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HomeMy WebLinkAbout*05-15-2018 AgendaMay 15, 2018 Dublin City Council Agenda Page 1 of 6 REGULAR MEETING Tuesday, May 15, 2018 Council Chamber, 100 Civic Plaza DUBLIN CITY COUNCIL A G E N D A  Agendas and Staff Reports are posted on the City’s Internet Website (www.dublin.ca.gov)  Agendas may be picked up at the City Clerk’s Office for no charge, or to request information on being placed on the annual subscription list, please call 833-6650.  A complete packet of information containing Staff Reports and exhibits relate to each item is available of public review at least 72 hours prior to a City Council Meeting or, in the event that it is delivered to City Council members less than 72 hours prior to a City Council Meeting, as soon as it is so delivered. The packet is available in the City Clerk’s Office and also at the Dublin Library. CLOSED SESSION 6:00 P.M. I. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case II. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (Paragraph (1) of subdivision (d) of Section 54956.9) Name of case: Ashton at Dublin Station, LLC v. City of Dublin et al., Alameda Superior Court Case No. RG18901768 REGULAR MEETING 7:00 P.M. 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. REPORT ON CLOSED SESSION 3. ORAL COMMUNICATIONS 3.1. Employee Introduction: Nicki Wanzenried and Daniel Gonzales STAFF REPORT New City Staff members Nicki Wanzenried, Recreation Technician, and Daniel Gonzales, Public Works Manager, will be introduced. STAFF RECOMMENDATION: Welcome the new City of Dublin Staff members. 3.2. Annual Report by Youth Advisory Committee STAFF REPORT The City Council will receive the annual report on the Youth Advisory Committee’s activities and accomplishments during the past year. STAFF RECOMMENDATION: Receive the report. 3.3. Appointments to Youth Advisory Committee and Student Representative to the Parks and Community Services Commission STAFF REPORT The Mayor will recommend the appointment of two middle school students and 11 high school students, along with three alternates, to the Youth Advisory Committee for the term of June 2018 through May 2019. The Mayor will also recommend the appointment of a Student Representative to the Parks and Community Services Commission for the term of July 2018 through June 2019. STAFF RECOMMENDATION: Confirm the Mayor’s appointments to the Youth Advisory Committee and to the Parks and Community Services Commission for the 2018-19 terms. May 15, 2018 Dublin City Council Agenda Page 2 of 6 3.4. Community Spotlight: Certificate of Recognition for Tri-Valley One Stop Career Center STAFF REPORT The City Council will present a "Community Spotlight" certificate of recognition to Tri-Valley One-Stop Career Center in recognition of their continued contributions to the Dublin community. STAFF RECOMMENDATION: Present the certificate to Tri-Valley One-Stop Career Center Program Manager, Sarah Holtzclaw. 3.5. Report on Public Safety Efforts STAFF REPORT The City Council will receive a report from Police Chief Garrett Holmes on the City's ongoing public safety efforts and also receive an update from District Attorney Nancy O'Malley. STAFF RECOMMENDATION: Receive the report. 3.6. Public Comment At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3). 4. CONSENT CALENDAR Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with one single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item. 4.1. May 1, 2018 Special and Regular City Council Meeting Minutes STAFF REPORT The City Council will consider approval of the minutes of the May 1, 2018 Special and Regular City Council meetings. STAFF RECOMMENDATION: Approve the minutes of the May 1, 2018 Special and Regular City Council meetings. 4.2. Approve a Contract Services Agreement with Consiliant Technologies LLC for Procurement and Implementation of Situational Awareness Cameras and Related Costs STAFF REPORT The City Council will consider entering into a contract with Consiliant Technologies LLC to procure and implement situational awareness Hitachi cameras throughout the City. Consiliant would be the City’s sole provider of high definition situational cameras to supplement crime investigation activities. STAFF RECOMMENDATION: Adopt the Resolution Approving the Contract Services Agreement with Consiliant; and, approve the budget change for the contract and related costs. 4.3. St. Patrick's Day 2018 Festival Report STAFF REPORT The City Council will receive a report on the 2018 St. Patrick's Day Festival. STAFF RECOMMENDATION: Receive the report. 4.4. Veterans Art Public Art Agreement STAFF REPORT The City Council will consider approval of a Public Art Agreement between the City of Dublin and Sculptural Solutions Inc. for artist Steven Whyte to design, fabricate and install a piece of public artwork at Don Biddle Community Park honoring U.S. military veterans and active duty personnel. STAFF RECOMMENDATION: Adopt the Resolution Approving a Public Art Agreement with Sculptural Solutions for a Veterans Art Project at Don Biddle Community Park. May 15, 2018 Dublin City Council Agenda Page 3 of 6 4.5. City Treasurer's Informational Report of Investments for the Quarter Ending March 31, 2018 STAFF REPORT The City Council will receive an informational report of the City’s investments through the quarter ending March 31, 2018 including a monthly transaction ledger. The City’s investment portfolio for this period totaled $240,500,339 (book value) with an average market yield of 2.18%. As required by the Policy, the City Treasurer (Administrative Services Director) affirms that the City is able to meet its expenditure requirements for the next six months. STAFF RECOMMENDATION: Receive the report. 4.6. National Public Works Week Proclamation 2018 STAFF REPORT The City Council will consider proclaiming National Public Works Week in the City of Dublin for the week of May 20 through 26, 2018. STAFF RECOMMENDATION: Present the proclamation. 4.7. Approval of Preliminary Engineer's Reports and Appointing a Time and Place of Hearing Protests for Street Lighting Maintenance Assessment District 83 -1; Landscaping and Lighting District 83-2; Landscaping and Lighting District 86-1; Landscaping and Lighting District 97-1; Street Lighting Maintenance Assessment District 99-1 STAFF REPORT The City Council will consider approval of the preliminary Fiscal Year 2018-19 Engineer's Reports and consider scheduling a public hearing date of June 19, 2018 for the five assessment districts. STAFF RECOMMENDATION: Adopt the Resolutions Approving Preliminary Engineer's Reports and Appointing a time and place of hearing protests for Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting District 83-2; Landscaping and Lighting District 86-1; Landscaping and Lighting District 97-1; Street Lighting Maintenance Assessment District 99-1. 4.8. Amendment to the Hotel (Transient Occupancy Tax) Incentive Program STAFF REPORT The City Council will consider amending the Hotel (Transient Occupancy Tax) Incentive Program to aid in attracting investment and assisting in the development of hotels in the City. STAFF RECOMMENDATION: Adopt the Resolution Approving the Amendment to the Hotel (Transient Occupancy Tax) Incentive Program. 4.9. Adoption of an Appropriations Limit for Fiscal Year 2018-19 STAFF REPORT The City Council will consider adoption of the annual Appropriations Limit (Limit) in accordance with State law. The City of Dublin's Limit for Fiscal Year 2018-19 is $341,825,370, which exceeds the City's related appropriations by $276,902,466. STAFF RECOMMENDATION: Adopt the Resolution Adopting an Appropriations Limit for Fiscal Year 2018-19 of $341,825,370. 4.10. Notice of City Engineer’s Receipt of Tracts 8367 and 8368 Final Maps for Review and Pending Decision on Tracts 8410 and 8411 Final Maps, Boulevard Development STAFF REPORT The City Council will receive a notification of the City Engineer’s receipt of the Final Maps for review for Tracts 8367 and 8368, Boulevard, Neighborhoods 14/15 and 17, and a notification of the City Engineer’s pending approval of the Final Maps for Tracts 8410 and 8411, Boulevard Neighborhoods 11 and 12. STAFF RECOMMENDATION: Receive the notification. May 15, 2018 Dublin City Council Agenda Page 4 of 6 4.11. Payment Issuance Report and Electronic Funds Transfers STAFF REPORT The City Council will receive a listing of payments issued from April 1, 2018 - April 30, 2018 totaling $8,398,545.73. STAFF RECOMMENDATION: Receive the report. 4.12. Award of Contract to DeSilva Gates Construction, LP and Approval of Plans and Specifications for the Annual Street Resurfacing Project, Project No. ST0117 and ST0517 STAFF REPORT The City Council will consider awarding a construction contract to DeSilva Gates Construction LP and approving the plans and specifications for the Annual Street Resurfacing Project (San Ramon Road Overlay Project, CIP Project No. ST0117). The project will overlay San Ramon Road and segments of Amador Valley Boulevard and Dublin Boulevard. The contract work also includes repaving of the multi-use path fronting San Ramon Road (CIP Project No. ST0517). STAFF RECOMMENDATION: Adopt the Resolution Approving the Plans and Specifications and Awarding a Contract for Project Nos. ST0117 and ST0517 to DeSilva Gates Construction, LP for the Annual Street Resurfacing Project. 4.13. Acceptance of Work – Project No. PK0316, Shannon Center Parking Lot Improvements STAFF REPORT The City Council will consider the acceptance of the Shannon Center Parking Lot Improvements project, CIP No. PK0316. The project included the refurbishing of the parking lot surface, replacing and adding parking lot lighting, improving drainage, rejuvenating the landscaping, and making modifications to comply with the Americans with Disabilities Act. STAFF RECOMMENDATION: Adopt the Resolution Accepting the Shannon Center Parking Lot Improvements (Project No. PK0316). 4.14. Authorization to Purchase Police Vehicles and Emergency Equipment Directly from Vendor STAFF REPORT The City Council will consider approving the purchase of two new marked police vehicles and related equipment to accommodate the addition of two sworn staff members to Dublin Police Services in Fiscal Year 2018-19. Staff conducted an extensive study to determine which available police vehicles would best suit the upcoming needs of Dublin Police Services and is recommending the purchase of two 2018 Dodge Charger Police Sedans for patrol. STAFF RECOMMENDATION: Adopt the Resolution Authorizing the Purchase of Two Police Vehicles from My Jeep- Chrysler-Dodge-Ram and Emergency Equipment from Lehr Auto, and approve the budget change. 4.15. Approve an Agreement with ECS Imaging, Inc. for the Purchase of Record Archiving Equipment and Services STAFF REPORT The City Council will consider approving the purchase and installation of LaserFiche Avante and Assureon, a record archiving system, from ECS Imaging, Inc., as part of the City's Records Retention Implementation Plan. STAFF RECOMMENDATION: Adopt the Resolution Approving the purchase of Records Archiving Equipment and Services from ECS Imaging, Inc. May 15, 2018 Dublin City Council Agenda Page 5 of 6 4.16. Appeal of Building Permit Penalty Fee Enforcement STAFF REPORT The City Council will consider an appeal by a homeowner related to a decision of the Chief Building Official to charge a penalty fee for work started without a building permit. Because the homeowner immediately sought to obtain a permit upon being informed of the permit requirement, Staff recommends that the City Council grant the appeal and reimburse the property owner the amount of $396. STAFF RECOMMENDATION: Grant the appeal and authorize Staff to reimburse the penalty fee in the amount of $396. 5. WRITTEN COMMUNICATION – NONE. 6. PUBLIC HEARING 6.1. Proposed Budget, Fiscal Year 2018-19 and Fiscal Year 2019-20 STAFF REPORT The City Council with consider approval of the Proposed Budget for Fiscal Years 2018-19 and 2019-20 and other related approvals updating personnel policies. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and adopt the following: 1) Resolution Adopting a Budget for the City of Dublin for Fiscal Year 2018-19; 2) Resolution Establishing a Salary Plan for Full-Time Personnel in Accordance with the Personnel Rules; 3) Resolution Establishing a Salary Plan for Management Positions Exempt from Competitive Services; 4) Resolution Amending the Classification Plan 2018 Establishing a Policy Governing Interfund Loans and Advances; and, 5) Resolution Amending Management Positions Exempt from Competitive Service Resolution and Prescribing Leave Benefits for the Designated Positions 2018. 6.2. Public Hearing: Adopting the Five-Year Capital Improvement Program 2018-2023 STAFF REPORT The City Council will conduct a public hearing and consider adoption of the Five-Year Capital Improvement Program which outlines public projects proposed for Fiscal Year 2018-19 through Fiscal Year 2022-23. STAFF RECOMMENDATION: Conduct the public hearing, deliberate, and adopt the Resolution Adopting the Five-Year Capital Improvement Program 2018-2023. 7. UNFINISHED BUSINESS - NONE. 8. NEW BUSINESS 8.1. Parking at East Dublin Bart and Actions to Assist the County in Construction of a Parking Garage STAFF REPORT The City Council will receive a report on the status of efforts to increase p arking availability at the East Dublin BART station, including the County’s proposal to construct a parking structure on one of its parcels in the Transit Center. The County garage would serve to replace the originally planned a BART parking garage expansion on BART property. The City Council will consider waiving a provision of the Annexation Agreement between the City and County of Alameda that would require the County garage to obtain site development review from the City and exempting the project from development impacts fees pursuant to existing City policy that allows waivers for public agency projects. STAFF RECOMMENDATION: Receive the report and adopt the Resolution Waiving Site Development Review and the Application of Development Impact Fees for the Proposed County of Alameda Parking Structure in the Dublin Transit Center. May 15, 2018 Dublin City Council Agenda Page 6 of 6 9. OTHER BUSINESS Brief information only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expense (AB1234). 10. ADJOURNMENT This AGENDA is posted in accordance with Government Code Section 54954.2(a) If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting. Mission The City of Dublin promotes and supports a high quality of life, ensures a safe and secure environment, and fosters new opportunities.