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Home My WebLink AboutReso 123-21 Approving the First Amendment to the Granicus, LLC Service Agreement and Approving Future Services Provided by Granicus, LLC Reso. No. 123-21, Item 4.7, Adopted 10/19/2021 Page 1 of 2 RESOLUTION NO. 123 - 21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING THE FIRST AMENDMENT TO THE GRANICUS, LLC SERVICE AGREEMENT AND APPROVING FUTURE SERVICES PROVIDED BY GRANICUS, LLC WHEREAS, the City utlizes Peak Agenda Management, LiveManager, and MediaManager provided by Granicus, LLC to assist in the agenda process and streaming and recording of certain City Council and commission and committee meetings; and WHEREAS, Granicus has the ability to provide closed captioning services typed by a live person in real time for streaming and archived meetings; and WHEREAS, Sections 2.36.050(A) and (B) of the Dublin Municipal Code allow for exceptions to the typical public bidding process when a purchase involves goods of a technical nature, where it would be difficult for a vendor to bid on a standard set of specifications, provided that the city Council shall award purchases in excess of $45,000; and WHEREAS, Granicus is the City’s current vendor for internet streaming and archiving of City Council meetings and archiving of Planning Commission meetings for public viewing on the City’s website; and WHEREAS, the City is interested in providing closed captioning on archived videos of City Council and Planning Commission meetings for 2020 and 2021 and moving forward; and WHEREAS, the cost of closed captioning, when added to the annual subscription fee paid to Granicus for Fiscal Year 2021-22 puts the total amount paid to Granicus over $45,000 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin herby approves the First Amendment to the Granicus, LLC Service Agreement and authorizes the City Manager, as Purchasing Agent, to add closed captioning to the live streamed and archived meetings of the City Council and Planning Commission as described to the City Council on October 19, 2021 and attached hereto as Exhibit A; and future additions to Granicus in excess of $45,000, subject to available budget appropriated and as long as the City continues to utilize Granicus. {Signatures to follow on next page} Reso. No. 123-21, Item 4.7, Adopted 10/19/2021 Page 2 of 2 PASSED, APPROVED AND ADOPTED this 19th day of October 2021, by the following vote: AYES: Councilmembers Hu, Josey, Kumagai, McCorriston and Mayor Hernandez NOES: ABSENT: ABSTAIN: ___________________________ Mayor ATTEST: _____________________________ City Clerk 408 Saint Peter Street, Suite 600 Amendment Saint Paul, MN 55102 Prepared for United States Dublin CA Order #: Q-151511 Prepared: 09/29/2021 Page 1 of 4 First Amendment to the Granicus Service Agreement between Granicus, LLC and Dublin CA This First Amendment to the Granicus, LLC Service Agreement is effective on the date this document is signed and entered into by and between Granicus, LLC, a Minnesota Limited Liability Company d/b/a Granicus (hereinafter referred to as "Granicus"), and Dublin CA (hereinafter referred to as "Client"), with reference to the following: WHEREAS, the Client and Granicus entered into an Agreement effective 08/28/2020 (the "Agreement"); and WHEREAS, in addition to Client's existing solution, Client wishes to add certain products and services as detailed in Q- 151511, which is attached as Exhibit A and incorporated herein by reference; and NOW, THEREFORE, in consideration of the premises, the parties intend that the Agreement be amended as follows: 1. Compensation shall be amended to include the fees detailed in Exhibit A. Exhibit A is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of the Client to provide applicable exemption certificate(s). 2. Except as amended by this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. 3. In the event of any inconsistency between the provisions of this First Amendment and the documents comprising the Agreement, the provisions of this First Amendment shall prevail. IN WITNESS WHEREOF, the parties have caused this First Amendment to be executed by their duly authorized representatives. Agreement and Acceptance By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Dublin CA Granicus Signature:Signature: Name:Name: Title:Title: Date:Date: 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Exhibit A Saint Paul, MN 55102 Prepared for United States Dublin CA Order #: Q-151511 Prepared: 09/29/2021 Page 2 of 4 Exhibit A ORDER DETAILS Prepared By:Chloe Scheer Phone: Email:chloe.scheer@granicus.com Order #:Q-151511 Prepared On:09/29/2021 Expires On:10/31/2021 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) ORDER TERMS Exhibit A Dublin CA Order #: Q-151511 Prepared: 09/29/2021 Page 3 of 4 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Closed Captioning Services - Real Time (Hour)Up Front 138 Hours $20,010.00 SUBTOTAL:$20,010.00 New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee Recurring Captioning Services Annual 40 Hours $5,740.00 SUBTOTAL:$5,740.00 •Additional 5HFXUULQJ&DSWLRQLQJ6HUYLFHVvolume purchased will cover the period of 07/01/2021 - 06/30/2022 *On 7/1/2022, Recurring Captioning Services will renew at a quantity of 48 hours for a cost of $6,888.00. Exhibit A Dublin CA Order #: Q-151511 Prepared: 09/29/2021 Page 4 of 4 PRODUCT DESCRIPTIONS Solution Description Recurring Captioning Services Live closed captioning. • All Meetings will incur one hour minimum. • Cancellations within 24 hrs. will be charged 1 hour minimum. • Caption reservations should be reserved two weeks in advance. Jobs with little notice may not be guaranteed coverage, 24 hours as an absolute minimum. • Real Time Captions are provided at an 98% accuracy readability rating • Recurring Caption hours not used in the period of performance will not carry over to the following year. Closed Captioning Services - Real Time (Hour) Remote Real-Time Closed Captioning. THIRD PARTY DISCLAIMER Closed Captioning and Meeting Services:Client and Granicus may agree that a third party will provide closed captioning, transcription services, or other meeting services under this Agreement. In such case, Client expressly understands that the third party is an independent contractor and not an agent or employee of Granicus. Granicus is not liable for acts performed by such an independent third party.