentives to attract, retain and expand business; economic reports; development of various business
marketing materials; execution of the Business Recognition Program; participation in regional economic
development efforts, including but not limited to, the East Bay Economic Development Alliance, iGATE, East
Bay Leadership Council, Innovation Tri-Valley and Visit Tri-Valley; partnerships with the Alameda County
Small Business Development Center and the Dublin Chamber of Commerce on small business support, as
well as continued participation in membership groups such as the California Association for Local Economic
Development (CALED)
Economic Development Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGOR
Salaries & Wages $356,263 $489,200 $513,200 $290,649 $297,916
Benefits $150,069 $232,580 $232,580 $148,433 $158,255
Services & Supplies $80,476 $97,310 $97,310 $74,534 $74,534
Internal Service Fund Charges $5,640 $5,750 $5,750 $6,880 $6,993
Contracted Services $93,133 $145,610 $414,610 $107,500 $107,500
TOTAL EXPENDITURES $685,581 $970,450 $1,263,450 $627,996 $645,198
FUNDING ,■
General Fund $685,581 $970,450 $1,263,450 $627,996 $645,198
$970,450 $1, ;450 $627,996 $645,198
PERSONNEL ALLOCATION
Economic Dev. Director/PIO 1.00 1.00 1.00 0.80 0.80
Administrative Analyst I 0.20 0.20
Administrative Analyst II 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 0.50 0.50 0.50 0.50 0.50
Special Projects Manager 1.00 1.00
TOTAL POSITIONS 2.50 3.50 3.50 2.50 2.50
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-39
Public Information
Public Information activities include the issuance of City press releases; management of the City website
content and information, as well as social media outreach efforts. The division also provides management
and oversight for the annual Dublin Farmers' Market.
Public Information Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $109,905 $112,656
Benefits $51,892 $55,580
Services & Supplies $22,776 $22,776
Contracted Services $199,155 $288,109
TOTAL EXPENDITURES $383,728 $479,121
FUN
General Fund $383,728 $479,121
TOTAL FUNDING ANL $383,728 $479,121
PERSONNEL ALLOCATION
Economic Dev. Director/PIO 0.20 0.20
Administrative Analyst I 0.80 0.80
TOTAL POSITIONS 1.00 1.00
*New division starting FY 2014-15
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-40
Community Development
Chart 10: Community Development Organizational Chart
Community Development Director
Chief Building Official Assistant Community
Development Director
Building and Safety
Division Planning Division
Housing Division
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-41
I
Community Development
Description:
The Community Development Department is comprised of three divisions: Building and Safety, Housing,
and Planning. Oversight and coordination of the activities of the three divisions is the responsibility of the
Community Development Director. The Department works to ensure that established land development
policies are implemented and enforced in a manner that is consistent with the high standards set by the
City Council and the community.
The Community Development Department also provides lead staff support to the Planning Commission,
and the Human Services Commission. It is the mission of the Department to insure that residential and
commercial development projects are of the highest quality for a deserving community, and that the
human services and housing needs of all residents are addressed.
Accomplishments for 2013-14:
• Completed several major amendments to the General Plan in the areas of economic development,
water management and energy conservation.
• Processed entitlements and issued permits for numerous major projects including the Ross
Headquarters and expansion of Fallon Gateway Center.
• Prepared the Dublin Crossings Specific Plan for the conversion of 189 acres of Camp Parks
residential, commercial, school and parkland development.
• Prepared the 2013 California Building Codes for City Council adoption, and enhanced customer
services by implementing on-line viewing of building permit plan check comments.
• Prepared, for City Council adoption, new procedures to streamline and clarify zoning regulations for
certain land use, design, signage, and parking requirements for small businesses.
• Proposed, for City Council creation, the City's first Human Services Commission and provided over
$200,000 in financial support to community groups serving Dublin residents.
• Completed the award-winning redevelopment of the Emerald Vista residential community providing
quality affordable housing in a safe new community.
Objectives for 2014-15 and 2015-16:
• Provide staff support to the Commercial Development Task Force in providing recommendations on
retail and office development on key undeveloped sites.
• Complete a mandated update of the General Plan Housing Element maintaining compliance with
State housing policy.
• Enhance the customer service experience by expanding on-line services to include inspection
scheduling and routine over-the-counter permits.
• Prepare, implement, and monitor recommendations and City Council policies impacting
development policy in the Downtown and in Eastern Dublin.
• Ensure timely processing and permitting to enhance the economic growth of the community.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-42
• Complete an evaluation of existing affordable housing programs and recommend necessary updates
to enhance retention and production of affordable housing.
• Work with the City's regional partners, community stakeholders and human services providers to
address recommendations of the Tri-Valley Needs Assessment.
Budget Highlights:
• Decreased Contracted Services associated with processing of anticipated development projects. (FY
2014-15 & 2015-16)
• Funding for Community Grant program (FY 2014-15 & 2015-16)
• Funding for First Time Homebuyer loan program. (FY 2014-15 & 2015-16)
Community Development Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $1,665,775 $1,814,570 $1,814,570 $1,836,958 $1,882,676
Benefits $864,270 $915,660 $915,660 $970,365 $1,035,620
Services & Supplies $84,193 $147,800 $154,500 $141,248 $151,448
Internal Service Fund Charges $108,248 $108,770 $108,770 $115,630 $110,796
Utilities $6,240 $6,840 $6,840 $7,220 $7,220
Contracted Services $2,954,183 $2,376,650 $3,554,967 $2,789,082 $2,401,020
Loans $317,492 $272,000 $272,000 $272,000 $272,000
Capital Outlay $34,762 $10,000
Other $51,667 $148,333
TAI,EXPENDITURES $6,086,830 $5,642,290 $6,975,639 $6,142,503 $5,860,780
FUNDING
General Fund $5,322,954 $4,953,520 $6,102,566 $5,424,980 $5,135,703
Affordable Housing Fund $709,130 $643,590 $822,893 $650,121 $661,077
Comm. Development Block Grant $54,746 $45,180 $50,180 $67,402 $64,000
$6,086,830 $5,642,290 $6,975,639 $6,142,503 $5,860,780
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-43
AIM ISM
Planning
The Planning Division is responsible for providing support to the City Council and the Planning Commission
in the development of land use policy, and the review and regulation of land development. Division
responsibilities include processing and reviewing development applications for new, renovated and re-
purposed residential, retail commercial, office, and industrial projects; preparation of updates and
amendments to the Dublin General Plan; administration of the Zoning Code; ensuring compliance with the
California Environmental Quality Act (CEQA) for planning applications; and working in cooperation with
local, regional and state planning and permitting agencies. Code Enforcement staff is responsible for
enforcement of the City's Zoning and Property Maintenance Ordinance.
Planning Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITU• TEGO•
Salaries & Wages $880,485 $916,810 $916,810 $949,508 $973,076
Benefits $461,209 $475,050 $475,050 $500,222 $533,81''
Services & Supplies $52,069 $73,130 $76,830 $72,510 $72,5_
Internal Service Fund Charges $56,876 $57,450 $57,450 $52,781 $45,974
Utilities $3,255 $3,100 $3,100 $3,480 $3,480
Contracted Services $1,162,178 $608,260 $1,280,209 $694,270 $694,270
Capital Outlay $24,881
TOTAL EXPENDITURES $2,640,952 $2,133,800 $2,809,448 $2,272,771 $2,323,159
General Fund $2,640,952 $2,133,800 $2,809,448 $2,272,771 $2,323,159
TOTAL FUNDING $2,640,952 $2,133,800 $2,809,448 $2,272,771 $2,323,159
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-44
Planning Personnel Allocation
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
PERSONNEL ALLOCATION
Community Development Dir. 0.50 0.50 0.50 0.50 0.50
Asst Dir. of Community Dev. 1.00 1.00 1.00 1.00 1.00
Assistant Planner 1.00 1.00 1.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Administrative Analyst II 0.25 0.25 0.25 0.25 0.25
Office Assistant II 1.45 1.45 1.45 1.45 1.45
Principal Planner 1.00 1.00 1.00 1.00 1.00
Secretary 1.00 1.00 1.00 1.00 1.00
Senior Code Enforcement Officer 1.00 1.00 1.00 1.00 1.00
Senior Office Assistant 0.25 0.25 0.25 0.25 0.25
Senior Planner 1.00 1.00 1.00 1.00 1.00
TOTAL POSITIONS 9.45 9.45 9.45 9.45 9.45
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-45
Building and Safety
The Building and Safety Division is responsible for construction plan review, the issuance of building permits
and the inspection of construction work in the City of Dublin to safeguard the health, property, and public
welfare of the community. The Building Official is responsible for the administration and enforcement of
the City's Housing Code, Universal Design and Green Building Ordinances; and the administration of the
City's Waste Management Plan. The Division administers the Business Registration Program, and is
responsible for the Federal Flood Plain Management program in coordination with the Federal Emergency
Management Agency.
Building and Safety Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $604,548 $649,270 $649,270 $649,040 $665,266
Benefits $302,568 $320,260 $320,260 $338,572 $361,586
Services & Supplies $24,382 $46,980 $46,980 $36,968 $47,168
Internal Service Fund Charges $46,224 $46,120 $46,120 $54,237 $56,C
Utilities $2,986 $3,740 $3,740 $3,740 $3,740
Contracted Services $1,483,108 $1,429,660 $1,879,660 $1,688,340 $1,429,680
Capital Outlay $9,476 $10,000
TOTAL EXPENDITURES $2,473,293 $2,496,030 $2,946,030 $2,780,897 $2,563,504
FUNDING
General Fund $2,473,293 $2,496,030 $2,946,030 $2,780,897 $2,563,504
TOTAL FUNDING $2,473,293 $2,496,030 $2,946,030 $2,780,897 $2,563,504
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-46
Building and Safety Personnel Allocation
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
PERSONNEL ALLOCATION
Community Development Dir. 0.50 0.50 0.50 0.50 0.50
Chief Building Official 1.00 1.00 1.00 1.00 1.00
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Office Assistant II 1.00 1.00 1.00 1.00 1.00
Plan Check Engineer 1.00 1.00 1.00 1.00 1.00
Permit Technician 2.00 2.00 2.00 2.00 2.00
Subtotal - City Positions 6.50 6.50 6.50 6.50 6.50
Contract Positions 6.25 7.50 7.50 8.50 7.50
TOTAL POSITIONS 12.75 14.00 14.00 15.00 14.00
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-47
Housing
The Housing Division helps provide safe, decent and suitable living environments for low-and moderaL_
income Dublin residents. The Division also provides support for social service related activities and
provides staff support to the Human Services Commission. Affordable housing support responsibilities
include the implementation of the Inclusionary Zoning Ordinance and other housing programs such as the
First-Time Home Buyer Loan Program. The Housing Division coordinates with current and future residential
developers to develop Affordable Housing Agreements, marketing and management plans for inclusionary
units, and qualifying applicants for the ownership of new and resale Below Market Rate Inclusionary Units.
The Division also administers the Community Grants Program assisting locally-based service providers in
meeting the special needs of the community.
Housing Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $180,742 $248,490 $248,490 $238,410 $244,334
Benefits $100,493 $120,350 $120,350 $131,571 $140,185
Services & Supplies $7,742 $27,690 $30,690 $31,770 $31,770
Internal Service Fund Charges $5,148 $5,200 $5,200 $8,612 $8,7
Contracted Services $308,897 $338,730 $395,098 $406,472 $277,070
Loans $317,492 $272,000 $272,000 $272,000 $272,000
Capital Outlay $404
Other $51,667 $148,333
TOTAL EXPENDITURES $972,585 $1,012,460 $1,220,161 $1,088,835 $974,117
FUNDING
General Fund $208,709 $323,690 $347,088 $371,312 $249,040
Affordable Housing Fund $709,130 $643,590 $822,893 $650,121 $661,077
Comm. Development Block Grant $54,746 $45,180 $50,180 $67,402 $64,000
Tqllik. FUN� � $972,585 $1,012,460 $1,220,161 $1,088,835 $974,117
PERSONNEL ALLOCATION
Assistant to the City Manager 1.00 1.00 1.00 1.00 1.00
Administrative Analyst II 0.75 0.75 0.75 0.75 0.75
Senior Office Assistant 0.75 0.75 0.75 0.75 0.75
TOTAL POSITIONS 2.50 2.50 2.50 2.50 2."
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-48
Fire Services
Chart 11: Fire Services Organizational Chart
Fire Chief
Contract - Alameda County
Fire Marshal
1 Contract - Alameda
County
Fire Prevention
I I
Fire Operations Fire Station Dougherty Regional
Services Maintenance Fire Authority
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-49
Fire Services
Description:
Fire Services in the City of Dublin are comprised of four divisions: Fire Operations, Fire Prevention, Fire
Station Maintenance, and Dougherty Regional Fire Authority (DRFA). Fire operation services are provided
under a contract with the Alameda County Fire Department (ACFD). The department personnel provide fire
suppression, advance life support emergency medical response, special operations response, hazardous
materials responses and fire prevention services to the City of Dublin. Suppression and prevention
personnel are assigned to provide service from one of the three fire stations and/or the fire prevention
office located in Dublin.
Accomplishments for 2013-14:
• Responded to 1,973 calls from July 1 to March 31, 2014.
• Conducted 1,746 inspections.
• Completed 572 plan checks.
• Relocated the County's Fire Administration to Dublin.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Provide quality emergency response services within contract guidelines.
• Work with the business and development community to meet the changing needs of a grow. _
community.
Budget Highlights:
• Budget for Fire Services public liability contract costs with Alameda County has been moved from
Human Resources to Fire Services
• First year establishing four divisions to segregate the functions of the department.
• ACFD contract cost includes the operation cost of running a firefighter recruit academy. Of the 24
budgeted recruits, 12 will be funded by FEMA Adequate Fire and Emergency Response (SAFER)
grant. (FY 2014-15)
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-50
Fire Services Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Vrr
EXPENDITURES BY CATEGORY
Salaries & Wages $67,113 $69,080 $69,080 $70,390 $72,150
Benefits $41,080 $42,580 $42,580 $44,089 $46,969
Services & Supplies $21,178 $8,470 $8,470 $114,423 $117,500
Internal Service Fund Charges $182,244 $204,230 $204,230 $215,234 $216,034
Utilities $71,054 $75,330 $75,330 $79,869 $79,850
Contracted Services $10,599,296 $11,324,600 $11,534,600 $11,716,052 $12,141,840
Capital Outlay $19,261 $18,300 $18,300 $18,300 $18,300
. . I ..,,EXPENDITURES $11,001,225 $11,742,590 $11,952,590 $12,258,357 $12,692,643
FUNDIIVr.. .. ,
General Fund $10,680,596 $11,405,510 $11,601,359 $11,928,156 $12,361,935
EMS Special Revenue $320,629 $337,080 $351,231 $330,201 $330,708
TOTAL FUNDING $11,001,225 $11,742,590 $11,952,590 $12,258,357 $12,692,643
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-51
Fire Operations
The City of Dublin contracts with the Alameda County Fire Department to provide fire services to the Dub....
community. Services include fire suppression, emergency medical, hazardous materials, and special
operations response. ACFD then provides line personnel to the City's three fire stations; these personnel
provide first responder/paramedic services on three engines and one truck company.
Fire Operations Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
& Wages $67,113 $69,080 $69,080
Benefits $41,080 $42,580 $42,580
Services & Supplies $21,178 $8,470 $8,470 $102,583 $105,660
Internal Service Fund Charges $182,244 $204,230 $204,230
Utilities $71,054 $75,330 $75,330
Contracted Services $10,599,296 $11,324,600 $11,534,600 $11,542,472 $11,957,015
Capital Outlay $19,261 $18,300 $18,300
TOTAL EXPENDITURES $11,001,225 $11,742,590 $11,952,590 $11,645,055 $12,062,6;.,
FUNDING
General Fund $10,680,596 $11,405,510 $11,601,359 $11,319,704 $11,736,817
EMS Special Revenue $320,629 $337,080 $351,231 $325,351 $325,858
TOTAL FUNDING $11,001,225 $11,742,590 $11,952,590 $11,645,055 $12,062,675
naiimairsorixto (04
Contract Positions 36.26 36.26 36.26 36.26 36.26
TOTAL POSITIONS 36.26 36.26 36.26 36.26 36.26
*Prior to FY 2014-15, entire Fire Services expenditures were included in the Fire Operations Division budget. Starting
FY 2014-15 budgets are reported at division level.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-52
Fire Prevention
The Alameda County Fire Department provides Fire Prevention services to the City of Dublin, providing plan
check and inspection services at City Hall. The Fire Prevention Division ensures that new and existing
businesses, and all construction, meet the safety standards adopted by the City Council and State of
California.
Fire Prevention Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Salaries & Wages $70,390 $72,150
Benefits $44,089 $46,969
Services & Supplies $4,470 $4,470
Internal Service Fund Charges $183,935 $184,735
Contracted Services $9,850 $9,850
TOTAL EXPENDITURES $312,734 $318,174
General Fund $307,884 $313,324
EMS Special Revenue $4,850 $4,850
TOTAL FUNDING $312,734 $318,174
PERSONNEL ALLOCATION
Senior Office Assistant 1.00 1.00 1.00 1.00 1.00
Subtotal - City Positions 1.00 1.00 1.00 1.00 1.00
Contract Positions 2.26 2.26 2.26 2.26 2.26
TOTAL POSITIONS 3.26 3.26 3.26 3.26 3.26
*Prior to FY 2014-15, this division expenditure was included in the Fire Operations Division budget. Starting FY 2014-
15 budgets are reported at division level.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-53
Dougherty Regional Fire Authority (DRFA)
The budget funds the City's estimated share of the Dougherty Regional Fire Authority (DRFA) liabilities.
Prior to the City's contracting with Alameda County Fire Department in July 1997, the Dougherty Regional
Fire Authority provided services to the cities of Dublin and San Ramon. DRFA continues to exist as a Joint
Powers Authority, only for the purposes of distributing the outstanding liabilities and assets to the cities.
Dougherty Regional Fire Authority Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEG•R
Contracted Services $61,000 $71,300
TOTAL EXPENDITURES $61,000 $71,300
P ING
General Fund $61,000 $71,300
TOTAL FUNDING 11111111111111160166,' $61,000 $71,300
*Prior to FY 2014-15,this division expenditure was included in the Fire Operations Division budget. Starting FY 201
15 budgets are reported at division level.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-54
Fire Station Maintenance
Fire Station Maintenance is included as a separate budget area within the Fire Services budget. This budget
area includes the maintenance and operations of the three Dublin fire stations. Components of the budget
include inspection and County permits for operation of machinery, utilities, telephone services, contract
maintenance services, minor improvements and repairs associated with the three stations.
Fire Station Maintenance Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Services & Supplies $7,370 $7,370
Internal Service Fund Charges $31,299 $31,299
Utilities $79,869 $79,850
Contracted Services $102,730 $103,675
Capital Outlay $18,300 $18,300
TOTAL EXPENDITURES $239,568 $240,494
C
FUNDING
General Fund $239,568 $240,494
TOTAL FUNDING $239,568 $240,494
i �►P1mJa�r
Contract Positions 0.38 0.38 0.38 0.39 0.39
TOTAL POSITIONS 0.38 0.38 0.38 0.39 0.39
*Prior to FY 2014-15, this division expenditure was included in the Fire Operations Division budget. Starting FY 2014-
15 budgets are reported at division level.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-55
Police Services
Chart 12: Police Services Organizational Chart
Sheriff
Contract - Alameda County
Police Commander
Contract - Alameda County
Police Operations Police Operations Neighborhood
Support Resources
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-56
Police Services
Description:
Dublin Police Services is comprised of the Operations Division, Police Operations Support Division, and the
Neighborhood Resources Unit. Dublin Police Services consists of 51 sworn officers, 2 non-sworn personnel,
and 3 City personnel. The Department provides the following services to the community: Crime Prevention,
Investigations, Special Investigations, Patrol, Traffic Enforcement, and Neighborhood Watch. Police
Services are provided to the City under a contract with Alameda County Sheriff's Office. The County Sheriff,
under consultation with the City, designates the Commanding Officer who functions and is empowered to
act as the City's Police Chief. Patrol, criminal investigation, traffic, crime prevention, and office
management functions are performed from the Dublin Civic Center office. Dispatch and additional data
processing functions are handled at the Alameda County Sheriff's Office.
Accomplishments for 2013-14:
• 40% reduction in crimes against persons from March 31, 2013 to March 31, 2014
• 12% reduction in property crimes
• Operated a successful Holiday Crime Suppression Unit (HCSU) during the holiday season
• Conducted the annual Independence Day Special Operation with the goal of controlling the use of
illegal fireworks and the protection of public safety with a reduction in calls from the previous year.
• Participated in the 2013 National Night Out event, along with over 1,500 residents throughout the
community.
• The Crime Prevention Unit hosted several "Coffee with the Chief" events at the Farmers' Market in
Emerald Glen Park.
• Participated in two National Drug "Take-Back Initiative" events, resulting in 438 lbs. of prescription
drugs collected in the first event, and 278 lbs. of prescription drugs in second event.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Maintain emergency plans, sustain planning coordination with other city entities, and participate in
emergency drills to address expanding responsibilities in emergency management.
• Strengthen partnerships between Dublin Police Services, Dublin Unified School District, Dublin/San
Ramon Sanitary Department, MCE, and Camp Parks Police and to identify roles during an emergency
situation.
• Explore innovative and creative means to upgrade, maintain, and replace department facilities,
equipment and technology level; goal to install Wi-Fi in administration building.
Budget Highlights:
• The Neighborhood Resources program transfers to Dublin Police Services.
• Budget for Police Services public liability contract costs with Alameda County has been moved from
Human Resources Department to Dublin Police Services.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-57
• First year re-structure Police Department budget reporting structure by segregating contract costs
and City Costs.
• Funding for increased contract personnel costs pursuant to County labor negotiations. (FY 2014
& 2015-16)
Police Services Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGOR
Salaries & Wages $480,498 $519,970 $494,338 $527,063 $540,240
Benefits $263,550 $287,250 $287,250 $311,684 $332,584
Services & Supplies $104,250 $133,140 $137,987 $657,176 $681,079
Internal Service Fund Charges $627,158 $692,680 $692,680 $703,864 $722,038
Utilities $9,058 $10,080 $10,080 $10,083 $10,083
Contracted Services $12,650,386 $14,457,210 $14,887,265 $13,960,499 $14,631,097
Capital Outlay $316,852 $330 $103,330 $4,815 $315
Other $234,282 $241,266
TOTAL EXPENDITURES $14,451,751 $16,100,660 $16,612,930 $16,409,466 $17,158,70'
General Fund $14,146,419 $15,993,950 $16,406,220 $16,299,006 $17,053,900
State Seizure/Special Act. Fund $78,796 $4,480 $4,480 $3,980 $3,980
Vehicle Abatement $239 $1,000 $1,000 $755 $822
SLES/COPS Fund - CA $103,601 $100,000 $100,000 $100,000 $100,000
Federal Asset Seizure Fund $118,035 $100,000 $4,500
Enforcement Grants $4,660 $1,230 $1,230 $1,225
TOTAL FUNDING $14,451,751 $16,100,660 $16,612,930 $16,409,466 $17,158,702
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-58
Police Operations
The Police Services Operations Division is comprised of Administration, Crime Prevention, Investigations,
Patrol, Traffic Unit, and Dispatch.
Police Operations Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $235,529 $260,740 $235,108
Benefits $122,106 $140,130 $140,130
Services & Supplies $89,400 $116,440 $120,537 $523,198 $546,742
Internal Service Fund Charges $627,158 $692,680 $692,680
Utilities $8,601 $10,010 $10,010
Contracted Services $12,650,386 $14,451,210 $14,881,015 $13,659,933 $14,331,656
Capital Outlay $313,622 $330 $103,330
Other $234,282 $241,266
TOTAL EXPENDITURES $14,046,802 $15,671,540 $16,182,810 $14,417,413 $15,119,664
General Fund $13,741,471 $15,564,830 $15,976,100 $14,317,413 $15,019,664
State Seizure/Special Act. Fund $78,796 $4,480 $4,480
Vehicle Abatement $239 $1,000 $1,000
SLES/COPS Fund - CA $103,601 $100,000 $100,000 $100,000 $100,000
Federal Asset Seizure Fund $118,035 $100,000
Enforcement Grants $4,660 $1,230 $1,230
•,o • • . 12 $15,671,540 $16,182,810 $14,417,413 $15,119,664
PERSONNEL ALLOCATION " `
Contract Positions 53.00 53.00 53.00 53.00 53.00
T ,-� � 53.00 53.00 53.00 53.00 53.00
*Prior to FY 2014-15, entire Police Services expenditures were included in the Police Operations Division budget.
Starting FY 2014-15 budgets are reported at division level.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-59
Police Operations Support
The Police Services Operations Support Division is comprised of the Records Unit and the Evidence Unit.
Records provide assistance to the general public regarding various procedures such as release of reports,
impounded vehicles/releases, and filing of police reports. The Evidence Unit is responsible for the
processing of evidence collected by patrol and investigations, preparing evidence for court, and releasing
back to owners.
Police Operations Support Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGO#t ,
Salaries & Wages $265,748 $272,392
Benefits $160,692 $171,753
Services & Supplies $118,297 $118,656
Internal Service Fund Charges $696,208 $714,232
Utilities $10,013 $10,013
Contracted Services $294,566 $293,441
Capital Outlay $4,815 $315
TOTAL EXPENDITURES $1,550,339 $1,580,8
FUNDI,
General Fund $1,539,879 $1,576,000
State Seizure/Special Act. Fund $3,980 $3,980
Vehicle Abatement $755 $822
Federal Asset Seizure Fund $4,500
Enforcement Grants $1,225
TOTAL FUNDING $1,550,339 $1,580,802
PERSONNEL ALLOCATIO i ;,
Administrative Aide 1.00 1.00 1.00 1.00 1.00
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Office Assistant II 2.00 2.00 2.00 2.00 2.00
TOII►L POSITIONS 4.00 4.00 4.00 4.00 4.00
*Prior to FY 2014-15, this division expenditure was included in the Police Operations Division budget. Starting FY
2014-15 budgets are reported at division level.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-60
Neighborhood Resources Unit
The Neighborhood Resources Unit is responsible for neighborhood programs such as Neighborhood Watch
and work with members of the community to promote safety and crime prevention information. Annually
the National Night Out event is coordinated by the unit, as well as other seminars and workshops
throughout the year.
Neighborhood Resources Unit Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $244,969 $259,230 $259,230 $261,315 $267,848
Benefits $141,444 $147,120 $147,120 $150,992 $160,831
Services & Supplies $14,850 $16,700 $17,450 $15,681 $15,681
Internal Service Fund Charges $7,656 $7,806
Utilities $456 $70 $70 $70 $70
Contracted Services $6,000 $6,250 $6,000 $6,000
Capital Outlay $3,230
TAL EXPENDITURES $404,949 $429,120 $430,120 $441,714 $458,236
FUN-'IN_ _,.
General Fund $404,949 $429,120 $430,120 $441,714 $458,236
TOTAL FUNDING $404,949 $429,120 $430,120 $441,714 $458,236
PERSON El ALLOCATION'
Administrative Analyst II 1.00 1.00 1.00 1.00 1.00
Neighborhood Res. Tech II 2.00 2.00 2.00 2.00 2.00
TOTAL POSITIONS 3.00 3.00 3.00 3.00 3.00
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-61
Parks and Community Services
Chart 13: Parks and Community Services Organizational Chart
Parks and Community
Services Director
Assistant Parks and
Community Services Director
1
i i
Facilities
Operations and Recreation
Rentals
Programs
I I i
Library Heritage and Park Parks &
Administration Facilities
Services Cultural Arts Maintenance
Development
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-62
Parks and Community Services
Description:
The Parks and Community Services Department is comprised of the following divisions: Administration,
Recreation Programs, Facilities Development, Heritage and Cultural Arts, Park Maintenance, Facilities
Operations and Rentals, and Library Services. The Department budget also provides for the operation and
maintenance of parks, community facilities and the Dublin Pioneer Cemetery.
Accomplishments for 2013-14:
• Completed the Shannon Park Water Play Area Renovation and three new neighborhood parks
including Positano Hills Park, Schaefer Ranch Park and Passatempo Park.
• Developed the Parks and Community Services Marketing and Promotions Plan.
• Acquired land and developed the Master Plan for the Iron Horse Nature Park and Open Space.
• Expanded options available as part of the Camp Connector Program.
• Expanded funding for the Recreation Fee Assistance Program.
• Completed the Maintenance Yard Facilities Project and Phase I of the Public Safety Complex.
Objectives for Fiscal Year 2014-15 and 2015-16:
• Complete update to the Parks and Recreation Master Plan and Public Facility Fee Program.
• Develop and implement a Department Business Plan and a focused business plan for the Emerald
Glen Recreation and Aquatic Complex that will address organizational efficiencies, operational
priorities, staffing, and enhancements to programs, services and delivery models to maximize cost
recovery.
• Complete construction of the Emerald Glen Recreation and Aquatic Complex and the final phase of
park improvements.
• Complete construction of the Fallon Sports Park Lower Terrace.
• Commission and install Public Art at the Emerald Glen Recreation and Aquatic Complex and Fallon
Sports Park.
• Develop the small expansion space at the Dublin Public Library into a 21St Century Library Space for
technology based programs that support "Idea Exchange" and "Maker" programs, employment
programs, technology training, and education.
• Develop a partnership with Camp Parks to design and develop a "Dublin Military History Center" at
the new gate at Camp Parks.
• Expand rental of group picnic areas to Schaefer Ranch Park, Kolb Park, and Bray Commons.
• Develop inventory and maintenance plan for the City's Public Art Collection, and publish artwork
background information on the City website.
• Develop a local "Arts Resource Database" to better connect local art community and foster
synergies between those groups and individuals.
• Provide multi-cultural performance venue at splatter through partnerships with local performing
arts groups, and continue to provide opportunities to support the visual arts at the event.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-63
• Complete implementation of the Department Marketing and Promotions Plan.
• Develop implementation plan for the Conservation Assessment Program that was completed for
Heritage Park and Museums in 2013-2014.
• Complete update to the Master Plan and phasing options for the Cemetery development at the
Heritage Park and Museums and identify funding sources.
Budget Highlights:
• Funding for the operating costs for the opening of Jordan Ranch Neighborhood Park, the Emerald
Glen Recreation and Aquatic Complex, Fallon Sports Park Lower Terrace and Library Technology
Space.
• Funding for Splatter and St. Patrick's Day events. (FY 2014-15 & FY 2015-16)
• Funding for Dublin Swim Center improvements and Senior Center Marquee. (FY 2014-15)
Parks and Community Services Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITU'. BY CATEGO'u
Salaries & Wages $2,675,993 $2,653,560 $2,653,560 $3,029,383 $3,284,6,
Benefits $1,037,013 $1,171,510 $1,171,510 $1,308,481 $1,503,577
Services & Supplies $467,806 $502,200 $509,700 $725,566 $816,819
Internal Service Fund Charges $203,263 $297,550 $297,550 $179,136 $175,378
Utilities $945,105 $1,195,020 $1,195,020 $1,176,949 $1,315,170
Contracted Services $3,300,068 $3,482,110 $3,590,170 $3,697,639 $3,767,184
Ca pita I Outlay $74,933 $128,330 $128,330 $369,180 $193,330
Other $125,000 $125,000
,L EXPENDITURES $8,704,180 $9,430,280 $9,545,840 $10,611,333 $11,181,132
FUN DINc
General Fund $8,692,118 $9,113,640 $9,229,200 $10,519,724 $11,106,335
Cemetery Reserve $509
Public Art Fund $8,988 $2,500 $2,500 $30,000 $10,000
Public Facility Fees $2,565 $314,140 $314,140 $61,609 $64,797
TOTAL FUNDING $8,704,180 $9,430,280 $9,545,840 $10,611,333 $11,181,132
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-64
Parks and Community Services Administration
The Parks and Community Services Administration Division manages the department activities which
include programming, operations, and maintenance of the Dublin Senior Center, Dublin Swim Center,
Stager Community Gymnasium, Dublin Preschool at Fallon Sports Park, and the Shannon Community
Center. The budget also includes administration of the registration and facility reservation system, and
publication of the seasonal Activity Guides for the community.
Parks and Community Services Administration Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $287,260 $189,210 $189,210 $258,785 $264,426
Benefits $146,861 $85,070 $85,070 $124,983 $133,077
Services & Supplies $74,206 $84,490 $84,490 $163,247 $177,016
Internal Service Fund Charges $56,760 $57,750 $57,750 $55,431 $56,524
Contracted Services $149,936 $116,370 $92,370 $117,072 $117,127
Capital Outlay $6,682 $2,000
TOTAL, EXPENDITURES $721,704 $532,890 $508,890 $721,517 $748,170
FUNDING � _ .
General Fund $719,139 $532,890 $508,890 $721,517 $748,170
Public Facility Fees $2,565
0 $508,890 $721,517 $748,170
PERSONNEL ALLOCATION
Parks & Comm. Services Director 0.50 0.50 0.50 0.50 0.50
Administrative Aide 0.70 0.40
Administrative Analyst I 0.40 0.40 0.40
Asst. Parks & Comm. Svcs. Dir. 0.30 0.30 0.30 0.30 0.30
Recreation Coordinator 0.20
Graphic Design & Comm. Coord. 1.00
Office Assistant II 0.23 0.20 0.20 0.25 0.25
TOTAL POSITIONS 2.93 1.40 1.40 1.45 1.45
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-65
k
Parks Maintenance
This budget funds park maintenance services for parks, open space and the grounds associated Will
recreational and civic facilities. Park maintenance services are provided to the City under contract by MCE.
Parks Maintenance Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Salaries & Wages $34,523 $35,386
Benefits $16,591 $17,697
Services & Supplies $16,658 $7,980 $7,980 $140,373 $120,373
Internal Service Fund Charges $107,904 $108,480 $108,480 $3,813 $569
Utilities $736,461 $877,100 $877,100 $828,175 $940,357
Contracted Services $1,703,120 $1,721,490 $1,727,490 $1,952,490 $2,031,739
Capital Outlay $32,524 $47,000 $47,000 $82,000 $47,000
Other $125,000 $125,000
TOTAL EXPENDITURES $2,596,666 $2,762,050 $2,768,050 $3,182,965 $3,318,1
FUNDF
General Fund $2,587,679 $2,759,550 $2,765,550 $3,152,965 $3,308,121
Public Art Fund $8,988 $2,500 $2,500 $30,000 $10,000
TOTAL FUNDING $2,596,666 $2,762,050 $2,768,050 $3,182,965 $3,318,121
PERSONNEL ALLOCATION
Parks & Comm. Services Director 0.10 0.10
Parks & Facilities Dev. Coord. 0.05 0.05
Recreation Supervisor 0.10 0.10
Subtotal - City Positions 0.25 0.25
Contract Positions 10.10 11.65 11.65 12.82 12.82
TO y IONS 10.10 11.65 11.65 13.07 13.07
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-66
Heritage and Cultural Arts
This budget funds the activities of the Heritage and Cultural Arts Division including: Historic Facility
Operations and Rentals; Heritage Center Programs; Cultural Activities; Community Events and Festivals; and
burials at the Dublin Pioneer Cemetery.
Heritage and Cultural Arts Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPE a RES BY CATEGORY,:
Salaries & Wages $374,391 $429,410 $429,410 $403,430 $414,125
Benefits $162,034 $222,460 $222,460 $210,232 $224,156
Services & Supplies $202,087 $199,940 $199,940 $200,934 $228,583
Internal Service Fund Charges $7,656 $7,770 $7,770 $850 $850
Utilities $659 $840 $840 $390 $390
Contracted Services $173,306 $189,300 $189,300 $89,880 $95,480
Capital Outlay $378 $20,850
TAL EXPENDITURES $920,512 $1,049,720 $1,049,720 $926,566 $963,584
FUNDING
General Fund $920,002 $1,049,720 $1,049,720 $926,566 $963,584
Cemetery Reserve $509
TOTAL FUNDING $920,512 $1,049,720 $1,049,720 $926,566 $963,584
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-67
Heritage and Cultural Arts Personnel Allocation
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
PERSONNEL ALLOCATION .
Parks & Comm. Services Director 0.20 0.20 0.20 0.10 0.10
Administrative Aide 0.10
Administrative Analyst I 0.10 0.10 0.10
Graphic Design & Comm. Coord. 0.40 0.40 0.30 0.30
Heritage & Cultural Arts Mgr 0.80 0.80 0.80 1.00 1.00
Heritage Center Director 0.80 0.80 0.80 0.80 0.80
Office Assistant II 1.00 0.05 0.05
Recreation Coordinator 0.80 1.00 2.00 2.00 2.00
Recreation Technician 0.40 0.40 0.40
Senior Office Assistant 0.05 0.05
TOTAL POSITION N 3.00 4.70 4.70 4.40 4.40
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-68
Facilities Operations and Rentals
This budget includes the scheduling, use and rental of park and community facilities, including the Dublin
Public Library Community Room, Dublin Civic Center, Shannon Community Center, Dublin Senior Center,
Dublin Heritage Park and Museums, City owned sports fields and courts, Emerald Glen Park group picnic
area, and the Dublin Unified School District athletic fields and facilities.
Facilities Operations and Rental Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDI .,;u.,S BY CATEGORY •.
Salaries & Wages $372,579 $398,520 $398,520 $501,177 $508,907
Benefits $155,937 $173,510 $173,510 $182,336 $194,259
Services & Supplies $68,147 $83,200 $90,700 $93,770 $96,770
Internal Service Fund Charges $22,128 $47,710 $47,710 $53,002 $51,294
Utilities $199,502 $237,370 $237,370 $246,416 $271,630
Contracted Services $249,396 $299,770 $406,370 $312,405 $299,730
Capital Outlay $18,025 $63,200 $63,200 $221,200 $128,200
TOTAL EXPENDITURES $1,085,714 $1,303,280 $1,417,380 $1,610,306 $1,550,791
FUNDING
General Fund $1,085,714 $1,303,280 $1,317,380 $1,610,306 $1,550,791
TOTAL FUNDING $1,085,714 $1,303,280 $1,317,380 $1,610,306 $1,550,791
PERSONN L.ALLO *`
Parks & Comm. Services Director 0.05 0.05 0.05
Administrative Aide 0.30 0.40
Administrative Analyst I 0.40 0.30 0.30
Asst. Parks & Comm. Svcs. Dir. 0.20 0.20 0.20 0.20 0.20
Heritage & Cultural Arts Mgr 0.10 0.10 0.10
Heritage Center Director 0.20 0.20 0.20 0.20 0.20
Office Assistant II 1.37 1.30 1.30 1.05 1.05
Recreation Supervisor 0.50 0.50 0.50 0.90 0.90
Senior Office Assistant 1.10 1.10 1.10 0.80 0.80
Subtotal - City Positions 3.82 3.85 3.85 3.45 3.45
Contract Positions 0.35 0.77 0.77 0.66 0.66
TOTAL 4.i x.62 4.62 4.11 lb
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-69
Recreation Programs
This budget funds the programming operations of family and teen programs; recreational activities,
preschool programs; senior programs; sports programs; and aquatic programs.
Recreation Programs Division Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
laniiiir
Salaries & Wages $1,410,184 $1,482,010 $1,482,010 $1,591,353 $1,794,974
Benefits $455,531 $493,150 $493,150 $519,149 $661,721
Services & Supplies $99,894 $113,150 $113,150 $107,922 $178,397
Internal Service Fund Charges $2,059 $16,550 $16,550 $13,126 $13,227
Utilities $1,622 $5,090 $5,090 $2,840 $2,840
Contracted Services $476,093 $429,610 $429,610 $618,940 $593,940
Capital Outlay $646 $1,230 $1,230 $1,230 $1,230
TOTAL EXPENDITURES $2,446,029 $2,540,790 $2,540,790 $2,854,560 $3,246,330
General Fund $2,446,029 $2,540,790 $2,540,790 $2,854,560 $3,246,330
TOTAL OM ' "$2,446,029 $2,540,790 $2,540,790 $2,854,560 $3,246,330
•ERSONNEL A' 0 0,°
Parks & Comm. Services Director 0.05 0.05
Administrative Analyst I 0.10 0.10
Asst. Parks & Comm. Svcs. Dir. 0.50 0.50 0.50 0.50 0.50
Graphic Design & Comm. Coord. 0.60 0.60 0.70 0.70
Heritage & Cultural Arts Mgr 0.10 0.10 0.10
Office Assistant II 0.50 0.50 0.50 0.75 0.75
Recreation Coordinator 5.00 5.00 5.00 4.00 4.00
Recreation Supervisor 1.50 1.50 1.50 2.00 3.00
Recreation Technician 1.60 1.60 1.60 2.00 2.00
Senior Office Assistant 0.90 0.90 0.90 1.15 2.15
TOTAL POSITIONS 10.10 10.70 10.70 11.25 13.25
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-70
Library Services
The Dublin Public Library is owned by the City of Dublin and library services are provided through a contract
agreement with the Alameda County Library System.
Library Services Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATE a
Services & Supplies $4,602 $6,910 $6,910 $6,460 $6,460
Internal Service Fund Charges $52,410 $52,410 $52,414 $52,414
Utilities $6,861 $74,620 $74,620 $99,129 $99,953
Contracted Services $543,697 $545,570 $545,570 $556,851 $579,168
Capital Outlay $16,678 $16,900 $16,900 $41,900 $16,900
TOTAL EXPENDITURES $571,838 $696,410 $696,410 $756,754 $754,894
General Fund $571,838 $696,410 $696,410 $756,754 $754,894
TOTAL FUNDING $571,838 $696,410 $696,410 $756,754 $754,894
PRSONNEL ALLOCATION
Contract Positions 0.37 0.37 0.37 0.38 0.38
TOTAL POSITIONS 0.37 0.37 0.37 0.38 0.38
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-71
Parks and Facilities Development
The Parks and Facilities Development Division is responsible for managing the design, development ariu
construction of recreation, park and other municipal facilities.
Parks and Facilities Development Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
i
EXPEND BY CATEGORY --a ,‘:
Salaries & Wages $231,578 $154,410 $154,410 $240,115 $266,856
Benefits $116,649 $197,320 $197,320 $255,190 $272,667
Services & Supplies $2,213 $6,530 $6,530 $12,860 $9,220
Internal Service Fund Charges $6,756 $6,880 $6,880 $500 $500
Contracted Services $4,520 $180,000 $199,460 $50,000 $50,000
TOTAL EXPENDITURES $361,717 $545,140 $564,600 $558,665 $599,243
FUNDING
General Fund $361,717 $231,000 $350,460 $497,056 $534,44_
Public Facility Fees $314,140 $314,140 $61,609 $64,797
TOTAL FUNDING $361,717 $545,140 $664,600 $558,665 $599,243
PERSONNEL,ALLOCATION ,'
Parks & Comm. Services Director 0.25 0.25 0.25 0.25 0.25
Administrative Aide 0.10
Administrative Analyst I 0.10 0.10 0.10
Office Assistant II 0.10 0.10
Parks & Facilities Dev. Coord. 1.00 2.00 2.00 2.95 2.95
Parks & Facilities Dev. Manager 1.00 1.00 1.00 1.00 1.00
1111111M'. NS 2.25 3.45 3.45 4.30 4.30
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-72
Public Works
Chart 14: Public Works Organizational Chart
Public Works Director
City Engineer
Geologic Hazard
Abatement
District (GHAD)
Engineering
Administration Streets Streets Street Safety Building Environmental
Landscaping Maintenance Management Services
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-73
Public Works
Description:
The Public Works Department is responsible for developing, operating and maintaining City infrastructure
and is comprised of several functional areas including Administration, Building Management, Engineering,
Environmental Services, Geologic Hazardous Abatement Districts, Street Landscaping, Street Maintenance,
and Street Safety.
Accomplishments for 2013-14:
• Coordinated and administered the Federal and Military Communities Committee established by City
Council in September 2013
• Developed the Street Tree Ordinance
• Received awards for the Alamo Canal Trail under 1-580 and West Dublin BART Golden Gate Drive
projects
• Completed annual slurry seal and street overlay programs
• Coordinated the City's Energy Action Plan implementation
• Updated the City's Climate Action Plan
• Coordinating Downtown Traffic Impact Fee Study
• Managed and expanded a recycling contest for the Dublin Unified School District, covering all
elementary and middle schools
• Produced a Long-term Trash Reduction Plan, designed to reduce the amount of litter by 70% wits,.
the City's storm drains, creeks, and waterways by the end of Calendar Year 2017
Objectives for 2014-15 and 2015-16:
• Support "Bike to Work Day" and "Walk and Roll to School" activities (FY 2014-15 and FY 2015-16)
• Complete design of Dublin Boulevard Improvements—Sierra Court to Dublin Court, and begin utility
undergrounding (FY 2015-16)
• Monitor and evaluate the Energy Upgrade Improvements
• Develop a solar map for residents and businesses to evaluate their buildings for solar resource
potential
• Complete the Bicycle and Pedestrian Master Plan
Budget Highlights:
• Transferring Environmental Services to Public Works.
• Funding for building maintenance of Public Safety Complex. (FY 2014-15 & 2015-16)
• Funding for participation in Alameda County National Pollutant Discharge Elimination System
(NPDES) and Congestion Management Agency programs. (FY 2014-15 & 2015-16)
• Funding for the development of a solar map. (FY 2014-15)
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-74
Public Works Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Salaries & Wages $1,489,127 $1,523,940 $1,546,299 $1,392,233 $1,496,860
Benefits $741,474 $848,210 $848,210 $801,553 $856,385
Services & Supplies $120,124 $132,670 $166,020 $144,613 $140,158
Internal Service Fund Charges $274,228 $573,690 $405,551 $373,526 $359,146
Utilities $1,050,818 $1,251,200 $1,191,651 $1,304,556 $1,310,321
Contracted Services $3,806,854 $3,619,120 $3,942,222 $3,930,670 $3,952,385
Capital Outlay $91,423 $124,580 $168,480 $92,450 $87,500
Other $125,000 $125,000
TOTAL EXPENDITURES $7,574,048 $8,073,410 $8,268,433 $8,164,601 $8,327,754
General Fund $5,716,855 $5,996,550 $6,088,587 $6,263,378 $6,459,339
Traffic Safety $111,891 $120,030 $152,380 $111,253 $113,773
State Gas Tax $403,426 $525,310 $601,310 $557,867 $557,159
ACTC Sales Tax-Bike & Pedestrian $181,946 $20,110 $86,460 $17,962 $17,962
ACTC Vehicle Registration Fee $156,497 $172,080 $172,080 $172,429 $149,959
Measure D $133,738 $9,030 $16,619 $37,910 $39,320
Local Recycling Programs $27,067 $46,670 $54,259 $46,423 $21,767
Dublin/Dougherty Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000
Village Pkwy Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000
Street Light District 1983-1 $250,669 $359,810 $274,490 $283,811 $282,748
Landscape Dist. Stagecoach 1983-2 $67,022 $77,970 $77,970 $78,217 $81,107
Landscape Dist. Dougherty 1986-1 $110,862 $130,060 $130,060 $130,380 $133,940
Landscape Dist. Santa Rita 1997-1 $271,765 $324,280 $324,280 $326,152 $326,631
Street Light Dist. East Dublin 1999-1 $132,265 $261,510 $131,176 $128,819 $134,048
Traffic Impact Fee - Category 1 $79,745
Traffic Impact Fee - Downtown $44 $20,000 $68,591
TOTAL FUNDING $7,574,048 $8,073,410 $8,268,433 $8,164,601 $8,327,754
*Excludes expenditures in Geologic Hazard Abatement District Funds
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-75
Public Works Administration
The Public Works Administration is responsible for oversight of the department and its related functions in
the areas of engineering, building maintenance, streets and streets landscaping and maintenance,
assessments, etc. The administrative function includes the budgeting, as well as revenue and expense
management on work related to capital projects and development. It should be noted that the Public
Works staff accounted for in this budget area are providing their service and time to most of the
functional/budget areas as outlined in this department budget.
Public Works Administration Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
d
EXPENDITU . %,BY CATEGORY , z,,; p
Salaries & Wages $451,615 $419,210 $419,210 $491,909 $507,080
Benefits $233,597 $239,840 $239,840 $251,680 $268,954
Services & Supplies $14,296 $20,320 $20,320 $23,721 $23,520
Internal Service Fund Charges $33,552 $33,560 $33,560 $36,021 $33,759
Contracted Services $188,785 $192,120 $222,558 $196,019 $206,87E
Capital Outlay $539
TOTAL EXPENDITURES $922,384 $905,050 $935,488 $999,350 $1,040,138
Ilitii
General Fund $907,049 $884,940 $915,378 $981,388 $1,022,176
ACTC Sales Tax-Bike & Pedestrian $15,334 $20,110 $20,110 $17,962 $17,962
TOTAL FUNDING__. yx $922,384 $905,050 $935,488 $999,350 $1,040,138
PERK) _. E ►LLO k....'N
Public Works Dir./Asst City Engineer 1.00 1.00 1.00 1.00 1.00
Administrative Aide
Administrative Technician 1.00 1.00 1.00 1.00 1.00
Office Assistant II 1.45 1.45 0.45 0.45 0.45
Public Works Manager 1.00 1.00 1.00 0.40 0.40
Senior Administrative Analyst 1.00 1.00
Senior Office Assistant 1.00 1.00 1.00
Subtotal - City Positions 4.45 4.45 4.45 4.85 4.85
Contract Positions 1.00 1.03 1.03 1.03 1 ''
TOTAL POSITIO 5.45 a& 5.48 5.88 5.z.,.
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-76
Street Maintenance
The Street Maintenance Division is responsible for the following services: street sweeping; street repair;
drainage maintenance; storm patrol and clean-up; emergency and temporary curb, gutter and sidewalk
repair; traffic, street and community sign repair and installation; striping and marking; guard rail repair;
weed control; and bike path maintenance. Street Maintenance services are provided to the City under
private contract (MCE Corporation). The City entered into an agreement with East Bay Regional Park District
for certain maintenance activities related to the Tassajara Creek Trail.
Street Maintenance Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY
Contracted Services $509,351 $635,170 $676,596 $675,804 $680,962
Capital Outlay $35,000
Other $125,000 $125,000
TOTAL EXPENDITURES $509,351 $635,170 $711,596 $800,804 $805,962
FUNDING "`
General Fund $122,851 $141,180 $166,180 $271,097 $276,963
State Gas Tax $370,619 $477,310 $553,310 $509,867 $509,159
Measure D $5,880 $6,680 $6,680 $9,840 $9,840
Dublin/Dougherty Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000
Village Pkwy Storm Water Mgmt $5,000 $5,000 $5,213 $5,000 $5,000
TOTAL FUN DING $509,351 $635,170 $736,596 $800,804 $805,962
.:.:;• k 14, OCATION
Contract Positions 1.99 2.05 2.05 2.15 2.15
2.05 2.15 2.15
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-77
Street Landscaping
Street Landscaping services are provided to the City under private contract (with MCE Corporation). The
contract provides for landscape maintenance, including street trees, turf care, irrigation maintenance, weed
control, litter pick-up and illegal sign removal.
Street Landscaping Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY`ik�- GORY
Utilities $399,561 $477,980 $477,980 $509,171 $509,171
Contracted Services $1,069,850 $1,129,590 $1,172,290 $1,302,448 $1,340,944
Capital Outlay $30,161 $43,080 $43,080
TOTAL EXPENDITURES $1,499,572 $1,650,650 $1,693,350 $1,811,619 $1,850,115
FUNDING
General Fund $1,057,436 $1,134,980 $1,152,680 $1,294,610 $1,326,527
Landscape Dist. Stagecoach 1983-2 $64,537 $73,960 $73,960 $73,967 $76,8r
Landscape Dist. Dougherty 1986-1 $108,374 $125,370 $125,370 $125,370 $128,7..
Landscape Dist. Santa Rita 1997-1 $269,224 $316,340 $316,340 $317,672 $318,021
UNDING $1,499,572 '` 1,650" ' 50 $1,811,619 $1,850,115
PERSONNEL ALLOCATION
Contract Positions 8.09 8.27 8.27 9.45 9.45
TOTAL POSITIONS 8.09 8.27 8.27 9.45 9.45
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-78
Street Safety
The Street Safety Division is responsible for maintaining safety and circulation of all modes of
transportation along City streets. One of the key tasks of this Division is to represent the City at regional
and State transportation agencies, and to advocate for regional funding for City projects. It collects traffic
volume and speed data regularly to evaluate and address circulation and access issues in different areas
and land uses. It works closely with Dublin Police to enhance enforcement of traffic laws, and coordinates
on directed enforcement at location of concern. This Division provides input on transportation planning
associated with the CIP program and new development. It works closely with Livermore Amador Valley
Transportation Authority (LAVTA) on various transit planning and operation issues.
Street Safety Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
Services & Supplies $28,817 $32,470 $32,470 $32,631 $32,631
Internal Service Fund Charges $27,000 $195,140 $27,001 $12,575 $12,575
Utilities $376,554 $433,000 $373,451 $398,648 $403,545
Contracted Services $231,253 $251,550 $263,584 $248,714 $227,863
Capital Outlay $29,784 $52,000 $52,000 $52,000 $52,000
TOTAL EXPENDITURES $693,407 $964,160 $748,506 $744,568 $728,615
General Fund $20,408 $25,060 $25,060 $24,601 $24,601
Traffic Safety $111,891 $120,030 $120,030 $111,253 $113,773
State Gas Tax $29,784 $42,000 $42,000 $42,000 $42,000
ACTC Vehicle Registration Fee $156,497 $172,080 $172,080 $172,429 $149,959
Street Light Dist. 1983-1 $245,851 $350,370 $265,050 $273,596 $272,503
Street Light Dist. East Dublin 1999-1 $128,977 $254,620 $124,286 $120,689 $125,778
TOTAL FUNDING $693,407 $964,160 $748,506 $744,568 $728,615
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-79
Building Management
The Building Management Division is responsible for the maintenance and operations of the following City
buildings: Dublin Civic Center, Public Works Corporation Yard; and the Public Safety Complex. Components
of this budget includes supplies, utilities, telephone costs for most of the City system, contract services,
minor improvements, and repairs associated with these buildings. The maintenance cost for other City
facilities, such as the Library, Senior Center, and Shannon Community Center, is included in the respective
budgets for each of these facilities.
Building Management Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGO:
Services & Supplies $46,100 $39,330 $39,330 $39,323 $39,323
Internal Service Fund Charges $155,352 $283,170 $283,170 $270,543 $264,863
Utilities $272,782 $337,850 $337,850 $394,368 $395,235
Contracted Services $281,564 $313,170 $323,170 $345,328 $349,912
Capital Outlay $28,576 $26,000 $34,900 $32,000 $32,0
TOTAL EXPENDITURES $784,374 $999,520 $1,018,420 $1,081,562 $1,081,333
General Fund $784,374 $999,520 $1,018,420 $1,081,562 $1,081,333
TOTAL FUNDING $784,374 $999,520 $1,018,420 $1,081,562 $1,081,333
PERSONNEL ALLOCATION
Positions 1.34 1.70 1.70 1.70 1.70
TOTAL POSITIONS 1.34 1.70 1.70 1.70 1.70
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-80
Engineering
The Engineering Division is responsible for the following services: traffic engineering; storm water pollution
control activities; design and inspection of Capital Projects; inspection of private development facilities
which will be dedicated to the City (i.e. development of new streets and sidewalks); review of plans for
subdivisions and private development; preparation of maps identifying parcels within the City; and
technical engineering support for Assessment Districts.
Engineering Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CATEGORY;
Salaries & Wages $813,268 $874,340 $896,699 $760,776 $846,743
Benefits $403,116 $502,250 $502,250 $481,319 $513,975
Services & Supplies $26,283 $34,210 $67,560 $39,616 $35,625
Internal Service Fund Charges $52,240 $55,640 $55,640 $48,770 $42,279
Utilities $1,922 $2,370 $2,370 $2,370 $2,370
Contracted Services $1,487,111 $1,062,520 $1,233,847 $1,099,057 $1,105,578
Capital Outlay $2,364 $3,500 $3,500 $8,450 $3,500
TOTAL EXPENDITURES $2,786,302 $2,534,830 $2,761,866 $2,440,358 $2,550,070
FUNDING
General Fund $2,601,003 $2,475,860 $2,475,860 $2,398,273 $2,507,465
Traffic Safety $32,350
State Gas Tax $3,024 $6,000 $6,000 $6,000 $6,000
ACTC Sales Tax-Bike & Ped $166,611 $66,350
Street Light District 1983-1 $4,818 $9,440 $9,440 $10,215 $10,245
Landscape Dist. Stagecoach 1983-2 $2,485 $4,010 $4,010 $4,250 $4,300
Landscape Dist. Dougherty 1986-1 $2,487 $4,690 $4,690 $5,010 $5,180
Landscape Dist. Santa Rita 1997-1 $2,541 $7,940 $7,940 $8,480 $8,610
Street Light Dist. East Dublin 1999-1 $3,288 $6,890 $6,890 $8,130 $8,270
Traffic Impact Fee - Category 1 $79,745
Traffic Impact Fee - Downtown $44 $20,000 $68,591
,866 $2,440,358 $2,550,070
*Excludes expenditures in Geologic Hazard Abatement District Funds
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-81
Engineering Personnel Allocation
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
PERSONNEL ALLOCATION `.
City Engineer 1.00 1.00 1.00 1.00 1.00
Administrative Analyst II 1.00 1.00
Associate Civil Engineer 1.00 1.00 1.00 1.00 1.00
Public Works Inspector 2.00 2.00 2.00 2.00 2.00
Public Works Technician II 1.00 1.00 1.00 1.00 1.00
Senior Administrative Analyst 1.00
Senior Civil Engineer 3.00 3.00 3.00 3.00 3.00
TOTAL POSITIONS 9.00 9.00 9.00 8.00 8.00
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-82
Environmental Services
The Environmental Services Division is responsible for the management and development of environmental
programs related to energy, source reduction and recycling, sustainable development, and both municipal
as well as community-wide sustainable policies and practices. Specific program areas include: climate
change; energy efficiency; environmentally-preferable purchasing; clean water; green building; solid-waste
reduction; recycling program promotion and improvement; monitoring, implementation and promotion of
the City's Climate Action Plan and Green Plan. Staff also coordinates environmental compliance efforts,
develops new sustainable programs and practices, and coordinates the Clean Water Program efforts.
Environmental Services Expenditures
Adopted Amended
Actual Budget Budget Proposed Forecast
2012-13 2013-14 2013-14 2014-15 2015-16
EXPENDITURES BY CAT ; '
Salaries & Wages $224,244 $230,390 $230,390 $139,548 $143,037
Benefits $104,762 $106,120 $106,120 $68,554 $73,456
Services & Supplies $4,629 $6,340 $6,340 $9,321 $9,058
Internal Service Fund Charges $6,084 $6,180 $6,180 $5,617 $5,670
Contracted Services $38,942 $35,000 $50,179 $63,300 $40,300
TOTAL EXPENDITURES $378,659 $384,030 $399,209 $286,340 $271,521
General Fund $223,734 $335,010 $335,010 $211,847 $220,274
Measure D $127,858 $2,350 $9,939 $28,070 $29,480
Local Recycling Programs $27,067 $46,670 $54,259 $46,423 $21,767
TOTAL FUNDING $378,659 $384,030 $399,209 $286,340 $271,521
PERSONNEL ALLOCA
Assistant to the City Manager 0.34 0.34 0.34
Administrative Aide 0.50 0.50 0.50 0.50 0.50
Environmental Coordinator 0.75 0.75 0.75 0.75 0.75
Environmental Technician 1.00 1.00 1.00 0.25 0.25
TOTAL POSITIONS 2.59 2.59 2.59 1.50 1.50
Departments City of Dublin Fiscal Years 2014-15 and 2015-16 Budget Page F-83
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