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HomeMy WebLinkAbout*04-02-2019 AgendaApril 2, 2019 Dublin City Council Agenda Page 1 of 5 REGULAR MEETING Tuesday, April 2, 2019 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL REVISED A G E N D A • Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov) • Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650. • A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. CLOSED SESSION 6:30 P.M. I. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case II. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: APN 941-0305-028-00 Agency negotiator: Christopher L. Foss, City Manager Negotiating parties: ASVRF Dublin Place, LP Under negotiation: Price and terms of payment III. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Paragraph (2) or (3) of Subdivision (D) of Section 54956.9: 1 Case Facts and Circumstances: Letter from Paul Albritton to the City Attorney, Dated March 5, 2019 REGULAR MEETING 7:00 P.M. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. National Crime Victims' Rights Week The City Council will proclaim the week of April 7 - 13 as "National Crime Victims' Rights Week" in the City of Dublin, and consider adopting a Resolution Affirming the City of Dublin's Commitment to respecting and enforcing victims' rights and addressing their needs. STAFF RECOMMENDATION: Present the proclamation. 3.2. Recognition of the Fallon Middle School Chess Team and International Master Christopher Yoo The City Council will recognize the Fallon Chess Team, named 2018 Middle School Co- State Champions, along with Dublin resident Christopher Yoo, who recently became the youngest International Chess Master at the age of 12. STAFF RECOMMENDATION: Present Certificates of Recognition. April 2, 2019 Dublin City Council Agenda Page 2 of 5 3.3. Valley Link Update The City Council will receive an update on the Valley Link project from Michael Tree, Executive Director Tri-Valley - San Joaquin Valley Regional Rail Authority. STAFF RECOMMENDATION: Receive the presentation. 3.4. City Council Role in Emergency The City Council will receive an overview for executives and senior officials relating to their role in an emergency. STAFF RECOMMENDATION: Receive the presentation from the Alameda County Fire Department. 3.5. Employee Introduction: Winston Rhodes New City of Dublin Staff member, Winston Rhodes, Planning Manager, will be introduced to the City Council. STAFF RECOMMENDATION: Welcome the new City of Dublin Staff member. 3.6. Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. Approval of the March 19, 2019 Regular City Council Meeting Minutes The City Council will consider approval of the minutes of the March 19, 2019 Regular meeting. STAFF RECOMMENDATION: Approve the minutes of the March 19, 2019 Regular City Council meeting. 4.2. Notice of City Engineer’s Pending Decision on Improvement Agreement Amendments for Tracts 7716 and 8171, and Receipt of Tract 8373 Final Map for Review The City Council will receive a notification of the City Engineer’s pending approval of the Improvement Agreement Amendment for Tract 7716, Wallis Ranch Neighborhood 6, and Tract 8171, Dublin Ranch Subarea 3 Phase One, and receive a notification of the City Engineer’s receipt of the Final Map for review for Tract 8373, Boulevard Neighborhood 24. STAFF RECOMMENDATION: Receive the notification. 4.3. Park Art Selection Panels The City Council will consider approval of the Park Art Selection Panel members. STAFF RECOMMENDATION: Approve the proposed Park Art Selection panelists. 4.4. Acceptance of Work – Project No. ST0517, Citywide Bicycle and Pedestrian Improvements - Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements, and Project No. ST0217, San Ramon Road Arterial Management The City Council will consider the acceptance of the Citywide Bicycle and Pedestrian Improvements - Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements, Project No. ST0517, and San Ramon Road Arterial Management, Project No. ST0217. April 2, 2019 Dublin City Council Agenda Page 3 of 5 STAFF RECOMMENDATION: Adopt the Resolution Accepting the Citywide Bicycle and Pedestrian Improvements - Dublin Boulevard and Donlon Way Intersection Pedestrian Improvements, Project No. ST0517; and, adopt the Resolution Accepting the San Ramon Road Arterial Management, Project No. ST0217. 4.5. Dublin Sports Grounds' All-Abilities Playground Public Art Agreement The City Council will consider approval of a Public Art Agreement between the City of Dublin and Barbara Grygutis Sculpture LLC to design, fabricate and install a piece of public artwork at the new All-Abilities Playground. STAFF RECOMMENDATION: Adopt the Resolution Approving a Public Art Agreement with Barbara Grygutis Sculpture LLC for a Public Art Project at Dublin Sports Grounds All-Abilities Playground Project. (Attachment 1) 4.6. Bike to Work Day and Bike Month Proclamation During National Bike Month, a series of regional events such as Bike to Work Day are organized by Bike East Bay and numerous other agencies, including the City of Dublin, to promote bicycling as an alternative mode of transportation. STAFF RECOMMENDATION: Proclaim the month of May as “Bike Month” and May 9, 2019 as “Bike to Work Day” in the City of Dublin. 4.7. Approve JAM Service Inc., as a Sole Source Vendor for Traffic Signal, Communications and Streetlight Equipment and Cubic Trafficware as a Sole Source Vendor for Trafficware Hardware and Software The City Council will consider approving Jam Services Inc. as a sole source vendor for the purchase and maintenance of traffic signal, communications, and streetlight equipment, and will consider approving Cubic Trafficware as a sole source vendor for the purchase and maintenance of Trafficware hardware and software, including the adaptive traffic signal system "Synchrogreen". STAFF RECOMMENDATION: Adopt the Resolution Approving Jam Services Inc., as a Sole Source Vendor for the traffic signal, communications and streetlight equipment; and, adopt the Resolution Approving Cubic Trafficware as a sole source vendor for the Trafficware hardware and software including adaptive traffic signal system "Synchrogreen". 4.8. The Road Repair and Accountability Act of 2017, Senate Bill (SB) 1 - Fiscal Year 2019- 20 Project List The City Council will consider approving a list of projects funded in Fiscal Year 2019-20 by Senate Bill 1, the Road Repair and Accountability Act of 2017. STAFF RECOMMENDATION: Adopt the Resolution Approving a List of Projects Funded in Fiscal Year 2019-20 by Senate Bill 1, the Road Repair and Accountability Act of 2017. 4.9. Increase Contract Change Order Authorization for Public Safety Complex – Police Services Building (Project No. GI0116) and Dublin Boulevard Widening (Project No. ST1012) The City Council will consider increasing the contract change order authority for the City Manager in relation to two projects - the Public Safety Complex and the Dublin Boulevard Widening Project. For the Public Safety Complex, Sausal Corporation needs to make additional structural upgrades necessary to bring the building up to “essential facility” status and related improvements, as well as add project scope to replace the existing parking lot, and install a 180 kVA solar voltaic system on the police vehicle carports. For the Dublin Boulevard April 2, 2019 Dublin City Council Agenda Page 4 of 5 Widening Project, Granite Construction Company needs to repave and install video detection at the intersection of Dublin Boulevard and Dougherty Road and install street lighting along the Dublin Sports Grounds parking lot. Additionally, emergency pavement repairs on Village Parkway by Granite were made at the City's request and along with reimbursable improvements for Zayo Communications. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the City Manager to Execute Contract Change Orders with Sausal Corporation, for the Public Safety Complex - Police Services Building, CIP No. GI0116; and, adopt the Resolution Authorizing the City Manager to Execute Contract Change Orders with Granite Construction Company for the Dublin Boulevard Widening Project, CIP No. ST1012. 5. WRITTEN COMMUNICATION – NONE. 6. PUBLIC HEARING 6.1. Weed and Combustible Refuse Abatement Order In accordance with Resolution 02-19 (adopted February 5, 2019), the City Council declared that there is a public nuisance created by weeds and combustible debris growing and accumulating upon the streets, sidewalks and property within the City. Notice of this declaration was posted and letters sent to those property owners with violations. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and by motion, direct Staff to continue the weed abatement process. 7. UNFINISHED BUSINESS – NONE. 8. NEW BUSINESS 8.1. Preliminary Fiscal Year 2019-20 Budget The City Council will review the Preliminary Fiscal Year 2019-20 Budget, focusing on the General Fund. As this is the second year of the City's two-year budget, this information will supplement the budget document adopted by the City Council in May 2018. The updated Capital Improvement Program is presented under a separate item. STAFF RECOMMENDATION: Receive the report and provide direction to Staff related to the budget adoption scheduled for May 21, 2019. 8.2. 2018-2023 Five-Year Capital Improvement Program Update The City Council will receive an update of the 2018-2023 Five-Year Capital Improvement Program adopted in Fiscal Year 2018-19. STAFF RECOMMENDATION: Receive the report and provide direction to Staff for the Capital Improvement Program Update to be presented to the City Council on May 21, 2019. 8.3. Potential Citywide Ban of Expanded Polystyrene for Use as Disposable Food Serviceware At the February 19, 2019 meeting, the City Council requested that Staff provide a report regarding a potential citywide ban of expanded polystyrene for use as disposable food serviceware. STAFF RECOMMENDATION: Receive the report, discuss and provide further direction. April 2, 2019 Dublin City Council Agenda Page 5 of 5 8.4. Tri-Valley Youth Expo Funding Request The City Council will consider a funding request of $5,000 from the organizers of the Tri- Valley Youth Expo. STAFF RECOMMENDATION: Provide Staff direction on funding request of $5,000 to Tri-Valley Youth Expo organizers. 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833- 6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities.